HomeMy WebLinkAbout2013-09-17 - Executive-Administrative-Organizational Committee Meeting Agenda PacketYorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
EXEC-ADM IN -ORGAN IZATIO NAL COMMITTEE MEETING
Tuesday, September 17, 2013, 4:00 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. ROLL CALL
COMMITTEE STAFF
Director Gary T. Melton, Chair Steve Conklin, Acting General Manager
Director Robert R. Kiley Damon Micalizzi, Public Information Officer
3. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
4. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
4.1. Status of Legislative Affairs (Verbal Report)
4.2. Seat on Orange County Sanitation District Board of Directors (Verbal Report)
4.3. Status of OCWD Annexation Project (Verbal Report)
4.4. Status of Sage and Esperanza Hills Development Projects (Verbal Report)
4.5. Status of Plumosa Property Sale (Verbal Report)
4.6. Status of Fire Retardant Evaluation (Verbal Report)
4.7. Status of Operations and Efficiency Study (Verbal Report)
4.8. Status of YLWD /City of YL Joint Agency Committee Meeting - October 16, 2013 at 6:30
p. M.
4.9. Status of YLWD /City of Placentia Joint Agency Committee Meeting - Date and time to be
determined.
4.10. Status of Strategic Plan Initiatives
4.11. Future Agenda Items and Staff Tasks
5. CLOSED SESSION
The Committee may hold a closed session on items related to personnel, labor relations and /or litigation. The
public is excused during these discussions.
5.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code
Name of Case: ACWA /JPIA, et al. vs. Insurance Company of the State of Pennsylvania,
et al. (OC Superior Court - Case No. 00486884)
5.2. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code
Name of Case: City of Anaheim vs. Ana J. Matosantos, et al. (Superior Court of CA,
Sacramento — Case No. 34- 2013 - 80001529)
5.3. Conference with Legal Counsel - Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section
54956.9 of the California Government Code
Related to line break at 1301 North Rose Drive, Placentia CA 92870.
Number of Potential Cases: One
5.4. Conference with Legal Counsel - Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section
54956.9 of the California Government Code
Related to written communications from potential plaintiffs threatening litigation.
Number of Potential Cases: One
6. ADJOURNMENT
6.1. The next Executive - Administrative - Organizational Committee meeting is scheduled to be
held Tuesday, October 15, 2013 at 4:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http: / /www.ylwd.com /.
Accommodations for the Disabled
Any person may make a request for a disability - related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 4.10
AGENDA REPORT
Meeting Date: September 17, 2013
Subject: Status of Strategic Plan Initiatives
ATTACHMENTS:
Description: Type:
EAO - Strategic Plan Trackinq.xlsx August 2013 Initiatives Backup Material
Strategic Plan Initiatives Status Report
Executive - Administrative - Organizational Committee
Strategies
Start Date
Completion
lead Party
August 2013
Date
Progress
CP 1: Increase Brand Reco nition within the Communit
Have Board of
Directors and YLWD
Attendance at
Staff Attend More
Immediately
BOD/ /
standing
CP 1 -C
Local and Regional
following Nov-
On -going
Staff
Staff
inteI a
Events and Inter-
2010 election
1 meetings
meetings
governmental
Meetings
CP 2: Increase Public Awareness of Water
and Wastewater Related Issues
(2) Customer
received a rebate
Provide Financial
for Rotating
Incentives and
Nozzles and /or
CP 2 -A
Rebates for Water Use
Jul -11
On -going
BOD /GM /PIO
WBIC. MWDOC
Efficiency
Turf Removal
Program &
Synthetic Turf
Program tabled.
Consider Participation
in the California
Committee Opted
Urban Water
CP 2 -C
Conservation
Sep -11
Dec -11
GM
Not to Move
Council's Best
Forward
Management Practices
Enhance the District's
CP 2 -D
Regional Water and
On -going
On -going
BOD /GM /Staff
On -going
Wastewater Industry
Participation
WE 1: Retain a Highlv Skilled and Ca able Workforce
Attended
Groundwater
Producers
Encourage Staff
Meeting & Public
Participation in
Affairs Meeting.
WE 1 -F
Professional
On -going
On -going
General Manager
Attended
Organizations and
quarterly OC
Local Civic Groups
Water Operations
Managers
Association
meeting.
WE 3: Enhance Em to ee Relations
Implement a Program
On -Hold due to
WE 3 -A
to Recognize
Jul -11
Sep -11
EPIC Committee
higher priority
Employees for
Staff projects in
Excellence
process
WE 3 -13
Conduct Quarterly All-
Jul -11
Quarterly
General Manager
Held August 28,
Hands Meetings
2013
Continue to
WE 3 -C
Encourage Employee
On -going
On -going
General Manager
On -going
Training in Leadership
and Technology
SR 2: Ex
lore Service Bound O ortunities
Evaluate Feasibility of
SR 2 -A
Providing Additional
Jul -11
Jun -12
General Manager
On -going
Water Services with
the Region
Evaluate Feasibility of
SR 2 -13
Providing Additional
Jul -11
Jun -12
General Manager
On -going
Wastewater Services
with the Region
Evaluate Feasibility of
SR 2 -C
Providing Other
Jul -11
Jun -12
General Manager
On -going
Professional Services
with the Region
SR 1: Work Toward Service Reliability and Efficiency
Continue with Efforts
Final EIR is
to Annex District
scheduled to be
SR 1 -A
Service Area to Orange
On -going
On -going
General Manager
submitted to
County Water District
OCWD Board in
September 2014
Engage with Regional
SR 1 -C
Agencies on Water
On -going
On -going
General Manager
N/A
Supply Issues
Update of
Emergency
Strengthen Existing
Emergency
Response Plan in
SR 1 -D
Emergency Operations
On -going
On -going
Operations
process .Safety
Partnerships
Coordinator / GM
and Training
Coordinator
position opened
for application.
FR 3: Identify and DeveloID3 Additional Revenue O tions
On -going
Research and Obtain
assessment
FR 3 -A
Grant Funding
On -going
On -going
General Manager
through
Whenever Feasible
Townsend Public
Affairs
OE 2: Address Inefficiencies Identified in the Self- Assessment Survey
Revised from
Identify Core
EPIC Committee
Included in
OE 2 -A
Inefficiencies
Jul -11
Jun -12
to Koff & Assoc.
Operations &
for O &E Study
E
Efficiency Study
Revised from
Included in
Develop Measurable
EPIC Committee
OE 2 -13
Productivity Goals
Aug -11
Jun -12
to Koff & Assoc.
Operations &
for O &E Study
Efficiency Study
E
Revised from
Engage Employees in
EPIC Committee
Included in
OE 2 -C
Methods of Addressing
Sep -11
Jun -12
to Koff & Assoc.
Operations &
Inefficiencies
for O &E Study
Efficiency Study
OE 3: Consider Utilization of a Peer Review Surve
Determine the Cost
Management
Completed at Feb
OE 3 -A
Benefit Ratio of a Peer
Jul -11
Sep -11
Analyst
2012 Meeting
Review Survey
Establish a Team to
Opted Not to
OE 3 -13
Determine the Focus
Sep -11
Oct -11
EPIC Committee
Move Forward
of the Survey
with Peer Review
Survey
Institute Guidelines
Opted Not to
OE 3 -C
for Areas to Be
Sep -11
Dec -11
EPIC Committee
Move Forward
Addressed
with Peer Review
Survey