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HomeMy WebLinkAbout2013-10-14 - Public Affairs-Communications-Technology Committee Meeting Agenda PacketYorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT PUB AFFAIRS - COMMUNICATIONS -TECH COMMITTEE MEETING Monday, October 14, 2013, 4:00 PM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. ROLL CALL COMMITTEE STAFF Director Michael J. Beverage, Chair Steve Conklin, Acting General Manager Director Ric Collett Art Vega, Acting IT Manager Damon Micalizzi, Public Information Officer 3. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 4. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 4.1. Status of Dynamics GP Consultant (Verbal Report) 4.2. Dynamics GP Upgrade Status (Verbal Report) 4.3. Status of Current Public Outreach Activites 4.4. Future Outreach and Press Relations (Verbal Report) 4.5. YLWD.com Review and Analytics Report (To be provided at the meeting.) 4.6. Future Agenda Items and Staff Tasks 5. ADJOURNMENT 5.1. The next Public Affairs - Communications - Technology Committee meeting is scheduled to be held Monday, November 4, 2013 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http: / /www.ylwd.com /. Accommodations for the Disabled Any person may make a request for a disability - related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. AGENDA REPORT Meeting Date: October 14, 2013 Subject: Status of Current Public Outreach Activites ATTACHMENTS: Description: Public Outreach Activities FY 13.14.xlsx Public OUtreach Activities ITEM NO. 4.3 Type: Backup Material PUBLIC OUTREACH ACTIVITIES AND DONATIONS FY 2013/14 Date Business Bottles Sport Bottles Pencils Droplets Bags Water Truck /Staff Presence 07/03/13 Y.L.H.S. Boys Basketball Picnic Kickoff 168 0 0 0 0 N/A 07/11/13 Geneological Society of N.O.C. Annual Seminar 120 0 0 0 0 N/A 07/11/13 TOPSOCCER FEST 408 0 0 0 0 N/A 07/18/13 Yorba Linda Boy Scouts 504 0 0 0 0 N/A 07/22/13 El Dorado H.S. Quarterback Club Golf Classic 168 0 0 0 0 N/A 07/25/13 East Lake Eagle Rays Swim Along 120 0 0 0 0 N/A 08/02/13 Relay For Life 2000 1,500 0 0 0 YES 08/08/13 Cal State Fullerton Ruby Geontology Center Open House 504 0 0 0 01 N/A 08/08/13 YL Girl Scouts Camp at the Club House 216 0 0 0 0 N/A 08/14/13 Esperanza Men's Cross Country's Ryan M. Bousquet Memorial 5k 264 0 0 0 0 N/A 08/22/13 iCureMelanoma 5k 1200 500 0 0 0 YES 08/22/13 Esperanza H.S. Women's Volleyball Program 240 0 0 0 0 N/A 08/28/13 YL Pop Warner Cowboys Cookout 216 0 0 0 0 N/A 08/29/13 Chelsea Soccer Club Champions Cup Tournament 96 0 0 0 0 N/A 09/04/13 YL Pop Warner Jets Cookout 288 0 0 0 0 N/A 09/05/13 Tee It Up For The Troops 216 0 01 0 0 N/A 09/05/13 Ocf- Greatest Camp on Earth 240 0 0 0 0 N/A 09/11/13 YL Pop Warner Longhorns Cookout 312 0 0 0 0 N/A 09/12/13 California Performance Runners' OC Youth Cross Country Meet 264 0 0 0 0 N/A 09/12/13 National League of Young Men Meeting 72 0 0 0 0 N/A 09/12/13 Esperanza Cheer & Song's Cheer Clinic 168 0 0 0 0 N/A 09/18/13 YL Pop Warner Cook Off 288 0 0 0 0 N/A 09/19/13 Boys & Girls Club Golf Invitational 168 0 0 0 0 N/A 09/19/13 YMCA's Annual Crab Feast & Auction Under the Stars 504 0 0 0 0 N/A 09/19/13 City of Yorba Linda's Kid's Community Swapmeet 312 0 0 0 0 N/A 09/22/13 Costco Health and Business Expo 744 0 400 500 0 YES 09/26/13 East Lake Village Comm. Assoc. Wine & Boots 96 0 0 0 0 N/A 09/26/13 Elite Aquatics Sports Team's Back to School Swim Meet 408 0 0 0 0 N/A 09/26/13 Girl Scouts of OC Recruitment Night 120 0 01 0 0 N/A 09/26/13 St. Joseph Church's Confirmation Youth Retreat 216 0 0 0 0 N/A 09/26/13 YL Pop Warner's JMM Cowboys Cookout 288 0 0 0 0 N/A 09/26/13 PYLUSD Valadez Academy's Read for the Record 6001 0 0 01 0 N/A 09/26/13 Friends Church Elija Jay Memorial Golf Tourn. 2161 0 0 01 01 N/A YLWD PUBLIC AFFAIRS PUBLIC OUTREACH ACTIVITIES AND DONATIONS FY 2013/14 10/03/13 Girl Scouts Welcome Back Dance Party 816 0 0 0 0 N/A 10/03/13 City of Yorba Linda CERT Training 240 0 0 0 0 NA 10/05/13 Chamber Chilli Cook Off & Car Show 1056 0 600 700 700 YES 10/10/13 Fullerton Rangers Car Wash 168 0 0 0 0 N/A 10/10/13 JYL Pop Warner Jaguar's Cookout Night 312 0 0 0 01 NA 10/10/13 National League of Young Men Mother's Meeting 72 0 0 0 0 NA 10/12/13 City of Placentia Heritage Festival 3100 YES 10/17/13 St. Francis of Assisi's Tricks, Treats, and Tacos 600 0 0 0 0 N/A 10/17/13 Rose Drive PTA's Jog -a -thon 600 0 0 0 01 N/A 10/17/13 Linda Vista PTA Harvest Festival 504 0 0 0 0 N/A 10/17/13 Esperanza H.S. Cheer and Song Booster's Annual Cheer Showcase 216 0 0 0 0 N/A 10/24/13 Fairmont Elementary Jog -a -thon 984 0 0 0 0 N/A 10/24/13 City of YL Parks & Rec. Dept. Senior Health and Resource Fair 5041 0 0 0 0 N/A 10/24/13 Lakeview Elementary Jog -a -thon 600 0 0 0 0 N/A 10/30/13 Linda Vista Elementary Annual Jog -a -thon 576 0 0 0 0 N/A 10/31/13 Ovarian Cancer Orange County Alliance's Bingo Fundraiser 168 0 0 0 0 N/A 11/07/13 Esperanza H.S. Men's Basketball Program 360 0 01 01 0 N/A 11/09/13 CANCELED 11/14/13 1 Church of Jesus Christ of Latter Day Saints' Emergency Prep Fair 1 3121 0 01 01 01 N/A TOTALS 19832 5100 1000 1200 700 YLWD PUBLIC AFFAIRS ITEM NO. 4.5 AGENDA REPORT Meeting Date: October 14, 2013 Subject: YLWD.com Review and Analytics Report (To be provided at the meeting.) ATTACHMENTS: Description: Type: Backup Material Distributed Less Than 72 Hours Prior to Analytics All Web Site Data Overview.pdf Backup Material the Meeting Go SIe Analytics Backup Material Distributed Less Than 72 Hours Prior to the Meeting Yorba Linda Water District - http: //w .ylwd.com All Web Site Data Overview All Visits 100.00 Overview • Pageviews 1,200 600 Aug 15 Aug 29 Pages on this site were viewed a total of 32,831 times Sep 12 Go to this report Aug 1, 2013 - Oct 12, 2013 Sep 26 Pageviews 36.49% Unique Pageviews 35.19% Avg. Time on Page 1 6.48% Bounce Rate % Exit 32,831 25,301 414 00:01:30 60.86% 141.81% Page Title 1. Yorba Linda Water District I Welcome to YLWD.com 2. Human Resources 3. Bill Payment Options 4. Contact Us 5. About Your Water Bill 6. New Residential Account Request 7. Meetings Calendar 8. Stop Service Request 9. Water Rates & Fees 10. Water Qualitv Reports © 2013 Google Pageviews % Pageviews 11,981 36.49% 11,554 35.19% 2,127 1 6.48% 967 1 2.95% 530 1.61% 414 1.26% 399 1.22% 184 0.56% 181 0.55% 176 0.54% ' view tuu report