HomeMy WebLinkAbout2003-12-11 - Resolution No. 03-18RESOLUTION NO. 03-18
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
YORBA LINDA WATER DISTRICT
AUTHORIZING INDIVIDUALS TO SIGN DISTRICT CHECKS,
ADOPTING A POLICY FOR THE USE OF
AN AUTOMATED CHECK SIGNING MACHINE,
AND RESCIND RESOLUTION NO. 01-01
WHEREAS, The Yorba Linda Water District (District) uses bank checking accounts
for the collection and distribution of funds; and,
WHEREAS, to establish or distribute funds from District checking accounts requires
two signatures; and
WHEREAS, financial institutions requires that those persons authorized to establish
an account and/or sign District checks must be designated by Resolution
of the Board of Directors; and
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba
Linda Water District as follows:
Section 1. Persons authorized to establish accounts, and sign and cosign District checks
are as follows:
a. That the District may establish in its name one or more accounts with the Wells
Fargo Bank for "Accounts Payables" and "Payroll" upon such terms and conditions
as may be agreed upon with said banks, and that the President of the Board of
Directors and Secretary of the District are hereby authorized to establish such an
account, or accounts.
b. That any one of the following five members of the Board of Directors is authorized
to be the first signers on "Accounts Payables" checks:, Paul R. Armstrong, Michael
J. Beverage, Arthur C. Korn, William R. Mills or John W. Summerfield. And that
Beverly Meza, Auditor is hereby authorized as the cosigner. These are the only
signatures authorized to appear on the signature facsimile plate used to sign
accounts payable checks on District accounts.
That Michael A. Payne, Secretary/General Manager and Beverly Meza, Auditor are
the only signatures authorized to appear on the signature facsimile plate used to sign
"Payroll" checks.
Section 2. Procedures for the use of the automated check-signing machine are as follows:
a. Two keys are necessary to operate the machine: one key is to lock the signature
plate either in, or out of, the machine and the other to turn the machine on and off.
The "Accounts Payable" signature plate and its key, and "Payroll" signature plate
and its key shall be secured in separate locked boxes within the District vault. The
distribution of keys is as follows:
"Accounts Pavable" "Pavroll" Electrical Power
Board of Directors General Manager Accounting Assistant II
Business Manager
b. Both keyholders must be present while the machine is in use. The Directors are
responsible that the proper "Accounts Payable" checks, in the correct amounts, are
being signed and that the proper procedures are followed. For "Payroll" checks
either, Beverly Meza, or Michael A. Payne are responsible that the proper "Payroll"
checks, in the correct amounts, are being signed and that the proper procedures are
followed.
C. The Auditor shall cut old facsimile plates into two pieces in the presence of the
Secretary/General Manager. One piece shall be taken and disposed off District
premises by the Auditor and the second piece shall be taken and disposed of off
District premises by the Secretary/General Manager.
Section 4. That Resolution No. 01-01 is hereby rescinded effective immediately upon
passage of this Resolution.
PASSED AND ADOPTED this 11th day of December, 2003 by the following called
vote:
AYES:
Armstrong, Beverage, Korn, Mills, Summerfield
NOES:
None
ABSENT:
None
ABSTAIN: None
William R. Mills, Presid nt
Yorba Linda Water District
ATTEST:
Michael A. Payne, Secretary,
Yorba Linda Water District