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HomeMy WebLinkAbout2013-08-05 - Planning-Engineering-Operations Committee Meeting MinutesMINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING Monday, August 5, 2013, 12:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. 3 4 The August 5, 2013 meeting of the Yorba Linda Water District's Planning - Engineering- Operations Committee was called to order by Director Kiley at 12:00 p.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. ROI I CAI I COMMITTEE STAFF Director Robert R. Kiley, Chair Steve Conklin, Acting General Manager Director Phil Hawkins Ken Mendum, Water Maint Superintendent PUBLIC COMMENTS None. ACTION CALENDAR 4.1. Terms and Conditions for Water and Sewer Service with Yavitz Companies, Inc. Mr. Conklin reported that the Yavitz Companies, Inc., is proposing to redevelop the retail center east of Valley View and north of Yorba Linda Blvd, that will require new water and sewer services for the center. Following discussion, the Committee supported the staff recommendation that the Board approve the Terms and Conditions for Water and Sewer Service with Yavitz Companies, Inc. 4.2. Verizon Cell Site Lease Agreement at Quarter Horse Reservoir Mr. Conklin reported that a lease agreement has been negotiated with Verizon for the subject facility. The site development facilities and the proposed lease conditions were discussed with the Committee. Following this discussion, the Committee supported the staff recommendation that the Board authorize the Acting General Manager to execute the Verizon Cell Site Lease Agreement. 4.3. Award of Landscape Maintenance Contract Mr. Conklin reported that District staff solicited proposals for Landscape Maintenance Services, and met with three interested vendors to discuss the service requirements and conditions for receipt of proposals. Proposals were received from Marina Landscape and from Park West Landscape Management. Following discussion, the Committee supported 1 the staff recommendation that the Board authorize the Acting General Manager to enter into a Service Contract with the low- bidder, Marina Landscape, Inc., for a total cost not to exceed $37,050, for services through June 30, 2014, and for up to three annual renewals if staff is satisfied with the work and services provided. 5. DISCUSSION ITEMS 5.1. Monthly Groundwater Production and Purchased Import Water Report Mr. Conklin reviewed the subject report with the Committee, noting that it is the first report for the new fiscal year. For July, actual demand was about 1.6% over that projected for the month, which totaled 2,392 AF. 5.2. Monthly Production Summary Report Mr. Conklin reviewed the subject report with the Committee, including water production, weather conditions, water quality parameters. Mr. Mendum described equipment out of service and that returned to service, including the work required for the Box Canyon booster pump. 5.3. Monthly Preventative Maintenance (PM) Report Mr. Mendum reported on PM, noting work completed one month into the new year. He recalled that the new target for sewer televising is to televise all sewers within 8 years, as determined by the PEO Committee for the start of the new fiscal year. 5.4. Groundwater Producers Meeting Report for July 2013 Mr. Conklin reported on items discussed at the July GWP meeting, including the recent decision by the OCWD Board to study potential participation in the Huntington Beach Ocean Desalination Project. 5.5. Status of OCWD Annexation Process (Verbal Report) Mr. Conklin provided an update to the Committee on the status of the OCWD Annexation process. He noted that the OCWD Board has asked staff to work to bring the issue for consideration at the September 4 Board meeting. The Committee asked Mr. Conklin to schedule a meeting with staff of Golden State Water Company to discuss the annexation process and the importance of the added reliability on the interties for emergency service between the two agencies. 5.6. Status of Cielo Vista and Esperanza Hills Development Projects (Verbal Report) Mr. Conklin reported that there has been no activity at the District on the proposed developments. 5.7. Status Report on Capital Projects in Progress Mr. Conklin reported on the status of capital projects currently in planning, design and construction. Regarding the upcoming OCTA Lakeview Grade Separation Project, the Committee asked that Damon continue to pursue 04 assistance from OCTA for public outreach, and that we include information from OCTA on our website on the schedule for and impacts from the shutdown of Lakeview starting in 2014. 5.8. Status of Strategic Plan Initiatives Mr. Conklin reported on the status of strategic plan initiatives relating to engineering and operations. 5.9. Future Agenda Items and Staff Tasks The Committee asked Mr. Conklin to schedule a meeting with Mr. Mark Pulone, the new Yorba Linda City Manager, to discuss issues and planning for the upcoming Joint Agency meeting on August 21. 6. CLOSED SESSION The Committee adjourned to Closed Session at 12 :50 p.m. Directors Kiley and Hawkins were present. 6.1. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: Acting General Manager The Committee reconvened in Open Session at 12:55 p.m. No action was taken during Closed Session that was required to be reported under the Brown Act. 7. ADJOURNMENT 7.1. The meeting was adjourned at 12:55 p.m. The next Planning- Engineering- Operations Committee meeting is scheduled to be held Tuesday, September 3, 2013 at 12:00 p.m. 3