HomeMy WebLinkAbout2013-07-25 - Board of Directors Meeting Agenda PacketYorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, July 25, 2013, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Gary T. Melton, President
Robert R. Kiley, Vice President
Michael J. Beverage
Ric Collett
Phil Hawkins
4. ADDITIONS /DELETIONS TO THE AGENDA
5. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five
minutes.
6. SPECIAL RECOGNITION
6.1. Recognize Freddie Ojeda, Plant Operator II, for Receiving the H.R. LaBounty Safety
Award
7. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
7.1. Minutes of the Board of Directors Regular Meeting held July 11, 2013
Recommendation. That the Board of Directors approve the minutes as presented.
7.2. Minutes of the Board of Directors Special Meeting held July 12, 2013
Recommendation. That the Board of Directors approve the minutes as presented.
7.3. Payments of Bills, Refunds, and Wire Transfers
Recommendation. That the Board of Directors ratify and authorize disbursements in
the amount of $2,306,162.36.
7.4. Progress Payment No. 3 for the Yorba Linda Blvd Pump Station Project
Recommendation. That the Board of Directors approve Progress Payment No. 3 in
the net amount of $141,688.42 to ECI, Inc. for construction of the Yorba Linda Blvd
Pump Station Project, Job No. 2008 -17B.
7.5. Amendment No. 3 to Professional Services Agreement with Lee & Ro, Inc. for
Engineering Services for the Yorba Linda Blvd Pump Station Project
Recommendation. That the Board of Directors approve Amendment No. 3 to the
Professional Services Agreement with Lee & Ro, Inc., in the amount of $89, 000, for
additional construction support services for the Yorba Linda Blvd Pump Station
Project, Job No. 2008 -17B.
8. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
8.1. FY 2013/14 Water Rate Increase
Recommendation. That the Board of Directors adopt Resolution No. 13 -13 Setting
Water Rates Effective July 1, 2013 and Rescinding Resolution No. 12 -13.
8.2. CSDA Region 6 Election of Officers and Board Members for 2013 -2017 Term
Recommendation. That the Board of Directors consider voting for Mr. Bill Nelson in
the position of Region 6, Seat B of the CSDA Regional Election and authorize the
President to cast that vote.
8.3. ACWA Election of Board President and Vice - President for 2014 -2015 Term
Recommendation. That the Board of Directors consider nominating candidates for
the offices of President and Vice - President in the A C WA Region 10 Election.
8.4. ACWA -JPIA Workers' Compensation Program Renewal for FY 2013/14
Recommendation. That the Board of Directors approve the ACWA -JPIA Workers'
Compensation Program renewal and deposit premium estimate for July 1, 2013 -
June 30, 2014.
9. REPORTS. INFORMATION ITEMS. AND COMMENTS
9.1. President's Report
9.2. Directors' Report
MWDOC Water Policy Forum - July 24, 2013 (Collett /Kiley)
9.3. Acting General Manager's Report
9.4. General Counsel's Report
9.5. Future Agenda Items and Staff Tasks
10. COMMITTEE REPORTS
10.1. Executive - Administrative - Organizational Committee
(Melton /Kiley)
Minutes of meeting held July 16, 2013 at 4:00 p.m.
Meeting scheduled August 20, 2013 at 4:00 p.m.
10.2. Finance - Accounting Committee
(Hawkins /Melton)
• Minutes of meeting held July 22, 2013 at 10:00 a.m. (To be provided at the next regular
Board meeting.)
• Meeting scheduled August 26, 2013 at 12:00 p.m.
10.3. Personnel -Risk Management Committee
(Collett /Beverage)
• Minutes of meeting held July 9, 2013 at 4:00 p.m.
• Meeting scheduled August 13, 2013 at 4:00 p.m.
10.4. Planning- Engineering- Operations Committee
(Kiley /Hawkins)
• Minutes of meeting held July 8, 2013 at 12:00 p.m.
• Meeting scheduled August 5, 2013 at 12.00 p.m.
10.5. Public Affairs - Communications - Technology Committee
(Beverage /Collett)
• Minutes of meeting held July 10, 2013 at 4:00 p.m.
• Meeting scheduled August 5, 2013 at 4:00 p.m.
10.6. Organizational and Efficiency Study Ad Hoc Committee
(Beverage /Hawkins)
Meeting held July 17, 2013 at 3:00 p.m.
Meeting to be scheduled.
10.7. YLWD -City of Placentia Joint Agency Committee
(Melton /Hawkins)
Meeting to be scheduled.
10.8. YLWD -City of Yorba Linda Joint Agency Committee
(Kiley /Beverage)
Meeting scheduled August 21, 2013 at 6:00 p.m.
10.9. YLWD - MWDOC -OCWD Joint Agency Committee
(Beverage /Melton)
• Minutes of meeting held July 23, 2013 at 4:00 p.m. (To be provided at the next regular
Board meeting.)
• Meeting scheduled September 24, 2013 at 4:00 p.m.
10.10. Citizens Advisory Committee
(Beverage)
• Minutes of meeting held July 22, 2013 at 8:30 a.m. (To be provided at the next regular
Board meeting.)
• Meeting scheduled August 26, 2013 at 8:30 a.m.
11. INTERGOVERNMENTAL MEETINGS
11.1. YL City Council - July 16, 2013 (Collett)
11.2. MWDOC Board - July 17, 2013 (Melton)
11.3. OCWD Board - July 24, 2013 (Kiley)
11.4. YL Planning Commission - July 24, 2013 (Hawkins)
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from July 26, 2013 - August 31, 2013
13. CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and /or litigation. The public is
excused during these discussions.
13.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code
Name of Case: ACWA /JPIA, et al. vs. Insurance Company of the State of Pennsylvania,
et al. (OC Superior Court - Case No. 00486884)
13.2. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code
Name of Case: City of Anaheim vs. Ana J. Matosantos, et al. (Superior Court of CA,
Sacramento — Case No. 34- 2013 - 80001529)
13.3. Conference with Legal Counsel - Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section
54956.9 of the California Government Code
Related to line break at 1301 North Rose Drive, Placentia CA 92870.
Number of Potential Cases: One
13.4. Conference with Legal Counsel - Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section
54956.9 of the California Government Code
Related to written communications from potential plaintiffs threatening litigation.
Number of Potential Cases: One
13.5. Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title: Acting General Manager
14. ADJOURNMENT
14.1. The next Regular Board of Directors Meeting will be held Thursday, August 8, 2013 at
8:30 a.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy -two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District's internet
website accessible at http: / /www.ylwd.com /.
Accommodations for the Disabled
Any person may make a request for a disability - related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
AGENDA REPORT
Meeting Date: July 25, 2013
ITEM NO. 7.1
Subject: Minutes of the Board of Directors Regular Meeting held July 11, 2013
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Description: Type:
071113 BOD - Minutes.doc BOD Mtg Minutes 07/11/13 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
7/25/2013
MB /RC 5 -0
1.
2.
K�
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, July 11, 2013, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
CALL TO ORDER
The July 11, 2013 Regular Meeting of the Yorba Linda Water District Board of
Directors was called to order by President Melton at 8:30 a.m. The meeting was
held in the Board Room at the District's Administration Building located at 1717
East Miraloma Avenue in Placentia, California 92870.
PLEDGE OF
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Gary T. Melton President
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STAFF PRESENT
Steve Conklin, Acting General Manager
John DeCriscio, Operations Manager
Gina Knight, HR and Risk Manager
Stephen Parker, Finance Manager
Art Vega, Acting IT Manager
Annie Alexander, Executive Secretary
Damon Micalizzi, Public Information Officer
ALSO PRESENT
Brett Barbre, Director, Metropolitan Water District /Municipal Water District of Orange Co.
Tom Lindsey, Mayor, City of Yorba Linda
Art Kidman, Partner, Kidman Law LLP
Eddy Beltran, Senior Counsel, Kidman Law LLP (Arrived 8:45 a.m.)
Daniel Mole, Chair, YLWD Citizens Advisory Committee
6.1. Citizens Advisory Committee
(Beverage)
■ Minutes of the meeting held June 24, 2013 at 8:30 a.m. were
provided in the agenda packet. Mr. Mole addressed the Board and
provided a report regarding matters discussed during the meeting
including the Bay -Delta Conservation Plan, the draft budget for FY
2013/14, the OC Water Summit, and the results from the
YLWD /City of YL Joint Agency Committee meeting. The
Committee decided to table the discussion regarding its structure
and bylaws. Mr. Mole also noted that the Committee was happy
with the current number of members (10) and they would leave it to
the Board to decide if the 2 additional vacant positions should be
filled.
■ Next meeting is scheduled to be held July 22, 2013 at 8:30 a.m.
8. ACTION CALENDAR
8.1. Financial Reserves Policy for FY 2013/14
Mr. Parker explained that there were only a few minor revisions to the
policy with the exception of the addition of a Debt Service Reserve. This
reserve is currently funded on an annual basis and identified in the
monthly investment reports, but has not been previously included in the
District's reserves policy. Director Hawkins reported that the proposed
revisions had been reviewed by the Finance - Accounting Committee.
2
Director Kiley made a motion, seconded by Director Hawkins, to approve
Resolution No. 13 -07 Adopting the Financial Reserves Policy for Fiscal
Year 2013114. Motion carried 5 -0 on a Roll Call vote.
8.2. Appropriations Limit for FY 2013/14
Mr. Parker explained that the District was legally required to adopt the
Appropriations Limit each fiscal year. This is to assure that the District
does not assess and collect property taxes in excess of the controlled
limits. The District only receives a relatively small amount of revenue from
property taxes and has been historically well below these limits each year.
Director Hawkins stated that the matter had been reviewed by the
Finance - Accounting Committee. AK
Director Hawkins made a motion, seconded by Director Collett, to approve
Resolution No. 13 -08 Adopting the Appropriations Limit for Fiscal Year
2013114. Motion carried 5 -0 on a Roll Call vote.
8.3. Proposed Budgeted Positions for Fiscal Year 2013/14
Mrs. Knight explained that Board would shortly be considering the
adoption of a budget that would fund 77 full -time and 4 part -time positions
for the next fiscal year. This includes the addition of a full -time position
(Safety and Training Coordinator), the reclassification of 5 existing
positions, and the changing of job titles of 2 existing positions. In
accordance with the District's Personnel Rules, the budgeted positions
must be authorized separately from the budget by resolution. Director
Collett stated that the proposed revisions had been reviewed by the
Personnel -Risk Management Committee.
Director Collett made a motion, seconded by Director Beverage, to
approve Resolution No. 13 -10 Adopting the Budget for Fiscal Year
2013114 and Rescinding Resolution No. 12 -14. Motion carried 5 -0 on a
Roll Call vote.
8.5. Sewer Charges Collected on the Tax Roll for Fiscal Year 2013/14
Mr. Parker explained that as the residents of the Locke Ranch area do not
receive water from the District, their sewer charges are collected annually
by the County on the property tax roll. Prior to performing this service, the
Auditor /Controller's Office requires that the Board adopt a resolution
3
directing the County to add the charges to the tax rolls for the properties in
this area. Mr. Parker and Mr. Conklin then commented on staff's efforts to
deal with a disparity between sewer rates for some customers that
occurred when the City's sewer system was conferred to the District.
Director Hawkins made a motion, seconded by Director Kiley, to approve
Resolution No. 13 -12 Electing to Have Certain Sewer Maintenance
Charges Collected on the FY 2013114 Tax Roll and Superseding
Resolution No. 12 -16. Motion carried 5 -0 on a Roll Call vote.
8.7. Engineering Services for the Fairmont Booster Station Upgrade Project
Mr. Conklin explained that staff had issued a Request for Proposal to 11
consultants for engineering planning, design and construction services for
this project. A total of 8 proposals were received which were then
evaluated, ranked, and scored. The firm with the highest technical score
was MWH Americas, Inc. The separate fee envelopes from each
consultant were then opened and evaluated, and the fee submitted by
MWH was found to be reasonable and appropriate. Staff is thus
recommending award of the Professional Services Agreement to MWH
based on technical merit and the quality of its project team. Mr. Conklin
and Mr. Kidman then responded to questions from the Board regarding
the impact of successful annexation on this project and the bidding and
award process.
12
Director Kiley made a motion, seconded by Director Hawkins, to authorize
execution of a Professional Services Agreement with MWH Americas,
Inc., in the amount of $549,584, for engineering, planning, design, and
construction phase services for the Fairmont Booster Station Upgrade
Project, Job No. 2010 -11B. Motion carried 5 -0.
10.1. Executive - Administrative - Organizational Committee
(Melton /Kiley)
■ Minutes of the meeting held June 25, 2013 at 12:00 p.m. were
provided in the agenda packet.
■ Next meeting is scheduled to be held July 16, 2013 at 4:00 p.m.
10.2. Finance - Accounting Committee
(Hawkins /Melton)
■ Minutes of the meeting held June 28, 2013 at 8:00 a.m. were
provided in the agenda packet.
5
■ Next meeting is scheduled to be held July 22, 2013 at 12:00 p.m.
(This meeting was subsequently changed to 10:00 a.m. the same
day.)
10.3. Personnel -Risk Management Committee
(Collett /Beverage)
■ Minutes of the meeting held July 9, 2013 at 4:00 p.m. will be
provided at the next regular Board meeting.
■ Next meeting is scheduled to be held August 5, 2013 at 12:00 p.m.
10.5. Public Affairs - Communications - Technology Committee
(Beverage /Collett) lk_q`o�
■ Minutes of the meeting held July 10, 2013 at 4:00 p.m. will be
provided at the next regular Board meeting.
■ Next meeting is scheduled to be held August 5, 2013 at 4:00 p.m.
■ Next meeting to be scheduled.
10.8. YLWD -City of Yorba Linda Joint Agency Committee
(Kiley /Beverage)
■ Minutes of the meeting held June 19, 2013 at 6:00 p.m. were
provided in the agenda packet.
■ Next meeting is scheduled to be held August 21, 2013 at 6:00 p.m.
10.9. YLWD - MWDOC -OCWD Joint Agency Committee
(Beverage /Melton)
■ Next meeting is scheduled to be held July 23, 2013 at 4:00 p.m.
6
11. INTERGOVERNMENTAL MEETINGS
11.1. YL City Council — July 2, 2013 (Kiley)
Director Kiley attended and reported that both Mr. Steve Rudometkin and
Mr. Mark Stowell had left their employment with the City. He also
commented on a zoning code amendment pertaining to temporary signs
which was discussed during the meeting. He noted that the meeting
scheduled September 3, 2013 had been cancelled.
13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
13.1. MWDOC Water Policy Forum & Dinner— July 24, 2013
IT Im 19M
CSDA Annual Conference — September 16 -19, 2013
Director Hawkins made a motion, seconded by Director Kiley, to authorize
Director attendance at these events if desired. Motion carried 5 -0.
(No Closed Session was held.)
CLOSED SESSION
14.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case
ACWA/JPIA, et al vs.
State of Pennsylvania,
Case No. 00486884)
7
Insurance Company of the
et al (OC Superior Court —
15.
14.2. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: City of Anaheim vs. Ana J. Matosantos, et al.
(Superior Court of CA, Sacramento — Case No. 34-
2013- 80001529)
14.3. Conference with Legal Counsel — Anticipated Litigation
Significant Exposure to Litigation Pursuaaragraph (2) of Subdivision
(d) of Section 54956.9 of the California Code
Related to line break at 1301 North
Number of Potential Cases:
14.4. Conference with Legal Cou
Significant Exposure to Litiga
(d) of Section 54956.9 of the Ca
Related to written
litigation.
ADJOURNMENT
AL
j uME MEN
, Placentia CA 92870.
) of Subdivision
potential plaintiffs threatening
15.1. The meeting was adjourned at 9:41 a.m. The next Regular Board of
Directors Meeting will be held Thursday, July 25, 2013 at 8:30 a.m.
Steven R. Conklin
Board Secretary
9
AGENDA REPORT
Meeting Date: July 25, 2013
ITEM NO. 7.2
Subject: Minutes of the Board of Directors Special Meeting held July 12, 2013
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Description: Type:
071213 BOD - Minutes.doc BOD Mtg Minutes 07/12/13 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
7/25/2013
MB /RC 5 -0
1.
2.
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
Friday, July 12, 2013, 7:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
CALL TO ORDER
The July 12, 2013 Yorba Linda Water District Board of Directors Special Meeting
was called to order by President Melton at 7:30 a.m. in the Board Room at the
District's Administration Building located at 1717 East Miraloma Avenue in
Placentia, California 92870. AV
PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT
Gary T. Melton, President
Robert R. Kiley, Vice Presid
Michael J. Beverage
Ric Collett
Phil Hawkins
Agl%&ALSO PRESENT
Richard Kreisler, Partner, Liebert Cassidy Whitmore
,NT
Acting General Manager
R and Risk Manager
Title: Acting General Manager
The Board reconvened in Open Session at 8:30 am. President Melton
announced that no action was taken during Closed Session that was required to
be reported under the Brown Act.
1
6. ADJOURNMENT
6.1. The meeting was adjourned at 8:30 am. The next Regular Board of
Directors Meeting will be held Thursday, July 25, 2013 at 8:30 a.m.
Steve Conklin
Board Secretary
2
AGENDA REPORT
Meeting Date: July 25, 2013
To: Board of Directors
From: Steve Conklin, Acting General
Manager
Presented By: Steve Conklin, Acting General
Manager
Prepared By: Charmaine Holland, Acting
Accounting Asst I
Budgeted:
Cost Estimate:
Funding Source:
Dept:
Subject: Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
ITEM NO. 7.3
Yes
2,306,162.36
All Funds
Finance
Section 31302 of the California Water Code says the District shall pay demands made against it
when they have been approved by the Board of Directors. Pursuant to law, staff is hereby
submitting the list of disbursements for Board of Directors' approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $2,306,162.36.
DISCUSSION:
The wires and major items on this disbursement list are as follows: A wire of $1,024,794.62 to
MWDOC for May water purchases; a wire of $51,155.36 to Southern California Gas for services; a
check of $219,754.34 to ACWA /JPIA for April through June Worker's Compensation premium; a
check of $45,322.68 to Cal Card US Bank for YLWD Visa payment; a check of $141,688.42 for
Environmental Construction Inc. for work on the Yorba Linda Boulevard Booster Pump Station; a
check of $60,996.00 to Kidman Law, LLC for legal services; and, a check of $203,557.20 to
MWDOC for Fiscal Year 2013 -2014 annual connection charges. The balance of $303,249.21 is
routine invoices.
The Accounts Payable check register total is $2,050,517.83; Payroll No. 14 total is $255,644.53;
and, the disbursements of this agenda report are $2,306,162.36. A summary of the checks is
attached.
STRATEGIC PLAN:
FR 1 -F: Continue to Record and Report the Fairly Stated Financial Activities of the District in a
Timely and Transparent Manner to the Board of Directors and Member Agencies
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi - monthly.
ATTACHMENTS:
Description: Type:
CkReq 72513.xlsx Check Register 7/25/13 Backup Material
13 -CS 7.25.doc
CAP Sheet
Backup Material
CC Summary 72513.xlsx Credit Card Summary Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
7/25/2013
MB /RC 5 -0
Yorba Linda Water District
Check Register
For Checks Dated: 7/12/2013 thru 7/25/2013
Check No.
Date
Vendor Name
Amount
Description
61647
07/25/2013
ACWA /JPIA
219,754.34
WORKER'S COM PREM 4/1- 6/30
61648
07/25/2013
Alternative Hose Inc.
99.22
Firehose
61649
07/25/2013
Anh Huong Nguyen
639.95
ESRI INT'L CONF JULY
61744
07/25/2013
ANITRA CHATMAN
4.65
Customer Refund
61650
07/25/2013
Apollo Technologies Inc.
430.00
WTR TRMT SVC /CLSD
61651
07/25/2013
Aqua- Metric Sales Co.
12,513.97
IPER METER
61652
07/25/2013
Aramark
748.80
UNIFORM
61665
07/25/2013
ARC
20.00
PLANWELL DATA JUNE
61653
07/25/2013
Associated Laboratories
3,254.80
MAY ANALYES
60534
01/24/2013
B &M Lawn and Garden Inc
(19.38)
Void /Stale Check
61734
07/25/2013
BARBARA HAUPERT
33.62
Customer Refund
61654
07/25/2013
Bee Busters, Inc
275.00
Colony /Abatement
59873
09/27/2012
Bob Mackay
(4.17)
Void /Stale Check
61735
07/25/2013
BRANDON DOMINGUEZ
131.49
Customer Refund
61667
07/25/2013
C. Wells Pipeline
2,700.00
HYDRANT MAINT KIT
61656
07/25/2013
CalCard US Bank
45,322.68
Visa Payment
61655
07/25/2013
California Truck Equip. Co
16,366.35
PR22 -Def Comp Ded
61657
07/25/2013
CDM Smith
13,054.50
WELL #21 S7W Well Projrct
61658
07/25/2013
CDW Government, Inc
56.65
kINGSTON 8GB
61659
07/25/2013
Chemsearch
254.89
DEOX GAL
61756
07/25/2013
CHERYL ROJO
115.95
Customer Refund
60605
02/14/2013
Cinda Horton
(16.59)
Void /Stale Check
61660
07/25/2013
City Of Anaheim
27,494.06
JUNE UTILITIES
61662
07/25/2013
Climatec BTG
5,814.24
ALERTON BUILDING UPGRADE
61661
07/25/2013
Clinical Lab. Of San Bern.
1,700.00
LAB ANALYSES JUNE
61663
07/25/2013
Clortec
5,097.71
SOFTWARE MODIFICATIONS
61664
07/25/2013
Cogsdale Services Corporation
16,128.75
Great Plain Update
61646
07/25/2013
COLD WELL BANKER
106.04
Customer Refund
61739
07/25/2013
COX COMMUNICATIONS
14.52
Customer Refund
61666
07/25/2013
Culligan of Santa Ana
1,972.00
WTR SOFTENERS
61668
07/25/2013
Dell Marketing L.P.
7,107.99
16 GB MEMORY MODULE
61670
07/25/2013
Delta Wye Electric, Inc.
3,844.43
SPRINGVIEW BATTERY PANEL
61669
07/25/2013
DeltaCare USA
328.82
DENTAL PLAN JULY 13
61747
07/25/2013
DENISE DIRKS
21.52
Customer Refund
61671
07/25/2013
Derek Nguyen
3,128.00
EDUC PHD FALL 2012
61672
07/25/2013
E. H. Wachs Company
398.25
Handle Assembly Connector
60934
03/28/2013
Eden Tagle
($40.96)
Void /Stale Check
61738
07/25/2013
ELINE LANTHIER
5.36
Customer Refund
61673
07/25/2013
Elite Equipment Inc
809.66
Submersible Pump
61674
07/25/2013
Environmental Construction Inc
141,688.42
YL Blvd BPS
61675
07/25/2013
Equarius Waterworks
24,187.68
T -10 METERS
61677
07/25/2013
EyeMed
1,314.32
VISION PLAN JULY 2013
61676
07/25/2013
Fairway Ford Sales, Inc.
13.80
Chrome Ball
61678
07/25/2013
Flex Advantage
108.00
HEALTH PREM JUNE
61746
07/25/2013
FRANCES HORAN
30.01
Customer Refund
60611
02/14/2013
Gary Araujo
($100.91)
Void /Stale Check
61729
07/25/2013
GARY ARAUJO
103.13
Customer Refund
61733
07/25/2013
GERALD TINGWALL
25.81
Customer Refund
61679
07/25/2013
Golden Bell Products
367.20
BIG TIME BLOCKS
61680
07/25/2013
Graybar Electric Co
1,168.65
LIMIT SWITCH
61681
07/25/2013
Haitbrink Asphalt Paving, Inc.
6,577.20
Asphalt Repair
61682
07/25/2013
Harrington Industrial
225.39
PARTS, VALVE NEEDLES
61750
07/25/2013
HOLLY MELENDEZ
123.27
Customer Refund
61683
07/25/2013
Infosend Inc.
10,812.79
Mailing Prep Service
61684
07/25/2013
Inland Group
297.00
DESIGN BUDGET COVER PGE
61749
07/25/2013
INSITUFORM TECHNOLOGIES LLC
807.06
Customer Refund
61686
07/25/2013
J. Todd Howard
84.61
Reimburse for Supplies
61736
07/25/2013
JACKIE GALUTIA
322.45
Customer Refund
61685
07/25/2013
Jackson's Auto Supply - Napa
212.08
ALTERNATOR UNIT # 178
61751
07/25/2013
JANA VIELE
52.17
Customer Refund
61743
07/25/2013
JASON ABNER
76.44
Customer Refund
61755
07/25/2013
JEFF CAMPAU
11.04
Customer Refund
61748
07/25/2013
JOEL MEDRANO
223.81
Customer Refund
61730
07/25/2013
KATHLEEN LEE
30.00
Customer Refund
61687
07/25/2013
Kidman Law
60,996.00
LEGAL SVC CONTRACTS CONSTR.
61688
07/25/2013
Kimball Midwest
214.92
Impact Wrench
61689
07/25/2013
Koff & Associates, Inc
2,835.00
LUNCH /FIN ACCOUNTING COMM
61690
07/25/2013
Konica Minolta Business
542.78
COPY CHARGES JUNE
61691
07/25/2013
Layne Christensen Company
1,526.00
5hrs Pull Motor & Deliver
61692
07/25/2013
Lee & Ro, Inc.
4,267.00
Pipeline Project
61693
07/25/2013
Liebert Cassidy Whitmore
1,271.00
General Legal Service
61731
07/25/2013
LORI HEBERT
12.14
Customer Refund
61694
07/25/2013
Marina Landscape, Inc
1,801.15
IRRIGATION REPAIR
61737
07/25/2013
MARK SPOWART
178.12
Customer Refund
61741
07/25/2013
MAYRA LUEDTKE
29.30
Customer Refund
61695
07/25/2013
Mc Fadden -Dale Hardware
139.17
Parts
61696
07/25/2013
Measurement Control Systems, Inc
270.00
PARTS
61697
07/25/2013
MR2 Solutions Inc
135.00
Rail Sliding System
61698
07/25/2013
Municipal Water District
203,557.20
RETAIL SVC CONN CHG 13 -14
W71213
07/12/2013
Municipal Water District
1,024,794.62
WTR PURCHASE MAY 13
61742
07/25/2013
MYUNG YANG
79.63
Customer Refund
61752
07/25/2013
NANCY STEHLE
23.34
Customer Refund
61699
07/25/2013
NatPay Online Business Solutions
24.15
DOCUILVERY 6/3 TO6/28/13
61700
07/25/2013
Occu -Med, Ltd.
225.50
EMP EXAMS
61701
07/25/2013
Office Solutions
1,403.55
Ink Toners
61702
07/25/2013
One Source Distributors, LLC
67.33
OPERATING LEVER ROLL
61704
07/25/2013
Orange County - Tax Collector
24,268.70
LAFCO FY 2013 -2014 COST
61703
07/25/2013
Orange County Register
2,041.80
PUBLIC NOTICE
61705
07/25/2013
Orange County Water District
24,651.78
FY 12 -13 BILLING
61706
07/25/2013
Orvac Electronics
556.73
MARKERS, NYLONS LABELS
61707
07/25/2013
OUR FIRST AID COMPANY
139.21
1ST AID KIT SUPPLIES
61711
07/25/2013
P.T.I. Sand & Gravel, Inc.
265.71
FILL SAND
61708
07/25/2013
Parts Source Anaheim
133.32
Spark Plug Unit# 144
61709
07/25/2013
Powerstride Battery
180.21
BATTERIES
61710
07/25/2013
Praxair Distribution
125.37
Cylinder Rental
61712
07/25/2013
Public Relations Society of America
330.00
OC RENEWAL MEMBERSHIP
61713
07/25/2013
Quinn Power Systems Associates
1,744.08
SEAL & GASKETS
61714
07/25/2013
RBF Consulting
2,189.13
2010 Water Line Project
61740
07/25/2013
RICHARD ZHANG
43.80
Customer Refund
61732
07/25/2013
ROBIN PATTON
1.06
Customer Refund
59789
09/13/2012
Ruben Granados
(72.17)
Void /Stale Check
61715
07/25/2013
SC Prime Source Inc.
8,600.00
Janitorial Service June 13
61716
07/25/2013
Selman Chevrolet Company
668.46
Switch Unit# 144
61745
07/25/2013
SHIRLEY ESPIQUE
123.60
Customer Refund
W71213A
07/12/2013
SoCal GIB -Wells Fargo Bank
7,020.45
LOC FEES /INTEREST APR -JUNE
61550
06/27/2013
Solarwinds Inc
($3,898.00)
Void /Stale Check
W71713
07/17/2013
Southern Calif Edison Co.
51,155.36
Gas Service for May & June
61717
07/25/2013
Southern Calif Gas Co.
23,805.39
ACCT 6500 APR /MAY
61721
07/25/2013
St.Jude Hospital Yorba Linda
35.00
DMV Physical Exam
60794
02/28/2013
Stan Stavropoulos
61718
07/25/2013
Staples Business Advantage
61720
07/25/2013
Stephen Parker/ Petty Cash
61719
07/25/2013
Steven Engineering
61722
07/25/2013
Strophe America Inc
61723
07/25/2013
TBU Inc
61724
07/25/2013
THALES CONSULTING
59420
07/12/2012
Toll Bros
61725
07/25/2013
Townsend Public Affairs, Inc.
61753
07/25/2013
TRINA NELSON
61726
07/25/2013
Underground Service Alert
61727
07/25/2013
United Industries
61754
07/25/2013
VINCE YIANG
61728
07/25/2013
Yorba Linda Hardware
($259.41)
Void /Stale Check
536.91
Office Supplies
374.07
Petty Cash 7/12 -7/25
3,234.23
Phx Switch
480.00
POST IMPLEMENTATION
9,964.46
Repair Leak on Hidden Hills Rd
2,500.00
1st Yr Implementation Svc
(1.94)
Void /Stale Check
5,000.00
CONSULTING SVC JULY
18.20
Customer Refund
199.50
NEW TKT CHRG
1,319.82
SAFETY VAST
36.71
Customer Refund
184.86
JUNE PURCHASE
Tota 1 2,050, 517.83
July 25, 2013
CHECK NUMBERS:
Void Checks 59420, 59789, 59873 $ (4,413.53)
60534, 60604, 60605,
60611, 60794, 60934
and 61550
Computer Checks 61647 -61756 $ 971,960.93
$ 967, 547.40
WIRES:
W -71213 MWDOC $1,024,794.62
W- 71213A Southern Cal Gas $ 51,155.36
W -71713 So. Ca, GIB WF $ 7,020.45
$ 1, 082, 970.43
TOTAL OF CHECKS AND WIRES $ 2,050,517.83
PAYROLL NO. 14:
Direct Deposits $ 167,122.21
Third Party Checks 5620 - 5628 $ 43,199.08
Payroll Taxes $ 45.323.24
TOTAL OF PAYROLL $ 255,644.53
----------------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL: $ 2,306,162.36
------------------------------------------------------------------
------------------------------------------------------------------
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF JULY 25, 2013
------------------------------------------------------------------
------------------------------------------------------------------
[Type text]
Cal Card Credit Card
U S Bank
5/23/2013- 07/10/2013
Date
Vendor Name
Amount
Description
05/23/13
CSDA
(525.00)
Refund - Cancel Conf trip
06/24/13
JPIA
85.00
Annual Training Conf July 25th
06/24/13
Wells Supplies
13,127.52
June Invoices
06/24/13
Online Communication
436.60
May Invocies
06/25/13
Dell
2,550.59
16GB Memory
06/26/13
Sears
181.39
Tools
06/26/13
Wells Supplies
12,405.56
June Invoices
06/27/13
Solarwind
3,898.00
Server Appl & Traffic Analyzer
06/27/13
Konica Minolta
1,156.67
June Invoices
06/27/13
Home Depot
89.52
Water Cooler
06/27/13
Village Nurseries
25.27
SOD
06/28/13
Home Depot
59.38
Door Closer for Admin Building
06/29/13
Lampost
77.27
IT Staff Meeting 6/27/13
07/01/13
McMaster - Carr
188.25
3/4 Needle Valve Parts
07/02/13
Wood Ranch BBQ
1,709.12
Food for District Picnic 6/29/13
07/02/13
Hon
35.64
Keys for Desk & Cabinet
07/02/13
Staples
723.97
Office Su plies
07/02/13
Home Depot
205.09
Air Hammers
07/02/13
John Deere
95.56
Landscape
07/03/13
Home Depot
368.55
Conrete & Supplies
07/03/13
Ca Secretary of State
20.00
Statement for filing
07/03/13
Urban Water Inst
425.00
Registration fpr director Conf Aug 14 -16
07/08/13
Neo Gov
3,000.00
Contract For Service
07/08/13
Farmer Boys
25.36
Accounting Lunch Meeting
07/08/13
Answer One Comm
635.95
June Invoices
07/08/13
Inland Group
4,231.41
Postage for Newsletter
07/10/13
Praxair
91.01
Welding Supplies
TOTAL
45,322.68
Meeting Date:
To:
From:
Presented By:
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
July 25, 2013
Board of Directors
Steve Conklin, Acting General
Manager
Steve Conklin, Acting General
Manager
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Account No:
Job No:
Dept:
Reviewed by Legal
Joe Polimino, Project Engineer CEQA Compliance:
ITEM NO. 7.4
Yes
$2.6M
$2.3M
All Water Funds
101 -2700
200817B
Engineering
No
MND
Progress Payment No. 3 for the Yorba Linda Blvd Pump Station Project
Work is continuing on the construction of the Yorba Linda Blvd Pump Station Project. The project
consists of three electric motor driven vertical turbine pumps, flow control valves, a motor control
center, various yard piping and a new masonry block building.
STAFF RECOMMENDATION:
That the Board of Directors approve Progress Payment No. 3 in the net amount of $141,688.42 to
ECI, Inc. for construction of the Yorba Linda Blvd Pump Station Project, Job No. 2008 -17B.
DISCUSSION:
In accordance with the contract documents, ECI Inc. submitted a request for Progress Payment No.
3, in the amount of $149,145.70 for completed work through June 30, 2013. During this period, the
contractor completed the retaining wall rebar and masonry for the SCE transformer pad. They also
completed a portion of the building foundation installation. The pump cans, suction and discharge
headers were also completed. The status of the construction contract with ECI Inc. is as follows:
• The current contract is $1,581,179.00 and 365 calendar days starting April 1, 2013.
• If approved, Progress Payment No. 3 is $149,145.70 (9.4% of the total contract amount), less
5% retention of $ 7,457.28 for a net payment of $141,688.42.
• If approved, total payments to date including retention will be $361,944.00 (22.9% of the total
contract amount).
• As of June 30, 2013, 91 calendar days were used (24.9% of the contract time).
Staff reviewed the contractor's progress payment and recommend approval. A copy of Progress
Payment No. 3 is attached for your reference.
PRIOR RELEVANT BOARD ACTION(S):
On December 20, 2012, the Board of Directors authorized the President and Secretary to execute a
construction agreement between Environmental Construction, Inc. (ECI), and the Yorba Linda
Water District for the Construction of the Yorba Linda Blvd Pump Station Project in the amount of
$1,581,179.00. The Board of Directors has approved two progress payments to date, the last of
which was approved on June 13, 2013.
ATTACHMENTS:
Description:
Type:
Progress Pay Request No. 3 for the Yorba Linda Blvd.
ECI YL Blvd. PS Progress Pay Request 3.pdf Backup Material
Pump Station Project
Approved by the Board of Directors of the
Yorba Linda Water District
7/25/2013
MB /RC 5 -0
YORBA LINDA WATER DISTRICT
PROJECT Yorba Linda Blvd. Pump Station
LOCATION Yorba Linda, CA PROJECT NO.
CONTRACTOR Environmental Construction Inc.
PROGRESS PAY REPORT
PAY REQUEST NO. 003
PAGE 1 OF 1 PAGES
DATE 7110113
ORIGINAL CONTRACT AMOUNT:
AUTHORIZED CHANGE ORDERS:
REVISED CONTRACT AMOUNT:
$ 1,581,179.00
$ -
$ 1,581,179.00
0
CALENDAR DAYS
365
CALENDAR DAYS
91
CALENDAR DAYS
274
CALENDAR DAYS
PROGRESS PAY ESTIMATE FOR PERIOD
VALUE OF WORK COMPLETED
CHANGE ORDER WORK COMPLETED
TOTAL VALUE OF WORK COMPLETED
LESS RETENTION 5%
LESS OTHER DEDUCTIONS
NET EARNED TO DATE
LESS AMOUNT PREVIOUSLY PAID
BALANCE DUE THIS ESTIMATE
June 1, 2013
PREVIOUS
$ 212,798.0
$
$ 212,798.30
$ 202,158.9
Electronic Wire Fees
TO June 30, 2013
THIS MONTH TO DATE
$ 149,145.70
$ 361,944.00
$ -
$ -
$ 149,145.70
$ 361,944.00
$ 141,688.42
$ 343,846.80
$ 343,846.80
$ 202,158.39
$ 141,688.42
CE TO PROCEED
'LETION TIME
OVED TIME EXTENSIONS
L CONTRACT TIME
EXPENDED TO DATE
REMAINING
i
REQUESTED BY: I
RECOMMENDED:
APPROVED BY:
April 1, 2013
366
CALENDAR DAYS
0
CALENDAR DAYS
365
CALENDAR DAYS
91
CALENDAR DAYS
274
CALENDAR DAYS
DATE: 1IIO1��
,4anager, ECI Inc. �l 1
DATE:
ngineer, YLWD
DATE:
Meeting Date:
To:
From:
Presented By:
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
July 25, 2013
Board of Directors
Steve Conklin, Acting General
Manager
Steve Conklin, Acting General
Manager
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Account No:
Job No:
Dept:
Reviewed by Legal
Joe Polimino, Project Engineer CEQA Compliance:
ITEM NO. 7.5
Yes
$6.7 M
$600,000
All Water Funds
101 -2700
J- 200817 -B
Engineering
No
N/A
Amendment No. 3 to Professional Services Agreement with Lee & Ro, Inc. for
Engineering Services for the Yorba Linda Blvd Pump Station Project
Construction of the new Yorba Linda Blvd. Pump Station commenced in April 2013 and is
proceeding on schedule. District staff and the project team determined that additional construction
support services are needed from Lee & Ro, Inc., which were not included in the original scope of
work for the Professional Services Agreement (PSA). At the District's request, Lee & Ro, Inc.
prepared a proposal for additional construction support services, which staff has reviewed and
recommends for approval.
STAFF RECOMMENDATION:
That the Board of Directors approve Amendment No. 3 to the Professional Services Agreement with
Lee & Ro, Inc., in the amount of $89,000, for additional construction support services for the Yorba
Linda Blvd Pump Station Project, Job No. 2008 -17B.
COMMITTEE RECOMMENDATION:
The Planning- Engineering- Operations Committee discussed this matter at their meeting held July 8,
2013 and supports the staff recommendation.
DISCUSSION:
When the Request for Proposals (RFP) was initially prepared by District staff for the new pump
station project, the Scope of Work included Engineering Design Services and limited Construction -
Phase Services. It was understood by District staff that the latter was a minimum level of services
and that a considerably greater effort would be required, due to the anticipated complexity of the
project. The full scope of Construction -Phase Services required could not be accurately determined
until after the design criteria was approved by the project team and the design was completed
relative to mechanical equipment, electrical systems, control systems, and other project elements.
The purpose of including a basic or minimum level of Construction -Phase Services in the RFP was
to have the proposing firms provide information on their proposed Construction Management (CM)
staff, approach, tasks, experience and staff hours per task. This information helped YLWD staff
determine the qualifications and capabilities of the proposing firms to perform all of the necessary
tasks for the project, from permitting through design and construction management. These efforts
assisted in the selection of Lee & Ro, Inc. as the District's preferred consultant for the project.
After the completion of design, award of the construction contract, and receipt of initial shop
drawings from the construction contractor, it was possible to more accurately project the extra work
hours and tasks required for Construction Services beyond those listed in the original RFP.
Following discussions between District and Lee & Ro staff regarding necessary CM tasks and level
of effort, Lee & Ro submitted a letter proposal describing the additional tasks, hours and fee, a copy
of which is attached.
In summary the additional tasks would include the following:
Submittals /Shop Drawings. The original PSA includes review of 50 submittals and shop drawings.
The amendment includes services for an additional 60 submittals.
Requests for Information (RFI's). The original PSA includes review of 30 RFI submittals. The
amendment includes services for an additional 60 submittals.
Review Change Requests. The original PSA did not include these services. The amendment adds
32 work hours to review change order requests from the contractor.
Meetings. The original PSA included 12 meetings. The amendment includes 12 additional
meetings.
Specialty Inspections. The original PSA did not include support for special inspections, including
electrical and instrumentation. Lee & Ro, Inc. will provide an electrical and instrumentation engineer
to observe and inspect installations as needed. Added is $19,220 for this task.
If approved, Amendment No. 3 for $89,000 will increase the PSA total from $432,644 to $521,644
District staff has reviewed the proposed change order and discussed it with staff of Lee & Ro, Inc.
Staff believes that the proposed scope and fee are necessary and appropriate for the additional
services and recommend approval of Amendment No. 3 for $89,000.
PRIOR RELEVANT BOARD ACTION(S):
On December 22, 2010, the Board of Directors approved the award of the Professional Services
Agreement for Engineering Services for the Yorba Linda Blvd Booster Station and Pipeline Project
to Lee & Ro, Inc., for a fee not to exceed $423,624. On October 18, 2011, Amendment No. 1 was
approved through the District purchasing policy in the amount of $4,740. On November 23, 2011,
Amendment No. 2 was approved through the District purchasing policy in the amount of $4,280.
ATTACHMENTS:
Description:
Type:
Amendment Request 3 (R 06- 10- 13).Pdf Lee & Ro Letter Request Amendment No 3 for YLBPS Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
7/25/2013
MB /RC 5 -0
L TLEE & RO Inc.
June 10, 2013
Mr. Joe Polimino
Construction Manager
Yorba Linda Water District
1717 E. Miraloma Avenue
Placentia, CA 92870
1199 South Fullerton Road, City of Industry, CA 91748
Tel: (626) 912 -3391
Fax: (626) 912 -2015
www.LEE-RO.com
Subject: Request for Amendment — Construction Phase Support Services for Yorba Linda
Blvd. Booster Pump Station and Pipeline Project (Project No. 2008 -17) 49801A
Dear Mr. Polimino:
LEE & RO is currently providing engineering services during the construction of Yorba Linda
Blvd. Booster Pump Station and Pipeline project. The schedule for construction of the project
has significantly extended from that envisioned in our original proposal in November 2010. The
pipeline portion of the project construction was completed in the fall of 2012. The pump station
portion was separately bid in November 2012 and the pump station construction began in March
2013. The current construction schedule indicates that the job completion in early 2014. The
District requested supplemental engineering and inspection services beyond the scope of the
current contract. These supplemental engineering and services are defined below.
SCOPE OF SERVICES
1. Additional Support for Shop Drawings and Submittal Review. The current contract
provides for a review of up to 50 submittals. So far in the construction for the pipeline
and pump station portions, there have been 128 submittals. The District requests
coverage for additional 60 submittals to be reviewed towards completion of the
remaining portion of the project construction.
2. Additional Support for Requests for Information (RFIs). The contract currently allows for
addressing up to 30 RFIs. For the pipeline portion of the project required response for
22 RFIs while the pump station construction has so far required addressing 23 RFIs.
The District requests incremental support for 60 additional RFIs.
3. Additional Construction Support Meetings. Due to the overall schedule extension, the
District has requested participation in extra 12 construction meetings.
4. Additional Engineering Support for Change Orders. Due to the overall construction
schedule, the District anticipated need for additional engineering support from LEE & RO
for addressing potential change orders.
5. Special Inspection Services. The District has requested specialty inspection support
from LEE & RO to supplement the District inspection resources. Specialty inspection is
desired towards installation of pumps, piping and related mechanical, electrical and
instrumentation items for the pump station.
Mr. Joe Polimino
June 10, 2013
Page 2 of 2
FEE ESTIMATE
We will provide additional engineering and inspection support services described above for an
estimated fee of $89,000 as detailed in the attached Exhibit A.
We remain flexible to modify the terms in the Scope of Work, and Fee Estimate to suit the
District requirements and constraints. We look forward to continuing to be of service to the
District on this important safety assignment. Please call me at (626) 667 -5309 if you have any
questions.
Sincerely,
LEE & RO, � I
i ", Inc.
t
Dhiru Patel, PE
Vice President
J: \PROD \498 \49801 Pipeline and PS \C2 Contract Issues \Amendment \YLWD Const Support Amendment Request (R 6- 10- 13).docx
EXHIBIT A: Amendment Request Estimate Yorba Linda Blvd Booster Station and Pipeline Project
Amendment Fee Estimate
r%h tir% >nnA_47
June 10,2013(R)
J.*PR0J:49849801 Pipeline and PS''.C2 Contract IssuesAmendment.Amendment Request(R 06-10-13).xls LEE&RO,Inc.
Labor Category Used for Fee Estimate:E8 Managing Eng.,E7 Supervising Eng.,E6
Principal Eng.,E5 Senior Engineer, E4 Engineer,E3 Associate Eng./Inspector,T6
Principal Designer,T4 Designer,and A2 Word Processor(See Billing Schedule for All
Labor Hours
Total
Hours
Labor
Other Direct
Costs
(ODCs)
TOTAL
TASK
No.
E8 E7 I EB I ES I E4
E3 I T6 T4 A2
Hourly Billln
Rates
Task Description
$200
$178
$160 1
$144
$130
$117
$130
$105
$71
5
Additional Engineering/inspection Services During Construction
1
Shop Drawing s/Submittals Review Extra 60 Submittals 3.5 hrs each plus Clerical
10
36
48
56
60
24
234
$30,676
$500
$31,176
2
Res and to RFIs Extra 60 RFIs 3 hrs each lus Clerical
12
48
24
32
64
16
196
$26,320
$26,320
3
Additional Construction Support Meetings Extra 12 Meetings)
12
36
12
60
$7,464
$400
$7,864
4
Additional Support for Preparation of Change Orders
8
24
32
$4,408
$4,408
5
Special Inspection(Mechanical/ElectdcaVinstrumentation(Assume 20 working days)
160
160
$18,720
$500
$19,220
Task 5,Additional Engineering/inspection Services During Construction
42
84
72
88
344
52
682
$87,5881
$1,400
$88,988
TOTAL NOT-TO-EXCEED FEE
$89,000
J.*PR0J:49849801 Pipeline and PS''.C2 Contract IssuesAmendment.Amendment Request(R 06-10-13).xls LEE&RO,Inc.
AGENDA REPORT
Meeting Date: July 25, 2013
To: Board of Directors
ITEM NO. 8.1
From: Steve Conklin, Acting General
Manager
Presented By: Steve Conklin, Acting General Dept: Finance
Manager
Reviewed by Legal: Yes
Subject: FY 2013/14 Water Rate Increase
or—
STAFF RECOMMENDATION:
That the Board of Directors adopt Resolution No. 13 -13 Setting Water Rates Effective July 1, 2013
and Rescinding Resolution No. 12 -13.
COMMITTEE RECOMMENDATION:
The Finance - Accounting Committee will discuss this item at its meeting being held July 22, 2013.
The Committee will provide its recommendation at the Board meeting.
DISCUSSION:
In June 2012 the Board held a meeting to consider a three -year rate increase as was noticed to the
District's customers through the Prop 218 process. The Board elected to move forward with the
three year rate increase. However, to allow the possibility that the District's financial situation might
improve enough where the rate increase identified in the Notice of Proposed Water Rate Increase
was not necessary, the Board elected to only adopt the first year of the three annual rate increases.
Through preparation of the FY 13/14 Budget, it has become evident that the previously noticed
2.5% rate increase was necessary for this fiscal year. As a result, staff is presenting Resolution 13-
13 to the Board to memorialize the FY 13/14 rate increase.
STRATEGIC PLAN:
FR 2 -C: Implement an Approach to Ensure Reserves are Responsibly Funded
PRIOR RELEVANT BOARD ACTION(S):
On June 28, the Board adopted Resolution 2012 -13, setting water rates for the 2012/13 fiscal year.
ATTACHMENTS:
Resolution 13 -13 Setting Water Rates.doc
Approved by the Board of Directors of the
Yorba Linda Water District
7/25/2013
RC /PH 5 -0 Roll Call
Description:
Resolution 13 -13
Type:
Backup Material
RESOLUTION NO. 13 -13
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
SETTING WATER RATES EFFECTIVE JULY 1, 2013,
AND RESCINDING RESOLUTION NO. 12 -13
WHEREAS, pursuant to Water Code Section 31007, the Board of Directors of the
Yorba Linda Water District (YLWD) is required to set water rates at a level
which will pay for the provision of water services; and
WHEREAS, pursuant to Government Code Section 53756, YLWD may adopt a
schedule of fees or charges authorizing automatic adjustments that pass
through increases in wholesale charges for water; and
WHEREAS, the Board of Directors previously adopted Resolution No. 12 -13, which
established water rates effective July 1, 2012; and
WHEREAS, YLWD has determined the unit cost of changes in rates from the
Metropolitan Water District of Southern California (MWD), the Municipal
Water District of Orange County (MWDOC) and Orange County Water
District (OCWD) for FY 2013/14; and
WHEREAS, YLWD has prepared a budget for FY 2013/14, which includes the unit
cost of the MWD, MWDOC and OCWD pass- through applied to the
commodity charge of YLWD rates in accordance with Government Code
Section 53756; and
WHEREAS, on April 26, 2012 the Board of Directors considered Water Rate Study
2012 which included recommended water rates for FY 2012/13, FY
2013/14 and FY 2014/15 and the Board of Directors determined that the
water rate increases described in Water Rate Study 2012 are necessary
and sufficient to cover, without exceeding, the cost to provide water
service to each customer; and
WHEREAS, pursuant to and in compliance with Proposition 218 (California
Constitution Art. XIII D), the District on May 4, 2012 mailed a notice of
water rate increase to all customers which included the proposed rates for
FY 2012/13, FY 2013/14 and FY 2014/15, and the Board of Directors has
received a proof of mailing; and
WHEREAS, pursuant to Proposition 218 on June 21, 2012 the Board of Directors held
a hearing regarding water rate and pass- through charges for FY 2012/13,
FY 2013/14 and FY 2014/15 and heard and considered protests; and
Resolution No. 13 -13 Setting Water Rates
WHEREAS, on June 21, 2012 the Board of Directors adopted Resolution FY 2012/13
establishing water rates for the FY 2012/13 fiscal year; and
WHEREAS, the Board of Directors desires to establish water rates for the FY 2013/14
fiscal year.
NOW THEREFORE, the Board of Directors of the Yorba Linda Water District does
hereby find, determine, and resolve the following:
Section 1. Resolution No. 12 -13 is hereby rescinded.
Section 2. Water rates for service defined in Section 3.8 of the Rules and
Regulations of the Yorba Linda Water District are hereby amended as
follows, to take effect on July 1, 2013:
For All Potable Water Service:
All Water Usage shall be charged at
Basic Service Charge for:
5/8"
and 3/4" Meters
1"
Meters
1
1/2" Meters
2"
Meters
3"
Meters
4"
Meters
6"
Meters
$2.64 / 100 Cu. Ft.
(includes FY 13/14
pass- through charge)
$8.80 / Month
$14.67 / Month
$29.34 / Month
$46.94 / Month
$102.67 / Month
$187.80 / Month
$410.67 / Month
Section 3. Additional rates and fees for service are as follows:
3.a Permanent Untreated Water Service: The current MWD Untreated Full
rate, plus charges by MWDOC, plus any other fees, charges or penalties
as may be imposed by MWD and /or MWDOC, plus $13 per acre foot.
3.b The charge for Temporary service as defined in Section 3.5.1 of the Rules
and Regulations for Water Service shall be as follows:
3.5.1 TEMPORARY SERVICE: The rate per hundred cubic feet shall be
two times the rate specified for all water service plus $2.50 per day for
each day that the meter is available for use by the customer. A security
deposit of $1,000 is required at the time of rental and the deposit will be
returned within 15 days of the return of the meter.
Resolution No. 13 -13 Setting Water Rates 2
3.c The monthly rates for Private Fire Service Protection, as defined in Section 3.6
of the Rules and Regulations for Water Service, shall be as follows:
Meter Size Monthly Charge
4 inch $16.00
6 inch $35.00
8 inch $59.00
10 inch $94.00
PASSED AND ADOPTED this 25th day of July 2013 by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Gary Melton, President
Yorba Linda Water District
ATTEST:
Steven R. Conklin, Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Arthur G. Kidman, Esq.
Kidman Law, LLP
Resolution No. 13 -13 Setting Water Rates 3
AGENDA REPORT
Meeting Date: July 25, 2013
To: Board of Directors
From: Steve Conklin, Acting General
Manager
Presented By: Steve Conklin, Acting General
Manager
Prepared By: Cindy Botts, Management
Analyst
Dept:
Reviewed by Legal
ITEM NO. 8.2
Administration
N/A
Subject: CSDA Region 6 Election of Officers and Board Members for 2013 -2017 Term
SUMMARY:
CSDA's six regions were established to provide geographic balance and representation by its
membership throughout the state. Each region has three seats on the Board. Region 6
encompasses both Orange and San Diego counties and its board members are elected to represent
the issues, concerns and needs of this region. The District is entitled to cast one vote for the Region
6, Seat B position.
STAFF RECOMMENDATION:
That the Board of Directors consider voting for Mr. Bill Nelson in the position of Region 6, Seat B of
the CSDA Regional Election and authorize the President to cast that vote.
COMMITTEE RECOMMENDATION:
The EAO Committee considered this item at its June 26, 2013 meeting and supports the staff
recommendation.
DISCUSSION:
The Region 6, Seat B position will serve on CSDA's Board of Directors for a three year term of office
beginning January 1, 2014. Both individuals running for election of Seat B have included Candidate
Statements for the Board's review. Additionally the Orange County Cemetery District has included a
letter requesting YLWD's support for the re- election of Bill Nelson, an OCCD Board Member and
current Vice - President.
The Region 6 ballot is attached and includes the candidates available for the Seat B position. The
appropriate voting delegate for our agency must complete the ballot. The Board President must
then sign the ballot indicating approval. The completed ballot will need to be returned to CSDA by
August 2, 2013.
STRATEGIC PLAN:
CP 2 -D: Enhance the District's Regional Water and Wastewater Industry Participation
PRIOR RELEVANT BOARD ACTION(S):
The District has participated in previous CSDA Region 6 elections.
ATTACHMENTS:
IVQIIIC
CSDA Region 6 Seat B Correspondence. pd
CSDA Region 6 Seat B Ballot.pdf
Approved by the Board of Directors of the
Yorba Linda Water District
7/25/2013
PH /RK 5 -0
Casting the District's vote for Mr. Bill Nelson.
Description: Type:
CSDA Region 6 Seat B Election Correspondence Backup Material
CSDA Region 6 Seat B Ballot Backup Material
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\Aa California Special
Districts Association
oorra. a
CSDA Districts Stronger Together
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION
2013 BOARD ELECTIONS
MAIL BALLOT INFORMATION
Dear Member:
A mail ballot has been enclosed for your district's use in voting to elect a
representative to the CSDA Board of Directors in your Region for Seat B. Each
of CSDA's six (6) regional divisions has three seats on the Board. Each of the
candidates is either a board member or management -level employee of a
member district located in your geographic region. Each Regular Member
(district) in good standing shall be entitled to vote for one (1) director to represent
its region.
We have enclosed the candidate statements for each candidate who submitted
one. Please vote for only one candidate to represent your region in Seat B and
be sure to sign, date and fill in your member district information (in some regions,
there may only be one candidate). If any part of the ballot is not complete, the
ballot will not be valid and will not be counted.
Please utilize the enclosed return envelope to return the completed ballot.
Ballots must be received at the CSDA office at 1112 1 Street, Suite 200,
Sacramento, CA 95814 by 5.00pm on Friday, August 2, 2013.
If you do not use the enclosed envelope, please mail in your ballot to:
California Special Districts Association
Attn: 2012 Board Elections
1112 1 Street, Suite 200
Sacramento, CA 95814
Please contact Charlotte Lowe toll -free at 877.924.CSDA or charlottel(a)csda.net with any questions.
Re -Eleet
Bill Nelson
CSDA Board of Directors
PROVEN EXPERIENCE LEADING
SPECIAL DISTRICTS
I am committed to building on CSDA's present foundation of educational
programs and legislative advocacy. My enthusiasm, commitment and
comprehensive knowledge of special districts bring years of experience to the
CSDA Board. It would be an honor to continue serving special districts in Region 6.
✓ EXPERIENCED LEADER
✓ COMMITTED TO SPECIAL DISTRICTS
✓ FISCALLY RESPONSIBLE
✓ DEDICATED
CSDA EXPERIENCE
❖ Served on Board for three years
❖ Fiscal Committee 2011 -2013
❖ Membership Committee 2013
DISTRICT EXPERIENCE
❖ Appointed to Board of Trustees Orange County Cemetery District in 2003
❖ Chair of the Board 2006 & 2010
❖ Chair of Finance Committee 2004 to present
o Developed an investment strategy that yielded additional $1 million interest income
OTHER LEADERSHIP EXPERIENCE
❖ Board of Directors - California Association of Public Cemeteries since 2008
❖ Board of Directors - Pacific West Association of Realtors - 2004 to 2012
o President 2007, Treasurer 2005, 2009 & 2011
❖ Board of Directors - California Association of Realtors — 2004 -2012
o Served on and Chaired several committees
❖ Board of Directors - National Association of Realtors — 2007 -2009 & 2011 -2012
COMMUNITY INVOLVEMENT
❖ Orange County Grand Jury 2002 -2003
d• Board of Directors - Orange County Grand Jurors Association 2005 to 2011
❖ City of Villa Park Investment Advisory Committee- 2008 to present— Chair past two years
❖ Villa Park Community Services Foundation — Treasurer — 2010 to present
BUSINESS EXPERIENCE
❖ Financial Executive for 25 years with Atlantic Richfield Company (ARCO) & Southern Calif. Gas Co.
EDUCATION
❖ MBA Finance University of Southern California
:• BA Economics California State University Dominguez Hills
George McManigle -- CSDA Board of Directors, Region 6
Growers in California are facing many challenges. Since I moved to a seven acre grove
in Fallbrook in 1993, production techniques, water availability, cost and returns on crops
have been serious issues. Water is now a major concern in the coming years with the
water cutbacks. I believe CDSA plays a major role in addressing these issues.
I have served on the Fallbrook Chamber of Commerce board and as president. I have
been president of Gold Crown Macadamia Association since 1995, 1 was elected two
terms to the Rainbow Municipal Water District board and have served four years as an
alternate on the California Avocado Commission.
My community and agriculture involvement has been to support farming in the area by
considering possibilities beyond the status quo like a certified community kitchen.
Growers are facing serious issues and I think i can contribute in addressing some of
those issues.
George McManigle
Board of Trustees
Leslie Deane
William. E. Nelson
Vivien Owen
Maureen Rivers
Cynthia Ward
June 11, 2013
ORANGE COUNTY CEMETERY DISTRICT
Yorba Linda Water District
Steve Conklin, Acting General Manager
PO Box 309
Yorba Linda, CA 92885
Dear Steve,
District Office
25751 Trabuco Road
Lake Forest, CA 92630 -4348
Phone: (949) 951 -9102
Fax: (949) 951 -0236
www. occemeterydistrict.com
Tim Deutsch
General Manager
The purpose of this letter is to ask for your Board's support for the re- election of Bill Nelson to Seat B, Region
6 of the California Special Districts Association (CSDA) Board of Directors. We ask your Board to please vote
for Bill Nelson in the upcoming election. CSDA mailed out the ballots on June 7, 2013, and they are due back
to CSDA by 5:00 PM on August 2, 2013.
Bill has served on the Orange County Cemetery District (OCCD) Board of Trustees since 2003. During this
time Bill has been a valuable member of the Board and served as Chair of the Board in 2006 and 2010.
Presently he serves as Vice Chair of the Board and Chair of the Finance Committee and member of the
Personnel and Communications & Public Relations Committees.
The OCCD Board initially nominated Bill for the CSDA Board in 2011 and has nominated him for re- election
this year. Bill is committed to building on CSDA's present foundation of educational programs and legislative
advocacy. His enthusiasm, commitment and comprehensive knowledge of special districts bring years of
experience to the CSDA Board.
The OCCD Board respectfully requests that you mark your ballot for Bill Nelson and return it to CSDA by 5:00
PM on August 2, 2013.
Bill's Candidate Statement is attached.
Si y,
L
Tim Deutsch
General Manager
■
r
REGION SIX
0
Seat B - term
ends 2017
Signature:
Member District:
William Nelson*
Orange County Cemetery District
George McManigle
Rainbow Municipal Water District
incumbent
AGENDA REPORT
Meeting Date: July 25, 2013
To: Board of Directors
From: Steve Conklin, Acting General
Manager
Presented By: Steve Conklin, Acting General
Manager
Prepared By: Cindy Botts, Management
Analyst
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Account No:
Job No:
Dept:
Reviewed by Legal:
CEQA Compliance:
ITEM NO. 8.3
N/A
N/A
N/A
N/A
N/A
N/A
Administration
N/A
N/A
Subject: ACWA Election of Board President and Vice - President for 2014 -2015 Term
SUMMARY:
The ACWA Nominating Committee is seeking recommendations from member agencies for
nominations for ACWA President and Vice - President for the 2014 -2015 elected term. The District is
entitled to nominate candidates from its Board of Directors for each of the open positions (President
and Vice - President).
STAFF RECOMMENDATION:
That the Board of Directors consider nominating candidates for the offices of President and Vice -
President in the ACWA Region 10 Election.
COMMITTEE RECOMMENDATION:
The Committee reviewed this item at its meeting on June 25, 2013 and supports staffs
recommendation.
DISCUSSION:
The ACWA President and Vice - President will serve on ACWA's Board of Directors for the next two
year term of office beginning January 1, 2014. Additionally, the newly elected President and Vice -
President will be required to hold seats on the ACWA Executive Committee.
Nomination requirements include the submittal of a resolution of nomination indicating the District's
support for its nominated Director, as well as a resume of the proposed candidate's background for
the ACWA Nominating Committee's review.
All nominations must be received by ACWA prior to September 3, 2013. Nominees will be
considered by the Nominating Committee and candidate interviews for those most qualified will be
scheduled in September. Elections will be held December 4, 2013.
STRATEGIC PLAN:
CP 2 -D: Enhance the District's Regional Water and Wastewater Industry Participation
PRIOR RELEVANT BOARD ACTION(S):
The District has participated in previous ACWA Region 10 elections.
ATTACHMENTS:
1 Val 1 1G. Description: Type:
ACWA Region 10 Correspondence.pdf ACWA Call for Nominations Correspondence Backup Material
Association of
California Water Agencies
Since 1970
MEMORANDUM
TO:
ACWA Member Agencies
Board Presidents and General Managers
CC:
ACWA Board of Directors
FROM:
ACWA Nominating Committee
DATE:
June 7, 2013
SUBJECT:
Call for Candidate Nominations
RECEIVED
JUN 12 2013
YORBA LINDAWATER DISTRICT
ACWA's Nominating Committee is responsible for submitting a slate for the Association's
statewide positions of President and Vice President to the general membership meeting at Fall
Conference.
Nominations must be received in the ACWA office by Tuesday, September 3, 2013, to be
considered by the committee. Candidate interviews are slated for Wednesday, September 18.
The following criteria must be met for names to be considered:
• Only elected or appointed member of the governing body or commission (as
appropriate) of a member agency of the Association shall be eligible for election to the
officer positions.
• Nominations of qualified candidates are encouraged from all member agencies.
• All nominations for the positions of ACWA President and Vice President shall be
accompanied by a resolution of support from the ACWA member agency on whose
board the nominee serves. Said resolution shall be signed by an authorized signatory of
the member agency's Board of Directors.
• A resume of the candidate, highlighting qualifications for the position, shall accompany
each nomination.
It is not necessary to have additional letters or resolutions of support from other agencies, but
the Nominating Committee will review all materials received.
ACWA's Bylaws and Board policies establish the criteria outlined above, which also govern
nominations from the floor. Board policy reads, "Ali nominations received for the positions of
ACWA President and Vice President shall be accompanied by a resolution of support from the
Association of California Water Agencies 910 K Sireet, Suite 100, Sacramento, California 95814 -3777 916/441 -4545 r,x 916 /325 -4849
Hal[ of the States 400 N. Capitol St., NAV., Suite 357 South, Washington, D.C. 20001-1512 202/434 -4760 FAx 202/434 -4763
www.acwa.com
ACWA Member Agencies
Board Presidents and General Managers
Call for Candidate Nominations
June 7, 2013 — Page 2
ACWA member agency on whose board the nominee serves, and signed by an authorized
signatory of the Board of Directors. This policy applies to nominations received in the ACWA
office prior to elections, as well as to all nominations received from the floor at general session
during the floor nomination process" (Policy 0 .3.a.).
We appreciate your interest and participation in this process to find the best qualified
individuals to serve in representing the statewide membership of ACWA. Thank you for your
consideration of our request.
Nominating Committee members include:
Paul Kelley, Region 1
Thad Bettner, Region 2
e Joe Parker, Region 3
Mike Hardesty, Region 4
• David Hodgin, Region 5
• William Diedrich, Region 6
J. Paul Hendrix, Region 7
Stephen Cole, Region S
e Martha Davis, Region 9
Linda Ackerman, Region 10
We ask that candidates not approach Nominating Committee members directly to solicit their
support, but it is acceptable for candidates to interact with the regions, committees, and ACWA
members.
Should you have any questions regarding this process, please contact Clerk of the Board
Donna Pangborn at the ACWA office at 916- 441 -4545 or donna pCcDacwa.com
Enclosures:
I. Basic Information for ACWA Officer Nominees
2. Sample Resolution to Nominate Candidate for
ACWA President or Vice President
Association
of California
Water Agencies
• BASIC INFORMATION FOR ACWA OFFICER NOMINEES
PRESIDENT
• Must be an elected or appointed member of the governing body or commission (as
appropriate) of a member agency of the Association
• Term of office begins January 1 following election
• Term of office -2 years
• Willingness and ability to represent ACWA at a variety of functions / events, including
visits to member agencies for ceremonies, events, and retention efforts
• President unable to succeed him / herself in that office
• Serves on the ACWA Board and presides at all Board meetings — approximately six per
year
• May call special Board meetings with proper notification
• Serves on Executive Committee and presides at meetings — approximately six in- person
meetings and additional teleconference meetings as needed
• Presides over all general membership meetings — potentially two per year
• Appoints members of all committees, including the chair and vice chair of each, upon
recommendation from members and regions (as communicated by the region chairs),
with each such committee chair and vice chair ratified by the Board of Directors
• Appoints task forces and work groups as needed, consistent with and supportive of the
mission of the Association
• Non- voting ex officio member of all committees, except Nominating Committee or
region boards
• Agrees to support ACWA positions on issues of importance to the statewide
membership
• Determines with vice president how to handle attendance at region functions
• Expenses for official ACWA functions are paid by ACWA; spouse registration and meals
are also covered for official ACWA functions
• Receives weekly packets from ACWA
Business cards are provided by ACWA if desired
• Time commitment between Board meetings and events limited to weekly conference
calls with the Executive Director and other Board officers regarding Association matters
BASIC INFORMATION FOR ACWA OFFICER NOMINEES
VICE PRESIDENT
• Must be an elected or appointed member of the governing body or commission (as
appropriate) of a member agency of the Association
• Term of office begins January 1 following election
• Term of office -2 years
• Willingness and ability to represent ACWA at a variety of functions / events
• Assumes all duties in absence of president
• Succeeds president for an unexpired term if vacancy occurs
• Serves on the ACWA Board and presides over Board meetings in the absence of the
President
• Serves on the ACWA Executive Committee
• Serves as chair/ vice chair of task forces / work groups as requested by the President
• Agrees to support ACWA position on issues of importance to the statewide membership
• Determines with president how to handle attendance at region functions
• Budget is provided to cover expenses for official ACWA functions; spouse registration
and meals are also covered for official ACWA functions
• Receives weekly packets from ACWA
• Business cards are provided by ACWA if desired
• Time commitment between Board meetings and events limited to weekly conference
calls with the Executive Director and other Board officers regarding Association matters
• ACInlA / JPIA
— Serves on ACWA / JPIA's Executive Committee —meets approximately 10 times a
year
— Attends ACWA / JPIA Board meetings —meets two times a year
— ACWA / JPIA pays related expenses to attend their meetings
Page 12
Association
of California
Water Agencies SAMPLE RESOLUTION TO NOMINATE CANDIDATE FOR
1 ACWA PRESIDENT OR VICE PRESIDENT
RESOLUTION OF THE BOARD OF DIRECTORS OF
TO NOMINATE AND SUPPORT
AS A CANDIDATE FOR THE POSITION OF ACWA
WHEREAS, ACWA has announced that a Nominating Committee has been formed to develop a slate
for the Association's statewide positions of President and Vice President; and
WHEREAS, the individual who fills an officer position will need to have a working knowledge of water
industry issues and concerns, possess strength of character and leadership capabilities, and be experienced in
matters related to the performance of the duties of the office; and
WHEREAS, this person must be able to provide the dedication of time and energy to effectively serve
in this capacity; and
WHEREAS,
s served in a leadership role as a
member of the Board of Directors since ; and
WHEREAS, (list positions held to demonstrate knowledge of water and leadership)
WHEREAS,
WHEREAS,
WHEREAS, it is the opinion of the
Board of Directors that
possesses all of the qualities needed to fulfill the duties of the office of ACWA
NOW, THEREFORE, BE IT RESOLVED, that the
hereby nominate and support
ACWA
the duties of this office if elected.
PASSED AND ADOPTED by the
meeting of said Board held on the
by the following vote:
Board of Directors does
as a candidate for the office of
pledging the District's support of his /her endeavors in fulfilling
Ayes: Directors
Noes: Directors
Absent: Directors
Board of Directors at a regular
day of , 2013,
Meeting Date:
To:
From:
Presented By
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
July 25, 2013 Budgeted:
Board of Directors Cost Estimate:
Funding Source:
Steve Conklin, Acting General Account No:
Manager
Gina Knight, HR /Risk Manager Dept:
Reviewed by Legal:
Amelia Cloonan, Human CEQA Compliance:
Resources Analyst
ITEM NO. 8.4
Yes
$100,452
Operating Funds
Various
Human
Resources /Risk
Management
1►1 /_1
N/A
ACWA -JPIA Workers' Compensation Program Renewal for FY 2013/14
The ACWA Joint Powers Insurance Authority (JPIA) manages the District's Workers' Compensation
program. In addition, the District is a member of JPIA's liability and property insurance programs.
JPIA offers a multiple program discount for agencies enrolled in more than one program. In the case
of Workers' Compensation premiums, the District will receive a 5% discount in the upcoming year.
The discount is included in the invoice.
STAFF RECOMMENDATION:
That the Board of Directors approve the ACWA -JPIA Workers' Compensation Program renewal and
deposit premium estimate for July 1, 2013 - June 30, 2014.
COMMITTEE RECOMMENDATION:
This item was not presented to the Personnel -Risk Management Committee.
DISCUSSION:
ACWA -JPIA has submitted the Workers' Compensation insurance deposit premium estimate for
fiscal year 2013 -2014. The deposit premium page is attached for the Committee's review.
This year the JPIA's Executive Committee approved renewal of the program with no change in the
rates charged for each of the payroll classifications, effective July 1, 2013. The estimated deposit
premium for the period July 1, 2013 through June 30, 2014 is $100,452.42. The premium is based
on actual payroll. Last year the deposit premium estimate was $104,393.56. The experience
modification factor (e -mod) is 0.79. This is lower than last year's e -mod factor which was 0.81.
The workers' compensation costs are not listed as a line item in the approved Budget but are
included in the Personnel costs section.
PRIOR RELEVANT BOARD ACTION(S):
Each year at this time, the Workers' Compensation deposit premiums are presented to the Board of
Directors for review.
ATTACHMENTS:
Description:
Type:
SKMBT C55213071617550.pdf ACWA /JPIA Workers' Comp Premium Estimate 2013/14 Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
7/25/2013
RC /RK 5 -0
ACWAIJPIA WORKERS' COMPENSATION PROGRAM
DEPOSIT PREMIUM ESTIMATE FOR 711/2013 - 7/1/2014
Yorba Linda Water District NUMBER OF
P.O. Box 309 EMPLOYEES: 82
Yorba Linda, CA 92885 -0309
TOTAL $ 5,272,415.50
ECONOMY OF SIZE FACTOR
DISCOUNTED PREMIUM
EXPERIENCE MODIFICATION FACTOR
MODIFIED PREMIUM
JPIA MULTIPLE PROGRAM DISCOUNT (3 PROGRAMS = 5.00%o)
TOTAL ESTIMATED PREMIUM FOR PERIOD 7/112013 - 71112014
THE MINIMUM RAP FOR THE PREMIUM SHOWN ABOVE IS $15,000.00
YOUR CURRENT RAP IS $15,000.00
IF YOU WISH TO SELECT A HIGHER RAP, PLEASE CONTACT MEMBER SERVICES
$
150,390
X
0,89
ESTIMATED ANNUAL
ESTIMATED
X
CLASS
RATE AT
105,739.39
PAYROLL FOR
PREMIUM (ROUNDED
CLASSIFICATION
CODE
7/1/2013
7/1/2013 - 7/1/2014
TO NEAREST $)
Waterworks Operations
7520
0.051
X
$2,331,562.59 =
$118,910
Salesmen / Meter Readers
8742
0.0116
X
$1,185,301.34 =
$13,749
Clerical Office
8810
0.0101
X
$1,682,799.57 =
$16,996
Clerical - Board of Directors
8810(a)
0.0101
X
$72,752.00 —
$735
TOTAL $ 5,272,415.50
ECONOMY OF SIZE FACTOR
DISCOUNTED PREMIUM
EXPERIENCE MODIFICATION FACTOR
MODIFIED PREMIUM
JPIA MULTIPLE PROGRAM DISCOUNT (3 PROGRAMS = 5.00%o)
TOTAL ESTIMATED PREMIUM FOR PERIOD 7/112013 - 71112014
THE MINIMUM RAP FOR THE PREMIUM SHOWN ABOVE IS $15,000.00
YOUR CURRENT RAP IS $15,000.00
IF YOU WISH TO SELECT A HIGHER RAP, PLEASE CONTACT MEMBER SERVICES
$
150,390
X
0,89
$
133,847.33
X
0.79
$
105,739.39
X
0.95
$
100,452.42
THIS IS NOT A BILL - DO NOT PAY THE ESTIMATED PREMIUM SHOWN ABOVE
Material Distributed Less Than 72 Hours Prior to the Meeting
ITEM NO. 8.5.
AGENDA REPORT
Meeting Date: July 25, 2013
To: Board of Directors
From: Steve Conklin, Acting General Manager
Presented By: Steve Conklin, Acting General Manager
Prepared By: Annie Alexander, Executive Secretary
Subject: Appointment of Corporate Officer
STAFF RECOMMENDATION:
That the Board of Directors appoint Delia Lugo, Acting Finance Manager, as the Acting
Treasurer for the Yorba Linda Water District.
DISCUSSION:
Pursuant to the Board of Directors Rules for Organization and.Procedure (Resolution No. 11-
15), appointments to the corporate offices of General Manager, Secretary, Assistant Secretary
and Treasurer are to be approved by a majority vote of the Board. With the recent departure
of the former Finance Manager/Treasurer, a new Treasurer needs to be appointed for the
District.
The Treasurer serves at the pleasure of the Board and performs all duties as set forth in the
County Water Districts Law (Water Code, Section 30000 et seq.), the Board of Directors Rules
for Organization and Procedure, and as imposed by the Board in accordance with governing
laws and regulations. No additional compensation is provided for serving in this capacity if the
individual is an employee of the District.
ITEM NO. 10.1
AGENDA REPORT
Meeting Date: July 25, 2013
Subject: Executive - Administrative - Organizational Committee
(Melton /Kiley)
• Minutes of meeting held July 16, 2013 at 4:00 p.m.
• Meeting scheduled August 20, 2013 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
071613 EAO - Minutes.docx EAO Mtg Minutes 07/16/13 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXECUTIVE - ADMINISTRATIVE- ORGANIZATIONAL COMMITTEE MEETING
Tuesday, July 16, 2013 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2.
3.
4.
The July 16, 2013 meeting of the Yorba Linda Water District's Executive -
Administrative- Organizational Committee was called to order by Director Melton
at 4:00 p.m. The meeting was held in the Admin Conference Room at the
District's Administration Building located at 1717 East Miraloma Avenue in
Placentia, California 92870.
ROLL CALL
COMMITTEE STAFF
Director Gary T. Melton, Chair Steve Conklin, Acting General Manager
Director Robert R. Kiley Damon Micalizzi, Public Info Officer
OTHER ATTENDEES
Arthur G. Kidman, Partner, Kidman Law LLP
Christopher Townsend, President, Townsend Public Affairs, Inc.
Heather Stratman, Senior Director, Townsend Public Affairs, Inc. (Via Teleconference)
PUBLIC COMMENTS
None.
DISCUSSION ITEMS
4.2. Status of OCWD Annexation Project (Verbal Report)
Mr. Conklin reported on the recent meetings on this issue. He noted that
in response to comments on the draft Environmental Impact Report (EIR),
OCWD is performing additional modeling scenarios of the basin.
Completion of the modeling runs and subsequent revision to the EIR
document will delay completion of the EIR to the end of August, with the
final document ready to go to the OCWD Board in September. Mr.
Conklin also reported that on a parallel path to the above, the
Groundwater Producers (GWP) are meeting on a regular basis to discuss
impacts to the basin of the proposed annexation, and means to offset
those impacts. He reviewed with the Committee a list of potential offsets
developed at the July 15, 2013 GWP meeting, and indicated that the
discussion of offsets and their relative value will be discussed at the next
GWP meeting on July 29, 2013.
1
4.3. Status of Sage and Esperanza Hills Development Projects (Verbal Report)
Mr. Conklin reported that LAFCO is trying to set up a meeting that
includes the two developers, the City, County, LAFCO, and YLWD. He
indicated that he met July 10, 2013 with Ms. Sharon Browning, a
consultant hired by LAFCO to discuss the District's understanding of the
proposed projects, and issues and concerns. Ms. Browning describes
herself as an issues management and consensus planning consultant.
Her goal is to gather all the facts and to attempt to get all the parties
together and reach agreement, if possible. No news beyond this meeting.
4.4. Status of Plumosa Property Sale (Verbal Report)
Mr. Conklin reported that he met on June 26, 2013 with representatives
from the City of YL and National CORE (NC) to discuss the idea of NC
purchasing the property and developing it for low- income housing. At the
meeting, NC indicated that they would provide a bid to the District by the
end of July. Mr. Conklin indicated that we are hearing that others may
have an interest in the property and may be submitting bids.
4.5. Placentia Water- Saving Demonstration Project (Verbal Report)
Mr. Conklin reviewed with the Committee information provided by the City
of Placentia on traffic islands in Yorba Linda Blvd, west of Rose Drive. He
recalled that at the June 17, 2013 PlacentiaNLWD Joint Agency meeting,
the City asked that YLWD consider providing funding to help pay for
replacement of grass with artificial turf in the medians as a water
conservation demonstration project. Following discussion, the Committee
supported the idea of further discussion on a joint demonstration program
at the next Joint Agency meeting.
4.6. Status of Operations and Efficiency (O &E) Study (Verbal Report)
Mr. Conklin reported that staff from Koff & Associates will be at the District
July 17 -18, 2013 for meetings with various groups of staff and for the O &E
Ad Hoc Committee meeting on July 17, 2013.
4.7. Joint -Use of District Property for Recreational Purposes
Mr. Conklin recalled that at the June 19, 2013 Joint Committee meeting
with the City of Yorba Linda, the District was asked to provide a list of
District -owned sites that may be usable for recreational purposes. Mr.
Conklin provided and discussed with the EAO Committee the draft list of
sites. The Committee recalled the negative response from the local
residents when the District proposed converting the Elk Reservoir site into
a passive park with practice fields. Following discussion, the Committee
suggested that the list be modified and that the discussion at the Joint
Committee meeting on August 21, 2013 look more a opportunities for
equestrian and walking trails around and through District sites, as
opposed to parks.
2
4.8. Revision of District Policies Related to the Acceptance of Gifts
Mr. Conklin noted that this item was on the agenda last month, and that
staff is investigating the revisions and process to modify District policies in
this matter.
4.9. Status of Strategic Plan Initiatives
Mr. Conklin reviewed the status of the above with the Committee. He also
noted that it is time to look at updating the District's Strategic Plan.
However, it was determined that this should wait until after the O &E Study
and the General Manager is appointed by the Board.
4.1. Status of Legislative Affairs (Verbal Report)
This item was delayed until Mr. Townsend arrived. Mrs. Stratman
participated in the discussion via teleconference. They and the
Committee discussed local and state issues of interest to the District. At
the completion of the discussion, they left the meeting.
4.10. Future Agenda Items and Staff Tasks
None
The Committee adjourned to Closed Session at 5:45 pm. Directors Melton and Kiley
were present. Also present were Messrs. Conklin and Kidman.
5. CLOSED SESSION
5.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: ACWA/JPIA, et al vs. Insurance Company of the
State of Pennsylvania, et al (OC Superior Court —
Case No. 00486884)
5.2. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: City of Anaheim vs. Ana J. Matosantos, et al.
(Superior Court of CA, Sacramento — Case No. 34- 2013 - 800001529)
3
5.3. Conference with Legal Counsel — Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54956.9 of the California Government Code
Related to line break at 1301 North Rose Drive, Placentia CA 92870.
Number of Potential Cases: One
5.4. Conference with Legal Counsel — Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54956.9 of the California Government Code
Related to written communications from potential plaintiffs threatening
litigation.
Number of Potential Cases: One
The Committee reconvened in Open Session at 6:00 pm. Director Melton announced
that no action was taken during Closed Session that was required to be reported under
the Brown Act.
7. ADJOURNMENT
7.1. The meeting was adjourned at 6:00 pm. The next Executive -
Administrative- Organizational Committee meeting is scheduled to be held
Tuesday, August 20, 2013 at 4:00 p.m.
12
AGENDA REPORT
Meeting Date: July 25, 2013
Subject: Personnel -Risk Management Committee
(Collett /Beverage)
ATTACHMENTS:
Name:
070913 PRM - Minutes.doc
• Minutes of meeting held July 9, 2013 at 4:00 p.m.
• Meeting scheduled August 13, 2013 at 4:00 p.m.
Description:
PRM Mtg Minutes 07/09/13
ITEM NO. 10.3
Type:
Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL -RISK MANAGEMENT COMMITTEE MEETING
Tuesday, July 9, 2013 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The July 9, 2013 meeting of the Yorba Linda Water District's Personnel -Risk
Management Committee was called to order by Director Collett at 4:00 p.m. The
meeting was held in the Admin Conference Room at the District's Administration
Building located at 1717 East Miraloma Avenue in Placentia, California 92870.
2. ROLL CALL
COMMITTEE
Director Ric Collett, Chair
Director Michael J. Beverage
3. PUBLIC COMMENTS
None.
4. DISCUSSION ITEMS
STAFF
Steve Conklin, Acting General Manager
Gina Knight, HR and Risk Manager
4.1. Human Resources, Risk Management, and Safety Activity
Staff reported that Peter Kuchinsky from ACWA /JPIA conducted three
training sessions on -site on June 18, 2013. The training included two
sessions of the Globally Harmonized System of Classification and
Labeling of Chemicals (GHS) and one session of Accident Investigation.
The recruitment for the Safety and Training Coordinator position
commenced on June 19, 2013 and will close on July 10, 2013. The
District held an employee picnic at Yorba Regional Park on June 29, 2013.
Eighty -two people, including employees and their family members
attended the event.
4.2. Status of Performance Evaluations (Verbal Report)
Staff advised the Committee members on the status of existing past -due
performance evaluations. It was noted that management staff is making
an effort to conduct timely performance evaluations.
4.3. Status of Assessment of Job Descriptions and Titles (Verbal Report)
Staff reported that a draft job description for a Water Production
Superintendent had been completed. The following positions still need job
descriptions: Human Resources File Clerk, Construction Project
Supervisor and Project Coordinator, as these positions are new
classifications.
4.4. Status of General Manager Recruitment (Verbal Report)
Staff informed the Committee that the recruitment for the General
Manager position would commence on July 22, 2013 and close on August
19, 2013.
4.5. Future Agenda Items and Staff Tasks
None.
5. ADJOURNMENT
5.1. The meeting was adjourned at 5:08 p.m. The next Personnel -Risk
Management Committee meeting is scheduled to be held Tuesday,
August 13, 2013 at 4:00 p.m.
2
AGENDA REPORT
Meeting Date: July 25, 2013
ITEM NO. 10.4
Subject: Planning- Engineering- Operations Committee
(Kiley /Hawkins)
• Minutes of meeting held July 8, 2013 at 12:00 p.m.
• Meeting scheduled August 5, 2013 at 12:00 p.m.
ATTACHMENTS:
Name: Description: Type:
070813 - PEO Minutes.docx PEO Mtg Minutes 07/08/13 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING
Monday, July 8, 2013, 12:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2.
K�
The July 8, 2013 meeting of the Yorba Linda Water District's Planning -
Engineering- Operations Committee was called to order by Director Kiley at 12:00
p.m. The meeting was held in the Admin Conference Room at the District's
Administration Building located at 1717 East Miraloma Avenue in Placentia,
California 92870.
ROLL CALL
COMMITTEE
Director Robert R. Kiley, Chair
Director Phil Hawkins
PUBLIC COMMENTS
None.
4. ACTION CALENDAR
STAFF
Steve Conklin, Acting General Manager
John DeCriscio, Operations Manager
Ken Mendum, Water Maintenance Superintendent
4.1. Amendment No. 3 to Professional Services Agreement with Lee & Ro, Inc.
for Engineering Services for the Yorba Linda Blvd Pump Station Project
Mr. Conklin reported that District construction management staff
determined that additional construction support services are needed from
Lee & Ro which were not included in the original scope of work for the
project. Following discussion, the Committee supported the staff
recommendation that the Board approve Amendment #3 to the PSA for
Lee & Ro, Inc in the amount of $89,000 for additional construction support
services.
4.2. Engineering Services for the Fairmont Booster Station Upgrade Project
Mr. Conklin reported that staff issued an RFP to eleven consultants for
engineering planning, design, and construction - support services for the
subject project. Eight proposals were received and reviewed by the
District's Review Team. Based on technical merit of the proposal, job
experience of the project manager and lead team members, and
evaluation score, staff recommends award to MWH Americas. Following
discussion, the Committee supported the staff recommendation for award
of a PSA to MWH Americas, Inc., for $549,584, for the subject project.
1
5. DISCUSSION ITEMS
5.1. Meter Testing Update
Mr. Conklin discussed the meter - testing update memo provided to the
Committee. The memo provided information on what results were found
from meter testing performed so far, which was at IRWD. Also provided
was information on what staff estimated could be accomplished in the way
of meter testing, with and without the fifth meter reader position filled. It
was noted that recommendations regarding the filling of this position are
anticipated from the O &E Study. The Committee commented that prior
testing was primarily of older 2" and 3" meters. They asked that future
testing concentrate on 1" residential meters, even if testing is performed at
IRWD.
5.2. Status Report on OCWD Annexation Process (Verbal Report)
Mr. Conklin reported on his meeting on July 3 at OCWD, as a follow up to
his email to the Board last week on this matter. He indicated that there is
a July 15 Groundwater Producer meeting, July 16 EIR response meeting,
and July 17 WIC and GWP meetings on this next week.
5.3. Status of Cielo Vista and Esperanza Hills Development Projects
Mr. Conklin reported that there are no new developments on this.
5.4. Monthly Groundwater Production and Purchased Import Water Report
Mr. DeCriscio reported that the FY ended June 30 with staff hitting our
target BPP of 50.3% groundwater. For the year, our water demand
totaled 21,789 AF, compared to our projected demand of 20,000 AF.
5.5. Monthly Preventative Maintenance (PM) Report
Mr. Mendum reported on the year -end PM status, noting that all
maintenance items listed met or exceeded target goals except for sewer
televising, which was at 68% for the year. It was noted that the target to
televise all sewers every six years was an educated guess established at
the time we started the CCTV work, and may have been overly optimistic.
Following discussion, the Committee agreed to change the target to eight
years for all sewers to be televised.
5.6. Monthly Production Summary Report
Mr. DeCriscio reviewed the report with the committee, noting highlights on
water consumption, weather conditions, water quality, and equipment in
and out of service.
5.7. Groundwater Producer's Meeting Report
Messrs. Conklin and DeCriscio commented on the June GWP meeting
they attended and the highlights. It was noted that, per current
information, MWD is not expected to call for CUP water this summer from
the basin.
2
5.8. Status Report on Capital Projects in Progress
Mr. Conklin reported on the status of capital projects currently in planning,
design and construction. The Committee asked staff to continue pursuit of
funding from OCTA for public outreach activities for the Lakeview Grade
Separation Project.
5.9. Status of Strategic Plan Initiatives
Mr. Conklin reported on the status of strategic plan initiatives relating to
engineering and operations.
5.10. Future Agenda Items and Staff Tasks
None.
6. ADJOURNMENT
6.1. The meeting was adjourned at 1:10 p.m. The next Planning- Engineering-
Operations Committee meeting is scheduled to be held Monday, August 5,
2013 at noon.
3
ITEM NO. 10.5
AGENDA REPORT
Meeting Date: July 25, 2013
Subject: Public Affairs - Communications - Technology Committee
(Beverage /Collett)
• Minutes of meeting held July 10, 2013 at 4:00 p.m.
• Meeting scheduled August 5, 2013 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
071013 PACT - Minutes.docx PACT Mtg Minutes 07/10/13 Report(s)
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS - COMMUNICATIONS - TECHNOLOGY COMMITTEE MEETING
Monday, July 10, 2013 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2.
3.
4.
The July 10, 2013 meeting of the Yorba Linda Water District's Public Affairs -
Communications- Technology Committee was called to order by Director
Beverage at 4:00 p.m. The meeting was held in the Admin Conference Room at
the District's Administration Building located at 1717 East Miraloma Avenue in
Placentia, California 92870.
ROLL CALL
COMMITTEE STAFF
Director Michael J. Beverage, Chair Steve Conklin, Acting General Mgr
Director Ric Collett Art Vega, Acting IT Manager
Damon Micalizzi, Public Info Officer
Cody Peterson, Public Affairs Intern
PUBLIC COMMENTS
None.
DISCUSSION ITEMS
4.1. Status of Dynamics GP Consultant (Verbal Report)
Mr. Vega updated the Committee on the progress being made with the GP
Consultant. He informed the committee that staff comprised of the HR
Technician and Programmer Analyst confirmed that all employees and
pay codes were consistent in the HR module of Dynamics GP.
Furthermore, he noted that they had agreed on a methodology to
implement the 3% COLA increase for the new fiscal year. The final test
on the changes will be in the running of the first payroll for the new fiscal
year.
4.2. Status of Data Storage Consolidation and Backup Solution (Verbal
Report)
Mr. Vega updated the Committee on the status of the Data Storage
Consolidation and Backup project. He informed the Committee that the
biggest hurdle addressed was software licensing issues with Laserfiche
and GIS.
4.3. Review of Proofs for District Promotional Items
The Committee reviewed proofs for the items to be ordered and approved
the creative layout for all items with minor edits to one of the items.
1
4.4. Draft Design of District Information Brochure (To be provided at the meeting.)
The Committee reviewed the first draft of the District Information Brochure,
with much of the discussion regarding the title of the document. The
Committee will revisit this item again at future meetings.
4.5. Status of Current Public Outreach Activities
The Committee reviewed the report and briefly discussed District
participation in this year's Cities of Yorba Linda's and Placentia's annual
parade events.
4.6. Future Public Outreach Efforts and Press Relations (Verbal Report)
The Committee discussed plans for a YLWD presentation at the October
Joint Agency Town Hall Meeting with the City of Yorba Linda and the OC
Fire Authority with a topic being the five year anniversary of the Freeway
Complex Fire.
4.7. Adjustments to Board Room and Lobby Signage (Verbal Report)
Mr. Micalizzi updated the Committee on adjustments that will be made to
the recent signage in the lobby and Board Room.
4.8. YLWD.com Review and Analytics Report (To be provided at the meeting.)
Mr. Micalizzi presented to the Committee recent website statistics noting
that the customer service section of the site is getting the bulk of the traffic
over the past two months. This may be an indication that efforts to make
the website more accommodating and customer friendly have been
successful.
4.9. Draft District Crisis Communications Plan
The Committee reviewed the draft Crisis Communications Plan. Several
areas of the document were discussed and it was noted that the final
document will not be presented until after the O &E study is complete as a
finalized Org Chart will dictate some of the key elements to the plan.
4.10. Status of Strategic Plan Initiatives
The Committee reviewed the report.
4.11. Future Agenda Items and Staff Tasks
None.
5. ADJOURNMENT
5.1. The meeting was adjourned at 6:05 p.m. The next Public Affairs -
Communications- Technology Committee meeting is scheduled to be held
Monday, August 5, 2013 at 4:00 p.m.
2
AGENDA REPORT
Meeting Date: July 25, 2013
Subject: Meetings from July 26, 2013 - August 31, 2013
ATTACHMENTS:
Description:
BOD - Activities Calendar.pdf Backup Material
ITEM NO. 12.1
Type:
Backup Material
Board of Directors Activity Calendar
Event Date Time Attendance by:
Auaust 2013
WACO
Fri, Aug 2
7:30AM
Hawkins /Kiley
Planning- Engineering- Operations Committee Meeting
Mon, Aug 5
12:OOPM
Kiley /Hawkins
Pub Affairs - Communications -Tech Committee Meeting
Mon, Aug 5
4:OOPM
Beverage /Collett
Yorba Linda City Council
Tue, Aug 6
6:30PM
Kiley
MWDOC /MWD Workshop
Wed, Aug 7
8:30AM
Melton
OCWD Board
Wed, Aug 7
5:30PM
Kiley
Board of Directors Regular Meeting
Thu, Aug 8
8:30AM
Personnel -Risk Management Committee Meeting
Tue, Aug 13
4:OOPM
Collett /Beverage
UWI Annual Conference
Wed, Aug 14
8:OOAM
Kiley
LAFCO
Wed, Aug 14
8:30AM
Beverage
UWI Annual Conference
Thu, Aug 15
8:OOAM
Kiley
UWI Annual Conference
Fri, Aug 16
8:OOAM
Kiley
Exec - Admin- Organizational Committee Meeting
Tue, Aug 20
4:OOPM
Melton /Kiley
Yorba Linda City Council
Tue, Aug 20
6:30PM
Collett
MWDOC Board
Wed, Aug 21
8:30AM
Melton
OCWD Board
Wed, Aug 21
5:30PM
Staff
Joint Committee Meeting with City of Yorba Linda
Wed, Aug 21
6:OOPM
Kiley /Beverage
Board of Directors Regular Meeting
Thu, Aug 22
8:30AM
Citizens Advisory Committee Meeting
Mon, Aug 26
8:30AM
Beverage
Finance - Accounting Committee Meeting
Mon, Aug 26
12:OOPM
Hawkins /Melton
Yorba Linda Planning Commission
Wed, Aug 28
6:30PM
Hawkins
ISDOC
Thu, Aug 29
11:30AM
Collett
September 2013
District Offices Closed
Mon, Sep 2
7:OOAM
Pub Affairs - Communications -Tech Committee Meeting
Mon, Sep 2
4:OOPM
Beverage /Collett
MWDOC /MWD Workshop
Wed, Sep 4
8:30AM
Melton
OCWD Board
Wed, Sep 4
5:30PM
Kiley
Planning- Engineering- Operations Committee Meeting
Thu, Sep 5
3:OOPM
Kiley /Hawkins
WACO
Fri, Sep 6
7:30AM
Hawkins /Kiley
Personnel -Risk Management Committee Meeting
Tue, Sep 10
4:OOPM
Collett /Beverage
LAFCO
Wed, Sep 11
8:30AM
Beverage
Yorba Linda Planning Commission
Wed, Sep 11
6:30PM
Melton
Board of Directors Regular Meeting
Thu, Sep 12
8:30AM
Exec - Admin- Organizational Committee Meeting
Tue, Sep 17
4:OOPM
Melton /Kiley
Yorba Linda City Council
Tue, Sep 17
6:30PM
Collett
MWDOC Board
Wed, Sep 18
8:30AM
Melton
OCWD Board
Wed, Sep 18
5:30PM
Kiley
Citizens Advisory Committee Meeting
Mon, Sep 23
8:30AM
Beverage
Finance - Accounting Committee Meeting
Mon, Sep 23
12:OOPM
Hawkins /Melton
Joint Committee Meeting with MWDOC and OCWD
Tue, Sep 24
4:OOPM
Beverage /Melton
Yorba Linda Planning Commission
Wed, Sep 25
6:30PM
Hawkins
Board of Directors Regular Meeting
Thu, Sep 26
8:30AM
7/18/2013 11:39:33 AM