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HomeMy WebLinkAbout2013-09-03 - Planning-Engineering-Operations Committee Meeting Minutes1 MINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING Tuesday, September 3, 2013, 12:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The September 3, 2013 meeting of the Yorba Linda Water District’s Planning- Engineering-Operations Committee was called to order by Director Kiley at 12:00 p.m. The meeting was held in the Admin Conference Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL COMMITTEE STAFF Director Robert R. Kiley, Chair Steve Conklin, Acting General Manager Director Phil Hawkins John DeCriscio, Operations Manager 3. PUBLIC COMMENTS None. 4. ACTION CALENDAR 4.1. Terms and Conditions for Water and Sewer Service with Shapell Homes for Tract 16208 Mr. Conklin reported that Shapell Homes is proposing to develop Tract 16208 into 49 single-family residential units on 18.55 acres. The project is located within the area covered by the Pre-Annexation Agreement that was executed on July 25, 2006 between the District and Shapell Industries, Inc. Following discussion, the Committee supported the staff recommendation that the Board approve the Terms and Conditions for Water and Sewer Service with Shapell for Tract 16208. 5. DISCUSSION ITEMS 5.1. Monthly Groundwater Production and Purchased Import Water Report Mr. DeCriscio reported on the above, two months into the new FY. He noted that demand for the month was 3.9% above that projected. He pointed out that we will be drawing more import water early in the FY before the price goes up in January, and more groundwater thereafter, with an end-goal of achieving our BPP of 51.8%. 5.2. Monthly Production Summary Report Mr. DeCriscio reviewed this report with the Committee, describing water production, weather conditions, water quality, and equipment taken out and returned to service in the month of August. 2 5.3. Monthly Preventative Maintenance (PM) Report Mr. DeCriscio described the status of PM work for the first two months of the FY. He noted that staff has determined that they will need to emphasize PM on our 150 pressure regulating valves this year. He reported on the sewer cleaning, televising and repair work. The Committee asked for more details on the sewer work, which will be provided by the Sewer Crew leader at the next PEO Committee meeting. 5.4. Groundwater Producers Meeting Report Mr. Conklin reported on the above meeting, including information on the Huntington Beach Ocean Desal Project, study of OCWD and MWDOC consolidation, the water bond, and highlights of the FY 12-13 OCWD Recharge Report. 5.5. Status of OCWD Annexation Process (Verbal Report) Mr. Conklin reported that efforts continue to bring the EIR and the annexation agreements with each of the three agencies to the Sep 12 OCWD Board meeting for consideration. He noted that a meeting is scheduled with the Groundwater Producers on Sep 5 to discuss the offsetting conditions presented in the latest draft of the annexation agreements. 5.6. Status of Cielo Vista and Esperanza Hills Development Projects (Verbal Report) Mr. Conklin indicated that there has been no activity on these developments that he is aware of. 5.7. Discussion Regarding a Water Trailer (Verbal Report) Mr. Conklin and Mr. DeCriscio discussed the pros and cons of obtaining and maintaining a 2,000-gallon capacity water trailer. They also discussed the option of purchasing smaller 200-gallon tanks that could be placed in District pickup trucks. Following discussion, the Committee asked staff to pursue the option of smaller tanks. 5.8. Box Canyon Booster Pump #1 Repairs Mr. DeCriscio reported on the noise with the motor that lead to the need to replace the mechanical seal that lead to the need to remove and inspect the condition of the pump in Unit #1. The motor was repaired, but it was determined that replacement of the pump with a new, more efficient unit could be provided for the same price as rebuilding the older, less efficient one. Following discussion, the Committee concurred with this plan, which will be funded at a total cost of approximately $25,000 from the Maintenance Reserve Fund. 5.9. Status Report on Capital Projects in Progress Mr. Conklin reported on the status of capital projects currently in planning, design and construction. 3 5.10. Status of Strategic Plan Initiatives Mr. Conklin reported on the status of strategic plan initiatives relating to engineering and operational objectives. 5.11. Future Agenda Items and Staff Tasks Mr. Conklin updated the Committee on planning work in progress at the Well 21 site on OCWD property. He indicated that OCWD staff asked that the construction of the erosion control chute into Conrock Basin be constructed as soon as possible, while the water level in Conrock is very low, in the next two months. The Committee concurred with the plan by staff to get the concrete work on the slope completed shortly. 6. ADJOURNMENT 6.1. The meeting was adjourned at 1:10 p.m. The next Planning-Engineering- Operations Committee meeting is scheduled to be held Monday, October 7, 2013 at 12:00 p.m.