HomeMy WebLinkAbout2002-06-13 - Resolution No. 02-01RESOLUTION NO 02-01
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
MODIFYING DISTRICT PURCHASING POLICY
AND RESCIND RESOLUTION NO. 91-13
WHEREAS, the District established a Purchasing Policy by adopting Resolution
88-12 on March 24, 1998; and
WHEREAS, the District modified the Purchasing Policy by rescinding Resolution
88-12 and adopting Resolution 91-13 on May 16, 1991; and
WHEREAS, from time to time it is necessary to review the Purchasing Policy and
to make modifications that reflect current District policies and
economic conditions.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of Yorba Linda
Water District shall establish the following policies:
Section 1: Procurement Policy - The following standards and procedures will be used for
the acquisition or leasing of personal property; repair or modification of District
equipment or structures; or obtaining labor, materials, services or supplies as identified in
the budget:
AUTHORITY
Department Head/and or
Asst. General Manager
General Manager
Board of Directors
Board of Directors
DOLLAR AMOUNT
0 - 2,500
2,501 - 5,000
5,001 - 20,000
20,001 - 50,000
50,001 and over
REQUIREMENT
1 verbal quote
2 verbal quotes
2 written quotes
2 written quotes
Competitive Bid
Section 2: Capital Projects Policy - The following standards and procedures will be used
for fire hydrants, water mains, reservoirs, etc. as identified in the budget:
AUTHORITY
Department Head/and or
Asst. General Manager
General Manager
Board of Directors
Board of Directors
DOLLAR AMOUNT
0- 5,000
5,001 - 20,000
20,001 - 50,000
50,001 and over
REOUIREMENT
2 written quotes
2 written quotes
2 written quotes
Competitive Bid
1
Section 3;. Change Order Policy - The following standards and procedures will be used
for capital projects where the change order does not alter project completion time:
AUTHORITY DOLLAR AMOUNT REOUIREMENT
Department Head/and or Max 5% of original project cost Notify
Asst General Manager Up to $10,000 in the aggregate General Manager
General Manager Max 10% of original project Notify
Cost up to $20,000 in the aggregate. Board of Directors
Board of Directors Over 10% of original project cost Approval of Board
Directors
Section 4; Contractual Services Policy - The following standards and procedures will be
used for professional services such as engineering consultant, legal counsel, auditors, etc
as identified in the budget.
AUTHORITY
Department Head/and or
Asst. General Manager
General Manager
Board of Directors
Board of Directors
DOLLAR AMOUNT
0 - 2,500
2,501 - 5,000
5,001 - 20,000
20,001 - 50,000
50,001 and over
REQUIREMENT
1 verbal quote
2 verbal quotes
2 written quotes
2 written quotes
Competitive Bid
Section 5; Emergency Policy - The following standards and procedures will be used in
emergency situations:
AUTHORITY DOLLAR AMOUNT
General Manager 0 - 100,000
REQUIREMENT
Those events require
immediate extraordinary
action to protect the
public health, safety, welfare
and property. Ratification
by the Board at the next
meeting or the earliest
special meeting that can
be called.
Board of Directors 100,000 and over Approval by the Board of
Directors
Section 6; The Purchasing Policy adopted herein shall take effect immediately upon
adoption of this Resolution.
Section 7: That Resolution No. 91-13 and all conflicting Minute Orders are hereby
rescinded upon adoption of this Resolution.
PASSED AND ADOPTED this 13th day of June, 2002 by the following called vote:
AYES: Abramowitz, Armstrong, Beverage, Korn, Summerfield
NOES: None
ABSENT: None
ABSTAIN: None
President, Arthur C. OM
Yorba Linda Water istrict
Secretary, Wit J. Robertson
Yorba Linda Water District