HomeMy WebLinkAbout2013-10-14 - Public Affairs-Communications-Technology Committee Meeting MinutesMINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS - COMMUNICATIONS - TECHNOLOGY COMMITTEE MEETING
Monday, October 14, 2013, 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2.
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The October 14, 2013 meeting of the Yorba Linda Water District's Public Affairs -
Communications- Technology Committee was called to order by Director
Beverage at 4:00 p.m. The meeting was held in the Admin Conference Room at
the District's Administration Building located at 1717 East Miraloma Avenue in
Placentia, California 92870.
ROLL CALL
COMMITTEE STAFF
Director Michael J. Beverage, Chair Steve Conklin, Acting General Mgr
Director Ric Collett Art Vega, Acting IT Manager
Damon Micalizzi, Public Info Officer
PUBLIC COMMENTS
None.
4. DISCUSSION ITEMS
4.1. Status of Dynamics GP HR Consultant (Verbal Report)
Mr. Conklin and Mr. Vega reported on the status of work being provided
by our consultant for the Human Resources module of the Dynamics GP
software. Mr. Conklin informed the Committee that a meeting was held
with all of HR, himself, Mr. Vega and the District's Programmer Analyst.
All agreed that there is progress being made and expect that the next
phase, Position Control, will go well. The meeting scheduled the prior
week was rescheduled for this Thursday to give the consultant more time
to prepare due to changes to the agenda made by District staff. Mr. Vega
added that HR indicated that they would like to continue with the
Consultant with assistance relating to Benefits and FMLA.
4.2. Dynamics GP Upgrade Status (Verbal Report)
Mr. Vega updated the Committee on the status of the Dynamics GP
Upgrade status. Mr. Vega informed the Committee that all servers for the
test have been setup and that the new version of the software, Dynamics
GP 2013 has been installed and a test database has been converted.
There is a pending meeting coming up with Finance, Customer Service
and HR to go over what each Department will be doing in parallel to test
the new version of the software. Mr. Vega further explained that he had
logged into the new software and indicated that it looked very similar to
the current version but noticed some enhancements.
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4.3. Status of Current Public Outreach Activities
The Committee reviewed upcoming Public Outreach Activities noting the
District's participation in the Placentia Heritage Festival.
4.4. Future Outreach and Press Relations (Verbal Report)
Mr. Micalizzi informed the Committee that the OC Register is planning to
attend the upcoming Joint Agency Town Hall Meeting on October 16th. He
discussed the agenda for that meeting and the District's presentation.
4.5. YLWD.com Review and Analytics Report (To be provided at the meeting.)
The Committee reviewed the Analytics Report, noting that the website is
getting the most traffic on Mondays with Jobs and Customer Service being
the most frequently visited areas of the site.
4.6. Future Agenda Items and Staff Tasks
None
5. ADJOURNMENT
5.1. The meeting was adjourned at 5:10 p.m. The next Public Affairs -
Communications- Technology Committee meeting is scheduled to be held
Monday, November 4, 2013 at 4:00 p.m.
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