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Home My WebLink About2013-08-06 - Public Affairs-Communications-Technology Committee Meeting Agenda PacketYorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT PUB AFFAIRS - COMMUNICATIONS -TECH COMMITTEE MEETING Tuesday, August 6, 2013, 4:00 PM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. ROLL CALL COMMITTEE STAFF Director Michael J. Beverage, Chair Steve Conklin, Acting General Manager Director Ric Collett Art Vega, Acting IT Manager Damon Micalizzi, Public Information Officer 3. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 4. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 4.1. Storage Solution and Recovery Plan Outline (Verbal Report) 4.2. Status of Dynamics GP Consultant (Verbal Report) 4.3. District Information Brochure (To be provided at the meeting.) 4.4. Fall Newsletter 4.5. Status of Promotional Items (Verbal Report) 4.6. Adjustments to Board Room and Lobby Signage (Verbal Report) 4.7. Future Outreach and Press Relations (Verbal Report) 4.8. Community Outreach Activities 4.9. Future Agenda Items and Staff Tasks 5. ADJOURNMENT 5.1. The next Public Affairs - Communications - Technology Committee meeting is scheduled to be held Monday, September 9, 2013 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http: / /www.ylwd.com /. Accommodations for the Disabled Any person may make a request for a disability - related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 4.3 AGENDA REPORT Meeting Date: August 6, 2013 Subject: District Information Brochure (To be provided at the meeting.) ATTACHMENTS: Description: Type: Backup Material Distributed Less Than 72 Hours Prior to Brochure Option 1.pdf Backup Material the Meeting Backup Material Distributed Less Than 72 Hours Prior to Brochure Option 2.pdf Backup Material the Meeting YL • ' • YORBA LINDA AT YORBA LINDA WATER DISTRICT �/ � � •. FAST FACTS WATER DISTRICT Y... LINOR WA Dlsra Is Ary m.EFeNOeNT sFeclwL DlsralcT vROV,oM. w17 Arv. sewea seance To THe MA�.aln.r CITY OF YCREA UN.A. FOAnorva OF Z ENT1A EDI ANAHEIM AND ` "C • • OVa MIaMON of o--S COVNn. �Z - A WATER DISTRICT WILL PROVIDE REUADLE. HIGH QUALITY WATER ANC SEWER • OHYLWD iNwrEatiEO eve HOAR. OF ORE[i.as ELE[rE. si - v XESTUrvRSLe MAN— WMLE MART —IN. AN EcarvoMl- LAAEE. THE MEMBERS OF THE BOARD LIVE 1N THE COMMVNITV AND - CAL CasT AND UNP�aAUJ•LED CUSTOMEN SERVICE TO d IR COMMUMn- lr� i E' sewnces w nry ermAarvMeNrwu BeclxtaE or %:=.APHr or THe Dlsmler.YYLWD wMrs "- yy OuR vd1eH R FwaM eLevwnDHa w 230 F T T. 1300 ream TXa.UUX -N•' - ' i ./• -, ' YDwew LINDA WATMe Damucr .W THe IPwdND. IrvxovwTwe wwD eFwcleNr A YORBA LINDA WArea DISTRI[i"s BOARD Reies eRe AS MR iNe -�• ® iii �[ x� - t* SOURCE F.R HI.X OVAUn RTE= 6eR� &ME sT IN ORANGE couurv. rHS BOARD of oRECioas HAS MAIN- - O A FeacAUY c.NSewvAnve Foucv. h Is ouR OoAL To PROVIDE fi f TCYIe Y nenWLNOA WATEH . —.Lr BDAaD oP Dlwecrows AND ETA- ARE DUIDeD IN avewr- BEST WATER AND .EWER aewvlces AT TXe M.RT RewsoNAaLe IndependentTrusted & Reliable Servlee Z.N. wE w R. -..IE rd- I.o�INE I-E VA`_ l ST YLWD RATER comes FsoM TwO SOL—. AFwt. ,.—LV for more than 100 years �'6 INreEEr.r s wE E�Nw No THAT ww AcrwNS FoI -I-w. ouw WoRDa. "I-11 ETHICAL S. THE aeMUrvoea \A. h, MmF.RTEOAwarERUTURCH D TRO orH�E MlrnOP.LRAN WATER I _ t sierv.ewD Arv.� srRwre InrreUHrrr avEHr Dwr em MewcndrvD THe M Dlsralci eF SourHERN CALIFDPNII )MW D)- I ARE A— MLIYY - WE ACXNO 1 THAT TRAY BOTH THE BOARD AND 9TARF DF THE DISTRICT IwPowreo wAxew i5 .wenTf o Ar M W D's DIe,.,Na FILYRATIQw wwe wcc.uETwE TD THe FUSUC THwi we eEPVe. wa weu wE To ewcH �' Purer. LUCATeD oN VAUEr Vrew wrv. DleMew Rowo IH YaweA . f f 1 ' LINDA Arvo NDAML reu UMNC D USES CHW. A E TO DIGIN ON OF - T ANPOMRmILm - WE reHE FULL RESPONSIyUn FOR OVP sCTIONS- gOTW OUq ASE- . VLWO VEEE CXLOPINE TO DISINFECT W ILL �.. -1 AND OUR oTFCHrUNmes FOR ONW. YH. We MAMTAM A COMMTmteNr ap cOHKreW, A6S95Y- F I I • BECAUSE YOUR WATER SOLP[Iea VARY OR MAY EE A.LEN. OF R �, �M• Meru A— _.—D. wrrw Au. CU6,9Maw cp _AA, T4ANEPARENCY - WE PROMOT! A CULTURE WHERE WE AC ELY LISTEN TO OUR CUSTOMERS THESE Two Mu ERIAL eor reN.l ae vA+.,EaE.* o�rrEwTMl.r , Mes oc R ,� T ..; AND CoMMUrvIC 'rE oFENLY ABOUT olne v _E, aROCEEEes ANO —NE HoH rHa FTNT,Xe + 1, YE VRR NNCNE CF-ESE PAC1'ORS AFFECTS THe RWLIry ANOe.1.1 OF _ wATeR SuCCe44 CrNrpla oN eu .EPeaTLm -Drs wogERC TO�rHeR ev. ¢XegINO FOA MORE INFORMATION VISIT US AT Irvp Ar ev®erANwleeSa R'rwaES➢ rwo�MrrreOBOAOwo Ta aACHR IxoE wA C�.iwl.ova9ea d6Nn PN. RESPECT, eN. rHPr .—E-ES ARe VPLUE. — ,.- -AL A 1I 5 AND CONNUOUnONS ARE RECOONI- '®y TrIIS EROCHUR A— TO PROVIDE A SNP ._ .P ,Tw coRP.PPia cdzeNEHIF EFP.RTs 1 !+ I GHPMppNE. NE VOREe NOe WA m D15mEGi. N2 INVrtE vp O EARN MORE _ - ACOIIT WR COMMUNITY PROORAMC AND CITIZENSHIP ttJITIATNES BY 0OIN0 TO wwwYLwoc.M/c.MMLnurrr: / 1 =: 'n f Backup Material Distributed Less Than 72 Hours Prior to the Meeting THE DISTRICT U.- IN FISCAL YEAR IV13 YLWD DONATED MORE THAN 40.000 WATER TO VARIOUS LOCAL CHARITIES AND COMMUNITY EVENTS. BOTTLED FROM OUR OWN WELLS. YLWD BRINGS I,- 1ILITY TO III FRESH, 1111-l-ITY WATER IN B111011 OF LOCAL O EVENTS. ALL ( FREE OF CHARGE COMMUNITY HARGE ONA FIRST -COME. FIRST - SERVED BASIS. WORK- ING HAND IN HAND WITH DISTRICTS WATER EDuc- PRDGRAM. THE LABEL FEATURES WINNING ARTWORK FROM OUR ANNUAL BOTTLED WATER LABEL CONTEST. IN AN EFFDRT TO BETTER KEEP A FINGER ON THE PULSE OF THE RESIDENTS WE SERVE HE DISTRICT FORMED THE CITIZENS ADVI- RY COMMITTEE (CAC) IN 2009. THE CAC IS AN INTEGRAL TO THE DISTRICT. OFFERING FEEDBACK TO STAFF AND THE HOARD AND ACTING AS INFORMAL DISTRICT LIAISONS TO THE COMMUNITY, ENVIRONMENT YLWD TAKES PRIDE IN OUR ENVIRONMENTAL STEWARDSHIP EFFORTS BY OPERATING EFFICIENTLY. USING ENERGY JUDICIOUSLY AND MOST IMPOR- TANTLY. BY CONSERVING WATER. THE DISTRICT PUMPS BY MEING OFF -PEAK ENERGY USE AND USING ALTERNATIVE ENERGY WHERE THE DISTRICT SHOWCASES A DROUGHT TOLERANT LANDSCAPE AS WELL OFFICES. AS A-FICIAL TURF DRESSING E 216 SDLAR FANELSIT S ATOP THE RODF AS PART I OF TOUR EFFORTS TO CONSERVE ENERGY. FOR OUR CUSTOMERS, YLWD FRECUENTLY OFFERS SEVERAL RESIOEN- H MUN AL WATER DISTRICT OF ORANGE COUNTY (MWDOC) TO CONSERVE (WATER. fYY1 1 *f �op ®Yorba Linda AT Water District( •' n A LINDA 1 IMkn SOCIAL R ;5PONSIBILITY f DISTRI Outl MIes ON Z -WATER IkSTRICT WILL PROVIDE RBUABLE. HIGH WAUTY WATER AND SEWER v RBSROrvsBIS Mwrvxew, WMIa MwwrwlxlNM wN ecarvoml- w�', Cos; AND UNPARALLELED DDa oMw aERYGE o WR cOMMUNm. • _ ,1 OUR VIS1uN socwc. FOR HGK oIA— D�xRleunelz EEREE'1' Me THE "A"". IrvxovwTlve wwO EFHCIeNr C— VAEU- n Trusted Independe t ne. RE A W wI� OmcT BA TNBCUNa AND mP ARE D IN EVEN & Reliable Service mG wD V Y HE waRe for more than 100 years \ -} .� INre-- Vaa DaMOry aTPNDA -E — - E.— HIS THAT DUN ---V wPa- I- v++POlmTwowoaKD HleHeaT erKlcwl. • 7 ACCOUMAMMTY - WO ACKNOW LEDGE THAT BOTH THE BOARD AND 9YAKw op YHE DISTRICT Q III-`_ .- �l1' •I } nREPONBRIUrvB WE FUILL RESRONSIyUTY FOR WP sCTlONS- ROTW SUCLE66l6 rMR �1 ANrUrr W xRw wVma wnorl WW MMAcMM cUN`NIVTASS19Y- A- c— RTeKQ OUR TRANEPARBNCYq WE PRO— A CULTURE WHERE WE ACTNELY LISTEN TO OUR CIMTOMERS All ca-- 'rE .—Y wvDUT uL,A Pouclax PRCDBaaa9 wrvD Hl.,rva FDA THa FuR,Ra. - - • r 'IbeMwORK - SUCCESS GENTPIS ON ALL ocPAgTAmuTS WORKDIG TOGETHER ANO SHARING T INFORMATION AND REBWRCES TO ACHfEVE COMMON GOALS WO ARE DEDICATED TO ENSUR- THa DISTRICT, PwOM THe —E m awcH INOmNVAI. eMFI.OVea , 1Jh I TD-5 AND ONTRID AND ARE eNe iHPT OmPmeNGEg PRE VPLUee PNO IuomWP< ABIUTIE6 AND CONTRIBUTIONS ARE RECOGNIZER — OHPMTHONEOEV TH! VORBeNOe WArmH DIbTRICT WE INVrtE rW TO LEPRN MODE b e •� - - ADOUT OUR COMMUNITY PROGRAMS AND CMEMNSHIP EJnIATRR6 BY GOING TO A �rl www.vuvocam / cam MUxnr. YORBA LINDA WATER DISTRICT FAST FACTS — Yo... LINDA W— D I—T s AN IrvoawexoeNr swaclw< _ -- - o sralcr AROVI.... wwTeR AND seweR seRYlce To me rnA�oR rr aF C tY OP YOREA UNDA. FORnoxs OF PLACENTIA BREA ANAH! M AND - - _ - OF OnwNOe Couxn. GNYLWD iNwvFRtiEe BY s BOARD OF DIRECTORS ELE[TEO AT IAAGE THE MEMBERS OF THE BOARD L VE 1N THE COMMUNITY AND • BeclxtaE or %H=.. Y or TNe D,=I-vYLWD wMPs w FwaM eLevwTroxs w 230 —T TO 1300 reeT THROU.N ,' A YOREA LINDA WATER DI SrRI[T s wPTeR RPTES ARE AMeNO THE • u ORANGE Co— THE BOARD op DIRECTORS HAS MAIN - cv. h Is oIR Gow<TO PAOVmE I �IS ST YLW D —R -VIES R.. Twe S— so AFVxoX movi v NwLF Is Lo[w< GROUxowwreR PUMFeo FRO 1. TNe 11M�INDe1 c Memo_—. WATeR _ Di TRICT eP $ouTH£RN CAMFORNRiAe (MW D)_ IwPowreo wATew i5 rwEATeo Ar M WD's DIea.Ua FLTRATION Purer. LO[ATSO Ow Vwuer Vrew D 7A RowO IN Yaw NA =N- _ RA of LIHDA All oISINFSCreo uslNO cHLOnwMlnes. w RMe AND AMMONIA YLWD USES "LORIHE TO of s__T _M. 7 ' Becwuse vouR wwTER souwces Ywnr OR MA, Be w BLEND OF ss(MI NT) OF NNONE OFETHESEPACTORE AFFECTS T— HE aWUTVEA- EAFETV OF OUR -• FDA MORE INFORMATION VISIT US AT 1 *f �op ®Yorba Linda AT Water District( •' n A LINDA 1 IMkn SOCIAL R ;5PONSIBILITY f DISTRI Outl MIes ON Z -WATER IkSTRICT WILL PROVIDE RBUABLE. HIGH WAUTY WATER AND SEWER v RBSROrvsBIS Mwrvxew, WMIa MwwrwlxlNM wN ecarvoml- w�', Cos; AND UNPARALLELED DDa oMw aERYGE o WR cOMMUNm. • _ ,1 OUR VIS1uN socwc. FOR HGK oIA— D�xRleunelz EEREE'1' Me THE "A"". IrvxovwTlve wwO EFHCIeNr C— VAEU- n Trusted Independe t ne. RE A W wI� OmcT BA TNBCUNa AND mP ARE D IN EVEN & Reliable Service mG wD V Y HE waRe for more than 100 years \ -} .� INre-- Vaa DaMOry aTPNDA -E — - E.— HIS THAT DUN ---V wPa- I- v++POlmTwowoaKD HleHeaT erKlcwl. • 7 ACCOUMAMMTY - WO ACKNOW LEDGE THAT BOTH THE BOARD AND 9YAKw op YHE DISTRICT Q III-`_ .- �l1' •I } nREPONBRIUrvB WE FUILL RESRONSIyUTY FOR WP sCTlONS- ROTW SUCLE66l6 rMR �1 ANrUrr W xRw wVma wnorl WW MMAcMM cUN`NIVTASS19Y- A- c— RTeKQ OUR TRANEPARBNCYq WE PRO— A CULTURE WHERE WE ACTNELY LISTEN TO OUR CIMTOMERS All ca-- 'rE .—Y wvDUT uL,A Pouclax PRCDBaaa9 wrvD Hl.,rva FDA THa FuR,Ra. - - • r 'IbeMwORK - SUCCESS GENTPIS ON ALL ocPAgTAmuTS WORKDIG TOGETHER ANO SHARING T INFORMATION AND REBWRCES TO ACHfEVE COMMON GOALS WO ARE DEDICATED TO ENSUR- THa DISTRICT, PwOM THe —E m awcH INOmNVAI. eMFI.OVea , 1Jh I TD-5 AND ONTRID AND ARE eNe iHPT OmPmeNGEg PRE VPLUee PNO IuomWP< ABIUTIE6 AND CONTRIBUTIONS ARE RECOGNIZER — OHPMTHONEOEV TH! VORBeNOe WArmH DIbTRICT WE INVrtE rW TO LEPRN MODE b e •� - - ADOUT OUR COMMUNITY PROGRAMS AND CMEMNSHIP EJnIATRR6 BY GOING TO A �rl www.vuvocam / cam MUxnr. Backup Material Distributed Less Than 72 Hours Prior to the Meeting THE DISTRICT U.- IN FISCAL YEAR IV13 YLWD DONATED MORE THAN 40.000 WATER TO VARIOUS LOCAL CHARITIES AND COMMUNITY EVENTS. BOTTLED FROM OUR OWN WELLS. YLWD BRINGS I,- 1ILITY TO III FRESH, 1111-l-ITY WATER IN B111011 OF LOCAL O EVENTS. ALL ( FREE OF CHARGE COMMUNITY HARGE ONA FIRST -COME. FIRST - SERVED BASIS. WORK- ING HAND IN HAND WITH DISTRICTS WATER EDuc- PRDGRAM. THE LABEL FEATURES WINNING ARTWORK FROM OUR ANNUAL BOTTLED WATER LABEL CONTEST. IN AN EFFDRT TO BETTER KEEP A FINGER ON THE PULSE OF THE RESIDENTS WE SERVE HE DISTRICT FORMED THE CITIZENS ADVI- RY COMMITTEE (CAC) IN 2009. THE CAC IS AN INTEGRAL TO THE DISTRICT. OFFERING FEEDBACK TO STAFF AND THE HOARD AND ACTING AS INFORMAL DISTRICT LIAISONS TO THE COMMUNITY, ENVIRONMENT YLWD TAKES PRIDE IN OUR ENVIRONMENTAL STEWARDSHIP EFFORTS BY OPERATING EFFICIENTLY. USING ENERGY JUDICIOUSLY AND MOST IMPOR- TANTLY. BY CONSERVING WATER. THE DISTRICT PUMPS BY MEING OFF -PEAK ENERGY USE AND USING ALTERNATIVE ENERGY WHERE THE DISTRICT SHOWCASES A DROUGHT TOLERANT LANDSCAPE AS WELL OFFICES. AS A-FICIAL TURF DRESSING E 216 SDLAR FANELSIT S ATOP THE RODF AS PART I OF TOUR EFFORTS TO CONSERVE ENERGY. FOR OUR CUSTOMERS, YLWD FRECUENTLY OFFERS SEVERAL RESIOEN- H MUN AL WATER DISTRICT OF ORANGE COUNTY (MWDOC) TO CONSERVE (WATER. ITEM NO. 4.4 AGENDA REPORT Meeting Date: August 6, 2013 To: Public Affairs- Communications- Technology Committee From: Steve Conklin, Acting General Manager Presented By: Damon Micalizzi, Public Information Officer Prepared By: Damon Micalizzi, Public Information Officer Subject: Fall Newsletter SUMMARY: Up for discussion is content for the Fall Newsletter and the target mailing date for the publication. Staff is suggesting postponing the mailing of the Fall Newsletter to mid - October (September is usually time targeted for mailing), so to include content regarding the O &E Study and the hiring of the General Manager. Other proposed content includes: • Fire Hydrant Safety (October is Fire Prevention Month) • Electronic Delivery of Newsletter • In the Community - (Relay for life, Back to School) ITEM NO. 4.8 AGENDA REPORT Meeting Date: August 6, 2013 Subject: Community Outreach Activities SUMMARY: Up for discussion is the level of District participation in Placentia's Heritage Festival and Parade and Yorba Linda's Fiesta Days. ATTACHMENTS: Name: Description: Type: Public Outreach Activities FY 13- 14.xlsx Public Outreach Activities Backup Material Date Business Bottles Sports Bottles Pencils Water Drops Bags Water Truck 07/03/13 Y.L.H.S. Boys Basketball Picnic Kickoff 168 0 0 0 0 N/A 07/11/13 Geneological Society of N.O.C. Annual Seminar 120 0 0 0 0 N/A 07/11/13 TOPSOCCER FEST 408 0 0 0 0 N/A 07/18/13 IYorba Linda Boy Scouts 504 0 0 0 0 N/A 07/22/13 El Dorado H.S. Quarterback Club Golf Classic 168 0 0 0 0 N/A 07/25/13 East Lake Eagle Rays Swim Along 120 0 0 0 0 N/A 08/02/13 Relay For Life 2000 1,500 0 0 0 Yes 08/08/13 YL Girl Scouts Camp at the Club House 216 0 0 0 0 N/A 08/14/13 Esperanza Men's Cross Country's Ryan M. Bousquet Memorial 5k 264 0 0 0 0 N/A 08/22/13 Esperanza H.S. Women's Volleyball Program 240 0 0 0 0 N/A 09/26/13 East Lake Village Comm. Assoc. Wine & Boots 96 0 0 0 0 N/A 09/26/13 Friends Church Elija Jay Memorial Golf Tourn. 216 0 0 0 0 N/A 10/03/13 Girl Scouts Welcome Back Dance Party 816 0 0 0 0 N/A 10/17/13 Wagner Elementary Jog -a -thon 504 0 0 0 0 N/A 10/30/13 Linda Vista Elementary Annual Jog -a -thon 576 0 0 0 0 N/A 11/07/13 Esperanza H.S. Men's Basketball Program 360 0 0 0 0 N/A FYTD /TOTALS 6776 1500