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HomeMy WebLinkAbout2013-09-17 - Executive-Administrative-Organizational Committee Meeting Minutes1 MINUTES OF THE YORBA LINDA WATER DISTRICT EXECUTIVE-ADMINISTRATIVE-ORGANIZATIONAL COMMITTEE MEETING Tuesday, September 17, 2013, 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The September 17, 2013 meeting of the Yorba Linda W ater District’s Executive- Administrative-Organizational Committee was called to order by Director Melton at 4:00 p.m. The meeting was held in the Admin Conference Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL COMMITTEE STAFF Director Gary T. Melton, Chair Steve Conklin, Acting General Manager Director Robert R. Kiley Damon Micalizzi, Public Info Officer OTHER ATTENDEES Eddy Beltran, Partner, Kidman Law LLP Heather Stratman, Senior Director, Townsend Public Affairs (via teleconference) 3. PUBLIC COMMENTS None. 4. DISCUSSION ITEMS 4.1. Status of Legislative Affairs (Verbal Report) Mrs. Stratman and the Committee discussed local and state issues of interest to the District. Mrs. Stratman ended her teleconference with the Committee at the completion of Item 4.1. 4.2. Seat on Orange County Sanitation District Board of Directors (Verbal Report) The Committee recalled the recent discussions with Councilman Anderson concerning the process to transfer the representation on the OCSD Board from the City of Yorba Linda to YLWD when Mr. Anderson completes his leadership tenure at OCSD. 2 4.3. Status of OCWD Annexation Project (Verbal Report) Mr. Conklin reported on the latest discussions with OCWD staff and the other two annexation applicants, noting that the process is on schedule for consideration for approval by the OCWD Board on October 2, 2013. 4.4. Status of Sage and Esperanza Hills Development Projects (Verbal Report) Mr. Conklin reported that no new information has come to light on these projects and that the meeting proposed by LAFCO is still pending, with no date scheduled. 4.5. Status of Plumosa Property Sale (Verbal Report) Mr. Conklin reported that staff is in the process of completing a PSA with the Houston Company for a MAI Appraisal for the property. It will be a 2- part appraisal with a fee for services of $4500. 4.6. Status of Fire Retardant Evaluation (Verbal Report) Mr. Conklin reported that he reviewed the draft staff report and that staff is responding to questions he raised. He also noted that following the redraft, the staff report will be reviewed by our legal counsel before bringing it to EAO Committee. 4.7. Status of Operations and Efficiency Study (Verbal Report) There was no new information to report on this item. 4.8. Status of YLWD/City of YL Joint Agency Committee Meeting – October 16, 2013 at 7:00 p.m. Mr. Conklin and Mr. Micalizzi reported on the September 16 meeting with staff of the City of Yorba Linda, OC Fire Authority and OC Sheriff Department on the planning for the October 16 Town Hall meeting. The discussion included the planned room layout for the Community Center presentation, the goals for the meeting, and the subject matter for the presentations by OCFA, YLWD, and OCSD, in that order. It was also noted that Mr. Mark Pulone, YL City Manager, will be the meeting facilitator, with the intent of keeping this one-item agenda on point. 4.9. Status of YLWD/City of Placentia Joint Agency Committee Meeting – Date and time to be determined. Mr. Conklin reported that the tentative date for the next meeting is Monday, October 14 at 9:30 am at Placentia City Hall. 4.10. Status of Strategic Plan Initiatives Mr. Conklin reviewed the status of the initiatives with the Committee. 4.11. Future Agenda Items and Staff Tasks None. 3 The Committee adjourned to Closed Session at 5:10 pm. Directors Melton and Kiley were present. Also present were Messrs. Conklin and Beltran. 5. CLOSED SESSION 5.1. Conference with Legal Counsel – Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: ACWA/JPIA, et al vs. Insurance Company of the State of Pennsylvania, et al (OC Superior Court – Case No. 00486884) 5.2. Conference with Legal Counsel – Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: City of Anaheim vs. Ana J. Matosantos, et al. (Superior Court of CA, Sacramento – Case No. 34-2013-800001529) 5.3. Conference with Legal Counsel – Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to line break at 1301 North Rose Drive, Placentia CA 92870. Number of Potential Cases: One 5.4. Conference with Legal Counsel – Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to written communications from potential plaintiffs threatening litigation. Number of Potential Cases: One The Committee reconvened in Open Session at 5:22 pm. Director Melton announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 6. ADJOURNMENT 6.1. The meeting was adjourned at 5:23 pm. The next Executive- Administrative- Organizational Committee meeting is scheduled to be held Tuesday, October 15, 2013 at 4:00 p.m.