HomeMy WebLinkAbout2004-11-09 - Board of Directors Meeting Minutes2004-155
Minutes of the
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS ADJOURNED REGULAR MEETING
November 9, 2004, 8:30 A.M.
The November 9, 2004 adjourned regular meeting of the Yorba Linda Water District
Board of Directors was called to order by President William Mills at 8:30 a.m. The
meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda.
DIRECTORS PRESENT AT ROLL CALL
William R. Mills Jr., President
Michael J. Beverage, Vice President
Paul R. Armstrong
Arthur C. Korn
John W. Summerfield
STAFF PRESENT
Kenneth Vecchiarelli, Assistant GM
Arthur G. Kidman, District General Counsel
Beverly Meza, Business Manager
Michael Robinson, Assistant Administrator
Amelia Cloonan, Administrative Secretary
VISITORS PRESENT
Brett Barbre, MWDOC President
Kathryn Beseau, Moreland & Associates
Ric Collett, YLWD Board Member elect
Mark Schwing, Resident
SPECIAL RECOGNITION
Assistant General Manager Vecchiarelli congratulated Ric Collett on his election to the
Yorba Linda Water District Board and Mike Beverage on his reelection to the Board. He
presented both with a letter signed by General Manager Michael Payne.
CONSENT CALENDAR (Items 1 through 4)
There was a request to remove items one and three from the Consent Calendar.
On a motion by Director Armstrong, seconded by Vice President Beverage, the Board of
Directors voted 5-0 to approve Consent Calendar items 2 and 4.
2. Payment of bills, refunds, and wire transfers.
Recommendation: Ratify and authorize disbursements in the amount of
$955,022.74.
4. Progress payment for the Highland Booster Station upgrades.
Recommendation: Approve Progress Payment No. 8 in the amount of
$76,222.46 to F. T. Ziebarth for the Highland Booster Station upgrades.
ACTION CALENDAR
1. Minutes of the Regular Board of Directors meeting held October 28, 2004.
Vice President Beverage stated he would abstain from voting on this item as he did
not attend the Meeting of October 28. On a motion by Director Armstrong,
seconded by Director Summerfield, the Board of Directors voted 4-0-1, with Vice
President Beverage abstaining, to approve the minutes of the Board of Directors
meeting held October 28, 2004.
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3. Progress payment for the Central Yorba Linda Transmission Pipeline Project.
Director Summerfield questioned the amount of money and timing of the Progress
Payment to the contractor. Assistant Manager Vecchiarelli explained there were
some roadblocks in acquiring a permit from the city including a pipeline alignment
change. This is the first progress payment to the contractor, and staff is
negotiating with the contractor and with the City of Yorba Linda.
On a motion by Director Summerfield, seconded by Director Armstrong, the Board
of Directors voted 5-0 to approve Progress Payment No. 1 in the amount of
$102,240.34 to Vido Artukovich and Sons, Inc. for the Central Yorba Linda
Transmission Pipeline Project.
5. Financial statements for the twelve months ending June 30, 2004.
Beverly Meza, Business Manager, introduced Kathryn Beseau, Moreland &
Associates. Ms. Beseau stated the financial statements were included in the
agenda. She presented three letters: 1) Report on Agreed-Upon Procedures
Applied to Appropriation Limit Worksheets, 2) letter talking about any problems
encountered in the audit (There were no new accounting adjustments or problems
found and there were no disagreements with management.), and 3) the
management letter stating there was nothing found needing correction. Ms.
Beseau stated the financial statements had been reviewed with the Finance-
Accounting Committee members. A clean opinion was issued to the District.
A suggestion was made that some information about the loss of property tax be
added to the report. General Counsel Kidman stated the amount being taken by
the state should be known by the end of business, November 10.
On a motion by Vice President Beverage, seconded by Director Summerfield, the
Board of Directors voted 5-0 to receive and file the Financial Statements for twelve
months for fiscal year 2003-2004 ending June 30, 2004.
Beverly Meza and Kathryn Beseau left the meeting at 9:09 a.m.
6. MWDOC Rate Structure
Assistant General Manager Vecchiarelli presented a summary chart of the four
scenarios to the Board members and gave an explanation of what it represented.
The melded rate seems to work best for most agencies. It appears right now the
five-year subscription rate gives the best buffer for the District. There was
discussion about melded vs. tiered rates, the Basin Production Percentage, YLWD
production rate and existing and future YLWD wells.
Beverly Meza returned to the meeting at 9:24 a.m.
On a motion by Vice President Beverage, seconded by Director Korn, the Board of
Directors voted 5-0 to direct the General Manager to send a letter to MWDOC
supporting the melded water rate structure.
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Brett Barbre left the meeting at 9:48 a.m.
7. Consultants Agreement for design of the Hidden Hills Reservoir project.
On a motion by Director Armstrong, seconded by Vice President Beverage, the
Board of Directors voted 5-0 to authorize the General Manager to execute a
Consultants Agreement, subject to approval as to form by General Counsel, with
Carollo Engineers for design and preparation of specifications for the Hidden Hills
Reservoir project, Job No. 200028.
REPORTS, INFORMATION ITEMS AND COMMENTS
8. a. President's Report. There was no report.
b. Directors Reports.
Director Armstrong received a JPIA Director information packet for the
upcoming meeting in Palm Springs. President Mills will represent the District.
A recess was declared at 9:52 a.m. The meeting reconvened at 9:59 a.m. with all
Directors present.
c. General Manager's Report
Assistant General Manager Vecchiarelli reported the clean up following the
basement flooding on October 20 is still in process. The move in is scheduled
for Wednesday this week.
d. General Counsel's Report
General Counsel Kidman spoke about the makeup of the California Senate
Water Committee. He also reported that Bob Reed is leaving ACWA. Mr.
Reed was under some controversy about the Ortiz Bill (regarding director
ethics).
General Counsel Kidman continued. He spoke about OCWD's annexation fee,
which is calculated in lieu of property tax that would have otherwise been paid.
One result of the state property tax shift is that the formula would result in a
much lower assessment.
COMMITTEE REPORTS
9. a. Executive-Administrative-Organizational Committee (Mills/Beverage)
Meeting scheduled for November 12, 9:00 a.m.
b. Finance-Accounting Committee (Korn/Summerfield)
Meeting scheduled for November 16, 4:00 p.m.
c. Personnel-Risk Management Committee (Summerfield/Mills)
Meeting scheduled for November 11, 4:00 p.m.
d. Planning-Engineering-Operations Committee (Beverage/Armstrong)
Meeting scheduled for November 10, 4:00 p.m.
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e. Public Information Committee (Armstrong/Korn)
Meeting scheduled for November 12, 10:30 a.m.
f. Building Ad Hoc Committee (Beverage/Summerfield)
Assistant General Manager Vecchiarelli stated the next meeting will be
scheduled after November 23.
g. MWDOC Ad Hoc Committee (Mills/Korn)
Meeting scheduled for November 22, 4:00 p.m. President Mills suggested Vice
President Beverage attend this meeting in his place. Vice President Beverage
agreed.
h. OCWD Ad Hoc Committee (Mills/Beverage)
Meeting scheduled for November 15, 4:00 p.m. President Mills suggested
Director Summerfield attend this meeting in his place. Director Summerfield
accepted.
10. a. Yorba Linda City Council, November 2.
Director Summerfield attended. There was a closed session regarding the City
of Yorba Linda vs. Artistic Landscape. There was discussion about the Mabel
Paine School, the nursery and the development above these properties. Four
inches of rain fell in four hours.
A gentleman from Orange County Sanitation District discussed the SARI line.
There is one to two feet of sand above the line. An emergency was declared
and some funds released without board approval. The intent is to deliver 6-10
loads of sand over a period of the next couple of months to fix the line.
b. MWDOC/Met Joint Workshop, November 3. No one attended.
c. OCWD Board, November 3. No one attended.
BOARD OF DIRECTORS ACTIVITY CALENDAR
Authorization to attend meetings scheduled after November 9, 2004. Agenda is available in the District
office prior to meeting.
November
Planning-Engineering-Operations Committee, November 10, 4:00 p.m.
Yorba Linda Planning Commission, November 10, 6:30 pm
Personnel Risk Management Com. November 11, 4:00 p.m.
Executive-Administrative-Organizational Com. November 12, 9:00 a.m
OCWD Ad Hoc Committee, November 15,4:00 p.m.
Yorba Linda City Council, November 16, 6:30 pm
MWDOC Board, November 17, 8:30 a.m.
OCWD Board, November 17, 5:00 p.m.
MWDOC Ad Hoc Committee Meeting, November 22, 4:00 p.m.
Beverage & Armstrong
Korn
Summerfield & Mills
Mills & Beverage
Beverage & Summerfield
Armstrong
Staff
Staff
Korn & Beverage
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December
MWDOC/Met Jt. Workshop, December 1, 8:30 a.m.
Staff
OCWD Board, December 1, 5:00 p.m.
Staff
WACO, December 2, 7:30 am
ISDOC Board, December 7, 7:30 a.m.
Public Information Committee, December 7, 4:00 p.m.
Need new member
Yorba Linda City Council, December 7, 6:30 p.m.
Summerfield
Planning-Engineering-Operations, December 8, 4:00 p.m.
Committee to be set
Employee Recognition Dinner, December 11, 6:00 p.m.
Personnel-Risk Management Committee, December 13, 4:00 p.m.
Committee to be set
Finance-Accounting Committee, December 14, 4:00 p.m.
Committee to be set
MWDOC Board, December 15, 8:30 a.m.
Staff
OCWD Board, December 15, 5:00 p.m.
Staff
Yorba Linda Planning Commission, December 15, 6:30 pm
Director appointed 12/9
Executive-Administrative-Organizational Com. December 21, 4:00 p.m.
Committee to be set
Yorba Linda City Council, December 21, 6:30 p.m.
Director appointed 12/9
ISDOC Membership, December 30,11:30 a.m.
At 10:15 a.m., the Board of Directors went into Closed Session. All Directors were
present. Also present were Assistant General Manager Vecchiarelli and General
Counsel Kidman.
ADJOURN TO CLOSED SESSION
11. The Board may hold a closed session on items related to personnel, labor relations
and/or litigation. The public is excused during these discussions.
a. Conference with Legal Counsel regarding existing litigation to which the District
is a party. (Justification for Closed Session is Government Code Section
54956.9(a)) Orange County Water District vs. Yorba Linda Water District.
b. Discussion of pending litigation to which the District is a party (Justification for
Closed Session is Subsection (a) of Section 54956.9), Superior Court of
California,. County of Orange, Central Justice Center, Case No. 11919 Gateway
Pacific Contractors, Inc.
RECONVENE IN OPEN SESSION
The Board of Directors reconvened in Open Session at 10:44 a.m.
CLOSED SESSION REPORT
There was no Closed Session report.
ADJOURNMENT
At 10:44 a.m., on a motion by Vice President Beverage, seconded by Director
Summerfield, the Board of Directors voted 5-0 to adjourn to an adjourned regular
meeting of the Board scheduled for Tuesday, November 23, 2004 at 8:30 a.m., at the
District Headquarters, 4622 Plumosa Drive.
Ke neth R. Vecchiarelli
Assistant Secretary/Assistant General Manager
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