HomeMy WebLinkAbout2013-10-15 - Executive-Administrative-Organizational Committee Meeting Agenda PacketYorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
EXEC-ADM IN -ORGAN IZATIO NAL COMMITTEE MEETING
Tuesday, October 15, 2013, 4:00 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. ROLL CALL
COMMITTEE STAFF
Director Gary T. Melton, Chair Steve Conklin, Acting General Manager
Director Robert R. Kiley Damon Micalizzi, Public Information Officer
3. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
4. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and committee discussions are needed prior to
formal committee action.
4.1. Board of Directors Compensation
Recommendation. That the Committee consider the Directors' compensation rate
for the next calendar year.
5. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
5.1. Status of Legislative Affairs (Verbal Report)
5.2. Status of OCWD Annexation Project (Verbal Report)
5.3. Status of Sage and Esperanza Hills Development Projects (Verbal Report)
5.4. Status of Plumosa Property Sale (Verbal Report)
5.5. District Facilities Wildfire Mitigation Report
5.6. Invitation to Join the California Association of Sanitation Agencies
5.7. Joint Agency Meetings with the City of Placentia (October 14, 2013) and City of Yorba
Linda (October 16, 2013)
5.8. Status of Operations and Efficiency Study (Verbal Report)
5.9. Status of Strategic Plan Initiatives
5.10. Future Agenda Items and Staff Tasks
6. CLOSED SESSION
The Committee may hold a closed session on items related to personnel, labor relations and /or litigation. The
public is excused during these discussions.
6.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code
Name of Case: ACWA /JPIA, et al. vs. Insurance Company of the State of Pennsylvania,
et al. (OC Superior Court - Case No. 00486884)
6.2. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code
Name of Case: City of Anaheim vs. Ana J. Matosantos, et al. (Superior Court of CA,
Sacramento — Case No. 34- 2013 - 80001529)
6.3. Conference with Legal Counsel - Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section
54956.9 of the California Government Code
Related to line break at 1301 North Rose Drive, Placentia CA 92870.
Number of Potential Cases: One
6.4. Conference with Legal Counsel - Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section
54956.9 of the California Government Code
Related to written communications from potential plaintiffs threatening litigation.
Number of Potential Cases: One
7. ADJOURNMENT
7.1. The next Executive - Administrative - Organizational Committee meeting is scheduled to be
held Tuesday, November 19, 2013 at 4:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http: / /www.ylwd.com /.
Accommodations for the Disabled
Any person may make a request for a disability - related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
AGENDA REPORT
Meeting Date: October 15, 2013
To: Executive-Administrative-
Organizational Committee
From:
Steve Conklin, Acting General
Manager
Presented By:
Steve Conklin, Acting General
Manager
Prepared By:
Annie Alexander, Executive
Secretary
Subject:
Board of Directors Compensation
STAFF RECOMMENDATION:
Budgeted:
Total Budget:
Funding Source:
Account No
Dept:
ITEM NO. 4.1
Yes
$90,000
Water Operating
Fund
1- 1010- 0440 -00
Board of Directors
That the Committee consider the Directors' compensation rate for the next calendar year.
DISCUSSION:
In accordance with California Water Code Sections 20201 - 20202, the amount of compensation for
members of the Board of Directors is currently set at $150 per day for each day's attendance at
meetings of the Board and other meetings attended at the request of the Board, not to exceed 10
days per calendar month. Section 20202 also allows for an increase in the amount of compensation
up to 5% for each calendar year following the operative date of the last adjustment. As the last
adjustment was effective March 24, 2003 (per attached Ordinance No. 03 -01), the Board of
Directors would be eligible for an increase in their current compensation rate up to $244.34 per day
(as of March 24, 2013). Also attached for reference are the results of a compensation survey that
was recently conducted by the Irvine Ranch Water District.
Should the Committee recommend an increase in the amount of compensation, an ordinance would
need to be considered and adopted by the Board of Directors pursuant to the procedures specified
in Water Code Sections 20203 -20204 and Government Code Section 6066:
A public hearing would need to be held prior to adoption of the ordinance.
Notice of the hearing shall be published in a newspaper of general
circulation once a week for two successive weeks prior to the public
hearing.
The ordinance would become effective 60 days from the date of its final
passage.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors last increased their meeting compensation rate in 2003, and prior to that, in
1991.
ATTACHMENTS:
2003 01 23 - Ordinance No. 03- 01.pdf
BOD Per Diem Survey.docx
Description:
Backup Material
Backup Material
Type:
Backup Material
Backup Material
ORDINANCE NO. 03-01
AN ORDINANCE OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
SETTING COMPENSATION FOR MEMBERS
OF THE BOARD OF DIRECTORS
WHEREAS, The Yorba Linda Water District is organized and operates under authority of the
County Water District Act, Division 12, commencing with Section 30,000 of the
California Water Code; and
WHEREAS, Water Code Section 20202, permits water districts, as defined in Section 20200,
which includes the Yorba Linda Water District, to increase compensation of
members of the Board of Directors in an amount in excess of $100 per day for
each day's attendance at Board meetings or each day's service as a Director at
the Board's request, not to exceed ten day's per calendar month; and,
WHEREAS, the increase in compensation authorized pursuant to Section 20202 is limited to
five percent for each calendar year following the operative date of the last
adjustment; and
WHEREAS, the Board of Directors of the Yorba Linda Water District, by action taken in
February, 1991 set the daily compensation under Water Code Section 30507 at
$125 for Board and Board Committee meetings and $50 for other service
rendered at the request of the Board; and
WHEREAS, the Board of Directors of the Yorba Linda Water District has conducted a public
hearing upon notice pursuant to Government Code Section 6066 as required by
Water Code Section 20203.
NOW THEREFORE, the Board of Directors of the Yorba Linda Water District does hereby
find, declare, order and ordain as follows:
Section 1. The matters set forth in the recitals of this Ordinance are true and correct.
Section 2. Upon and after the effective date of this Ordinance, compensation for members
of the Board of Directors of the Yorba Linda Water District shall be $150 per
day for each day's attendance at meetings of the Board of Directors and other
meetings attended at the request of the Board of Directors. Compensation for
any type of service shall not exceed ten (10) days in any calendar month.
Members of the Board of Directors shall receive reimbursement or payment of
expenses, according to District rules, incurred in the performance of each
Director's duties required or authorized by the Board of Directors.
�J
f
Section 3. This Ordinance shall become effective sixty (60) days after its adoption.
PASSED AND ADOPTED this 23rd day of January, 2003 by the following called vote:
AYES: Beverage, Mills, Summerfield
NOES: Armstrong
ABSENT: Korn
ABSTAIN:
Secretary
,.1
.. ident
BOARD OF DIRECTORS PER DIEM SURVEY
MAXIMUM
AGENCY
PER DIEM
EFFECTIVE DATE
MEETINGS PER
MEETING
MONTH
El Toro
$198.00
December 2007
10
Water District
Irvine Ranch
$237.00
January 2009
10
Water District
Municipal Water of
$232.70
January 2013
10
Orange County
Orange County
$221.12
January 2008
10
Water District
Santa Margarita
$210.00
February 2009
10
Water District
South Coast
$190.00
January 2006
10
Water District
Moulton Niguel
$199.50
October 2007
10
Water District
Mesa Consolidated
$207.00
February 2013
10
Water District
Yorba Linda
$150.00
January 2003
10
Water District
AGENDA REPORT
Meeting Date: October 15, 2013
To:
Executive-Administrative-
Organizational Committee
From:
Steve Conklin, Acting General
Manager
Presented By:
Steve Conklin, Acting General Dept:
Manager
Prepared By:
Hank Samaripa, Project
Engineer
Subject:
District Facilities Wildfire Mitigation Report
ITEM NO. 5.5
Engineering
SUMMARY:
Board President Melton requested that staff research the potential need and feasibility of using fire -
suppressant chemicals as a protective measure for outlying District facilities in case of wildfire. The
staff report is attached for review and discussion.
ATTACHMENTS:
Description: Type:
Dist Facilities Wildfire Mitigation Rept.pdf Dist Facilities Wildfire Mitigation Report Backup Material
YL'
W
To:
From:
Date:
Subj ect:
YLWD 2013
MEMORANDUM
Steve Conklin
Hank Samaripa
October 10, 2013
DISTRICT FACILITIES WILDFIRE MITIGATION REPORT
Board President Melton requested that staff research the potential need and feasibility of using
fire- suppressant chemicals as a protective measure for outlying District facilities in case of
wildfire. This report:
• Lists the various District field sites, each of which was visited and evaluated for level of
ri sk.
• Identifies potential means of risk mitigation
• Identifies alternatives for higher risk sites and associated costs
• Provides recommendations
BACKGROUND
All District outlying facilities are constructed of non - combustible (concrete, masonry, steel)
materials providing low -risk in wildfires. In addition, the District uses landscape maintenance
contractors to regularly clear the sites of weeds, falling tree branches /leaves, and other fuel -
generating sources.
In November 2008, the District experienced the Freeway Complex Fire, which raged around
several District facilities. However, no District buildings or structures were damaged during the
fire.
REVIEW OF EXISTING OUTLYING FACILITIES
Twenty of the District's facilities were visited and evaluated by staff relative to vulnerability to
wildfire. Of those facilities, six were identified as those of special concern, because of close
proximity to open space and the critical operational need they provide. For those six, District
staff was accompanied by a Wildfire Prevention Specialist representative from Firebreak Spray
Systems in Simi Valley, a company that designs and builds several types of manual and
automated fire - suppressant chemical -spray systems.
Based on the site visits, the 20 facilities were categorized based on determined level of risk.
Group 1 Facilities are those that are buried and /or have above - ground components that are non-
combustible and have no exposed wires or other elements. For those it was determined that fire -
risk can be minimized by regular mowing or removal of nearby weeds and brush.
Group 2 Facilities are similar to the above, but they have wiring to antennas that could be
compromised if exposed to wildfire. At those facilities, the wiring is encased in conduit and
concrete pads have been constructed around the base of the antennas and control cabinets to
provide a non - combustible area. As further protection, it is proposed and suggested by the
1
Wildfire Prevention Specialist that a water sprinkler system be installed on the roof of the pump
station structure or base of the antenna that could be activated when a fire is anticipated or
approaching. Regular mowing and removal of nearby weeds and brush will also be regular
maintenance procedure at these facilities.
The Hidden Hills Pump Station was identified as a facility that is potentially more vulnerable
than the other two Group 2 facilities. This increased vulnerability was based on the amount of
trees and shrubs that surround this critical pump station. The fire- suppressant Phos -Chek was
considered for this site. Phos -Chek is a liquid that can be sprayed on structures and landscaping
to alter and reduce their combustibility when exposed to fire.
For this situation, the Phos -Chek would be purchased in a ready -to -use form, to be stored at the
District's Hidden Hills Pump Station. It is estimated that the cost of the Phos -Chek and
application equipment would be approximately $1,300. When a fire condition is imminent or
occurring, the Phos -Check would be applied with pump sprayer on the structure and the
surrounding area. The treatment would remain viable until washed off by rain. While this would
provide protection for the site, there are shortcomings with this approach to mitigation. The first
is that staff must recall that this treatment must be initiated and must react and go to the site to
apply the spray, at a time when other emergency preparations may be called for. Second, if the
fire is already in the vicinity of the Hidden Hills Pump Station site, it may be difficult or
impossible to get there, or could place staff in harm's way in order to do so. And third, the Phos-
Chek may have been in storage for an extended period, and its viability may be a concern. Its
estimated shelf -life is two years.
An alternative to the above for the Hidden Hills Pump Station site would be to remove two trees
that are close to the structure and electrical transformer, drastically trim and maintain another
two trees in the vicinity, and to significantly trim and maintain shrubbery nearby. In addition, a
water sprinkler system would be installed on the roof of the pump station structure that could be
activated in time of need. This would be the same mitigation plan as proposed above for the
other Group 2 facilities. It is estimated that the cost of this second alternative would be in the
range of $1,000 for the tree and landscape work and installation of the sprinkler system.
Thereafter, weed control and landscape trimming would continue on a regular basis.
Note that with both alternatives described, weed control and landscape cutting and maintenance
would be required for maximum site protection. The difference between the two would be
manual spraying of Phos -Chek by staff at a time of fire danger, or making use of a water
sprinkler system. Of the two, staff recommends diligent site maintenance and installation and
use of a water sprinkler system. This recommendation is the same as that suggested by the
Wildfire Prevention Specialist for this site.
In summary the District facilities, mitigation method and approximate mitigation cost for each is
as follows:
2
Sites
Group 1
1. Chino Hills Reservoir
2. Camino De Bryant Reservoir
3. Quarter Horse Reservoir
4. Little Canyon Reservoir
5. Bryant Ranch Reservoir
6. Elk Mountain Reservoir/PS
7. Springview Reservoir/PS
8. Fairmont Reservoir/PS
9. Gardenia Reservoir
10. Lakeview Reservoir/ PS
11. Yorba Linda Blvd. PS
12. Highland Reservoir/PS **
13. Valley View Reservoir/PS **
14. Timber Ridge PS **
15. Paso Fino PS
16. Hidden Hills Reservoir **
17. Bryant Ranch Reservoir
Group 2
18. Santiago Reservoir/PS **
19. Box Canyon Pump Station
20. Hidden Hills Pump Station **
Mitigation Method Approx. Cost
Weed Control
in Operations Budget*
Weed Control
"
Weed Control
"
Weed Control
"
Weed Control
"
Weed Control
"
Weed Control
"
Weed Control
"
Weed Control
"
Weed Control
"
Weed Control
"
Weed Control
"
Weed Control
"
Weed Control
"
Weed Control
"
Weed Control
"
Weed Control
"
Weed Control / Sprinkler System
$500
Weed Control / Sprinkler System
$500
Tree & Weed work/Spklr System
$1000
Estimated Total for Wildfire Mitigation $2,000
Notes:
* An average annual cost per site for weed control is $2,000.
** Six sites surveyed with Wildfire Prevention Specialist.
CONCLUSION AND RECOMMENDATION
To reduce the risk of fire damage at any of our remote sites, the District should:
1. Maintain the current aggressive landscape maintenance program of weed control,
2. Install a sprinkler system at selected sites within Group 2.
01
AGENDA REPORT
Meeting Date: October 15, 2013
ITEM NO. 5.6
To: Executive-Administrative-
Organizational Committee
From: Steve Conklin, Acting General
Manager
Subject: Invitation to Join the California Association of Sanitation Agencies
SUMMARY:
A letter was recently received inviting the District to consider joining the California Association of
Sanitation Agencies (CASA). Information is attached. They appear to be akin to ACWA, but on the
wastewater side.
ATTACHMENTS:
Invitation to CASA.pdf
Description:
CASA Invitation Letter
Type:
Backup Material
Executive Board
President
STEPHEN A. HOGG
City of Fresno
1 st Vice President
DAVID R. WILLIAMS
East Bay Municipal Utility District
2nd Vice President
KEVIN M. HARDY
Encina Wastewater Authority
Secretary- Treasurer
TOM SELFRIDGE
Truckee Sanitary District
- Directors -at -Large
TIMOTHY P. BECKER
Oro Loma Sanitary District
PAULBUSHEE
Leucadia Wastewater District
VIVIAN W. HOUSEN
V. W- Housen & Associates
WILLIAM C_ LONG
Novato Sanitary District
JEFF M. MOORHOUSE
Carpinteria Sanitary District
MARGIE L. RICE
Midway City Sanitary District
E.J. SHALABY
West County Wastewater District
- Past Presidents
JOHNE.HOAGLAND
Rancho California Water District
GARY W. DARLING
Delta Diablo Sanitation District
Executive Director
ROBERTA L. LARSON
CALIFORNIA ASSOCIATION of SANITATION AGENCIES
1225 8" Street, Suite 595• Sacramento, CA 95814 • TEL: (916) 446 -0388 • www.casaweb.org
Via electronic mail
September 24, 2013
Steve Conklin
Yorba Linda Water District
PO Box 309
Yorba Linda, CA 92885 -0309
sconklin a� lwd.com
SUBJECT: CALIFORNIA ASSOCIATION OF SANITATION AGENCIES
Dear Steve,
I wanted to follow up on your recent conversation with CASA Past President
Mike Dunbar regarding the California Association of Sanitation Agencies and the
District's potential interest in becoming a member of the association. CASA is the
leading statewide organization representing local public wastewater agencies. We
provide a broad range of services to our members, including federal and state
legislative advocacy, review and comment on proposed water quality, energy and
biosolids regulations and a legal affairs program. CASA holds two conferences a
year which attract 300 delegates from throughout the state, including general
managers, governing board members, staff and attorneys. We also hold an annual
Washington D.C. meeting and a state legislative event in Sacramento. Additional
information about CASA is attached; I also encourage you to review our website,
www.casaweb.org.
CASA has embraced the transition of public wastewater agencies to water
resource utilities of the future. We are engaged in programs to strengthen and
promote our members as resource recovery agencies that provide renewable energy,
recycled water, nutrients and soil amendments that are key to a sustainable future.
CASA is known and respected for its influence, expertise, effectiveness and
networking opportunities.
Attendance at a CASA conference is a great way to get a feel for the
organization and what we have to offer. We would be pleased to have you attend an
upcoming conference. Registration would be complimentary and our staff would be
happy to assist with your arrangements. Please let me know if you have any
questions. We look forward to welcoming you to CASA.
Sincerely, Xft ,,
Roberta L. Larson
Executive Director
RLL /cl
Ensuring Clean Water for California
001
CALIFORNIA ASSOCIATION of SANITATION AGENCIES
1225 81" Street, Suite 595• Sacramento, CA 95814 • TEL: (916) 446 -0388 • www.casaweb.org
CASA provides its members with the following services and benefits-
• CASA business meetings and conferences held three times a year in California and annually
in Washington D.C. provide an opportunity that allows members to discuss issues of mutual
interest and attend workshops and forums on technical, regulatory and legislative matters.
• Special educational seminars on important technical and regulatory issues.
• CASA's biosolids program advocates environmentally sustainable biosolids management
policies and practices that promote the sound use of biosolids and is beneficial to California.
CASA Biosolids Program Manager travels throughout California to assist members on
technology, options and public education.
• Attorney members provide up -to -date legal information and litigation support to the
membership as well as offer guidance to CASA's Executive Board and Director of Legal and
Regatory Affairs when CASA engages directly in litigation on behalf of our members. CASA
is a State Bar of California MCLE approved provider.
• Direct and grassroots advocacy on the federal, state and local levels on legislation and
regulations affecting public wastewater agencies.
• Representation before the State Water Resources Control Board, regional boards and other
state agencies on decisions and policies including both submittal of comments and testifying.
• Initiate and coordinate studies focused on sound science research enabling CASA to represent
members in front of decision - making bodies.
• Associate members offer current technical information and expertise through networking at
the conferences and identifying key topics for presentations.
• Conference offer a forum where the Associates (consultants) come together as colleagues,
focused on the common good - -- not as competitors with a parochial view of their own service
offerings.
• Member, Clean Water Summit Partners — Five state and regional wastewater associations who
are leaders in the industry meet quarterly in Sacramento to explore opportunities for
collaboration on water quality issues of critical importance to our collective memberships.
California Association of Sanitation Agencies -CASA
California Water Environmental Association -CWEA
Bay Area Clean Water Agencies -BACWA
Central ]alley Clean Water Association CVCWA
Southern California Alliance of Publicly Owned Treatment Works -SCAP
• Sponsor, Tri -TAC — A technical advisory committee representing CASA, League of
California Cities and the California Water Environment Association. Nicer monthly to
improve environmental programs by working with state and federal regulatory agencies as
well as interest groups on matters related to POTWs.
• The CASA website - casaweb.org provides members with on -line information.
Ensuring Clean Water for California
002
2013 CASA 2013 COMMITTEE CASA
EXECUTIVE BOARD CHAIRPERSONS STAFF & CONSULTANTS
John E. Hoagland — PRESIDENT
Rancho California Water District
Stephen A. Hogg —1st VICE PRESIDENT
City of Fresno
David R. Williams — 2nd VICE PRESIDENT
Central Contra Costa Sanitary District
........ ...... _ _
Tom Selfridge — SECRETARY - TREASURER
Truckee Sanitary District
Timothy P. Becker — DIRECTOR-AT-LARGE
Oro Loma Sanitary District
Paul Bushee— DIRECTOR -AT -LARGE
Leucadfa Wastewater District
.... . ..... ..
Kevin M. Hardy -- DIRECTOR -AT -LARGE
Encina Wastewater Authority
Vivian House n — DIRECTOR -AT LARGE
V.W. Housen & Associates
Jeff M. Moorhouse — DIRECTOR-AT-LARGE
Carpinteria Sanitary District
- ....... ... . ... ... . .........
Margie L. Rice DIRECTOR -AT -LARGE
Midway City Sanitary District
E.J. Shalaby -- DIRECTOR -AT -LARGE
West County Wastewater District
.......
Gary W. Darling — PAST PRESIDENT
Delta Diablo Sanitation District
Harry T. Price — PAST PRESIDENT
City of Fairfield /Fairfield- Suisun Sewer District
UPCOMING CASA
CONFERENCES
Dave Bachtel, Associates Chair
Bradley R. Hogin, Attorneys Chair
E.J. Shalaby, Awards Chair
Vacant, Bylaws Chair
Jeff Reinhardt, Communications Chair
Peer Swan, Directors Chair
Traci Minamide, Managers Chair
Ben Horenstein, Federal Legislative Chair
Terrie Mitchell, State Legislative Chair
Ed McCormick, Program Chair
Joyce Gwidt, Conference Arrangements Chair
John E. Hoagland, Evaluation Chair
Gary W. Darling, Nominations Chair
Tom Selfridge, Budget & Audit Chair
Lisa Rothbart, Air Forum Chair
Mike Sullivan, Land Forum Chair
Laura Pagano, Water Forum Chair
Richard Althouse, SWRCB - WW Treatment
Plant Operator Certification Advisory
Committee Representative
Jackie Kepke, Tri -TAC Chair
David R. Williams, Utility Leadership Chair
Roberta L. Larson, Executive Director
Greg Kester, Director of Renewable Resource
Programs
Adam D. Link, Director of
Government Affairs
.. ......... _ .......... -
Debbie Welch, Manager of
Association Services
Michael F. Dillon, State Legislative Lobbyist
- -. ....
Eric N Sapirstein, Federal
Legislative Advocate
- .... ... ......
Catherine A. Smith, Communication & IT
Support Services
MID YEAR CONFERENCE
WASHINGTON D.C. CONFERENCE
CASA LEGISLATIVE &
January 15-17,2014
February 24-26,2014
PUBLIC POLICY FORUM
WEDNESDAY — FRIDAY
MONDAY- WEDNESDAY
April 28-29,2014
Renaissance Esmeralda Hotel
Mayflower Renaissance Hotel
MONDAY-TUESDAY
Indian Wells, CA 92210
Washington, D.C.
Sheraton Grand Hotel
Reservations
Reservations:
Sacramento, California
(877) 622 -3140
(877) 212 -5752
59TH ANNUAL CONFERENCE
August 20 -23, 2014
WEDNESDAYSATURDAY
Marriott Monterey
Monterey, California
026
AGENDA REPORT
Meeting Date: October 15, 2013
ITEM NO. 5.9
Subject: Status of Strategic Plan Initiatives
ATTACHMENTS:
Description: Type:
EAO - Strategic Plan Trackinq.xlsx September 2013 Initiatives Backup Material
Strategic Plan Initiatives Status Report
Executive - Administrative - Organizational Committee
Strategies
Start Date
Completion
Lead Party
September 2013
Date
Progress
CP 1: Increase Brand Reco nition within
the Communit
Have Board of
Directors and YLWD
Attendance at
Staff Attend More
Immediately
BOD/ /
standing
CP 1 -C
Local and Regional
following Nov-
On -going
Sttaaff ff
intergovernmental
Events and Inter-
2010 election
governmental
meetings
Meetings
CP 2: Increase Public Awareness of Water and Wastewater Related Issues
(3) Customer
received a rebate for
Provide Financial
Rotating Nozzles
CP 2 -A
Incentives and
Jul -11
On -going
BOD /GM /PIO
and /or WBIC.
Rebates for Water Use
MWDOC Turf
Efficiency
Removal Program 8v
Synthetic Turf
Program tabled.
Consider Participation
in the California
CP 2 -C
Urban Water
Sep -11
Dec -11
GM
Committee Opted
Conservation Council's
Not to Move Forward
Best Management
Practices
Enhance the District's
CP 2 -D
Regional Water and
On -going
On -going
BOD /GM /Staff
On -going
Wastewater Industry
Participation
WE 1: Retain a Highly Skilled and Ca able Workforce
Attended
Encourage Staff
Groundwater
Participation in
Producers Meeting 8v
WE 1 -F
Professional
On -going
On -going
General Manager
Public Affairs
Organizations and
Meeting. Attended
Local Civic Groups
quarterly OC Water
Operations Managers
Association meeting.
WE 3: Enhance Em to ee Relations
Implement a Program
On -Hold due to
WE 3 -A
to Recognize
Jul -11
Sep -11
EPIC Committee
higher priority Staff
Employees for
projects in process
Excellence
WE 3 -B
Conduct Quarterly All-
Jul -11
Quarterly
General Manager
Held August 28,
Hands Meetings
2013
Continue to
WE 3 -C
Encourage Employee
On -going
On -going
General Manager
On -going
Training in Leadership
and Technology
SR 2: Ex
lore Service Boundar O ortunities
Evaluate Feasibility of
SR 2 -A
Providing Additional
Jul -11
Jun -12
General Manager
On -going
Water Services with
the Region
Evaluate Feasibility of
SR 2 -13
Providing Additional
Jul -11
Jun -12
General Manager
On -going
Wastewater Services
with the Region
Evaluate Feasibility of
SR 2 -C
Providing Other
Jul -11
Jun -12
General Manager
On -going
Professional Services
with the Region
SR 1: Work Toward Service ReliabilitV and Efficiency
Continue with Efforts
OCWD Board
SR 1 -A
to Annex District
On -going
On -going
General Manager
approved YLWD
Service Area to Orange
Annexation proposal
County Water District
Engage with Regional
SR 1 -C
Agencies on Water
On -going
On -going
General Manager
N/A
Supply Issues
Update of Emergency
Strengthen Existing
Emergency
Response Plan in
SR 1 -D
Emergency Operations
On -going
On -going
Operations
process . Safety and
Partnerships
Coordinator /GM
Training Coordinator
position on hold until
November 2013
FR 3: Identify and Develop Additional Revenue Options
Research and Obtain
On -going assessment
FR 3 -A
Grant Funding
On -going
On -going
General Manager
through Townsend
Whenever Feasible
Public Affairs
OE 2: Address Inefficiencies
Identified in the Self- Assessment Survey
Revised from
Included in
OE 2 -A
Identify Core
Jul -11
Jun -12
EPIC Committee
Operations 8v
Inefficiencies
to Koff 8v Assoc.
Efficiency Study
for O&E Study
Revised from
Included in
OE 2 -B
Develop Measurable
Aug -11
Jun -12
EPIC Committee
Operations 8v
Productivity Goals
to Koff 8v Assoc.
Efficiency Study
for O&E Study
Engage Employees in
Revised from
Included in
OE 2 -C
Methods of Addressing
Sep -11
Jun -12
EPIC Committee
Operations 8v
Inefficiencies
to Koff 8v Assoc.
Efficiency Study
for O&E Study
OE 3: Consider Utilization of a Peer Review Survey
Determine the Cost
Management
Completed at Feb
OE 3 -A
Benefit Ratio of a Peer
Jul -11
Sep -11
Analyst
2012 Meeting
Review Survey
Establish a Team to
Opted Not to Move
OE 3 -13
Determine the Focus
Sep -11
Oct -11
EPIC Committee
Forward with Peer
of the Survey
Review Survey
Institute Guidelines
Opted Not to Move
OE 3 -C
for Areas to Be
Sep -11
Dec -11
EPIC Committee
Forward with Peer
Addressed
Review Survey