HomeMy WebLinkAbout2013-10-15 - Executive-Administrative-Organizational Committee Meeting MinutesMINUTES OF THE
YORBA LINDA WATER DISTRICT
EXECUTIVE - ADMINISTRATIVE- ORGANIZATIONAL COMMITTEE MEETING
Tuesday, October 15, 2013, 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
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The October 15, 2013 meeting of the Yorba Linda Water District's Executive -
Administrative- Organizational Committee was called to order by Director Melton
at 4:05 p.m. The meeting was held in the Admin Conference Room at the
District's Administration Building located at 1717 East Miraloma Avenue in
Placentia, California 92870.
ROLL CALL
COMMITTEE STAFF
Director Gary T. Melton, Chair Steve Conklin, Acting General Manager
Director Robert R. Kiley Damon Micalizzi, Public Information Officer
OTHER ATTENDEES
Art Kidman, Partner, Kidman Law LLP
Heather Dion, Senior Director, Townsend Public Affairs
PUBLIC COMMENTS
None.
ACTION CALENDAR
4.1. Board of Directors' Compensation
The Committee discussed this matter and instructed staff to bring it to the
Board of Directors for consideration in December.
DISCUSSION ITEMS
5.1. Status of Legislative Affairs (Verbal Report)
Ms. Dion and the Committee discussed local and state issues of interest
to the District.
5.2. Status of OCWD Annexation Project (Verbal Report)
Mr. Conklin reported that the final plot and legal description for the
annexation area had been finalized and signed as required by a
Professional Land Surveyor. Those documents were inserted into the
Annexation Agreement and will be hand - delivered to OCWD on October
16, 2013. In addition, the final plot and legal description were delivered to
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the County Surveyor for review and approval, which is required before
submittal to LAFCO for annexation consideration.
5.3. Status of Sage and Esperanza Hills Development Projects (Verbal Report)
Mr. Conklin reported that LAFCO, at its October 9, 2013 meeting, placed
the effort for a stakeholder meeting for the above projects on hold until
further notice. He stated that he had not received any other new
information on the projects.
5.4. Status of Plumosa Property Sale (Verbal Report)
Mr. Conklin reported that the firm selected to perform the appraisal had to
withdraw after its principal was injured and is unable to work at this time.
He indicated that staff is completing an agreement with the second firm
which provided a quote ($6,000) for the work. Staff hopes to have some
results by the next Committee meeting.
5.5. District Facilities Wildfire Mitigation Report
Mr. Conklin reviewed the subject report prepared by staff with the
Committee. Following discussion, the Committee supported the
recommendations but asked that staff investigate the feasibility of having
water sprinklers at the higher risk sites be remotely operated.
5.6. Invitation to Join the California Association of Sanitation Agencies (CASA)
Mr. Conklin described his recent discussion with Mike Dunbar, past
President of CASA, and Mr. Dunbar's invitation for the District to join
CASA. Information provided by CASA was reviewed by the Committee.
Following discussion, the Committee recommended that this matter be
brought to the Board for consideration.
Ms. Dion left the meeting following discussion of Item No. 5.6.
5.7. Joint Agency Meetings with the City of Placentia (October 14, 2013) and
City of Yorba Linda (October 16, 2013)
Director Melton and Mr. Conklin described the items discussed at the
Placentia Joint Agency meeting. Mr. Conklin handed out a draft letter he
prepared as requested at the Joint Agency meeting, as the District's
response to the October 2, 2013 letter from the City concerning the
annexation to OCWD. The Committee reviewed the draft letter and
recommended that it be brought to the Board for review and consideration
for sending to the City of Placentia. The Committee discussed the plans
and presentations for the October 16, 2013 City of Yorba Linda meeting.
5.8. Status of Operations and Efficiency Study (Verbal Report)
There was nothing new to report.
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5.9. Status of Strategic Plan Initiatives
These were reviewed with no comment.
5.10. Future Agenda Items and Staff Tasks
None.
The Committee adjourned to Closed Session at 5:07 pm Directors Melton and Kiley
were present. Also present were Messrs. Conklin and Kidman.
6. CLOSED SESSION
6.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: ACWA/JPIA, et al vs. Insurance Company of the
State of Pennsylvania, et al (OC Superior Court —
Case No. 00486884)
6.2. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: City of Anaheim vs. Ana J. Matosantos, et al.
(Superior Court of CA, Sacramento — Case No. 34-
2013- 800001529)
6.3. Conference with Legal Counsel — Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54956.9 of the California Government Code
Related to line break at 1301 North Rose Drive, Placentia CA 92870.
Number of Potential Cases: One
6.4. Conference with Legal Counsel — Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54956.9 of the California Government Code
Related to written communications from potential plaintiffs threatening
litigation.
Number of Potential Cases: One
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The Committee reconvened in Open Session at 5:20 p.m. Director Melton announced
that no action was taken during Closed Session that was required to be reported under
the Brown Act.
7. ADJOURNMENT
7.1. The meeting was adjourned at 5:21 p.m.
Administrative- Organizational Committee meeting
Thursday, November 21, 2013 at 4:00 p.m.
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The next Executive -
is scheduled to be held