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HomeMy WebLinkAbout2013-11-14 - Board of Directors Meeting Agenda Packet AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, November 14, 2013, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Gary T. Melton, President Robert R. Kiley, Vice President Michael J. Beverage Ric Collett Phil Hawkins 4. ADDITIONS/DELETIONS TO THE AGENDA 5. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 6. SPECIAL RECOGNITION 6.1. Introduction of Lorena Isais, Newly Hired Safety and Training Coordinator 6.2. Recognition of John Brundahl, Senior Plant Operator, for Completion of the ACWA/JPIA Operations Certification Program 6.3. Recognition of Bryan Arnado, Instrumentation Technician, and Dave Barmer, Sr. Maintenance Distribution Operator, for Completion of the Certified Occupational Safety Specialist Program 7. COMMITTEE REPORTS 7.1. Citizens Advisory Committee (Beverage) · Minutes of meeting held October 28, 2013 at 8:30 a.m. · Meeting scheduled November 25, 2013 at 8:30 a.m. 8. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 8.1. Minutes of the Board of Directors Regular Meeting held October 24, 2013 Recommendation: That the Board of Directors approve the minutes as presented. 8.2. Minutes of the Board of Directors Special Meeting held October 29, 2013 Recommendation: That the Board of Directors approve the minutes as presented. 8.3. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $1,882,357.92. 9. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action. 9.1. Voting Delegate for the Upcoming Election of ACWA Officers Recommendation: That the Board of Directors authorize Director Robert R. Kiley to serve as the District's voting delegate for the upcoming ACWA officer election and provide him with voting instructions. 9.2. Revised Budgeted Positions for Fiscal Year 2013/2014 Recommendation: That the Board of Directors approve Resolution No. 13-15 Approving the Revised Budgeted Positions for the remainder of Fiscal Year 2013/2014 and Rescinding Resolution No. 13-09. 9.3. Extension of "Maturity Date" for existing Line of Credit with Wells Fargo Bank. Recommendation: That the Board of Directors approve Resolution No. 13-16, extending the Maturity Date of the Wells Fargo Line of Credit to September 30, 2016. 10. REPORTS, INFORMATION ITEMS, AND COMMENTS 10.1. President's Report 10.2. Directors' Report · Diemer 50th Anniversary & Ozone Facility Dedication - October 25, 2013 (Beverage/Collett/Hawkins/Kiley) · WEROC South EAO Open House - November 6, 2013 (Collett) · MWDOC Elected Officials Forum - November 7, 2013 (Kiley) · Weymouth Treatment Plant Inspection Trip - November 8, 2013 (Collett/Kiley) 10.3. Acting General Manager's Report 10.4. General Counsel's Report 10.5. Future Agenda Items and Staff Tasks 11. COMMITTEE REPORTS CONTINUED 11.1. Executive-Administrative-Organizational Committee (Melton/Kiley) · Meeting scheduled November 22, 2013 at 12:00 p.m. 11.2. Finance-Accounting Committee (Hawkins/Melton) · Minutes of meeting held October 28, 2013 at 9:00 a.m. · Meeting scheduled November 25, 2013 at 12:00 p.m. 11.3. Personnel-Risk Management Committee (Collett/Beverage) · Minutes of meeting held November 12, 2013 at 4:00 p.m. (To be provided at the next regular Board meeting.) · Meeting scheduled December 10, 2013 at 4:00 p.m. 11.4. Planning-Engineering-Operations Committee (Kiley/Hawkins) · Minutes of meeting held November 13, 2013 at 2:00 p.m. (To be provided at the next regular Board meeting.) · Meeting scheduled December 5, 2013 at 3:00 p.m. 11.5. Public Affairs-Communications-Technology Committee (Beverage/Collett) · Minutes of meeting held November 4, 2013 at 4:00 p.m. · Meeting scheduled December 2, 2013 at 4:00 p.m. 11.6. Organizational and Efficiency Study Ad Hoc Committee (Beverage/Hawkins) · Meeting scheduled November 19, 2013 at 4:00 p.m. 11.7. YLWD-City of Placentia Joint Agency Committee (Melton/Hawkins) · Minutes of meeting held October 14, 2013 at 9:30 a.m. (To be provided at the next regular meeting.) · Meeting to be scheduled. 11.8. YLWD-City of Yorba Linda Joint Agency Committee (Kiley/Beverage) · Minutes of meeting held October 16, 2013 at 7:00 p.m. · Meeting scheduled December 18, 2013 at 6:00 p.m. 11.9. YLWD-MWDOC-OCWD Joint Agency Committee (Beverage/Melton) · Meeting scheduled November 26, 2013 at 4:00 p.m. 12. INTERGOVERNMENTAL MEETINGS 12.1. ISDOC - October 31, 2013 (Collett/Kiley) 12.2. WACO - November 1, 2013 (Hawkins/Kiley) 12.3. YL City Council - November 5, 2013 (Kiley) 12.4. MWDOC Board - November 6, 2013 (Melton) 12.5. OCWD Board - November 6, 2013 (Kiley) 12.6. Yorba Linda LMAD CAC - November 7, 2013 (Beverage) 12.7. YL Planning Commission - November 13, 2013 (Melton) 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from November 15, 2013 - December 31, 2013 14. CONFERENCES, SEMINARS, AND SPECIAL EVENTS This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events. 14.1. MWDOC Elected Officials Forum - November 7, 2013 Recommendation: That the Board of Directors ratify Director Kiley's attendance at this event. 15. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 15.1. Conference with Legal Counsel – Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: ACWA/JPIA, et al. vs. Insurance Company of the State of Pennsylvania, et al. (OC Superior Court - Case No. 00486884) 15.2. Conference with Legal Counsel – Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: City of Anaheim vs. Ana J. Matosantos, et al. (Superior Court of CA, Sacramento – Case No. 34-2013-80001529) 15.3. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to line break at 1301 North Rose Drive, Placentia CA 92870. Number of Potential Cases: One 15.4. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to written communications from potential plaintiffs threatening litigation. Number of Potential Cases: One 15.5. Public Employment Pursuant to Section 54957 of the California Government Code Title: General Manager 16. ADJOURNMENT 16.1. The next Regular Board of Directors Meeting will be held Wednesday, November 27, 2013 at 8:30 a.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District’s internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 7.1 AGENDA REPORT Meeting Date: November 14, 2013 Subject:Citizens Advisory Committee (Beverage) · Minutes of meeting held October 28, 2013 at 8:30 a.m. · Meeting scheduled November 25, 2013 at 8:30 a.m. ATTACHMENTS: Name:Description:Type: 102813_-_CAC_Minutes.docx CAC Mtg Minutes 10/28/13 Minutes 1 MINUTES OF THE YORBA LINDA WATER DISTRICT CITIZENS ADVISORY COMMITTEE MEETING Monday, October 28, 2013 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The October 28, 2013 meeting of the Yorba Linda Water District’s Citizens Advisory Committee was called to order by Chair Daniel Mole at 8:30 a.m. The meeting was held in the Training Room at the District’s Administration Building located at 1717 East Miraloma Avenue, Placentia, California 92870. 2. ROLL CALL COMMITTEE MEMBERS PRESENT Daniel Mole, Chair Rick Buck, Vice Chair Fred Hebein Joe Holdren Modesto Llanos Oscar Bugarini, Sr. Cheryl Spencer-Borden YLWD DIRECTORS PRESENT YLWD STAFF PRESENT Michael J. Beverage, Director Damon Micalizzi, Public Information Officer OTHER ATTENDEES Brett Barbre, Director Metropolitan Water District of Southern California Christopher Gabelich, D. Env., Metropolitan Water District of Southern California Mark Schock 3. PUBLIC COMMENTS None. 4. PRESENTATIONS 4.1. Hydraulic Fracturing: Implications for Local Water Resources – by Christopher Gabelich, D. Env., Metropolitan Water District of Southern California Director Barbre offered an invitation to the upcoming Metropolitan Colorado River Inspection Trip scheduled December 6-8, 2013. After introducing Dr. Gabelich and offering a brief lead into the topic, Director Barbre excused himself from the meeting. Dr. Gabelich presented to the Committee an overview on hydraulic fracturing, or “fracking,” which refers to the process by which fluid is injected into wells under high pressure to create cracks and fissures in rock formations that improve the production of natural gas or other products from these wells. The fracturing fluid consists of water, chemical additives, and a propping agent. The propping agent – typically sand, 2 ceramic beads, or other incompressible material – holds open the newly created fissures to allow the natural gas to flow freely to the surface. 5. DISCUSSION ITEMS 5.1. OCWD Annexation Update (Verbal Report) Director Beverage updated the Committee on the October 2, 2013 vote by the Orange County Water District Board of Directors (10-0), to approve the Annexation of the remainder of the YLWD service area into OCWD. It was noted that there is a 30-day period after the Board’s approval in which a challenge to the Environmental Impact Report (EIR) could be filed. If there is no challenge in court, the EIR is a final, approved document. 5.2. YLWD & City of Yorba Linda Town Hall Meeting Recap (Verbal Report) The Committee discussed the October 16, 2013 Town Hall Meeting, noting level of attendance, content of the presentations and the options for viewing the meeting for those who missed it on the District’s website and on the City’s cable access channel. 5.3. Future Agenda Items District Organizational & Efficiency Study 6. ADJOURNMENT 6.1. The meeting was adjourned at 10:20 a.m. The next Citizens Advisory Committee meeting is scheduled to be held Monday, November 25, 2013 at 8:30 a.m. ITEM NO. 8.1 AGENDA REPORT Meeting Date: November 14, 2013 Subject:Minutes of the Board of Directors Regular Meeting held October 24, 2013 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Name:Description:Type: 102413_BOD_-_Minutes.doc BOD Mtg Minutes 10/24/13 Minutes Approved by the Board of Directors of the Yorba Linda Water District 11/14/2013 MB/RC 5-0 1 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, October 24, 2013, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The October 24, 2013 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Melton at 8:30 a.m. The meeting was held in the Board Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Melton led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Gary T. Melton, President Steve Conklin, Acting General Manager Robert R. Kiley, Vice President John DeCriscio, Operations Manager Michael J. Beverage Delia Lugo, Acting Finance Manager Ric Collett Art Vega, Acting IT Manager Phil Hawkins Annie Alexander, Executive Secretary Richard Cabadas, Accounting Assistant I Ken Graff, Maintenance Distribution Operator II Jorge Lopez, Maintenance Distribution Operator II Anthony Manzano, Damon Micalizzi, Public Information Officer Derek Nguyen, Tiffany Nguyen, Senior Accountant Jeremy Smith, Maintenance Worker I Anthony Varian, Maintenance Distribution Operator II ALSO PRESENT Brett Barbre, Director, MWDSC and MWDOC Gene Hernandez, Councilmember, City of Yorba Linda Art Kidman, Partner, Kidman Law LLP Eddy Beltran, Partner, Kidman Law LLP Fred Cornwell, Representing the King Family Trust Gordon Thomson, Representing the King Family Trust Mike Payne, Representing the King Family Trust Mark Hillard, Representing the Mount San Antonio Homeowners Association Jack Williams, Representing the Mount San Antonio Homeowners Association 4. ADDITIONS/DELETIONS TO THE AGENDA Mr. Conklin requested to remove Item Nos. 7.6. and 7.9. from the Consent Calendar for separate action. The Board agreed. 2 5. PUBLIC COMMENTS None. 6. SPECIAL RECOGNITION 6.1. Introduction of Newly Hired Employees Jeremy Smith, Maintenance Worker I Tiffany Nguyen, Senior Accountant Richard Cabadas, Accounting Assistant I Management staff introduced the above listed personnel and provided the Board with an overview of their background and work experience. The Board welcomed these new employees to the District. Mr. Conklin then introduced Messrs. Graff, Lopez, and Varian and explained that Director Kiley had requested these staff members be in attendance at the Board meeting in order to be recognized for their excellent customer service. Director Kiley stated that he had experienced a water leak on his property after hours and that these staff members had responded quickly and competently. Director Kiley then thanked these employees for their efforts. Mrs. Nguyen and Messrs. Smith, Cabadas, Graff, Lopez, and Varian left the meeting at this time. 7. CONSENT CALENDAR Director Collett made a motion, seconded by Director Kiley, to approve the Consent Calendar. Motion carried 5-0. 7.1. Minutes of the Board of Directors Workshop Meeting held October 3, 2013 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Minutes of the Board of Directors Special Meeting held October 4, 2013 Recommendation: That the Board of Directors approve the minutes as presented. 7.3. Minutes of the Board of Directors Regular Meeting held October 10, 2013 Recommendation: That the Board of Directors approve the minutes as presented. 7.4. Payments of Bills, Refunds and Wire Transfers 3 Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $2,032,607.69. 7.5. Progress Payment No. 8 for the 2012 Waterline Replacement Project, Phase II Recommendation: That the Board of Directors approve Progress Payment No. 8 in the net amount of $69,164.92 to TBU, Inc. for construction of the 2012 Waterline Replacement Project, Phase II, Job No. 2011-20. 7.7. Supplemental Declaration for Amalfi Hills Recommendation: That the Board of Directors approve the Supplemental Declaration of Covenants, Conditions, Restrictions and Reservation of Easements for Amalfil Hills. 7.8. Quitclaim Deed for 18151 Catalina Court Recommendation: That the Board of Directors authorize the President and Secretary to execute a Quitclaim Deed to Mr. & Mrs. William Akers for abandoning the northerly 59.31 feet of the 15-foot wide District easement, as Instrument No. 20010763330 of Official Records of Orange County. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION 7.6. Terms and Conditions for Water and Sewer Service with King Family Trust, Tract 16488 Mr. Conklin explained that the King Family Trust was proposing to develop 11 residential lots on its 20-acre site in the upper Casino Ridge area. He then reviewed some of the issues of concern addressed in the Terms and Conditions (T&Cs) including water storage, fire flow, and water pressure for the proposed development. Similar T&Cs for the proposed project were previously approved by the Board on October 13, 2011. Mr. Conklin then responded to questions from the Board regarding which reservoir would be serving the proposed development, the number of homes that would be required to have individual residential booster pumps, the location of the District’s easement, and the City’s handling of storm water runoff. President Melton then opened the meeting to public comments regarding this matter. Mr. Hillard, attorney for the Mount San Antonio Homeowners Association (HOA), addressed the Board and expressed the organization’s concerns related to the T&Cs for the proposed development project. He stated that there was no finalized agreement between the HOA and the King Family Trust to date, that the HOA did not want to be held responsible for the residential booster pumps, and that the HOA would like the developers to be required to provide a surety bond. Mr. Payne, representing the King Family Trust, addressed the Board and stated that the issues related to the agreement between the HOA and the King Family Trust would be worked out between those two parties and would not have any effect on the T&Cs with the District. He further stated that the developer would require that the homeowners be responsible for 4 the residential booster pumps and that the required surety bonds would be provided. Mr. Thomson, also representing the King Family Trust, addressed the Board and briefly commented on the developer’s discussions with the HOA related to fuel modification zone as well as previous dealings between the HOA and the King Family. President Melton then asked for clarification that the issues existing between the HOA and the King Family Trust were not related to the District. This was confirmed. Director Collett made a motion, seconded by Director Hawkins, to approve the Terms and Conditions for Water and Sewer Service with the King Family Trust, Tract No. 16488, Job No. 200911. Motion carried 5-0. All of the individuals representing the King Family Trust and the Mount San Antonio Homeowners Association left the meeting at this time. 7.9. Quitclaim Deed and Relocation of Easement for 4830 Roosevelt Court Mr. Conklin explained that following posting of the agenda, staff discovered that the name of Katherine Minnick as listed on both of these documents needed to be corrected to read Merissa Minnick. The documents were subsequently revised and distributed to the Board and made available to the public. Staff is recommending approval of the documents as corrected. Director Beverage made a motion, seconded by Director Hawkins, to (1) authorize the President and Secretary to execute a Quitclaim Deed to Mr. & Mrs. Mike Minnick for abandoning the southerly 15-foot wide District easement in Book 863, Pages 22 to 25 of Official Records of Orange County; and (2) authorize execution of an Easement Deed within the actual pipeline alignment within the same property. Motion carried 5-0. 8. ACTION CALENDAR 8.1. Annexation Response Letter to the City of Placentia Mr. Conklin explained that the City of Placentia had sent a letter opposing the District’s proposed annexation to the Orange County Water District which was approved on October 2, 2013. During the YLW D/City of Placentia Joint Agency Committee meeting that was held on October 14, 2013, this letter and conditions relating to the annexation were discussed. It was then agreed that the District would provide a letter in reply to the City’s issues and concerns. Mr. Conklin then responded to questions from the Board in regards to the need for a response to the City’s letter. Director Hawkins made a motion, seconded by Director Melton, to authorize the Acting General Manager to submit the response letter to the City of Placentia. Motion carried 3-2 with Directors Beverage and Collett voting No. 8.2. Construction of Well 21 Pump-to-Waste Outlet Structure 5 Mr. Conklin explained that OCWD had requested that the District complete construction of a pump-to-waste outlet structure for Well 21 while the water level in Conrock Basin was near empty. The bid opening for construction of this structure was conducted on October 22, 2013. A revised agenda report listing the bid results had been distributed to the Board and made available to the public. Staff reviewed the bids and recommend moving forward with the execution of a Construction Contract with Pascal & Ludwig Constructors in the amount of $97,300. Mr. Conklin then responded to questions from the Board related to the budget for construction of Well 21. Director Hawkins made a motion, seconded by Director Kiley, to authorize execution of a Construction Contract to the lowest responsible bidder, Pascal & Ludwig Constructors, in the amount of $97,300 for the Construction of Well 21 Pump-to-Waste Outlet Structure. Motion carried 5-0. 8.3. Invitation to Join the California Association of Sanitation Agencies (CASA) Mr. Conklin explained that he had spoken with Mike Dunbar regarding the possibility of the District becoming a member of CASA. This matter was reviewed by the Executive-Administrative-Organizational Committee who agreed that it was a good idea. Director Kiley made a motion, seconded by Director Hawkins, supporting the District’s membership in CASA. Motion carried 5-0. 8.4. Vehicle Purchases for District Mr. DeCriscio explained that the Board had previously approved the funds to purchase four replacement vehicles for the Engineering, IT and Operations departments in the 2013/14 Capital Outlay Budget. Mr. DeCriscio provided an overview of the vehicles to be purchased and the quotes received from four vendors. Following review, staff is recommending that the District purchase the vehicles from Villa Ford. Director Collett noted that the budgeted amount for this purchase was $170,000. Director Collett made a motion, seconded by Director Hawkins, to authorize the Acting General Manager to purchase the four replacement vehicles from Villa Ford for an estimated cost of $154,000. Motion carried 5-0. 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President’s Report None. 9.2. Directors’ Report Yorba Linda Mayor’s Prayer Breakfast – October 17, 2013 (Hawkins/Kiley/Melton) 6 Mayor of YL State of the City Address – October 23, 2013 (Collett/Hawkins/Kiley/Melton) MWDOC Water Policy Forum & Dinner – October 23, 2013 (Collett/Kiley/Melton) Directors Collett, Hawkins, Kiley and Melton briefly reported on their attendance at the above events. 9.3. Acting General Manager’s Report Mr. Conklin reported that the District’s annual Health and Benefits Awareness Fair was held on October 15, 2013. Flu shots that were originally planned to be provided that day were rescheduled to October 30, 2013. He then reported on the results of the recent YLWD/City of Yorba Linda Joint Agency Committee meeting held October 16, 2013. Presentations were provided by staff from the District, the City of Yorba Linda, the Orange County Fire Authority, and the Orange County Sheriff’s Department. Councilmember Hernandez noted that he was very pleased with the presentations that were provided. Mr. Micalizzi stated that he was also pleased and that he was currently working on editing the video footage of the meeting in preparation for it to be aired on the local public access television station. The next YLWD/City of Yorba Linda Joint Agency Committee meeting is scheduled to be held December 18, 2013 at 6:00 p.m. and will be held at the District’s offices. Mr. Conklin continued his report and stated that construction was proceeding on the Waterline Replacement Project. Work on the new pipeline and pressure regulating station on Suncrest was continuing and the roof structure for the Yorba Linda Blvd Pump Station was taking shape. Mr. Conklin then asked Mr. DeCriscio to provide the Board with an update regarding activities in the Operations Department. Mr. DeCriscio reported that staff had been working on removing air in the waterlines in Zones 1, 2 and 3. Mr. Conklin clarified that the air in the waterlines was strictly a matter of aesthetics and not quality. Mr. Conklin stated that he would be out of the office the following week and that Mrs. Knight and Mr. DeCriscio would be serving as the manager in charge on specified days during that time. Mr. Conklin then asked Mr. Nguyen to provide the Board with an overview of the new MCL proposed by the Department of Public Health for Chromium 6. Mr. Nguyen provided a PowerPoint presentation regarding existing and proposed regulations for Chromium 6 and levels detected in the District’s water sources. Staff will keep the Board updated as appropriate. Mr. Nguyen and Mr. Manzano left the meeting at this time. 9.4. General Counsel’s Report Mr. Kidman did not have any comments at this time but did note that a Closed Session would be needed. 9.5. Future Agenda Items and Staff Tasks None. 7 10. COMMITTEE REPORTS 10.1. Executive-Administrative-Organizational Committee (Melton/Kiley) Minutes of the meeting held October 15, 2013 at 4:00 p.m. were provided in the agenda packet. Next meeting is scheduled to be held November 21, 2013 at 4:00 p.m. 10.2. Finance-Accounting Committee (Hawkins/Melton) Next meeting is scheduled to be held October 28, 2013 at 9:00 a.m. 10.3. Personnel-Risk Management Committee (Collett/Beverage) Minutes of the meeting held October 8, 2013 at 4:00 p.m. were provided in the agenda packet. Next meeting is scheduled to be held November 12, 2013 at 4:00 p.m. 10.4. Planning-Engineering-Operations Committee (Kiley/Hawkins) Minutes of the meeting held October 7, 2013 at 12:00 p.m. were provided in the agenda packet. Next meeting is scheduled to be held November 13, 2013 at 12:00 p.m. 10.5. Public Affairs-Communications-Technology Committee (Beverage/Collett) Minutes of the meeting held October 14, 2013 at 4:00 p.m. were provided in the agenda packet. Next meeting is scheduled to be held November 4, 2013 at 4:00 p.m. 10.6. Organizational and Efficiency Study Ad Hoc Committee (Beverage/Hawkins) 8 Next meeting to be scheduled. 10.7. YLWD-City of Placentia Joint Agency Committee (Melton/Hawkins) Minutes of the meeting held October 14, 2013 at 9:30 a.m. will be provided at the next regular Board meeting. Next meeting to be scheduled. 10.8. YLWD-City of Yorba Linda Joint Agency Committee (Kiley/Beverage) Minutes of the meeting held October 16, 2013 at 7:00 p.m. will be provided at the next regular Board meeting. Next meeting is scheduled to be held December 18, 2013 at 6:00 p.m. 10.9. YLWD-MWDOC-OCWD Joint Agency Committee (Beverage/Melton) Next meeting is scheduled to be held November 26, 2013 at 4:00 p.m. 10.10. Citizens Advisory Committee (Beverage) Next meeting is scheduled to be held October 28, 2013 at 8:30 a.m. 11. INTERGOVERNMENTAL MEETINGS (The following items were taken out of order.) 11.1. Yorba Linda LMAD CAC – October 10, 2013 (Beverage) Director Beverage attended and reported that the Committee was still working on the development of its mission statement. 11.5. Yorba Linda LMAD CAC – October 21, 2013 (Kiley) Director Kiley attended and reported that the Committee was working on developing a uniform landscape policy. 11.2. YL City Council – October 15, 2013 (Collett) Director Collett attended and commented on two public hearings regarding the Housing Element and the Brandywine Homes development which were held during the meeting. 11.3. MWDOC Board – October 16, 2013 (Staff) Mr. Conklin attended and noted that it was a very quick meeting. 9 11.4. OCWD Board – October 16, 2013 No report was provided regarding this meeting as neither a Director or member of staff were able to attend. 11.6. YL Planning Commission – October 23, 2013 (Hawkins) Director Hawkins reviewed the agenda for this meeting and determined that it would not be necessary to attend. 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from October 25, 2013 – November 30, 2013 The Board reviewed the activity calendar and made no changes. 13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS 13.1. WEROC South EOC Open House – November 6, 2013 Weymouth Treatment Plant Inspection Trip – November 8, 2013 Director Beverage made a motion, seconded by Director Collett, to authorize Director attendance at these events if desired. Motion carried 5-0. Director Kiley expressed an interest in attending the W EROC Open House. 14. CLOSED SESSION The meeting was adjourned to Closed Session at 9:58 a.m. All Directors were present. Also present were Messrs. Conklin, Kidman and Beltran. 14.1. Conference with Legal Counsel – Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: ACWA/JPIA, et al vs. Insurance Company of the State of Pennsylvania, et al (OC Superior Court – Case No. 00486884) 14.2. Conference with Legal Counsel – Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: City of Anaheim vs. Ana J. Matosantos, et al. (Superior Court of CA, Sacramento – Case No. 34- 2013-80001529) 14.3. Conference with Legal Counsel – Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code 10 Related to line break at 1301 North Rose Drive, Placentia CA 92870. Number of Potential Cases: One 14.4. Conference with Legal Counsel – Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to written communications from potential plaintiffs threatening litigation. Number of Potential Cases: One 14.5. Public Employment Pursuant to Section 54957 of the California Government Code Title: General Manager The Board reconvened in Open Session at 10:10 a.m. President Melton announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 15. ADJOURNMENT 15.1. The meeting was adjourned at 10:11 am. The next Regular Board of Directors Meeting will be held Thursday, November 14, 2013 at 8:30 a.m. Steven R. Conklin Board Secretary ITEM NO. 8.2 AGENDA REPORT Meeting Date: November 14, 2013 Subject:Minutes of the Board of Directors Special Meeting held October 29, 2013 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Name:Description:Type: 102913_BOD_-_Minutes.doc BOD Mtg Minutes 10/29/13 Minutes Approved by the Board of Directors of the Yorba Linda Water District 11/14/2013 MB/RC 5-0 1 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS SPECIAL MEETING Tuesday, October 29, 2013, 3:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The October 29, 2013 Yorba Linda Water District Board of Directors Special Meeting was called to order by President Melton at 3:00 p.m. The meeting was held in the Board Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Melton led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Gary T. Melton, President Gina Knight, Human Resources and Risk Mgr Robert R. Kiley, Vice President Michael J. Beverage Ric Collett DIRECTORS ABSENT Phil Hawkins 4. PUBLIC COMMENTS None. 5. CLOSED SESSION The meeting was adjourned to Closed Session at 3:01 p.m. All Directors in attendance were present. Also present was Mrs. Knight. 5.1. Public Employment Pursuant to Section 54957 of the California Government Code Title: General Manager The Board reconvened in Open Session at 4:12 p.m. President Melton announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 6. ADJOURNMENT 6.1. The meeting was adjourned at 4:13 p.m. The next Regular Board of Directors Meeting will be held Thursday, November 14, 2013 at 8:30 a.m. Gina Knight Human Resources and Risk Manager ITEM NO. 8.3 AGENDA REPORT Meeting Date: November 14, 2013 Budgeted:Yes To:Board of Directors Cost Estimate:$1,882,357.92 Funding Source:All Funds From:Steve Conklin, Acting General Manager Presented By:Delia Lugo, Acting Finance Manager Dept:Finance Prepared By:Ricardo Cabadas, Accounting Assistant I Subject:Payments of Bills, Refunds, and Wire Transfers SUMMARY: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors' approval. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $1,882,357.92. DISCUSSION: The major items and wire on this disbursement list are as follows: A wire of $1,336,527.71 to MWDOC for September 2013 water purchase, and a check of $42,837.56 to U S Bank Corporate Payment for VISA payment. The balance of $259,668.11 is routine invoices. The Accounts Payable check register total is $1,639,033.38, Payroll No. 22 total is $243,324.54, and the disbursements of this agenda report are $1,882,357.92. A summary of the checks is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi-monthly. ATTACHMENTS: Name:Description:Type: CkReg111413.pdf CHECK REGISTER Backup Material 13-CS_1114.pdf CAP SHEET Backup Material 13_CC_1114.pdf CREDIT CARD SUMMARY Backup Material Approved by the Board of Directors of the Yorba Linda Water District 11/14/2013 MB/RC 5-0 RC abstained from voting on the Credit Card Summary as he has a financial interest with one of the listed vendors. Check No.Date Vendor Name Amount Description 62335 11/14/2013 ACWA/JPIA 90.00 HR COURSE 62336 11/14/2013 Aljon Graphics, Inc 752.76 ENVELOPES - YLWD 62337 11/14/2013 Anthem Blue Cross EAP 161.70 Prem. Membership 11/01 - 12/01 62338 11/14/2013 Anthony Manzano 155.00 D5 EXAM - CERT. REIMBURSEMENT 62339 11/14/2013 Aqua-Metric Sales Co.34,183.30 REPLACEMENT METERS 62340 11/14/2013 Aramark 2,128.49 UNIFORM SERVICE 62356 11/14/2013 ARC 25.70 BID CASTER - YLWD WELL #21 62341 11/14/2013 Associated Laboratories 0.00 VOID CHECK 62431 11/14/2013 Associated Laboratories 0.00 VOID CHECK 62434 11/14/2013 Associated Laboratories 2,169.30 SAMPLE TESTING 62343 11/14/2013 AT & T 0.00 VOID CHECK 62433 11/14/2013 AT & T 0.00 VOID CHECK 62436 11/14/2013 AT & T 45.33 CIRCUIT CHARGES FOR 3398410172 62342 11/14/2013 AT & T - Calnet2 0.00 VOID CHECK 62432 11/14/2013 AT & T - Calnet2 0.00 VOID CHECK 62435 11/14/2013 AT & T - Calnet2 3,126.05 PHONE SERVICE 62344 11/14/2013 Autoscribe Corporation 492.50 VISION GATEWAY API 62345 11/14/2013 B & M Lawn and Garden Inc 29.06 HOSE ASSEMBLY FOR RYOBI #E166 62352 11/14/2013 C & L Refrigeration Corp.2,337.71 AC/HEATING MAINTENANCE 62359 11/14/2013 C. Wells Pipeline 4,440.53 WAREHOUSE HARDWARE 62348 11/14/2013 CalCard US Bank 42,837.56 September & October Credit Card Transactions 62346 11/14/2013 Calif Special Districts Assn 5,294.00 MEMBERSHIP - CA SPECIAL DISTRICT 62347 11/14/2013 California Association of Sanitation Agencies 4,160.00 MEMBERSHIP DUES - 2014 62349 11/14/2013 CDW Government, Inc 738.68 IT SUPPLIES 62350 11/14/2013 Cla-Val Co.1,745.19 WAREHOUSE HARDWARE 62351 11/14/2013 Clinical Lab. Of San Bern.1,630.00 SAMPLE TESTING 62353 11/14/2013 Coastline Equipment 391.83 AUTO MAINTENANCE - Unit #145 62354 11/14/2013 Cobra Solutions, Inc 445.00 GOLD ED. ANNUAL MAINT. AGRMT 62357 11/14/2013 CS-amsco 4,806.75 WATER SOFTANER 62358 11/14/2013 Culligan of Santa Ana 1,989.10 TRANSPORTATION FEE 62360 11/14/2013 Dapper Tire Co. Inc.755.70 AUTO MAINTENANCE - Tires 62361 11/14/2013 Datalok Orange County 251.25 DATA STORAGE 62369 11/14/2013 Dean Criske Trucking 631.76 BASE MATERIAL 62364 11/14/2013 Delia Lugo 295.00 2013 GOVERNMENT TAX SEMINAR 62362 11/14/2013 Dell Marketing L.P.2,892.77 COMPUTER EQUIPMENT 62363 11/14/2013 DeltaCare USA 306.00 DENTAL INS. 11/01-11/30 62365 11/14/2013 Derek Nguyen 254.35 STAFF TRAVEL EXPENSE - REIMBURSEMENT 62366 11/14/2013 Dion & Sons, Inc.3,536.60 OIL - MAINTENANCE 62367 11/14/2013 Don Wolf & Associates Inc.1,273.38 EMISSIONS REPAIR 62368 11/14/2013 Doran Business Products 54.22 OFFICE SUPPLIES 62370 11/14/2013 Druck Inc 673.59 DIGITAL GAUGE CALIBRATION 62371 11/14/2013 Economy Radiator Repair 225.00 AUTO MAINTENANCE - Radiator 62372 11/14/2013 Eisel Enterprises, Inc.1,336.50 METER BOX, LID & COVER 62373 11/14/2013 Elite Equipment Inc 85.92 AUTO MAINTENANCE - Unit #E-13 62328 11/14/2013 ELLEN SILER 2.40 CUSTOMER REFUND 62374 11/14/2013 Employee Relations, Inc.208.10 PRE-EMPLOYMENT BACKGROUND CHK 62375 11/14/2013 Enkay Engineering & Equipment Inc 900.00 REMOVAL & DISPOSAL OF PIPE FROM BIN 62376 11/14/2013 Equarius Waterworks 16,183.80 METERS 62379 11/14/2013 EyeMed 1,391.00 NOVEMBER EYE PREMIUM 62377 11/14/2013 Facility Solutions Group Inc 195.75 LIGHT FIXTURE REPLACEMENT 62378 11/14/2013 Federal Express 63.74 POSTAGE & DELIVERY 62380 11/14/2013 Fleet Services, Inc 16.85 1/4 BLACK TUBE 62381 11/14/2013 Flex Advantage 99.00 FLEX ADVANTAGE 62382 11/14/2013 Fry's Electronics 604.74 COMPUTER EQUIPMENT 62383 11/14/2013 Graybar Electric Co 292.08 LOOP LEVERS FOR INTRUSION ALARM 62384 11/14/2013 Haaker Equipment Co.5,599.84 CONTROL ROTATION NOZZLE 62331 11/14/2013 HEIDI MANN 1,274.03 CUSTOMER REFUND 62385 11/14/2013 Infosend Inc.6,671.74 POSTAGE AND MAIL SVC 62386 11/14/2013 Jackson's Auto Supply - Napa 506.33 AUTO MAINTENANCE - Unit #152 Yorba Linda Water District Check Register For Checks Dated: 10/25/2013 thru 11/14/2013 62387 11/14/2013 John Bogosian 487.41 WAREHOUSE SUPPLIES 62330 11/14/2013 KAREN MATCHNIFF 22.49 CUSTOMER REFUND 62388 11/14/2013 Konica Minolta Business 293.84 PRINTER SERVICE 62389 11/14/2013 Layne Christensen Company 8,639.54 HIDDEN HILL MOTOR - MAINTENANC 62390 11/14/2013 Liebert Cassidy Whitmore 2,010.00 LEGAL SERVICE 62333 11/14/2013 LINDA LUKAS 75.51 CUSTOMER REFUND 62391 11/14/2013 Marina Landscape, Inc 2,655.00 REMOVAL OF FICUS TREE 62392 11/14/2013 Mc Fadden-Dale Hardware 406.83 WAREHOUSE SUPPLIES 62393 11/14/2013 Mc Master-Carr Supply Co.265.74 HARDWARE SUPPLIES 62411 11/14/2013 Measurement Specialties, Inc.1,145.74 SUBMERSIBLE LEVEL TRANSDUCER 62355 11/14/2013 Merging Communications, Inc.1,896.32 INSTALLATION OF ADD'L PHONE & BUTTON DISP 62329 11/14/2013 MIKE MORADZADEH 72.91 CUSTOMER REFUND 62394 11/14/2013 Mine Safety Appliance Co 1,208.29 IR COMBUSTIBLE METHANE SENSOR 62395 11/14/2013 Moore Industries 1,167.90 WELL 5 PLC UPGRADE 62396 11/14/2013 Morton Salt, Inc.2,507.45 COARSE SALT W111413 11/14/2013 Municipal Water District (MWDOC)1,336,527.71 WATER PURCHASE - SEPT. 2013 62398 11/14/2013 Muzak LLC 73.74 NOVEMBER SERVICES 62399 11/14/2013 MWH Americas, Inc.20,729.18 SVCS FOR 08/06/13 - 09/27/13 62400 11/14/2013 National Notary Association 59.00 NNA MEMBERSHIP RENEWAL 62401 11/14/2013 Nickey Kard Lock Inc 17,871.81 FLEET FUEL 62402 11/14/2013 Nickey Petroleum Co Inc 495.18 MOBIL DTE 62403 11/14/2013 Office Solutions 842.56 OFFICE SUPPLIES 62404 11/14/2013 One Stop Parts Source 30.84 VEHICLE PARTS 62405 11/14/2013 Orange County - Tax Collector 11,008.58 PROPERTY TAX 2013 - 2014 62406 11/14/2013 Orange County Water District 11,164.51 ANNEX EIR SVCS 62407 11/14/2013 OUR FIRST AID COMPANY 160.76 FIRST AID SUPPLIES 62413 11/14/2013 P.T.I. Sand & Gravel, Inc.674.76 CLASS II BASE 62334 11/14/2013 PACIFIC CITY PROPERTIES 411.39 CUSTOMER REFUND 62408 11/14/2013 Parts Source Anaheim 13.41 BODY FILLER 62424 11/14/2013 Petty Cash 86.62 PETTY CASH 62409 11/14/2013 Powerstride Battery 176.18 BATTERY 62410 11/14/2013 Praxair Distribution 128.20 HAZARDOUS MAT'L DISPOSAL 62412 11/14/2013 Prudential Group Insurance 3,308.01 NOV 13 L/T DISABILITY GROUP 62415 11/14/2013 R J Services, Inc 640.00 Troubleshoot pump - Hidden Hill 62414 11/14/2013 RBF Consulting 1,059.50 SEPTEMBER SERVICES 62416 11/14/2013 RKI Engineering, LLC 2,600.00 OUTSIDE SERVICE - RTD MODULES 62417 11/14/2013 Shred-It USA Inc 89.10 SHREDDING SERVICE 62418 11/14/2013 Solarwinds Inc.662.00 MAINTENANCE RENEWAL 62419 11/14/2013 Southern Calif Gas Co.9,157.84 GAS SERVICE 62420 11/14/2013 Southwest Valve 0.00 OFFICE SUPPLIES 62437 11/14/2013 Southwest Valve 818.22 VALVE COMPONENTS/KITS 62421 11/14/2013 Staples Business Advantage 286.19 OFFICE SUPPLIES 62422 11/14/2013 Step Saver Inc 423.53 EXTRA COURSE SALT 62423 11/14/2013 Steven Engineering 314.26 Well 5 PLC PANEL PARTS 62425 11/14/2013 Systems Source Inc 356.40 VINYL WRISTPADS FOR KBT113-V 62332 11/14/2013 THOMAS KIM 94.79 CUSTOMER REFUND 62426 11/14/2013 Time Warner Cable 1,008.50 BROADCAST - 10/18-11/17 62427 11/14/2013 Townsend Public Affairs, Inc.5,000.00 CONSULTING SERVICE 62428 11/14/2013 United Industries 874.13 YELLOW MESH VEST 62429 11/14/2013 Village Nurseries 92.66 MARATHON SOD 2 62397 11/14/2013 Wonderware West 28,007.20 SUPPORT RENEWAL 62430 11/14/2013 Yorba Linda Hardware 174.67 HARDWARE SUPPLIES TOTAL 1,639,033.38 . November 14, 2013 CHECK NUMBERS: Computer Checks 62328—63437 302,505.67 WIRES: W111413 MWDOC 1,336,527.71 ___________ 1,639,033.38 TOTAL OF CHECKS & WIRES $1,639,033.38 PAYROLL NO. 22: Direct Deposits $ 154,565.69 Third Party Checks 5700—5710 $ 47,595.07 Payroll Taxes $ 41,163.78 TOTAL OF PAYROLL $243,324.54 ---------------------------------------------------------------------------------------------------------------------- DISBURSEMENT TOTAL: $1,882,357.92 ================================================================== APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF November 14, 2013 ==================================================================. Date Vendor Name Amount Description 08/08/13 Monte Carlo Resort & Casino 73.92 Lodging for NEOGOV Annual Conference 08/27/13 Napa Valley Marriot 169.96 Lodging for Dir. Melton (deposit) 09/16/13 CRWUA 445.00 CRWUA Conference registration 09/26/13 Southwest Airlines 184.30 Water leaders prog. - Flight ticket 10/10/13 Fluke-Direct.com 204.00 Network enhance fiber optic cleaning kit 10/14/13 Monoprice.com 93.23 IT HARDWARE SUPPLIES 10/14/13 Frazier Auto Upholstery 207.75 Repair truck seat 10/15/13 Tab Products Co.1,118.54 Tab file folders 10/15/13 Home Depot 397.17 Concrete 10/15/13 Orange Tree Deli 1,686.46 Food for Health Benefit Fair 10/16/13 Orange County Surveyors Office 2,016.00 County's Surveyors Office - annexation 10/16/13 Village Nurseries 330.75 SOD for landscape repair. 10/16/13 Harrington Industrial Plastics LLC 1,092.07 Production parts for CL2 system 10/16/13 Dan Copp 150.00 Landfill 10/16/13 Dan Copp 150.00 Landfill 10/16/13 Home Depot 58.23 Facilities Supplies 10/17/13 Bell Pipe 2,290.96 Well #18 ASCO valve 10/17/13 Minuteman Press 609.49 CSR forms & Door hangers 10/21/13 Answer 1 Communications 597.70 Answering Service 10/21/13 Harrington Industrial Plastics LLC 11.86 CL2 Parts 10/22/13 Wells Supply Company 13,528.69 Invoices from August & September 10/22/13 Placentia Disposal 490.28 Waste disposal at 913 Richfield Rd 10/22/13 Verizon Wireless 2,267.30 Cell phone service for 09/21 - 10/20 10/22/13 ONLINE Information Services 487.40 Utility exchange report - September 10/22/13 Wells Supply Company 40.00 Amount was paid but not rec'd on payment (CalCrd) 10/22/13 TALX Corporation 21.95 New hire employment verification 10/22/13 Teleflora 55.56 Get well & cust. Service week - flowers 10/23/13 Orchard 19.61 Landscape supplies 10/23/13 C. WELLS PIPELINE MATERIAL 1,141.56 Hydrant caps 10/23/13 Orchard Supply Hardware 105.69 Landscape supplies 10/24/13 ACWA 695.00 ACWA Conference registration 10/24/13 Haaker Equipment Co.306.68 Sewer camera cable repair 10/24/13 Sunstate Equipment 69.12 Refill propane for forklift 10/28/13 Staples 45.35 Banker boxes 10/28/13 Keno's Restaurant 56.46 Lunch with HR staff and newly hired 10/28/13 Home Depot 34.47 Hardware supplies 10/29/13 Subway 37.70 Sandwiches for meeting with the Olivenhain WD 10/30/13 Wells Supply Company 10,998.18 Invoices from September 10/31/13 Wells Supply Company 26.62 Warehouse hardware 10/31/13 Home Depot 140.36 Door closer (2 each) 10/31/13 PPG Architentural Coating 273.15 Paint & Paint Supplies 10/31/13 Praxair 109.04 Welding supplies TOTAL 42,837.56 Cal Card Credit Card U S Bank 08/08/2013-10/31/13 ITEM NO. 9.1 AGENDA REPORT Meeting Date: November 14, 2013 Budgeted:N/A Total Budget:N/A To:Board of Directors Cost Estimate:N/A Funding Source:N/A From:Steve Conklin, Acting General Manager Account No:N/A Job No:N/A Presented By:Steve Conklin, Acting General Manager Dept:Administration Reviewed by Legal:N/A Prepared By:Annie Alexander, Executive Secretary CEQA Compliance:N/A Subject:Voting Delegate for the Upcoming Election of ACWA Officers SUMMARY: The ACWA officer election for the 2014-2015 term will be held at the general session of the ACWA Fall Conference in Los Angeles on December 4, 2013. A slate of candidates will be presented by the ACWA nominating committee at that time. That slate consists of current Vice President John Coleman for ACWA President, and current Region 10 Vice Chair Peer Swan for ACWA Vice President. STAFF RECOMMENDATION: That the Board of Directors authorize Director Robert R. Kiley to serve as the District's voting delegate for the upcoming ACWA officer election and provide him with voting instructions. DISCUSSION: ACWA member agencies are entitled to one vote for the upcoming ACWA officer election. ACWA is requesting that each member agency identify their voting delegate on the attached proxy form. Nominations from the floor will be accepted prior to the election, however, a resolution from the agency's Board of Directors in support of the nomination of the candidate must be on file at ACWA's offices prior to the conference or presented on site. If no floor nominations are received, the election will proceed. If there are floor nominations, a paper ballot will be required. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors has participated in prior ACWA officer elections. ATTACHMENTS: Name:Description:Type: ACWA_Election.pdf Backup Material Backup Material Approved by the Board of Directors of the Yorba Linda Water District 11/14/2013 PH/RC 5-0 Authorizing Director Kiley to serve as the District's voting delegate. ITEM NO. 9.2 AGENDA REPORT Meeting Date: November 14, 2013 Budgeted:Yes To:Board of Directors Funding Source:All Funds From:Steve Conklin, Acting General Manager Presented By:Gina Knight, HR/Risk Manager Dept:Human Resources/Risk Management Prepared By:Gina Knight, HR/Risk Manager Subject:Revised Budgeted Positions for Fiscal Year 2013/2014 SUMMARY: The District's Board of Directors approves the funding of proposed positions for a given fiscal year during the Budget process. However, there are times circumstances arise that require the Board of Directors to approve a revision to the Budgeted Positions for a specific fiscal year. STAFF RECOMMENDATION: That the Board of Directors approve Resolution No. 13-15 Approving the Revised Budgeted Positions for the remainder of Fiscal Year 2013/2014 and Rescinding Resolution No. 13-09. COMMITTEE RECOMMENDATION: The Personnel-Risk Management Committee reviewed this matter at its meeting held September 10, 2013 and will do so again during its meeting scheduled November 12, 2013. The Committee will provide its recommendation at the Board meeting. DISCUSSION: During early FY 2013/2014, the District became aware through an internal assessment that there was a real need for a full-time Records Management Specialist. Staff proposes the following: the present part-time Records Management Clerk position be reclassified to a full-time Records Management Specialist position under the Supervisory and Confidential Employees group reporting directly to the District's Executive Secretary. This new position will be responsible for records management and general clerical duties and will serve as backup for the Executive Secretary. The District contracted with a consultant to perform a Records Management Needs Assessment in August of 2012. The consultant was tasked with identifying if the District would need additional staff for the purpose of records management. At the completion of the assessment, a report was submitted to the District with a recommendation to hire a full-time limited-term position responsible for assisting the Executive Secretary with various records management duties. The Records Management Needs Assessment report was vetted through the Personnel-Risk Management Committee for discussion over a period of several meetings resulting in the approval of a part-time limited-term position. At the time, the Committee did not want to propose to the full Board a recommendation for a full-time position as the District was entertaining the possibility of conducting an Organization and Efficiency Study. The Committee recommended a part-time limited- term Records Management Clerk position for approval by the Board of Directors. This position is presently filled with a part-time limited-term employee. The need for a full-time Records Management position does exist for the following reasons: 1.Staff is in the process of implementing a comprehensive Records Management Program for the District which will require the additional assistance and long-term support of another staff member in order for this program to be successful. 2.Additional support for the Executive Secretary related to records management and general clerical duties as included in the job description for the Engineering Secretary position. Unfortunately, the support was not adequately provided by the previous incumbents in that position. 3.The District continues to have a need for additional assistance with records management duties at this time and in the foreseeable future to maintain records being stored in each department, the vault, long-term storage, on the network and in Laserfiche. 4.This position will provide greatly needed assistance with records management in the Engineering Department. The part-time Records Management Clerk is at Range 19. Staff is recommending the full-time Records Management Specialist be placed at Range 19. If the Records Management Specialist position is approved by the Board of Directors, the Executive Secretary could then place more attention on the following: 1.Conversion of records located in the District's own vault and in the long-term storage to the current file classification structure and records retention schedule. 2.Document all of the departments' records and assess each departments' work flow to determine records management efficiencies using Laserfiche. 3.Preparation of documents for records destruction. 4.Coordination with consultant to complete a records management policy and procedures document 5.Review and if necessary cleanup the electronic files. 6.Provision of employee training related to records management. The proposed change adds one full-time position and eliminates one part-time position from the District's present Authorized and Budgeted positions fiscal year 2013-2014. ATTACHMENTS: Name:Description:Type: Resolution_No._13-15.doc Resolution 13-15 Backup Material Resolution_No._13-15_Exhibit_A(1).xls Exhibit A Backup Material Approved by the Board of Directors of the Yorba Linda Water District 11/14/2013 RC/MB 3-0-2 Roll Call PH and RK abstained. Resolution No. 13-15 Revising Budgeted Positions for the Remainder of FY 2013/14 1 RESOLUTION NO. 13-15 RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT ADOPTING THE BUDGETED POSITIONS FOR FISCAL YEAR 2013/14 AND RESCINDING RESOLUTION NO. 13-09 WHEREAS, the Board of Directors adopted Resolution No. 13-01 on January 24, 2013, the "Yorba Linda Water District Personnel Rules"; and WHEREAS, the “Personnel Rules” direct that the number of Authorized Positions and Salary Ranges are subject to approval by the Board of Directors; and WHEREAS, the Board of Directors adopted Resolution No. 13-09 on July 11, 2013 approving the budgeted positions for Fiscal Year 2013/14; and WHEREAS, it is the desire of the Board of Directors to adopt Budgeted Positions for the remainder of Fiscal Year 2013/14 as set forth in Exhibit “A” attached hereto, and rescind Resolution No. 13-09. NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District as follows: Section 1. The number of Budgeted Positions as set forth in Exhibit "A" attached hereto is approved and adopted for the remainder of Fiscal Year 2013/14 effective November 14, 2013. Section 2. The General Manager is hereby authorized to employ up to the number of employees budgeted and funded in each fiscal year without further approval of the Board of Directors. Section 3. The General Manager is hereby authorized to fill a budgeted position that is vacated while this Resolution is active with a new employee at a lower or equal classification. The General Manager is further authorized to fill a budgeted position with a part time employee or contract staff. Section 4. That Resolution No. 13-09 is hereby rescinded effective November 14, 2013. Resolution No. 13-15 Revising Budgeted Positions for the Remainder of FY 2013/14 2 PASSED AND ADOPTED this 14th day of November 2013 by the following called vote: AYES: NOES: ABSTAIN: ABSENT: Gary Melton, President Yorba Linda Water District ATTEST: Steve Conklin, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Arthur G. Kidman, Esq. Kidman Law, LLP BudgetedBudgeted Salary as of Proposed as of Range Position Classification 7/1/2013 Change 11/14/2013 15Customer Service Rep I11 16Meter Reader I22 17Customer Service Rep II11 Accounting Assistant I11 Maintenance Worker I99 Mechanic I00 Engineering Secretary11 Operations Secretary 00 18Meter Reader II22 19 Customer Service Rep III 22 Records Management Specialist011 Storekeeper00 Operations Assistant11 20Engineering Technician I00 Water Quality Technician l00 Maintenance Dist. Operator II88 21Facilities Maintenance11 Accounting Assistant II11 Mechanic II11 22Water Quality Technician lI11 Information Systems Tech I 1 1 Effective November 14, 2013 Exhibit "A" Resolution No. 13-15 Budgeted Positions for 2013/2014 Information Systems Tech I 1 1 23Maintenance Dist. Operator III 44 Meter Services Lead11 Personnel Technician11 Plant Operator II33 Mechanic III11 24Construction Inspector 11 Engineering Technician II22 Information Systems Tech II00 25Human Resources Analyst11 Instrumentation Technician11 26GIS Administrator 11 Project Engineer00 Sr. Maintenance Dist. Operator44 Sr. Plant Operator 11 Sr. Construction Inspector11 Sr. Fleet Mechanic11 27Customer Service Supervisor 11 Project Coordinator11 28Management Analyst11 Construction Project Supervisor1 1 Programmer Analyst1 1 29Safety and Training Officer00 Sr. Project Engineer00 30Water Maint. Superintendent11 Sr. Accountant11 SCADA Administrator11 Public Information Officer11 IS Administrator11 Safety and Training Coordinator11 31Chief Plant Operator11 Water Quality Engineer11 32Executive Secretary1 1 34Sr. Project Manager11 37Human Resources and Risk Manager11 Finance Manager 11 Operations Manager11 Engineering Manager11 IT Manager11 Salary General Manager11 Set by Board Total 77 1 78 Salary Range Position Classification 1-11Public/Governmental Affairs Intern0.50.5 W Human Resources Clerk0.50.5 X 19Records Management Clerk0.5-0.50 24 GIS Technician0.50.5 Y Total 2 -0.5 1.5Total2-0.5 1.5 W Intern - one (1) intern position budgeted for FY 2012-2013. The intern will be utilized in the Public/Governmental Affairs division of the Administration Department. X Part-time Human Resources Clerk position. Budgeted in HR, this position is a floater, providing clerical support to other departments as needed throughout the year. Y GIS Tech is a part-time position. ITEM NO. 9.3 AGENDA REPORT Meeting Date: November 14, 2013 To:Board of Directors From:Steve Conklin, Acting General Manager Presented By:Delia Lugo, Acting Finance Manager Dept:Finance Reviewed by Legal:Pending Prepared By:Delia Lugo, Acting Finance Manager Subject:Extension of "Maturity Date" for existing Line of Credit with Wells Fargo Bank. SUMMARY: The District has requested to extend the “Maturity Date” of the current Line of Credit with Wells Fargo Bank for an additional year to September 30, 2016. STAFF RECOMMENDATION: That the Board of Directors approve Resolution No. 13-16, extending the Maturity Date of the Wells Fargo Line of Credit to September 30, 2016. COMMITTEE RECOMMENDATION: The Finance-Accounting Committee reviewed this item on September 16, 2013 and agrees with the Staff recommendation. DISCUSSION: On September 24, 2012 a Line of Credit Agreement (Agreement) was established between Wells Fargo Bank and Yorba Linda Water District in the amount of $7,000,000. Per the Agreement, the principle amount, together with accrued but unpaid interest, shall be due and payable on September 30, 2015 (Maturity Date). This agreement allows for an extension of the Maturity Date for an additional year upon a submitted request. Per a discussion in the Finance-Accounting Committee meeting of September 16, 2013, it was determined that the District would submit the required documents to formally request for the Maturity Date to be extended by a year to September 30, 2016. Beginning in May 2013 through October 31, 2013, the District has drawn $2,135,123 of the original $7,000,000 credit limit to meet CIP obligations. Attached is Resolution No. 13-16 which notes the extension of the Maturity Date to September 30, 2016. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approved Resolution No. 12-18 on August 23, 2012. ATTACHMENTS: Name:Description:Type: Resolution_No__13- 16_Extending_Maturity_Date_for_Line_of_Credit.doc Resolution 13-16 Backup Material Approved by the Board of Directors of the Yorba Linda Water District 11/14/2013 RK/PH 5-0 Roll Call Resolution No. 13-16 Approving the First Amendment to Credit Agreement with Wells Fargo Bank 1 RESOLUTION NO. 13-16 RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT APPROVING THE FIRST AMENDMENT TO CREDIT AGREEMENT WITH WELLS FARGO BANK WHEREAS, the Yorba Linda Water District (the “District”) Board of Directors adopted Resolution No. 12-18 establishing a line of credit and borrowing monies from Wells Fargo Bank, National Association (the “Bank”) pursuant to Division 12 of the California Water Code (Section 30000 et seq.) in an initial principal amount of up to seven million dollars ($7,000,000) pursuant to a line of credit agreement (the “Credit Agreement”) between the District and the Bank substantially in the form on file with the Secretary of the Board of Directors of the District; and WHEREAS, the District wishes to request certain amendments to the Credit Agreement, the Line of Credit Note and other documents executed and delivered in connection with the Line of Credit to extend the Maturity Date for one year from September 30, 2015 to September 30, 2016; NOW THEREFORE, the Board of Directors of the Yorba Linda Water District hereby finds, determines, declares and resolves as follows: Section 1. The General Manager is hereby authorized to execute, the First Amendment to Credit Agreement, including any related attachments and the associated Amended and Restated Line of Credit Note, on behalf of the District. His/her execution thereof constitutes conclusive evidence of the District’s approval of the terms therein in accordance with this Resolution. Copies of the First Amendment to Credit Agreement, when duly executed and attested, shall be placed on file in the office of the Secretary. Section 2. This Resolution shall take effect immediately. Resolution No. 13-XX Approving the First Amendment to Credit Agreement with Wells Fargo Bank 2 PASSED AND ADOPTED this 14th day of November, 2013 by the following called vote: AYES: NOES: ABSTAIN: ABSENT: Gary T. Melton, President Yorba Linda Water District ATTEST: Steve Conklin, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Arthur G. Kidman, Esq. Kidman Law LLP ITEM NO. 11.2 AGENDA REPORT Meeting Date: November 14, 2013 Subject:Finance-Accounting Committee (Hawkins/Melton) · Minutes of meeting held October 28, 2013 at 9:00 a.m. · Meeting scheduled November 25, 2013 at 12:00 p.m. ATTACHMENTS: Name:Description:Type: 102813_FA_-_Minutes.doc FA Mtg Minutes 10/28/13 Minutes 1 MINUTES OF THE YORBA LINDA WATER DISTRICT FINANCE-ACCOUNTING COMMITTEE MEETING Monday, October 28, 2013, 9:00 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The October 28, 2013 meeting of the Yorba Linda Water District’s Finance- Accounting Committee was called to order by Director Hawkins at 9:00 a.m. The meeting was held in the Admin Conference Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL COMMITTEE STAFF Director Phil Hawkins, Chair Delia Lugo, Acting Finance Manager Director Gary T. Melton 3. PUBLIC COMMENTS None. 4. ACTION CALENDAR 4.1. Investment Report for Period Ending September 30, 2013 Mrs. Lugo presented the Investment Report for the Period Ending September 30, 2013. She noted that the average yield for the reporting month is 0.70%. Mrs. Lugo pointed out that the decrease in the reporting balance for the Water Operating Fund is due to the September 30, 2013 Debt Service principal and interest payment in the amount of $1,835,684.41. A hand-out that reports the use and available balance of the Line of Credit between the District and Wells Fargo Bank was available for review and discussion. There were no other key items to discuss. 5. DISCUSSION ITEMS 5.1. Budget to Actual Results for September 2013 Mrs. Lugo reviewed the September 2013 Budget to Actual Results report with the Committee. It was noted that there were no significant items to report on other than the District paying 100% of the annual premium to ACWA/JPIA for Auto and General Liability Program – Policy Year October 2013 – September 2014. 5.2. Future Agenda Items and Staff Tasks The Committee members asked for the 5-Year Cash-Flow Analysis Report to be updated and presented at the December 16, 2013 Committee meeting. 2 6. ADJOURNMENT 6.1. The meeting was adjourned at 9:45 a.m. The next Finance-Accounting Committee meeting is scheduled to be held Monday, November 25, 2013 at 12:00 p.m. ITEM NO. 11.5 AGENDA REPORT Meeting Date: November 14, 2013 Subject:Public Affairs-Communications-Technology Committee (Beverage/Collett) · Minutes of meeting held November 4, 2013 at 4:00 p.m. · Meeting scheduled December 2, 2013 at 4:00 p.m. ATTACHMENTS: Name:Description:Type: 110413_PACT_-_Minutes.docx PACT Mtg Minutes 11/04/13 Minutes 1 MINUTES OF THE YORBA LINDA WATER DISTRICT PUBLIC AFFAIRS-COMMUNICATIONS-TECHNOLOGY COMMITTEE MEETING Monday, November 4, 2013, 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The November 4, 2013 meeting of the Yorba Linda Water District’s Public Affairs- Communications-Technology Committee was called to order by Director Beverage at 4:00 p.m. The meeting was held in the Admin Conference Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL COMMITTEE STAFF Director Michael J. Beverage, Chair Steve Conklin, Acting General Mgr Director Ric Collett Art Vega, Acting IT Manager Damon Micalizzi, Public Info Officer 3. PUBLIC COMMENTS None. 4. DISCUSSION ITEMS 4.1. Dynamics GP Upgrade Status (Verbal Report) Mr. Vega informed the Committee that on the Test Server, Customer Service is planning to add the billing-one route, Finance will run the upcoming payroll, and HR will add employee data. If all testing goes well and any issues successfully resolved, we will go live with the GP Upgrade November 28, 2013. It was noted that, if necessary, we have through December to address any issues before it is mandatory to go live. 4.2. Status of Dynamics GP HR Consultant (Verbal Report) Mr. Vega reported on the status of work being provided by the consultant for the Human Resources module of the Dynamics GP software. HR has been trained on the Position Control section of the Dynamics GP HR module. The consultant will email an updated Standard Operating Procedure (SOP) on how to use Position Control in the coming days. Once Position Control is implemented by HR, the information needed for the reports requested by HR should be available. 2 4.3. 2014 Bottled Water Label Contest Theme The Committee discussed potential themes for this year’s contest. After some discussion and reviewing suggestions from throughout the District, the Committee agreed that this year’s theme would be: What Does Water Do For You? Mr. Micalizzi reported that in collaboration with the School District, the Contest will be announced after the New Year. 4.4. Content and Target Date for Winter Newsletter (Verbal Report) The Committee discussed the winter newsletter, setting a targeted mailing date of January 15, 2014. Content will include the District’s part in the recent Joint Agency Town Hall Meeting. 4.5. Future Outreach and Press Relations (Verbal Report) The Committee discussed the aforementioned Town Hall Meeting, and the results. 4.6. Status of Current Public Outreach Activities The Committee reviewed the report detailing the District’s participation in various public outreach events and water donations. It was noted that the additional water ordered in 2013 was necessary as demand has nearly doubled. 4.7. Future Agenda Items and Staff Tasks None 5. ADJOURNMENT 5.1. The meeting was adjourned at 5:10 p.m. The next Public Affairs- Communications-Technology Committee meeting is scheduled to be held Monday, December 2, 2013 at 4:00 p.m. ITEM NO. 11.8 AGENDA REPORT Meeting Date: November 14, 2013 Subject:YLWD-City of Yorba Linda Joint Agency Committee (Kiley/Beverage) · Minutes of meeting held October 16, 2013 at 7:00 p.m. · Meeting scheduled December 18, 2013 at 6:00 p.m. ATTACHMENTS: Name:Description:Type: 101613_-_City_of_YL_Minutes.docx YLWD/City of YL Mtg Minutes 10/16/13 Minutes YLWD/CC Board Minutes October 16, 2013 Page 1 of 2 YORBA LINDA WATER DISTRICT/ CITY COUNCIL JOINT ADVISORY COMMITTEE/ JOINT AGENCY TOWN HALL MEETING MINUTES October 16, 2013 7:00 – 9:00 p.m. CALL TO ORDER The Yorba Linda Water District/City Council Joint Advisory Committee/Joint Agency Town Hall meeting convened at 7:00 p.m. in the Community Center, Yorba Room 4501 Casa Loma Avenue, Yorba Linda. PLEDGE OF ALLEGIANCE Councilmember John Anderson ROLL CALL Committee Members City Council: John Anderson, Gene Hernandez Water District: Michael Beverage, Robert Kiley Staff Members: Steve Conklin, Mark Pulone ACTION CALENDAR 1. Minutes of the YLWD/City of Yorba Linda Joint Agency Committee meeting held on August 21, 2013. The Yorba Linda Water District/City of Yorba Linda Joint Agency Committee approved the minutes of the August 21, 2013 Joint Agency Meeting. DISCUSSION ITEMS 2. The Five Year Retrospective on the Freeway Complex Fire Presentation PowerPoint presentations were provided by the Orange County Fire Authority, the Yorba Linda Water District, the Orange County Sheriff’s Department and the City of Yorba Linda. YLWD/CC Board Minutes October 16, 2013 Page 2 of 2 PUBLIC COMMENTS The following members of the public spoke regarding the presentations provided by the various agencies: Cheryl Sanders, Rochelle Bachner, Bob Canny, Sharon Reymeyer, Nancy Stevens, Mark Schock, Jan Horton, Craig Young, Marlene Nelson and Eddi Louise ADJOURNMENT City Manager Pulone adjourned the meeting at 8:55 p.m. to the next Yorba Linda Water District/City Council Joint Advisory Committee meeting on December 18, 2013. ITEM NO. 13.1 AGENDA REPORT Meeting Date: November 14, 2013 Subject:Meetings from November 15, 2013 - December 31, 2013 ATTACHMENTS: Name:Description:Type: BOD_-_Activities_Calendar.pdf Backup Material Backup Material Event Date Attendance by: November 2013 CSDA Special District Leadership Academy ConferenceSun, Nov 17Melton CSDA Special District Leadership Academy ConferenceMon, Nov 18Melton CSDA Special District Leadership Academy ConferenceTue, Nov 19Melton Organizational Efficiency Ad Hoc Committee MeetingTue, Nov 19 Yorba Linda City CouncilTue, Nov 19Collett CSDA Special District Leadership Academy ConferenceWed, Nov 20Melton MWDOC BoardWed, Nov 20Melton OCWD BoardWed, Nov 20Kiley Yorba Linda LMAD CACThu, Nov 21Kiley Exec-Admin-Organizational Committee MeetingFri, Nov 22Melton/Kiley Citizens Advisory Committee MeetingMon, Nov 25Beverage Finance-Accounting Committee MeetingMon, Nov 25Hawkins/Melton Joint Committee Meeting with MWDOC and OCWDTue, Nov 26Beverage/Melton Board of Directors Regular MeetingWed, Nov 27 Yorba Linda Planning CommissionWed, Nov 27Hawkins District Offices ClosedThu, Nov 28 December 2013 Pub Affairs-Communications-Tech Committee MeetingMon, Dec 2Beverage/Collett ACWA Fall ConferenceTue, Dec 3Kiley Yorba Linda City CouncilTue, Dec 3Kiley ACWA Fall ConferenceWed, Dec 4Kiley MWDOC/MWD WorkshopWed, Dec 4Melton OCWD BoardWed, Dec 4Kiley ACWA Fall ConferenceThu, Dec 5Kiley Planning-Engineering-Operations Committee MeetingThu, Dec 5Kiley/Hawkins ACWA Fall ConferenceFri, Dec 6Kiley Personnel-Risk Management Committee MeetingTue, Dec 10Collett/Beverage CRWUA Annual ConferenceWed, Dec 11Beverage LAFCOWed, Dec 11Beverage Yorba Linda Planning CommissionWed, Dec 11Melton CRWUA Annual ConferenceThu, Dec 12Beverage Board of Directors Regular MeetingThu, Dec 12 Yorba Linda LMAD CACThu, Dec 12Beverage WACOFri, Dec 13Hawkins/Kiley CRWUA Annual ConferenceFri, Dec 13Beverage Citizens Advisory Committee MeetingMon, Dec 16Beverage Finance-Accounting Committee MeetingMon, Dec 16Hawkins/Melton Exec-Admin-Organizational Committee MeetingTue, Dec 17Melton/Kiley Yorba Linda City CouncilTue, Dec 17Collett MWDOC BoardWed, Dec 18Melton OCWD BoardWed, Dec 18Kiley Joint Committee Meeting with City of Yorba LindaWed, Dec 18Kiley/Beverage Board of Directors Regular MeetingMon, Dec 23 District Offices ClosedTue, Dec 24 District Offices ClosedWed, Dec 25 Yorba Linda Planning CommissionWed, Dec 25Hawkins Yorba Linda LMAD CACThu, Dec 26Kiley 8:30AM 7:00AM 7:00AM 6:30PM 6:30PM 12:00PM 4:00PM 6:30PM 8:30AM 5:30PM 6:00PM 8:00AM 8:30AM 6:30PM 7:45AM 8:00AM 8:30AM 3:00PM 8:00AM 4:00PM 8:00AM 8:30AM 6:30PM 8:00AM 6:30PM 8:00AM 8:30AM 5:30PM 8:00AM 8:30AM 6:30PM 7:00AM 4:00PM 5:30PM 6:30PM 12:00PM 8:30AM 12:00PM 4:00PM 8:00AM 8:00AM 4:00PM 6:30PM 8:00AM 8:30AM Board of Directors Activity Calendar Time 5:30PM 11/6/2013 3:54:15 PM ITEM NO. 14.1 AGENDA REPORT Meeting Date: November 14, 2013 Subject:MWDOC Elected Officials Forum - November 7, 2013 STAFF RECOMMENDATION: That the Board of Directors ratify Director Kiley's attendance at this event. ATTACHMENTS: Name:Description:Type: MWDOC_Elected_Officials_Forum.pdf Backup Material Backup Material SPECIAL MEETING OF THE OF THE BOARD OF DIRECTORS MUNICIPAL WATER DISTRICT OF ORANGE COUNTY 18700 Ward Street, Board Room, Fountain Valley, California November 7, 2013, 5:30 p.m. AGENDA PLEDGE OF ALLEGIANCE ROLL CALL PUBLIC COMMENTS/PARTICIPATION At this time, members of the public will be given an opportunity to address the Board concerning items within the subject matter jurisdiction of the Board. Members of the public may also address the Board about a particular Agenda item at the time it is considered by the Board and before action is taken. If the item is on the Consent Calendar, please inform the Board Secretary before action is taken on the Consent Calendar and the item will be removed for separate consideration. The Board requests that all members of the public who want to address the Board complete a “Request to be Heard” form available from the Board Secretary prior to the meeting. 1. DISCUSSION WITH REPRESENTATIVES FROM MWDOC’S MEMBER AGENCIES REGARDING KEY REGIONAL ISSUES, INCLUDING THE BAY DELTA CONSERVATION PLAN, WATER SUPPLY (DROUGHT) CONDITIONS, CONSOLIDATION ISSUES, METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA ISSUES, WATER RELIABILITY UPDATE, UNIFORM ELECTION REQUIREMENTS, AND OTHER KEY ORANGE COUNTY ISSUES (PURSUANT TO THE TERMS OF THE AGREEMENT BETWEEN MWDOC AND ITS MEMBER AGENCIES) Recommendation: Receive information and discuss the various issues outlined. ADJOURNMENT Note: Accommodations for the Disabled. Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by contacting Maribeth Goldsby, District Secretary, at (714) 963-3058, or writing to Municipal Water District of Orange County at P.O. Box 20895, Fountain Valley, CA 92728. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so that District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation.