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Home My WebLink About2013-10-16 - YLWD-City of Yorba Linda Joint Agency Committee Meeting Agenda PacketYorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT JOINT COMMITTEE MEETING WITH CITY OF YORBA LINDA Wednesday, October 16, 2013, 7:00 PM YL Community Center - 4501 Casa Loma Ave, Yorba Linda CA 92886 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL YLWD COMMITTEE MEMBERS Robert R. Kiley, Vice President Michael J. Beverage, Director CITY OF YORBA LINDA MEMBERS John Anderson, Councilmember Gene Hernandez, Councilmember YLWD STAFF Steve Conklin, Acting General Manager CITY OF YORBA LINDA STAFF Mark Pulone, City Manager 4. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 4.1. Minutes of the YLWD /City of Yorba Linda Joint Agency Committee Meeting held August 21, 2013 Recommendation. That the Committee approve the minutes as presented. 5. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 5.1. Five Year Retrospective on the Freeway Complex Fire Presentation 5.2. Public Comments 6. ADJOURNMENT 6.1. The date and time of the next YLWD /City of Yorba Linda Joint Agency Committee meeting is yet to be determined. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http: / /www.ylwd.com /. Accommodations for the Disabled Any person may make a request for a disability - related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 4.1 AGENDA REPORT Meeting Date: October 16, 2013 Subject: Minutes of the YLWD /City of Yorba Linda Joint Agency Committee Meeting held August 21, 2013 STAFF RECOMMENDATION: That the Committee approve the minutes as presented. ATTACHMENTS: Name: 082113 - City of YL Minutes.docx Description: YLWD /City of YL 08/21/13 Mtg Minutes Type: Minutes CITY OF YORBA LINDA Land of Gracious Living YORBA LINDA WATER DISTRICT/ CITY COUNCIL JOINT ADVISORY COMMITTEE MEETING MINUTES August 21, 2013 6:00 p.m. CALL TO ORDER The Yorba Linda Water District /City Council Joint Advisory Committee meeting convened at 6:00 p.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda. PLEDGE OF ALLEGIANCE City Manager Mark Pulone Rnl I (_AI I Committee Members City Council: John Anderson, Gene Hernandez Water District: Robert Kiley, Mike Beverage Staff Members: City: Marcia Brown, Allison Estes, Steve Harris, Mark Pulone, Jim Smith Water District: Steve Conklin, Damon Micalizzi Others: Battalion Chief Randy Black PUBLIC COMMENTS ►= YLWD /CC BOARD MINUTES AUGUST 21, 2013 PAGE 1 ACTION CALENDAR 1. Minutes of the YLWD /City of Yorba Linda Joint Agency Committee meeting held on June 19, 2013 The Yorba Linda Water District /City Council Committee approved the minutes of the June 19, 2013 Joint Agency meeting. DISCUSSION ITEMS 2. Landscape Maintenance Assessment Districts Interim Public Works Director Jim Smith provided a brief update on the Landscape Maintenance Citizen Advisory Committee ( LMCAC). The next meeting would be held on August 22nd at 6:30 p.m. Board Member Mike Beverage inquired about having a Yorba Linda Water District Board Member serve as a liaison to the LMCAC. Board Members Anderson and Hernandez agreed to have the YLWD designate a liaison to attend the LMCAC meetings, not as a voting member but as a representative of the Water District. 3. Cielo Vista /Esperanza Hills Developments Community Development Director Steve Harris provided an update on the two housing developments and reviewed the details of the meeting between Orange County Board of Supervisor Todd Spitzer, Mayor Tom Lindsey and staff. Some of the topics discussed were increased communication between County and City Hall staff, the City's concern with both projects, specifically, traffic & environmental impacts, and the large scale of development. Board Members and staff discussion ensued regarding fire prevention requirements and standards including sprinklers, fire hydrants, pump stations, water pressure and volume. 4. Sale of 4622 Plumosa Drive Property Acting General Manager Steve Conklin stated that he and City staff met with National Core to determine their interest in the property. National Core requested a MAI appraisal be performed. The Water District is arranging to have an appraisal prepared and more information will be provided by the next meeting. 5. Potential Use of District Sites for Recreational Purposes Acting General Manager Conklin distributed a list of the Water District's reservoir sites and provided a general description of the sites such as fencing, slopes and parking. Director Michael Beverage commented on Water District concerns including the lack of funding for maintenance of sites and said they would prefer a city— initiated project. YLWD /CC BOARD MINUTES AUGUST 21, 2013 PAGE 2 City Manager Pulone stated that he forwarded the list of sites to Parks & Recreation Director Bill Calkins to review and that an update would be provided at the meeting to be held in December. 6. Planning for October 16, 2013 Joint Agency Committee Meeting (with OCFA) 5 -Year Retrospective on the Freeway Complex Fire Acting General Manager Conklin stated that the joint agency meeting was scheduled for October 16, 2013 and proposed that it be held at the City of Yorba Linda Community Center. The joint meeting would include the Orange County Fire Authority and Orange County Sheriff's Department. Acting General Manager Conklin introduced YLWD Public Information Officer Damon Micalizzi, who spoke on the proposed meeting. Mr. Micalizzi said the Sheriff's Department would be doing a presentation on ingress /egress and evacuation procedures and the OCFA would also provide a presentation. The YLWD would speak on infrastructure changes and enhancements to their system since before the Freeway Complex Fire. Dave Ramocinski, resident, cautioned the Water District to be aware that they are still in active litigation and to pay attention to the terms of the Global Settlement Agreement. Director Beverage stated that the meeting would have no relation to the Global Settlement Agreement and that the Water District's attorney would be present at the meeting. 7. Other Items for Discussion Councilmember Hernandez discussed a recent article in the paper regarding water rate increases. Director Beverage replied that the Water District only charges what it costs them to provide the service with sufficient contingency to handle emergencies. 8. Establishment of Future Meeting Dates The next Committee meeting will be at 6:30 p.m. on October 16, 2013 and will be held at the Community Center. 9. Potential Future Agenda Items Councilmember Hernandez suggested discussing the results of the October 16th joint agency meeting as well as feedback regarding Item 5, Potential Use of District Sites for Recreational Purposes, at the meeting in December. Modesto Llanos, resident, commented on the use of water agency facilities for joint recreational purposes, and said it is quite common in many cities across the US and overseas. YLWD /CC BOARD MINUTES AUGUST 21, 2013 PAGE 3 ADJOURNMENT City Manager Pulone adjourned the meeting at 7:16 p.m District /City Council Joint Advisory Committee October 16, 2013 to the next Yorba Linda Water meeting at 6:00 p.m. on Marcia Brown, CIVIC, City Clerk City of Yorba Linda YLWD /CC BOARD MINUTES AUGUST 21, 2013 PAGE 4 YLWD/CC Board Agenda October 16, 2013 Page 1 of 2 CITY OF YORBA LINDA Land of Gracious Living YORBA LINDA WATER DISTRICT/ CITY COUNCIL JOINT ADVISORY COMMITTEE/ JOINT AGENCY TOWN HALL MEETING AGENDA October 16, 2013 7:00 – 9:00 p.m. CALL TO ORDER The Yorba Linda Water District/City Council Joint Advisory Committee/Joint Agency Town Hall meeting will convene at 7:00 p.m. in the Community Center, Yorba Room 4501 Casa Loma Avenue, Yorba Linda. PLEDGE OF ALLEGIANCE ROLL CALL Committee Members City Council: John Anderson, Gene Hernandez Water District: Michael Beverage, Robert Kiley Staff Members: Steve Conklin, Mark Pulone ACTION CALENDAR 1. Minutes of the YLWD/City of Yorba Linda Joint Agency Committee meeting held on August 21, 2013. Recommendation: That the YLWD/City Council approve the minutes of the August 21, 2013 Joint Agency Meeting. YLWD/CC Board Agenda October 16, 2013 Page 2 of 2 DISCUSSION ITEMS 2. The Five Year Retrospective on the Freeway Complex Fire Presentation PUBLIC COMMENTS There is a three (3) minute maximum time limit for each individual addressing the Committee during Public Comments and on all other items listed on the Agenda. Public Comments is the time reserved on each meeting Agenda to provide an opportunity for members of the public to directly address the Yorba Linda Water District/City Council Advisory Committee on matters of interest to the public concerning the Committee’s business or any matter over which the Committee has jurisdiction that are not already scheduled for consideration on this Agenda. Although the Committee values your comments, pursuant to the Brown Act, the Committee cannot take any action on items not listed on the posted Agenda, but may refer the matter to staff or a subsequent meeting. Under the Brown Act, members of the Committee may briefly respond to Public Comments , but no extended discussion and no action on such matters may take place. ADJOURNMENT The next Yorba Linda Water District/City Council Joint Advisory Committee Meeting is scheduled to be held on December 18, 2013 at 6:00 p.m. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), THE CITY WILL MAKE EVERY REASONABLE ATTEMPT TO ACCOMMODATE ANY ATTENDEE OR PARTICIPANT AT THIS MEETING NEEDING SPECIAL ASSISTANCE BEYOND WHAT IS NORMALLY PROVIDED. PLEASE CONTACT THE CITY CLERK’S OFFICE AT (714) 961 -7150 AT LEAST 48 HOURS PRIOR TO THIS MEETING TO INFORM US OF YOUR PARTICULAR NEEDS AND TO DETERMINE IF ACCOMMODATION IS FEASIBLE. PLEASE ADVISE US AT THE TIME YOU CALL IF SPECIAL ASSISTANCE IS REQUIRED TO ATTEND OR PARTICIPATE IN MEETINGS ON A REGULAR BASIS. CITY OF YORBA LINDA '-K e.xz._ — / * 1 /�ORPORAifD �„/ Land of Gracious Living YORBA LINDA WATER DISTRICT/ CITY COUNCIL JOINT ADVISORY COMMITTEE/ JOINT AGENCY TOWN HALL MEETING October 16, 2013 7:00 — 9:00 p.m. AGENDA OUTLINE CALL TO ORDER (7:00pm) Mark Pulone The Yorba Linda Water District /City Council Joint Advisory Committee /Joint Agency Town Hall meeting will convene at 7:00 p.m. in the Community Center, Yorba Room 4501 Casa Loma Avenue, Yorba Linda. PLEDGE OF ALLEGIANCE ROLL CALL ACTION CALENDAR 1. Minutes of the YLWD /City of Yorba Linda Joint Agency Committee meeting held on August 21, 2013. Recommendation: That the YLWD /City Council approve the minutes of the August 21, 2013 Joint Agency Meeting. DISCUSSION ITEMS (7:05pm) Mark Pulone 2. The Five Year Retrospective on the Freeway Complex Fire Presentation YLWD /CC Board Agenda October 16, 2013 Page 1 of 2 Presentation Order OCFA (7:10 — 7:30pm) Laura Blaul, Assistant Fire Chief /Fire Marshal Chief Kris Concepcion, Division Chief 1) Freeway Fire Overview 2) Wildfire Facts 3) Ready, Set, Go Overview 4) Action: OCFA, City, Law, Water, Residents 5) OCFA framework and messages 6) Residents (Awareness, ownership /attitude, action /behavior) a. Vegetation b. Homes c. Evacuation Preparation YLWD (7:30 — 7:50pm) Steve Conklin, Acting General Manager John DeCriscio, Operations Manager 1) The Water System 2) Managing The System 3) Water Emergency Response of Orange County 4) System Enhancements OCSD (7:50- 8:10pm) Lt. Bob Wren, Chief of Police Services Elizabeth Daoust, Sr. Emergency Management Coordinator 1) Fire Evacuation Route 2) Large Animal Evacuation CITY OF YORBA LINDA (8:10- 8:15pm) Mark Aalders, Assistant to the City Manager Bob Silva, Building Official 1) Implementation of new Building Codes 2) AlertOC and CERT PUBLIC COMMENTS (8:15- 8:50pm) ADJOURNMENT (9:00pm) Mark Pulone The next Yorba Linda Water District /City Council Joint Advisory Committee Meeting is scheduled to be held on December 18, 2013 at 6:00 p.m. YLWD /CC Board Agenda October 16, 2013 Page 2 of 2