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Home My WebLink About2013-08-21 - YLWD-City of Yorba Linda Joint Agency Committee Meeting Agenda PacketYorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT JOINT COMMITTEE MEETING WITH CITY OF YORBA LINDA Wednesday, August 21, 2013, 6:00 PM YL City Council Chambers, 4845 Casa Loma Ave, Yorba Linda CA 92886 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL YLWD COMMITTEE MEMBERS Robert R. Kiley, Vice President Michael J. Beverage, Director CITY OF YORBA LINDA MEMBERS John Anderson, Councilmember Gene Hernandez, Councilmember YLWD STAFF Steve Conklin, Acting General Manager CITY OF YORBA LINDA STAFF Mark Pulone, City Manager 4. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 5. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 5.1. Minutes of the YLWD /City of Yorba Linda Joint Agency Committee Meeting held June 19, 2013 Recommendation. That the Committee approve the minutes as presented. 6. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 6.1. Landscape Maintenance Assessment Districts 6.2. Cielo Vista / Esperanza Hills Developments 6.3. Sale of 4622 Plumosa Drive Property 6.4. Potential Use of District Sites for Recreational Purposes 6.5. Planning for October 16, 2013 Joint Agency Committee Meeting (With OCFA) • 5 -Year Retrospective on the Freeway Complex Fire 6.6. Other Items for Discussion 6.7. Establishment of Future Meeting Dates 6.8. Potential Future Agenda Items 7. ADJOURNMENT 7.1. The next YLWD /City of Yorba Linda Joint Agency Committee meeting is scheduled to be held Wednesday, October 16, 2013 at 6:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http: / /www.ylwd.com /. Accommodations for the Disabled Any person may make a request for a disability - related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 5.1 AGENDA REPORT Meeting Date: August 21, 2013 Subject: Minutes of the YLWD /City of Yorba Linda Joint Agency Committee Meeting held June 19, 2013 STAFF RECOMMENDATION: That the Committee approve the minutes as presented. ATTACHMENTS: Name: 061913 City of YL - Minutes.docx Description: YLWD /City of YL Mtg Minutes 06/19/13 Type: Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT JOINT COMMITTEE MEETING WITH CITY OF YORBA LINDA Wednesday, June 19, 2013 6:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The June 19, 2013 meeting of the Committee was called to order at District's Training Room located at 92870. 3. ROLL CALL YLWD COMMITTEE MEMBERS Robert R. Kiley, Vice President Michael J. Beverage, Director CITY OF YORBA LINDA MEMBERS John Anderson, Councilmember Gene Hernandez, Councilmember YLWD /City of Yorba Linda Joint Agency 6:10 p.m. The meeting was held in the 1717 E Miraloma Avenue, Placentia CA YLWD STAFF Steve Conklin, Acting General Manager Damon Micalizzi, Public Information Officer Annie Alexander, Executive Secretary Cody Peterson, Public Affairs Intern CITY OF YORBA LINDA STAFF Steve Rudometkin, City Manager Mark Stowell, Public Works Director Steve Harris, Community Dev Director OTHERS Brett Barbre, Director, Metropolitan Water District /Municipal Water District of Orange Co Laura Blaul, Assistant Fire Chief /Fire Marshal, Orange County Fire Authority Pete Bonano, Deputy Fire Marshal, Orange County Fire Authority Kris Concepcion, Battalion Chief, Orange County Fire Authority Kevin Canning, Public Works /Planning, County of Orange Daniel Mole Mark Schock 4. PUBLIC COMMENTS None. 5. ACTION CALENDAR 5.1. Minutes of the YLWD /City Meeting held April 17, 2013 No comments were providec meeting. of Yorba Linda Joint Agency Committee regarding the minutes from the previous 2. PLEDGE OF ALLEGIANCE Mr. Conklin led the audience in the pledge of allegiance. 1 6. DISCUSSION ITEMS 6.1. Landscape Maintenance Assessment Districts (LMAD) ■ Status of Citizens Advisory Committee Mr. Rudometkin introduced Messrs. Stowell and Harris and invited Mr. Stowell to comment on the status of the organization of a Citizens Advisory Committee for the LMADs. Mr. Stowell reported that the 9- member committee held its first meeting the previous Thursday during which a Chair and Vice Chair were selected. The group intends to conduct 2 committee meetings and 3 community meetings each month. A bus tour of the LMADs has been scheduled for June 25, 2013 and the next LMAD Committee meeting has been tentatively scheduled for July 11, 2013. The YLWD /City of YL Committee members then discussed the number of planned LMAD Committee meetings and the possibility of having a member of YLWD's Board serve as a liaison to the LMAD Committee. ■ MWDOC Water Use Efficiency Programs Mr. Conklin stated that he and Mr. Stowell had recently met with a MWDOC representative to discuss opportunities for City participation in MWDOC's water use efficiency programs. Mr. Stowell stated that City staff had determined it would be best to postpone their agency's participation at this time. 6.2. Cielo Vista / Esperanza Hills Developments ■ Status of LAFCO Coordination Meeting Mr. Rudometkin stated that this matter had been discussed at the City Council meeting held the previous evening during which the Council directed City staff to pursue participation in a stakeholder's meeting being coordinated by LAFCO. Councilmembers Hernandez and Anderson both commented on the developers' decisions to seek approval of their projects through the County instead of the City, the filing of a lawsuit between the two developers, and the disposition of 2 other undeveloped properties nearby that could complicate the matter even further. Mr. Harris then provided a more detailed summary of the Council's discussion of this issue and the status of City staff's interactions with the two developers and LAFCO. ■ Discussion with OCFA Ms. Blaul provided the Committee with a PowerPoint presentation regarding OCFA's role in the development process including the application of fire - safety project conditions, the review and approval of technical plans, and the performance of inspections. A lengthy discussion took place during the presentation related to the adoption and application of fire code requirements. In conclusion, Ms. Blaul 2 provided a brief overview of OCFA's "Ready, Set, Go!" wildfire preparation program. The Committee also discussed preparations for a community information meeting to be held in October prior to the 5- year anniversary of the Freeway Complex Fire. Information related to the implementation of organization /system enhancements will be presented by each agency (City of YL, YLWD and OCFA). 6.3. Sale or Lease of 4622 Plumosa Drive Property Mr. Conklin stated that he is scheduled to meet June 26, 2013 with representatives from the City and National CORE in regards to the sale of this property. District staff is also planning to contact multiple real estate brokers shortly. 6.4. Joint Use of Water District Facilities for Recreational Purposes The Committee discussed the possibility of using District facilities for community recreational activities. District staff will perform an assessment of YLWD facility locations that could potentially be used for this purpose. 6.5. Project Coordination The Committee briefly discussed major construction projects being performed by both agencies in the community. 6.6. Establishment of Future Meeting Dates The next meeting was scheduled for Wednesday, August 21, 2013 at 6:00 p.m. and will be held at Yorba Linda City Hall. 6.7. Potential Future Agenda Items Director Barbre noted that MWDOC was planning to conduct a community open house at the Diemer Treatement Plant in Yorba Linda once construction was complete. Director Kiley suggested that the presentation regarding the construction being performed at this facility which was provided at the last WACO meeting also be provided to the YLWD Citizens Advisory Committee. 7. ADJOURNMENT 7.1. The meeting was adjourned at 8:32 p.m. The next YLWD /City of Yorba Linda Joint Agency Committee meeting will be held 6:00 pm, Wednesday, August 21, 2013, at Yorba Linda City Hall. 3