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HomeMy WebLinkAbout2013-08-20 - Executive-Administrative-Organizational Committee Meeting Minutes1 MINUTES OF THE YORBA LINDA WATER DISTRICT EXECUTIVE-ADMINISTRATIVE-ORGANIZATIONAL COMMITTEE MEETING Tuesday, August 20, 2013, 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The August 20, 2013 meeting of the Yorba Linda Water District’s Executive- Administrative-Organizational Committee was called to order by Director Melton at 4:00 p.m. The meeting was held in the Admin Conference Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL COMMITTEE STAFF Director Gary T. Melton, Chair Steve Conklin, Acting General Manager Director Robert R. Kiley Damon Micalizzi, Public Info Officer John DeCriscio, Operations Manager OTHER ATTENDEES Roger Yoh, Director, Orange County Water District Mike Markus, General Manager, Orange County Water District Arthur G. Kidman, Partner, Kidman Law LLP Heather Stratman, Senior Director, Townsend Public Affairs, Inc. 3. PUBLIC COMMENTS None. (The following items were taken out of order.) 5. DISCUSSION ITEMS 5.1. Status of Legislative Affairs (Verbal Report) Mrs. Stratman and the Committee discussed local and state issues of interest to the District. Mrs. Stratman left the meeting following discussion of Item No. 5.1. Director Yoh and Mr. Markus joined the meeting prior to discussion of Item No. 5.3. 5.3. Status of OCWD Annexation Project (Verbal Report) Mr. Conklin reported on the August 15, 2013 and August 19, 2013 meetings concerning OCWD annexation. He noted that the tone and direction of the discussion at those meetings prompted Mr. Mike Markus to suggest that he and Director Roger Yoh meet with the YLWD EAO 2 Committee to further discuss the annexation approval process and agreement issues. The Committee had an informative discussion with Director Yoh and Mr. Markus. Director Yoh and Mr. Markus left the meeting following discussion of Item No. 5.3. 4. ACTION CALENDAR 4.1. ACWA Election of Region 10 Board for 2014-2015 Term Mr. Conklin reported that ACWA is requesting the vote of YLWD for offices for the ACWA Region 10 Board. Following discussion, the Committee asked that this item go to the Board for discussion and determination without a recommendation from the Committee. 4.2. Renewal of ISDOC OCCOG Membership Mr. Conklin reported that ISDOC is requesting the YLWD Board consider three items of importance—that is, the Board consider supporting ISDOC’s membership renewal in OCCOG, confirm that the Board has no additional amendments to the proposed ISDOC bylaws, and supports the proposed ISDOC procedural changes, as defined in the OSDOC letter dated August 9, 2013. Following discussion, the Committee was in general agreement with the request, but asked Mr. Conklin to confirm with Director Collett, the District’s representative to ISDOC. This will be brought to the Board for input from Director Collett and consideration. 4.3. ACWA Committee Appointment Nominees for 2014-2015 Term Mr. Conklin reported that ACWA is seeking nominees for committee appointments. Following discussion, the Committee had no recommendations for appointment of YLWD directors, but recommends that the Board support the nomination of Mr. Art Kidman for re- appointment to the ACWA Legal Affairs Committee. 5. DISCUSSION ITEMS CONTINUED 5.2. MWDOC Water Wagon (Verbal Report) Mr. Conklin recalled when the idea of trailer-mounted water tanks was first proposed by MWDOC about two years ago, and how YLWD considered the pros and cons and ultimately decided at a staff-level not to participate in the offer. Mr. Conklin and Mr. DeCriscio provided a hand-out that was reviewed with the Committee summarizing the various considerations. Following discussion, the Committee asked that the hand-out be forwarded to MWDOC and to Director Brett Barbre. Director Kiley will review the information with Councilman Hernandez. 3 5.4. Status of Sage and Esperanza Hills Development Projects (Verbal Report) Mr. Conklin reported that he is not aware of any new information on this matter. He provided copies of the August 2013 LAFCO Newsletter item that made note of the Stakeholder Focus Group established by LAFCO to try to bring the parties together. 5.5. Status of Plumosa Property Sale (Verbal Report) Mr. Conklin reported that the District is requesting proposals for the preparation of a MAI appraisal for the property. 5.6. Status of YLWD/City of YL Joint Agency Committee Meeting – August 21, 2013 at 6:00 p.m. Mr. Conklin reported on planning for the subject meeting on August 21 at City Hall, noting that he met with the new City Manager, Mark Pulone, on August 19, 2013, to introduce himself and briefly discuss the items on the agenda for the meeting. 5.7. Status of YLWD/City of Placentia Joint Agency Committee Meeting – Date and time to be determined. Mr. Conklin reported that he contacted City Manager, Troy Butzloff, about a meeting in the fall. Mr. Butzloff indicated that he will contact his council representatives for potential meeting dates in October. 5.8. Status of Operations and Efficiency Study (Verbal Report) Mr. Conklin reported that he is not aware of any problems or issues and understands that the study is in preparation, being directed through the District’s Ad Hoc Committee. 5.9. Fire Retardant Evaluation (Verbal Report) Mr. Conklin reported that staff has completed a draft report listing District facilities in fire-prone areas and an evaluation of relative risk. He noted that last week, staff visited the various sites with a representative from Fire Break Spray Systems and is awaiting a written response with thoughts and recommendations. Findings will be brought to EAO when complete. 5.10. Revision of District Policies Related to the Acceptance of Gifts (Verbal Report) Mr. Conklin reported that this is an issue to be addressed by staff, but has been delayed in order to address other issues of higher priority. 5.11. Director’s & Acting General Manager Fees & Expense Report The Committee reviewed the report and provided no comments. 5.12. Status of Strategic Plan Initiatives Mr. Conklin reviewed the subject initiatives with the Committee. 4 5.13. Future Agenda Items and Staff Tasks The Committee asked staff to schedule a tour of the new OC Sheriff facilities in Yorba Linda when completed. The Committee adjourned to Closed Session at 5:52 pm. Directors Melton and Kiley were present. Also present were Messrs. Conklin and Kidman. 6. CLOSED SESSION 6.1. Conference with Legal Counsel – Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: ACWA/JPIA, et al vs. Insurance Company of the State of Pennsylvania, et al (OC Superior Court – Case No. 00486884) 6.2. Conference with Legal Counsel – Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: City of Anaheim vs. Ana J. Matosantos, et al. (Superior Court of CA, Sacramento – Case No. 34-2013-800001529) 6.3. Conference with Legal Counsel – Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to line break at 1301 North Rose Drive, Placentia CA 92870. Number of Potential Cases: One 6.4. Conference with Legal Counsel – Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to written communications from potential plaintiffs threatening litigation. Number of Potential Cases: One The Committee reconvened in Open Session at 6:07 pm. Director Melton announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 5 7. ADJOURNMENT 7.1. The meeting was adjourned at 6:07 pm. The next Executive- Administrative- Organizational Committee meeting is scheduled to be held Tuesday, September 17, 2013 at 4:00 p.m.