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HomeMy WebLinkAbout2013-12-02 - Public Affairs-Communications-Technology Committee Meeting Agenda PacketYorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT PUB AFFAIRS - COMMUNICATIONS -TECH COMMITTEE MEETING Monday, December 2, 2013, 4:00 PM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. ROLL CALL COMMITTEE STAFF Director Michael J. Beverage, Chair Steve Conklin, Acting General Manager Director Ric Collett Art Vega, Acting IT Manager Damon Micalizzi, Public Information Officer 3. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 4. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 4.1. Status of Dynamics GP HR Consultant (Verbal Report) 4.2. Dynamics GP Upgrade Status (Verbal Report) 4.3. Freeway Complex Fire Five Year Anniversary Media Coverage (Verbal Report) 4.4. Purchase of Portable Water Tanks for Emergency and Community Events (Verbal Report) 4.5. Provision of Bottled Water to District Customers During Scheduled Shutdowns (Verbal Report) 4.6. 2014 Bottled Water Label Contest (Verbal Report) 4.7. Winter Newsletter Content 4.8. History of YLWD Video 4.9. Status of Current Public Outreach Activities 4.10. Future Agenda Items and Staff Tasks 5. ADJOURNMENT 5.1. The next Public Affairs - Communications - Technology Committee meeting is scheduled to be held Monday, January 6, 2014 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http: / /www.ylwd.com /. Accommodations for the Disabled Any person may make a request for a disability - related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. AGENDA REPORT Meeting Date: December 2, 2013 Subject: Winter Newsletter Content ATTACHMENTS: Description: DRAFT WINTER NEWSLETTER CONTENT.docx DRAFT NEWSLETTER CONTENT ITEM NO. 4.7 Type: Backup Material DRAFT WINTER NEWSLETTER CONTENT WHAT DOES WATER DO FOR YOU? Calling all Elementary School Artists! YLWD and PYLUSD are proud to present our Annual Bottled Water Label Contest. This year's theme is: What Does Water Do For You? All students in grades K -5 that live in or attend schools with YLWD's service area are eligible. All Entries must be submitted by February 281h. District will narrow the field to atop three with the winner being decided in an on -line vote. As always, the winning artwork will be featured on the in b YLWD's bottled water and the artist will be recognized by our Board of Directors. A �Mk YLWD bottles water directly from our wells and istnated to schools and charitable organizations for Please include the following information on the back of the artwork: Open to all students in grades K -5 that live in or attend schools with YLWD's service area. Artwork must demonstrate student's own ability. All Entries must be submitted by February 281h. Original Artwork only -No trademarked /copyrighted material- Mickey Mouse, etc. All submitted Artwork will become the exclusive property of YLWD for reproduction and promotional purposes. DRAFT WINTER NEWSLETTER CONTENT Working Together For the People We Serve Yorba Linda Water District is constantly looking for ways to improve our service. In that regard, our Board of Directors has been very active in meeting with decision makers from other agencies in our service area to ensure continuity and explore areas where we can collaborate to make the best use of resources and get the most out of the public dollar. For example, we meet regularly with the City of Yorba Linda and the City of Placentia, where we are looking at options for saving tax payer dollars via water conservation. A joint project replacing grass islands on streets within the District's service area in Placentia with artificial turf and drought tolerant landscape would over time save taxpayers thousands of dollars each year. Other topics include alternative uses of current facilities for public recreational use. Another area where this collaboration is extremely important is Emergency Management. For that reason, our Joint Agency Committee consisting of electeds and management from both the Water District and the City of Yorba Linda, decided to hold a Town Hall Meeting with the Orange County Fire Authority and the Orange County Sheriff's Department and do a Five Year Retrospective of the Freeway Complex Fire. Nlhkl During this meeting, we all took turns detailing what each agency has done to prepare for the next emergency or disaster. A video of this meeting is available on our website. It's not a question of'if a fire, earthquake or some other emergency will occur, it's when. While we cannot always predict these situations, constant communication and good working relationships with our neighbors in public service is vital to providing the best public service - even under the most uncertain circumstances. No Such Thi There is a myth perpetrated among manufacturers of disposable rags that deems some of these products as flushable. Don't believe it. Today, you can find almost any type of cleaning product in the form of a convenient pop -up disposable rag. These rags such as baby wipes, shop rags, dusters, sweeper and general disinfectant rags, even if labeled "flushable," should not be flushed down the drain. The materials used to manufacture these rags do not degrade or break down in the sewer system. "We advise our customers not to put anything other than human waste or toilet paper down the toilet," said John DeCriscio, YLWD Operations Manager. "The toilet is only meant to flush the three P's - pee, poop and paper." DRAFT WINTER NEWSLETTER CONTENT The Bay Delta Conservation Plan Located in Northern California, the Sacramento San Joaquin Delta (Delta) is a network of rivers, streams, marshes and grasslands that serves as a primary hub to our state wide water delivery system. While water providers in Orange County have made great strides in finding and utilizing local, alternative sources of water, a large percentage of water is still imported; much of it from the Delta. Currently, water is ushered through the Delta by 100 year old levees that are structurally vulnerable. A major earthquake in the Bay Area could allow saltwater to rush into the Delta, contaminating it and cutting off this crucial water source. A reliable water source and delivery system is critical for all of California. The Bay Delta Conservation Plan (BDCP) is the proposed framework to upgrade the statewide water delivery infrastructure. The plan would also help restore the Delta's delicate ecosystem. A preliminary draft of the BDCP, prepared by a group of water agencies, environmental and conservation organizations, state and federal agencies, and other interest groups, was released in May for public review. Yorba Linda Water District is supportive of efforts to improve state wide water delivery and protect our limited water resources. For more information about the BDCP, visit www .baydeltaconservationplan.com Asbh- I&AW N ITEM NO. 4.8 AGENDA REPORT Meeting Date: December 2, 2013 To: Public Affairs- Communications- Technology Committee From: Steve Conklin, Acting General Manager Prepared By: Damon Micalizzi, Public Information Officer Subject: History of YLWD Video SUMMARY: For some time the District has been looking at doing a History of YLWD Video. The first step in this production process is collecting interviews with YLWD staff and electeds of the past. Staff is looking at beginning interviews in February. AGENDA REPORT Meeting Date: December 2, 2013 Subject: Status of Current Public Outreach Activities ATTACHMENTS: Description: Public Outreach Activities FY 13.14.xlsx Public Outreach Activities ITEM NO. 4.9 Type: Backup Material PUBLIC OUTREACH ACTIVITIES AND DONATIONS FY 2013/14 Date Business Bottles Sport Bottles Pencils Droplets Bags Water Truck /Staff Presence 07/03/13 Y.L.H.S. Boys Basketball Picnic Kickoff 168 0 0 0 0 N/A 07/11/13 Geneological Society of N.O.C. Annual Seminar 120 0 0 0 0 N/A 07/11/13 TOPSOCCER FEST 408 0 0 0 0 N/A 07/18/13 Yorba Linda Boy Scouts 504 0 0 0 0 N/A 07/22/13 El Dorado H.S. Quarterback Club Golf Classic 168 0 0 0 0 N/A 07/25/13 East Lake Eagle Rays Swim Along 120 0 0 0 0 N/A 08/02/13 Relay For Life 2000 1,500 0 0 0 YES 08/08/13 Cal State Fullerton Ruby Geontology Center Open House 504 0 0 0 01 N/A 08/08/13 YL Girl Scouts Camp at the Club House 216 0 0 0 0 N/A 08/14/13 Esperanza Men's Cross Country's Ryan M. Bousquet Memorial 5k 264 0 0 0 0 N/A 08/22/13 iCureMelanoma 5k 1200 500 0 0 0 YES 08/22/13 Esperanza H.S. Women's Volleyball Program 240 0 0 0 0 N/A 08/28/13 YL Pop Warner Cowboys Cookout 216 0 0 0 0 N/A 08/29/13 Chelsea Soccer Club Champions Cup Tournament 96 0 0 0 0 N/A 09/04/13 YL Pop Warner Jets Cookout 288 0 0 0 0 N/A 09/05/13 Tee It Up For The Troops 216 0 01 0 0 N/A 09/05/13 Ocf- Greatest Camp on Earth 240 0 0 0 0 N/A 09/11/13 YL Pop Warner Longhorns Cookout 312 0 0 0 0 N/A 09/12/13 California Performance Runners' OC Youth Cross Country Meet 264 0 0 0 0 N/A 09/12/13 National League of Young Men Meeting 72 0 0 0 0 N/A 09/12/13 Esperanza Cheer & Song's Cheer Clinic 168 0 0 0 0 N/A 09/18/13 YL Pop Warner Cook Off 288 0 0 0 0 N/A 09/19/13 Boys & Girls Club Golf Invitational 168 0 0 0 0 N/A 09/19/13 YMCA's Annual Crab Feast & Auction Under the Stars 504 0 0 0 0 N/A 09/19/13 City of Yorba Linda's Kid's Community Swapmeet 312 0 0 0 0 N/A 09/22/13 Costco Health and Business Expo 744 0 400 500 0 YES 09/26/13 East Lake Village Comm. Assoc. Wine & Boots 96 0 0 0 0 N/A 09/26/13 Elite Aquatics Sports Team's Back to School Swim Meet 408 0 0 0 0 N/A 09/26/13 Girl Scouts of OC Recruitment Night 120 0 01 0 0 N/A 09/26/13 St. Joseph Church's Confirmation Youth Retreat 216 0 0 0 0 N/A 09/26/13 YL Pop Warner's JMM Cowboys Cookout 288 0 0 0 0 N/A 09/26/13 PYLUSD Valadez Academy's Read for the Record 600 0 0 0 0 N/A 09/26/13 Friends Church Elija Jay Memorial Golf Tourn. 216 0 0 0 0 N/A 10/03/13 Girl Scouts Welcome Back Dance Party 816 01 01 0 0 N/A YLWD PUBLIC AFFAIRS PUBLIC OUTREACH ACTIVITIES AND DONATIONS FY 2013/14 10/03/13 City of Yorba Linda CERT Training 240 0 0 0 0 NA 10/05/13 Chamber Chilli Cook Off & Car Show 1056 0 600 700 700 YES 10/10/13 Fullerton Rangers Car Wash 168 0 0 0 0 N/A 10/10/13 YL Pop Warner Jaguar's Cookout Night 312 0 0 0 0 NA 10/10/13 National League of Young Men Mother's Meeting 72 0 0 0 01 NA 10/12/13 City of Placentia Heritage Festival 3100 YES 10/17/13 St. Francis of Assisi's Tricks, Treats, and Tacos 600 0 0 0 0 N/A 10/17/13 Rose Drive PTA's Jog -a -thon 600 0 0 0 0 N/A 10/17/13 Linda Vista PTA Harvest Festival 504 0 0 0 01 N/A 10/17/13 Esperanza H.S. Cheer and Song Booster's Annual Cheer Showcase 216 0 0 0 0 N/A 10/17/13 El Dorado H.S. Fallen Heroes Memorial Project 312 0 0 0 0 N/A 10/21/13 OCSD Drug Use Is Life Abuse Golf Tornament 480 100 10/23/13 Fairmont Elementary Jog -a -thon 984 0 0 0 0 N/A 10/23/13 Esperanza H.S. Cheer and Song Booster's Haunted Maze 120 0 0 0 0 N/A 10/23/13 Mabel Paine PTA Jog -a -thon 528 0 0 0 0 N/A 10/24/13 City of YL Parks & Rec. Dept. Senior Health and Resource Fair 504 0 0 0 0 N/A 10/24/13 Lakeview Elementary Jog -a -thon 600 0 0 0 0 N/A 10/24/13 Littlest Angel Guild 288 0 0 0 0 N/A 10/24/13 St. Martin de Porres Catholic Church's Trunk or Treat 456 0 0 0 0 N/A 10/29/13 Travis Ranch Elementary Jog -a -thon 672 0 0 0 0 N/A 10/30/13 Linda Vista Elementary Annual Jog -a -thon 576 0 0 0 0 N/A 10/31/13 Ovarian Cancer Orange County Alliance's Bingo Fundraiser 168 0 0 0 0 N/A 11/06/13 Travis Ranch Colorguard and Band's Band Pageant 120 0 0 0 0 N/A 11/07/13 Fairmont Elementary PTA Principal Luncheon 120 0 0 0 0 N/A 11/07/13 El Dorado Band and Colorguard Quartermania 120 0 0 0 0 N/A 11/07/13 Esperanza H.S. Men's Basketball Program 360 0 0 0 0 N/A 11/07/13 Y.L. Fiesta Days Foundation's 5k Red Shirt Run 192 0 0 0 0 N/A 11/14/13 Kraemer Middle School 552 0 0 0 0 N/A 11/14/13 Y.L. High School's Football Banquet 216 0 0 0 0 N/A 11/14/13 Church of Jesus Christ of Latter Day Saints' Emergency Prep Fair 312 0 0 0 0 N/A 11/21/13 El Dorado High School Freshman Football's Year -End Banquet 216 0 0 0 0 N/A 01/09/13 Esperanza HS Cross Country Team's End of Season Banquet 168 0 0 0 0 N/A 02/13/13 Van Buren Elementary Jog- a -thon 1 7201 01 01 01 0 N/A TOTALS 25112 5200 1000 1200 700 YLWD PUBLIC AFFAIRS