HomeMy WebLinkAbout2013-10-14 - YLWD-City of Placentia Joint Agency Committee Meeting Agenda PacketYorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
JOINT COMMITTEE MEETING WITH CITY OF PLACENTIA
Monday, October 14, 2013, 9:30 AM
Placentia City Hall - 401 E Chapman Ave, Placentia CA 92870
1. CALL TO ORDER
2. ROLL CALL
YLWD COMMITTEE MEMBERS
Gary Melton, Board President
Phil Hawkins, Director
CITY OF PLACENTIA MEMBERS
Scott W. Nelson, Mayor
Chad P. Wanke, Councilmember
YLWD STAFF
Steve Conklin, Acting General Manager
CITY OF PLACENTIA STAFF
Troy L. Butzlaff, City Administrator
3. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
4. CONSENT CALENDAR
4.1. Minutes of the YLWD /City of Placentia Joint Agency Committee Meeting held June 17,
2013
Recommendation. That the Committee approve the minutes as presented.
5. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
5.1. Vehicle and Equipment Sharing
5.2. Water Efficient Landscaping Opportunities
5.3. Orange County Water District Proposed Annexation
5.4. Matters Initiated by Committee Members
5.5. Items for Next Agenda
6. ADJOURNMENT
6.1. The date and time of the next YLWD /City of Placentia Joint Agency Committee meeting
is yet to be determined.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http: / /www.ylwd.com /.
Accommodations for the Disabled
Any person may make a request for a disability - related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
AGENDA REPORT
Meeting Date: October 14, 2013
ITEM NO. 4.1
Subject: Minutes of the YLWD /City of Placentia Joint Agency Committee Meeting held
June 17, 2013
STAFF RECOMMENDATION:
That the Committee approve the minutes as presented.
ATTACHMENTS:
Name: Description:
061713 City of Placentia - Minutes.docx 06/17/13 Mtg Minutes
Type:
Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
JOINT COMMITTEE MEETING WITH CITY OF PLACENTIA
Monday, June 17, 2013 9:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
The June 17, 2013 meeting of the YLWD /City of Placentia Joint Agency Committee was
called to order at 9:30 a.m. The meeting was held in the District's Training Room
located at 1717 E Miraloma Avenue, Placentia CA 92870.
1. CALL TO ORDER
2. ROLL CALL
YLWD COMMITTEE MEMBERS
Gary T. Melton, Board President
Phil Hawkins, Director
CITY OF PLACENTIA MEMBERS
Scott W. Nelson, Mayor
Chad P. Wanke, Councilmember
YLWD STAFF
Steve Conklin, Acting General Mgr
Anh Nguyen, GIS Administrator
Rick Walkemeyer, SCADA Admin
CITY OF PLACENTIA STAFF
Troy L. Butzlaff, City Administrator
Eddie De La Torre, Mgmt Analyst
David McLaren, Production Asst
Antonia Graham, Mgmt Analyst
3. PUBLIC COMMENTS
None.
4. PRESENTATIONS
4.1. District GIS Capabilities Demonstration
Mrs. Nguyen and Mr. Walkemeyer provided a power point presentation of
the background, development and current capabilities of the District's GIS
system. At the conclusion of the discussion, City of Placentia staff was
invited to call if they had further questions about the system and its
capabilities.
5. ACTION CALENDAR
5.1. Minutes of the YLWD /City of Placentia Joint Agency Committee Meeting
held February 4, 2013
The Council members and District board members had no changes or
corrections to the minutes from the prior meeting.
1
6. DISCUSSION ITEMS
6.1. Vehicle and Equipment List for Each Agency
The subject list for each agency was reviewed. It was noted that each
agency has specialty vehicles and equipment that may be used
infrequently, and that making those available under a shared - services
agreement could be of mutual benefit. There was discussion as to the
hourly cost for use, if an operator would be required, and the agreement
under which the equipment would be provided. Mr. Butzlaff indicated
LAFCO has been encouraging this idea, as a cost - saving measure for
public agencies. He will contact LAFCO for information about a shared -
services agreement and will update the Joint Agency Committee on his
findings at our next meeting.
6.2. Water -Use Efficiency Programs
Mr. Conklin referred to the attachment, which provided information on
water -use efficiency programs available through MWDOC and MWD. Mr.
Butzlaff noted that he and his staff were familiar with the programs
available and the potential rebates and incentives. He indicated that the
savings were a relative small percentage or were over a long period of
time. As an alternative, the City was interested in pursuing a water - saving
landscape modification project in which the District would participate in the
upfront costs as a demonstration project. Following discussion, it was
agreed that City staff will send information to the District on the proposed
improvements for the areas under consideration. This idea will be further
discussed at the next Joint Agency Committee meeting.
7. ADJOURNMENT
7.1. The meeting was adjourned at 10:45 a.m. The next YLWD /City of
Placentia Joint Agency Committee meeting will be later scheduled for a
time in the fall.
2