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Home My WebLink About2013-11-27 - Board of Directors Meeting Agenda Packet AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Wednesday, November 27, 2013, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Gary T. Melton, President Robert R. Kiley, Vice President Michael J. Beverage Ric Collett Phil Hawkins 4. ADDITIONS/DELETIONS TO THE AGENDA 5. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 6. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 6.1. Minutes of the Board of Directors Regular Meeting held November 14, 2013 Recommendation: That the Board of Directors approve the minutes as presented. 6.2. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $910,504.19. 6.3. Progress Payment No. 7 for the Yorba Linda Blvd Pump Station Project Recommendation: That the Board of Directors approve Progress Payment No. 7 in the net amount of $261,053.64 to ECI, Inc. for construction of the Yorba Linda Blvd Pump Station Project, Job No. 2008-17B. 6.4. Terms and Conditions for Sewer Service with David Dickinson, 5111 Los Altos Drive Recommendation: That the Board of Directors approve the Terms and Conditions for Sewer Service with Mr. David Dickinson, 5111 Los Altos Drive, Yorba Linda, Job 201316. 6.5. Declaration of Restrictive Covenants for 18171 Imperial Highway Recommendation: That the Board of Directors authorize the President and Secretary to execute the Declaration of Restrictive Covenants with the Harold and Elsie Q. Gelber Trust, c/o Daniel H. Wampole, Trustee for The Fresh Market. 7. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action. 7.1. Request to Support a Floor Nomination of Director Kathleen J. Tiegs for the Office of Vice-President in the Upcoming Association of California Water Agencies (ACWA) Election of Officers Recommendation: That the Board of Directors approve Resolution No. 13-17 Supporting the Nomination of Director Kathleen Tiegs as ACWA Vice-President. 7.2. Amendment to ISDOC Bylaws Recommendation: That the Board of Directors approve the proposed amendments to the ISDOC Bylaws. 8. REPORTS, INFORMATION ITEMS, AND COMMENTS 8.1. President's Report 8.2. Directors' Report · CSDA Special District Leadership Academy Conference - November 17-20, 2013 (Melton) 8.3. Acting General Manager's Report 8.4. General Counsel's Report 8.5. Future Agenda Items and Staff Tasks 9. COMMITTEE REPORTS 9.1. Executive-Administrative-Organizational Committee (Melton/Kiley) · Minutes of meeting held November 22, 2013 at 12:00 p.m. (To be provided at the next regular Board meeting.) · Meeting scheduled December 17, 2013 at 4:00 p.m. 9.2. Finance-Accounting Committee (Hawkins/Melton) · Minutes of meeting held November 25, 2013 at 12:00 p.m. (To be provided at the next regular Board meeting.) · Meeting scheduled December 16, 2013 at 12:00 p.m. 9.3. Personnel-Risk Management Committee (Collett/Beverage) · Minutes of meeting held November 12, 2013 at 4:00 p.m. · Meeting scheduled December 3, 2013 at 4:00 p.m. 9.4. Planning-Engineering-Operations Committee (Kiley/Hawkins) · Minutes of meeting held November 13, 2013 at 2:00 p.m. · Meeting scheduled December 10, 2013 at 8:30 a.m. 9.5. Public Affairs-Communications-Technology Committee (Beverage/Collett) · Meeting scheduled December 2, 2013 at 4:00 p.m. 9.6. Organizational and Efficiency Study Ad Hoc Committee (Beverage/Hawkins) · Meeting held November 19, 2013 at 4:00 p.m. · Next meeting to be scheduled. 9.7. YLWD-City of Placentia Joint Agency Committee (Melton/Hawkins) · Minutes of meeting held October 14, 2013 at 9:30 a.m. (To be provided at the next regular meeting.) · Meeting to be scheduled. 9.8. YLWD-City of Yorba Linda Joint Agency Committee (Kiley/Beverage) · Meeting scheduled December 18, 2013 at 6:00 p.m. 9.9. YLWD-MWDOC-OCWD Joint Agency Committee (Beverage/Melton) · Minutes of meeting held November 26, 2013 at 4:00 p.m. (To be provided at the next regular Board meeting.) · Meeting scheduled January 28, 2014 at 4:00 p.m. 9.10. Citizens Advisory Committee (Beverage) · Minutes of meeting held November 25, 2013 at 8:30 a.m. (To be provided at the next regular Board meeting.) · Meeting scheduled December 16, 2013 at 8:30 a.m. 10. INTERGOVERNMENTAL MEETINGS 10.1. YL City Council - November 19, 2013 (Collett) 10.2. MWDOC Board - November 20, 2013 (Melton) 10.3. OCWD Board - November 20, 2013 (Kiley) 10.4. Yorba Linda LMAD CAC - November 21, 2013 (Kiley) 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from December 1, 2013 - January 31, 2014 12. CONFERENCES, SEMINARS, AND SPECIAL EVENTS This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events. 12.1. UWI Spring Conference - February 19-21, 2014 ACWA Washington DC Conference - February 25-27, 2014 WEF Sea to Sierra Water Tour - April 10-11, 2014 Recommendation: That the Board of Directors authorize Director attendance at these events if desired. 13. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 13.1. Conference with Legal Counsel – Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: ACWA/JPIA, et al. vs. Insurance Company of the State of Pennsylvania, et al. (OC Superior Court - Case No. 00486884) 13.2. Conference with Legal Counsel – Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: City of Anaheim vs. Ana J. Matosantos, et al. (Superior Court of CA, Sacramento – Case No. 34-2013-80001529) 13.3. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to line break at 1301 North Rose Drive, Placentia CA 92870. Number of Potential Cases: One 13.4. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to written communications from potential plaintiffs threatening litigation. Number of Potential Cases: One 13.5. Public Employment Pursuant to Section 54957 of the California Government Code Title: General Manager 14. ADJOURNMENT 14.1. A Special Board of Directors Meeting has been scheduled Thursday, December 5, 2013 at 3:00 p.m. The next Regular Board of Directors Meeting will be held Thursday, December 12, 2013 at 8:30 a.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District’s internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 6.1 AGENDA REPORT Meeting Date: November 27, 2013 Subject:Minutes of the Board of Directors Regular Meeting held November 14, 2013 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Name:Description:Type: 111413_BOD_-_Minutes.doc BOD Mtg Minutes 11/14/13 Minutes Approved by the Board of Directors of the Yorba Linda Water District 11/27/2013 MB/RC 5-0 1 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, November 14, 2013, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The November 14, 2013 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Melton at 8:30 a.m. The meeting was held in the Board Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Melton led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Gary T. Melton, President Steve Conklin, Acting General Manager Robert R. Kiley, Vice President John DeCriscio, Operations Manager Michael J. Beverage Gina Knight, Human Resources/Risk Manager Ric Collett Art Vega, Acting IT Manager Phil Hawkins Annie Alexander, Executive Secretary Bryan Arnado, Instrumentation Technician Dave Barmer, Sr. Maint. Dis. Operator John Brundahl, Senior Plant Operator Lorena Isais, Safety and Training Coordinator Damon Micalizzi, Public Information Officer Tiffany Ngyuen, Senior Accountant ALSO PRESENT Brett Barbre, Director, MWDSC and MWDOC Gene Hernandez, Councilmember, City of Yorba Linda Art Kidman, Partner, Kidman Law LLP Eddy Beltran, Partner, Kidman Law LLP Daniel Mole, Chair, YLWD Citizens Advisory Committee 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS Director Barbre addressed the Board and reported that MWDOC had recently approved a request to provide the District with a potable drinking water trailer. MWDOC staff will be in touch with Mr. Conklin to make arrangements for pickup of the equipment. Director Barbre then briefly commented on the current water supply situation and the results from the California Coastal Commission meeting during which the permit for the Poseidon Water desalination project in Huntington Beach was discussed. 2 6. SPECIAL RECOGNITION 6.1. Introduction of Lorena Isais, Newly Hired Safety and Training Coordinator Mrs. Knight introduced Ms. Isais and provided the Board with an overview of her background and work experience. The Board welcomed Ms. Isais to the District. 6.2. Recognition of John Brundahl, Senior Plant Operator, for Completion of the ACWA/JPIA Operations Certification Program Mr. DeCriscio introduced Mr. Brundahl and provided the Board with an overview of his background and work experience. The Board congratulated Mr. Brundahl on his accomplishment. 6.3. Recognition of Bryan Arnado, Instrumentation Technician, and Dave Barmer, Sr. Maintenance Distribution Operator, for Completion of the Certified Occupational Safety Specialist (COSS) Program Mrs. Knight introduced Messrs. Arnado and Barmer and explained the purpose of having these staff members obtain the COSS certificate and the work involved. The Board commended Messrs. Arnado and Barmer for their accomplishments. Ms. Isais and Messrs. Brundahl, Arnado and Barmer left the meeting at this time. 7. COMMITTEE REPORTS 7.1. Citizens Advisory Committee (Beverage) Minutes of the meeting held October 28, 2013 at 8:30 a.m. were provided in the agenda packet. Mr. Mole commended the District for its safety training efforts. Mr. Mole then provided a report regarding matters discussed during the meeting including a presentation regarding hydraulic fracturing in California, the status of the District’s request for annexation to OCWD, and the results of the YLWD/City of Yorba Linda Town Hall Meeting. Next meeting is scheduled to be held November 25, 2013 at 8:30 a.m. 8. CONSENT CALENDAR Director Beverage made a motion, seconded by Director Collett, to approve the Consent Calendar. Director Collett abstained from voting on the Credit Card Summary included in Item No. 8.3. as he has a financial interest with one of the listed vendors. Motion carried 5-0. 8.1. Minutes of the Board of Directors Regular Meeting held October 24, 2013 Recommendation: That the Board of Directors approve the minutes as presented. 3 8.2. Minutes of the Board of Directors Special Meeting held October 29, 2013 Recommendation: That the Board of Directors approve the minutes as presented. 8.3. Payments of Bills, Refunds and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $1,882,357.92. 9. ACTION CALENDAR 9.1. Voting Delegate for the Upcoming Election of ACWA Officers Mr. Conklin explained that the next ACWA officer election was scheduled to be held during the general session of the ACWA Fall Conference on December 4, 2013. The slate of candidates consists of current Vice President John Coleman for President, and current Region 10 Vice Chair Peer Swan for Vice President. Director Kiley will be attending this meeting and staff is requesting that the Board authorize him to serve as the District’s voting delegate during the election and provide him with voting instructions. Mr. Conklin further explained that the District had received a request to support a floor nomination of Kathleen Tiegs for the office of Vice President. This related matter will be discussed at the next Executive-Administrative-Organizational Committee scheduled November 22, 2013 and will be brought to the Board for consideration at the next regular meeting. Director Barbre addressed the Board and commented on the upcoming ACWA election of officers and the nominations being put forward in support of Ms. Tiegs for Vice President. Director Hawkins made a motion, seconded by Director Collett, to authorize Director Kiley to serve as the District’s voting delegate for the upcoming ACWA officer election. Motion carried 5-0. 9.2. Revised Budgeted Positions for Fiscal Year 2013/2014 Mrs. Knight explained that early on in the current fiscal year, staff became aware through an internal assessment of the need for a full-time Records Management Specialist. Previously In August 2012, the District engaged a consultant to conduct a Records Management Needs Assessment which once completed, included a recommendation to hire a full-time limited term employee to assist the Executive Secretary with various records management duties. This recommendation was presented to the Personnel-Risk Management Committee who in turn recommended a part-time limited term Records Management Clerk position for approval by the Board of Directors which is now presently filled. Mrs. Knight further explained that staff is proposing that the Board consider reclassifying the current part-time Records Management Clerk position to a full-time Records Management Specialist position at Range 19 under the Supervisory and Confidential Employees. Mrs. Knight then summarized 4 the need for this full-time position and the benefits to be provided to the District. Director Collett noted that the Personnel-Risk Management Committee discussed this matter and supported staff’s recommendation. Mrs. Knight and Ms. Alexander then responded to questions from the Board. Mr. Kidman addressed the Board and expressed his support for a robust records management program within the District. Director Collett made a motion, seconded by Director Beverage, to approve Resolution No. 13-15 Approving the Revised Budgeted Positions for the remainder of Fiscal Year 2013/2014 and Rescinding Resolution No. 13-09. Motion carried 3-0-2 on a Roll Call vote with Directors Hawkins and Kiley abstaining. 9.3. Extension of “Maturity Date” for Existing Line of Credit with Wells Fargo Bank Mr. Conklin explained that the District had previously established a line of credit with Wells Fargo Bank in the amount of $7M. These funds have been drawn down by approximately $2.1M to meet capital improvement project obligations. The principle and accrued unpaid interest will be due September 30, 2015. The Finance-Accounting Committee discussed this matter and has recommended that the District pursue an extension of the maturity date for one year to September 30, 2016. Updates regarding the status of the line of credit are regularly provided to this same committee for review. Director Hawkins affirmed that the Finance-Accounting Committee had reviewed this matter and supported the extension. Director Kiley made a motion, seconded by Director Hawkins, to approve Resolution No. 13-16 Extending the Maturity Date of the Wells Fargo Line of Credit to September 30, 2016. Motion carried 5-0 on a Roll Call Vote. 10. REPORTS, INFORMATION ITEMS, AND COMMENTS 10.1. President’s Report None. 10.2. Directors’ Report Diemer 50th Anniversary & Ozone Facility Dedication – October 25, 2013 (Beverage/Collett/Hawkins/Kiley) WEROC South EOC Open House – November 6, 2013 (Collett) Weymouth Treatment Plant Inspection Trip – November 8, 2013 (Collett/Kiley) Directors Collett, Hawkins and Kiley reported on their attendance at the above listed events. MWDOC Elected Officials Forum – November 7, 2013 (Kiley) Director Kiley did not attend this event. 5 10.3. Acting General Manager’s Report Mr. Conklin reported that the process for the OCWD annexation was continuing to move forward. The draft EIR for the Cielo Vista Project has been released for public comment. Staff is reviewing the document and will be preparing a response. The draft EIR for the Esperanza Hills Project is also expected to be released for public comment next week. The Coastal Commission released a statement this morning following a public hearing held last night for a permit to construct and operate the Seawater Desalination Project in Huntington Beach. The statement indicated that the Commission had voted unanimously to continue consideration of the permit to afford Poseidon the opportunity to refine and enhance evaluation of alternative subsurface intakes. Construction work is continuing on schedule for the 2012 Pipeline Replacement Project and the Yorba Linda Booster Station Project. Construction has begun on the discharge structure into OCWD’s Conrock Basin for the pump-to-waste flowline for the Well 21 project. Construction of the lower end of the rip rap structure has been deleted from the project to allow prompt filling of the recharge basin. Mr. Conklin then responded to questions from the Board regarding the need for this change in construction. Mr. Conklin then asked Mr. DeCriscio to provide the Board with an update regarding activities in the Operations Department. Mr. DeCriscio reported that the month of October had been a very busy month for the Leak Crew with 29 water service replacements. The Valve Crew has a job scheduled November 19, 2013 for an 8” valve repair that will require a shut down near Via Canon, Ramona Rd and Dominguez Ranch Rd. This will cause 16 homes to be without water service for approximately half a day. The Collection Crew is still continuing sewer-line cleaning work on Yorba Linda Blvd at night. There are still several more weeks of cleaning required until completion. Staff is also preparing for the 10-day MET AMP shutdown scheduled January 13, 2013. Director Beverage suggested that staff provide those customers that would be without water service due to a shutdown with a case of the District’s bottled water if available. Staff is currently working on a policy related to this proposal. Mr. Conklin concluded his comments with inviting the Board to participate in a staff potluck lunch scheduled November 26, 2013. 10.4. General Counsel’s Report Mr. Beltran commented on recently approved legislation (SB 751) requiring local agencies to publicly report any action taken and the vote or abstention on that action of each member of the governing body present in their meeting minutes. He stated that the District’s minutes were already in compliance with this new requirement. 10.5. Future Agenda Items and Staff Tasks None. 6 11. COMMITTEE REPORTS CONTINUED 11.1. Executive-Administrative-Organizational Committee (Melton/Kiley) Next meeting is scheduled to be held November 22, 2013 at 12:00 p.m. 11.2. Finance-Accounting Committee (Hawkins/Melton) Minutes of the meeting held October 28, 2013 at 9:00 a.m. were provided in the agenda packet. Next meeting is scheduled to be held November 25, 2013 at 12:00 p.m. 11.3. Personnel-Risk Management Committee (Collett/Beverage) Minutes of the meeting held November 12, 2013 at 4:00 p.m. will be provided at the next regular Board meeting. Next meeting is scheduled to be held December 10, 2013 at 4:00 p.m. (Director Collett noted that this Committee had scheduled an additional meeting on December 3, 2013 at 4:00 p.m.) 11.4. Planning-Engineering-Operations Committee (Kiley/Hawkins) Minutes of the meeting held November 13, 2013 at 2:00 p.m. will be provided at the next regular Board meeting. Next meeting is scheduled to be held December 9, 2013 at 12:00 p.m. 11.5. Public Affairs-Communications-Technology Committee (Beverage/Collett) Minutes of the meeting held November 4, 2013 at 4:00 p.m. were provided in the agenda packet. Next meeting is scheduled to be held December 2, 2013 at 4:00 p.m. 11.6. Organizational and Efficiency Study Ad Hoc Committee (Beverage/Hawkins) Next meeting is scheduled to be held November 19, 2013 at 4:00 p.m. 7 11.7. YLWD-City of Placentia Joint Agency Committee (Melton/Hawkins) Minutes of the meeting held October 14, 2013 at 9:30 a.m. will be provided at the next regular Board meeting. Next meeting to be scheduled. 11.8. YLWD-City of Yorba Linda Joint Agency Committee (Kiley/Beverage) Minutes of the meeting held October 16, 2013 at 7:00 p.m. were provided in the agenda packet. Next meeting is scheduled to be held December 18, 2013 at 6:00 p.m. 11.9. YLWD-MWDOC-OCWD Joint Agency Committee (Beverage/Melton) Next meeting is scheduled to be held November 26, 2013 at 4:00 p.m. 12. INTERGOVERNMENTAL MEETINGS The following items were taken out of order. 12.6. Yorba Linda LMAD CAC – November 7, 2013 (Beverage) Director Beverage briefly reported on his attendance at this meeting and noted that the Committee was having difficulty in scheduling a space at the Community Center to hold their January meetings. Director Beverage offered the use of the District’s facilities for their meetings scheduled January 15 and 23, 2013. District staff will be working with City staff to make the needed arrangements. 12.1. ISDOC – October 31, 2013 (Collett/Kiley) Directors Collett and Kiley attended commented on activities of the Orange County Council of Governments and California voting trends which were discussed during the meeting. 12.2. WACO – November 1, 2013 (Hawkins/Kiley) Directors Hawkins and Kiley attended and noted that the agenda format had been changed. They also commented on new technology being used to measure snow pack which was presented during the meeting. 12.3. YL City Council – November 5, 2013 (Kiley) Director Kiley attended and commented on Measures H & I which were discussed during the meeting. 12.4. MWDOC Board – November 6, 2013 (Melton) Director Melton was unable to attend this meeting. 8 12.5. OCWD Board – November 6, 2013 (Kiley) Director Kiley attended and noted that attendance was very high due to a Closed Session regarding a proposed power plant to be constructed on Ball Rd in Anaheim. A large number of individuals were present in order to provide public comment related to this matter. 12.7. YL Planning Commission – November 13, 2013 (Melton) Director Melton was unable to attend this meeting. 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from November 15, 2013 – December 31, 2013 The Board reviewed the activity calendar and made no changes. 14. CONFERENCES, SEMINARS, AND SPECIAL EVENTS 14.1. MWDOC Elected Officials Forum – November 7, 2013 Ratification of Director attendance at this event was not needed as Director Kiley was unable to attend. 15. CLOSED SESSION The meeting was adjourned to Closed Session at 9:41 a.m. All Directors were present. Also present were Mrs. Knight and Messrs. Conklin, Kidman and Beltran. 15.1. Conference with Legal Counsel – Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: ACWA/JPIA, et al vs. Insurance Company of the State of Pennsylvania, et al (OC Superior Court – Case No. 00486884) 15.2. Conference with Legal Counsel – Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: City of Anaheim vs. Ana J. Matosantos, et al. (Superior Court of CA, Sacramento – Case No. 34- 2013-80001529) 15.3. Conference with Legal Counsel – Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to line break at 1301 North Rose Drive, Placentia CA 92870. Number of Potential Cases: One 9 15.4. Conference with Legal Counsel – Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to written communications from potential plaintiffs threatening litigation. Number of Potential Cases: One Mr. Conklin left the Closed Session prior to discussion of Item No. 15.5. 15.5. Public Employment Pursuant to Section 54957 of the California Government Code Title: General Manager The Board reconvened in Open Session at 10:15 a.m. President Melton announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 16. ADJOURNMENT 16.1. The meeting was adjourned at 10:16 a.m. The next Regular Board of Directors Meeting will be held Wednesday, November 27, 2013 at 8:30 a.m. Steven R. Conklin Board Secretary ITEM NO. 6.2 AGENDA REPORT Meeting Date: November 27, 2013 Budgeted:Yes To:Board of Directors Cost Estimate:$910,504.19 Funding Source:All Funds From:Steve Conklin, Acting General Manager Presented By:Delia Lugo, Acting Finance Manager Prepared By:Ricardo Cabadas, Accounting Assistant I Subject:Payments of Bills, Refunds, and Wire Transfers SUMMARY: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors' approval. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $910,504.19. DISCUSSION: The major items and wire on this disbursement list are as follows: a wire of $48,887.56 to SCE for October 2013 electricity service; a check of $94,571.52 to ACWA/JPIA for December 2013 Health Premium; a check of $261,053.64 to Environmental Construction for Progress Payment No. 07 for YL Blvd Pump Station Project; and a check of $48,214.00 to COGSDALE for 2014 GP Maintenance. The balance of $217,934.80 is for routine invoices. The Accounts Payable check register total is $670,661.52, Payroll No. 23 total is $239,842.67, and the disbursements of this agenda report are $910,504.19. A summary of the checks is attached. STRATEGIC PLAN: FR 1-F: Continue to Record and Report the Fairly Stated Financial Activities of the District in a Timely and Transparent Manner to the Board of Directors and Member Agencies PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi-monthly. ATTACHMENTS: Name:Description:Type: 13-CS_1127.pdf CAP SHEET Backup Material CkReg112713.pdf CHECK REGISTER Backup Material 13_CC_1127.pdf CREDIT CARD SUMMARY Backup Material Approved by the Board of Directors of the Yorba Linda Water District 11/27/2013 MB/RC 5-0 . November 27, 2013 CHECK NUMBERS: Computer Checks 62438—63527 621,773.96 WIRES: W 111513 SCE 48,887.56 ___________ 670,661.52 TOTAL OF CHECKS & WIRES $670,661.52 PAYROLL NO. 23: Direct Deposits $ 154,122.13 Third Party Checks 5700—5710 $ 45,101.76 Payroll Taxes $ 40,618.78 TOTAL OF PAYROLL $239,842.67 ---------------------------------------------------------------------------------------------------------------------- DISBURSEMENT TOTAL: $910,504.19 ================================================================== APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF November 27, 2013 ==================================================================. Check No.Date Vendor Name Amount Description 62490 11/27/2013 ACWA/JPIA 94,571.52 MEDICAL & DENTAL - DEC '13 62499 11/27/2013 ACWA-Assn Of Ca Water Agencies 19,266.50 AGENCY DUES & DELTA ASSES 62512 11/27/2013 Air Resources Board 570.00 REG. RENEWAL 153324 - E175 62491 11/27/2013 Apollo Technologies Inc.430.00 WATER TREATMENT SERVICE 62476 11/27/2013 Aramark 1,792.25 UNIFORM SERVICE 62446 11/27/2013 BANG HO 36.06 CUSTOMER REFUND 62473 11/27/2013 Battery Systems Inc 295.40 BATTERIES C-4D 62508 11/27/2013 Buckley Productions, Inc.57.55 HANDBOOKS FOR DOT TESTING 62481 11/27/2013 C & L Refrigeration Corp.3,667.33 WAREHOUSE HARDWARE 62469 11/27/2013 CalCard US Bank 6,179.16 OCTOBER & NOVEMBER CREDIT CARD TRANS.62451 11/27/2013 CALEB MOERING 45.98 CUSTOMER REFUND 62445 11/27/2013 CATHERINE JENSEN 45.65 CUSTOMER REFUND 62487 11/27/2013 CDW Government, Inc 3,170.16 NETMOTION PREM MAINT 1 YR 62453 11/27/2013 CHAMP DEVELOPEMENT LLC 320.20 CUSTOMER REFUND 62485 11/27/2013 City Of Anaheim 477.09 ELEC. CHARGES - 1231 LAKEVIEW 62523 11/27/2013 City Of Anaheim 14,577.20 ELEC CHARGES - 1111 N RICHFIEL 62480 11/27/2013 City Of Placentia 1,013.00 PUBLIC RGT OF WAY ENCROACHMENT 62504 11/27/2013 Coastal Ignition & Controls 1,459.25 ENGINE MAINT - SPARK PLUGS 62489 11/27/2013 Cogsdale Services Corporation 48,214.00 GP SOFTWARE - 1/01/14-12/31/14 62471 11/27/2013 Costco Online 93.05 RUBBING ALCOHOL 62522 11/27/2013 County of Orange 1,405.18 ORANGE COUNTY LANDFILL FEES 62479 11/27/2013 Culligan of Santa Ana 14.25 WATER SOFTENER SVC 62483 11/27/2013 Datalok Orange County 494.01 FILE STORAGE 62482 11/27/2013 Dell Marketing L.P.2,734.24 COMPUTER EQUIPMENT & SOFTWARE 62478 11/27/2013 Derek Nguyen 110.40 TRAVEL EXPENSE FOR CONFERENCE 62458 11/27/2013 Eisel Enterprises, Inc.2,239.11 438 METER BOX ETC - J2010-23 62510 11/27/2013 Energy Environmental Soln, Inc 2,200.00 ICE TESTING (WELL #1) 62461 11/27/2013 Environmental Construction Inc 261,053.64 PROGRESS PMT NO 7 62460 11/27/2013 Equarius Waterworks 12,383.28 T10 1" MTR R900i 62517 11/27/2013 Federal Express 50.89 POSTAGE & DELIVERY 62501 11/27/2013 Fleet Services, Inc 471.87 MAINTENANCE - FILTER 62495 11/27/2013 Frager Productions 500.00 VIDEO EDITING 62472 11/27/2013 Fuller Truck Accessories 1,060.26 UNDERCOVER BED COVER - #171 62462 11/27/2013 Grandpoint Bank 13,739.66 5% RETENTION ON PROG PMT 7 62488 11/27/2013 Graybar Electric Co 4,175.92 CPU BATTERIES 62455 11/27/2013 GREENVIEW VISTA LLC 402.78 CUSTOMER REFUND 62505 11/27/2013 Haaker Equipment Co.329.88 VEHICLE MAINTENANCE #154 & 197 62450 11/27/2013 HAC TRAN 20.98 CUSTOMER REFUND 62468 11/27/2013 Hall & Foreman, Inc 1,627.50 CONSULTING J2009-22 62464 11/27/2013 Hushmand Associates Inc 3,434.00 J2008-17B & J2011-20 62500 11/27/2013 Infosend Inc.2,481.29 MAIL PROCESSING 62457 11/27/2013 J THEODORE BALLARD 27.02 CUSTOMER REFUND 62475 11/27/2013 Jackson's Auto Supply - Napa 166.27 DISC BRAKE PADS 62447 11/27/2013 JAMES WALLACE 112.54 CUSTOMER REFUND 62442 11/27/2013 JEFF PETREDES 34.87 CUSTOMER REFUND 62459 11/27/2013 KB Design 84.78 UNIFORMS 62466 11/27/2013 Kidman Law 18,603.50 GENERAL - LEGAL SERVICES 62509 11/27/2013 Koff & Associates, Inc 630.00 HR ASSISTANCE - FINAL REPORT 62493 11/27/2013 Law Offices of Kathleen C Johnson 2,040.00 LEGAL SERVICE 62463 11/27/2013 Lee & Ro, Inc.4,749.00 J2008-17B 62465 11/27/2013 Lewellyn Technology LLC 4,397.50 ARC FLASH PHASE 1 J2012-12 62456 11/27/2013 LINDA LUKAS 34.02 CUSTOMER REFUND 62496 11/27/2013 LPR-Laser Printer Repair Co 170.00 SERVICE CALL - CANON & HP 4600 62441 11/27/2013 LYNDIE LEWIS 45.43 CUSTOMER REFUND 62506 11/27/2013 Marina Landscape, Inc 1,409.15 LANDSCAPE MAINTENANCE OCT 2013 62474 11/27/2013 Mc Fadden-Dale Hardware 816.81 HARDWARE SUPPLIES 62439 11/27/2013 MONICA ESPEJO 66.62 CUSTOMER REFUND 62494 11/27/2013 Municipal Water District 19,327.42 FY 13-14 CHOICE PROG. BILLING 62492 11/27/2013 Nickey Kard Lock Inc 7,278.84 FUEL Yorba Linda Water District Check Register For Checks Dated: 11/15/2013 thru 11/27/2013 62511 11/27/2013 O.C. Driveline 200.70 MAINTENANCE - WELL 5 62520 11/27/2013 P.T.I. Sand & Gravel, Inc.988.69 +30 FILL SAND 62438 11/27/2013 PAMELA BLEDSOE 554.47 CUSTOMER REFUND 62443 11/27/2013 PAMELA BLEDSOE 109.79 CUSTOMER REFUND 62477 11/27/2013 Petty Cash 367.36 PETTY CASH 62502 11/27/2013 Plumbers Depot Inc.1,182.60 VEHICLE MAINT. #154 & 197 62513 11/27/2013 Powerstride Battery 98.18 BATTERY - UNIT 174 62484 11/27/2013 Process Solutions, Inc.791.50 SERVICE LEVEL SWITCH ON CELL1 62507 11/27/2013 Quinn Power Systems Associates 3,020.65 AUTO MAINTENANCE 62467 11/27/2013 RBF Consulting 1,222.33 CONSULTING - J2011-20 62527 11/27/2013 Robert Kiley 20.00 DATA PLUS PLAN - REIMBURSEMENT 62448 11/27/2013 SANGKOO KIM 71.39 CUSTOMER REFUND 62518 11/27/2013 SC Prime Source Inc.4,800.00 JANITORIAL SERVICE - NOV. 2013 W111513 11/15/2013 SCE 48,887.56 ELECTRICITY SERVICE FOR OCTOBER 2013 62454 11/27/2013 SHARI MACGREGOR 143.52 CUSTOMER REFUND 62519 11/27/2013 Southern Calif Gas Co.20,898.48 GAS - OCT 2013 62525 11/27/2013 Staples Business Advantage 1,075.99 OFFICE SUPPLIES 62440 11/27/2013 STEVE HARMES 152.42 CUSTOMER REFUND 62444 11/27/2013 STEVEN A FLORES 345.56 CUSTOMER REFUND 62486 11/27/2013 Steven Engineering 1,058.94 FL SWITCH LM 5TX & 8TX 62515 11/27/2013 Strophe America Inc 880.00 Prof Services - Support for HR 62503 11/27/2013 Support Product Services 389.99 CATALYST GASKET 62514 11/27/2013 SWRCB 4,002.00 ANNUAL PERMIT- RM298951 62470 11/27/2013 Systems Source Inc 171.73 CORNER SLEEVE 62521 11/27/2013 Terminix Processing Center 350.00 DRYWOOD TERMITE TREATMENT 62497 11/27/2013 Terryberry Company 1,031.77 EMPLOYEE RECOGNITION 62449 11/27/2013 THOMAS NEUMANN 34.97 CUSTOMER REFUND 62516 11/27/2013 Townsend Public Affairs, Inc.5,000.00 CONSULTING 62452 11/27/2013 TRUSTONE CAPITOL GROUP LLC 138.61 CUSTOMER REFUND 62498 11/27/2013 Underground Service Alert 265.50 DIG ALERT 62526 11/27/2013 Village Nurseries 302.56 SOD REPLACEMENT 62524 11/27/2013 White Nelson Diehl Evans LLP 4,900.00 AUDIT - DIST FIN. STMTS TOTAL 670,661.52 Date Vendor Name Amount Description 10/28/13 AMERICAN BACKFLOW PREV. ASSN 75.00 ABPA MEMBERSHIP 11/01/13 CSMFO 110.00 ANNUAL DUES MEMBERSHIP 2014 11/04/13 HOME DEPOT 161.28 SAW BLADES, ETC (WELL #11 CLEAN UP) 11/05/13 INLAND GROUP 3,996.31 FALL NEWSLETTER 11/06/13 LAMPPOST 25.38 MEETING 11/12/13 HARRINGTON INDUSTRIAL 9.46 CL2 PARTS 11/12/13 HARRINGTON INDUSTRIAL 1,091.85 VITON BLADDERS FOR DAMPNER - WELL 20 11/13/13 HARVARD BUSINESS REVIEW 33.95 BOOK ORDER 11/13/13 HOME DEPOT 116.47 BATTERIES FOR WAREHOUSE 11/13/13 SCHORR METALS 51.86 METAL TO REPAIR DOORS 11/13/13 HOME DEPOT 430.60 48 BAGS OF SOIL TOPPER 11/14/13 CWEA 77.00 CWEA CERTIFICATE RENEWAL TOTAL 6,179.16 Cal Card Credit Card U S Bank 10/28/2013-11/14/13 ITEM NO. 6.3 AGENDA REPORT Meeting Date: November 27, 2013 Budgeted:Yes Total Budget:$2.6M To:Board of Directors Cost Estimate:$2.3M Funding Source:All Water Funds From:Steve Conklin, Acting General Manager Account No:101-2700 Job No:200817B Presented By:Steve Conklin, Acting General Manager Dept:Finance Reviewed by Legal:No Prepared By:Joe Polimino, Project Engineer CEQA Compliance:MND Subject:Progress Payment No. 7 for the Yorba Linda Blvd Pump Station Project SUMMARY: Work is continuing on the construction of the Yorba Linda Blvd Pump Station Project. The project consists of three electric motor driven vertical turbine pumps, flow control valves, a motor control center, various yard piping and a new masonry block building. STAFF RECOMMENDATION: That the Board of Directors approve Progress Payment No. 7 in the net amount of $261,053.64 to ECI, Inc. for construction of the Yorba Linda Blvd Pump Station Project, Job No. 2008-17B. DISCUSSION: In accordance with the contract documents, ECI Inc. submitted a request for Progress Payment No. 7, in the amount of $274,793.30 for completed work through October 31, 2013. During this period, the contractor installed the structural steel for the roof of the pump station. They also received and installed the doors, the motor control center (MCC) and the water meter in the interior vault. The status of the construction contract with ECI Inc. is as follows: The current contract is $1,581,179.00 and 365 calendar days starting April 1, 2013. If approved, Progress Payment No. 7 is $274,793.30 (17.4% of the total contract amount), less 5% retention of $ 13,739.66 for a net payment of $261,053.64. If approved, total payments to date including retention will be $990,833.30 (62.7% of the total contract amount). As of October 31, 2013, 214 calendar days were used (58.6% of the contract time). Staff reviewed the contractor's progress payment and recommend approval. A copy of Progress Payment No. 7 is attached for your reference. PRIOR RELEVANT BOARD ACTION(S): On December 20, 2012, the Board of Directors authorized the President and Secretary to execute a construction agreement between Environmental Construction, Inc. (ECI), and the Yorba Linda Water District for the Construction of the Yorba Linda Blvd Pump Station Project in the amount of $1,581,179.00. The Board of Directors has approved six progress payments to date, the last of which was approved on October 10, 2013. ATTACHMENTS: Name:Description:Type: ECI_YL_Blvd._PS_Progress_Pay_Request_7.pdf Progress Pay Request No. 7 for YL Blvd. Pump Station Backup Material Approved by the Board of Directors of the Yorba Linda Water District 11/27/2013 MB/RC 5-0 ITEM NO. 6.4 AGENDA REPORT Meeting Date: November 27, 2013 Budgeted:N/A To:Board of Directors Funding Source:Developer Funded From:Steve Conklin, Acting General Manager Account No:2-0010-2600-0 Job No:201316 Presented By:Steve Conklin, Acting General Manager Dept:Engineering Reviewed by Legal:N/A Prepared By:Ricardo Hipolito Jr., Engineering Tech II CEQA Compliance:N/A Subject:Terms and Conditions for Sewer Service with David Dickinson, 5111 Los Altos Drive SUMMARY: The applicant, Mr. David Dickinson at 5111 Los Altos Drive, requested to connect his home to the public sewer system. The property is approximately 0.69 acres and is located within the District's Western Service Area. An exhibit depicting the project location is attached. STAFF RECOMMENDATION: That the Board of Directors approve the Terms and Conditions for Sewer Service with Mr. David Dickinson, 5111 Los Altos Drive, Yorba Linda, Job 201316. COMMITTEE RECOMMENDATION: The Planning-Engineering-Operations Committee discussed this matter at its November 13, 2013 meeting and support staff's recommendation. DISCUSSION: The proposed project is located in Drainage Area "1," within the District's Western Service Area. The applicant will be responsible for extending the existing 6 inch diameter sewer line in Los Altos Drive, northerly for approximately 108 linear feet, to the terminus of the street, as shown on the attached exhibit. Additional required improvements include: a house lateral to the Dickinson's residence, two sewer laterals for potential future connections, and a new manhole. Once the proposed facilities are completed, they'll be dedicated to the District, which is consistent with District policy. The applicant will be entitled to future reimbursements for future connections, within the frontage of this sewer main extension, in accordance with the District's Sewer Rules and Regulations. The Terms and Conditions for Sewer Service with Mr. David Dickinson are attached for your consideration. STRATEGIC PLAN: SR 2-B: Evaluate Feasibility of Providing Additional Wastewater Services within the Region ATTACHMENTS: Name:Description:Type: 201316_TC.pdf Terms & Conditions Backup Material Exhibit-B.pdf Exhibit of Los Altos Sewer Main Extension Backup Material Approved by the Board of Directors of the Yorba Linda Water District 11/27/2013 MB/RC 5-0 Date: NOVEMBER 27, 2013 YORBA LINDA WATER DISTRICT TERMS AND CONDITIONS FOR SEWER SERVICE NAME OF APPLICANT: DAVID DICKINSON LOCATION OF PROJECT: 5111 LOS ALTOS DRIVE, YORBA LINDA TRACT NUMBER: N/A JOB NUMBER: 201316S LOT(S): 1 The applicant will be required to complete to the satisfaction of the District the following items that have an “X” following the number. 1) X The applicant shall provide the District with a copy of the Grant Deed or Title Report of the property to be served. 2) X The applicant shall include information deemed necessary by the District in the event the applicant is required to file a Department of Real Estate Tax Disclosure statement. 3) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 1 and that the home is subject to a property tax over and above the normal 1% Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. l. 4) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 2 and that the home is subject to a property tax over and above the normal 1% Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. 2. 5) X The applicant shall submit two (2) sets of the improvement plans to the District for plan check processing. a) Improvement Plans b) Grading Plans c) Tract, Parcel or Vesting Map d) Landscaping Plans 6) X Improvement Plans submitted for plan check shall comply with the submittal requirements established by the YLWD Engineering Department. 7) X The applicant shall dedicate or obtain all easements deemed necessary by the District in accordance with the Rules and Regulations of the District. All Page 2 of 5 NAME OF APPLICANT: DAVID DICKINSON LOCATION OF PROJECT: 5111 LOS ALTOS DRIVE, YORBA LINDA easement documents shall be prepared under the supervision of and stamped by a Professional Land Surveyor or a Registered Civil Engineer (licensed prior to January 1, 1982) licensed to practice in the State of California. 8) X The applicant shall provide the District with a copy of the Recorded Tract/Parcel Map(s) or Easement Documents illustrating all District easements required by Term and Condition No. 7, prior to requesting occupancy releases. 9) The applicant shall prepare and process all easements to be quitclaimed by the District in accordance with the Rules and Regulations of the District. 10) X The applicant shall furnish the District with a 24-hour emergency telephone number prior to the District’s approval of the construction plans. 11) X The applicant shall notify the District 48 hours prior to initiating any work related to required or proposed improvements. 12) X The applicant shall complete a Temporary Construction Meter Permit application for all water to be used in construction work and all water used under such permit shall be taken from the approved construction meter. 13) X_ The applicant shall provide per the District specifications one complete set of "As Built" mylars and electronic copy of ACAD drawings (version 2008 or later) for the Water facilities. 14) The applicant shall complete an Application to and Agreement for Water Service. 15) The applicant shall pay all of the water fees as required by the Rules and Regulations of the District. 16) The applicant shall pay meter fees associated with the installation of radio read meters for this project. 17) The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Water Service. 18) The applicant shall provide the District with a set of plans stamped and approved by the Orange County Fire Authority, or fire agency having jurisdiction, that identifies approved fire hydrant locations. Such approved plan must be submitted to the District before staff will initiate a District plan check for water improvements. 19) The applicant shall have all water facilities designed in accordance with the District's Water Facilities Plan and the District’s Standard Specifications. All Page 3 of 5 NAME OF APPLICANT: DAVID DICKINSON LOCATION OF PROJECT: 5111 LOS ALTOS DRIVE, YORBA LINDA design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 20) The applicant’s water facilities (on-site) shall be District owned and maintained. 21) The applicant shall be required to conduct flow tests at their cost in the event the Orange County Fire Authority requires a flow test. A District representative shall be present to witness the flow test. 22) The applicant shall comply with all additional District requirements, relative to the fire protection system, fire hydrant construction and fire hydrant locations. 23) The applicant shall install one (1) water Sampling Station(s) in conformance with the District’s Standard Plans. 24) The applicant shall provide a completed Surety Bond for the water facilities prior to the District signing the Water Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed water facilities. 25) The applicant shall install the curb and gutters a minimum of one week prior to the installation of the water main and services. 26) All existing water services that are not useable in the new plan shall be cut and plugged at the main line. 27) The applicant shall coordinate through the District all connections of new water facilities to the existing District facilities. 28) The applicant shall provide a written copy of the Bacteriological Report prior to occupancy releases certifying that the water meets the Health Department's requirements. 29) The applicant shall adjust and raise to grade all valve covers within the limits of this project. 30) The applicant shall install a pressure regulator in all dwellings that have over 80 p.s.i. static water pressure in accordance with the appropriate building codes. 31) The applicant shall complete a Temporary Water Permit for all water that will be used through the new water services to serve the new dwellings. 32) The applicant shall install a District approved backflow device in connection with any private fire suppression sprinkler facilities that may be required by the Orange County Fire Authority or fire agency having jurisdiction. 33) The applicant shall install a reduced pressure principle backflow prevention device on all commercial buildings and landscape services. Page 4 of 5 NAME OF APPLICANT: DAVID DICKINSON LOCATION OF PROJECT: 5111 LOS ALTOS DRIVE, YORBA LINDA 34) The applicant shall install and provide a written test report to the District for each backflow device certifying that the backflow devices are operating properly prior to the water meters being turned on for service. 35) The applicant shall install and provide a written test report to the District certifying that the double check detector assembly is operating properly prior to the double check detector assembly being turned on for service. 36) The applicant shall provide an annual written test report to the District certifying that the backflow devices and fire detector assemblies are operating properly pursuant to the District’s Backflow Prevention Program and the State of California Administrative Code, Title 17, Public Health Rules and Regulations Relating to Cross-Connections. 37) The applicant shall complete a Sewer Connection Application and Permit for Sewer Service. 38) X The applicant shall complete an Application to and Agreement for Sewer Service. 39) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Sanitary Sewer Service. 40) X The applicant shall pay all of the sewer fees as required by the Rules and Regulations of the District. 41) X The applicant shall have all sewer facilities designed in accordance with the District's Sewer Master Plan and Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 42) X The applicant shall provide a completed Surety Bond for the sewer facilities prior to the District signing the Sewer Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed sewer facilities. 43) X The applicant’s sewer facilities (on-site) shall be District owned and maintained. 44) X The applicant shall construct a sewer main and appurtenances in conformance with the approved plans and the District’s Plans and Specifications. 45) X The applicant shall adjust and raise to grade all sewer manhole covers within the limits of this project. 46) X The applicant shall install a sewer backflow prevention valve on all sewer service connections in which the pad elevations of the property being served is lower than the rim elevation of the upstream manhole. Installation Page 5 of 5 NAME OF APPLICANT: DAVID DICKINSON LOCATION OF PROJECT: 5111 LOS ALTOS DRIVE, YORBA LINDA of the backflow device shall comply with all requirements of the Building and Plumbing Codes of the appropriate agency having jurisdiction. 47) X The applicant shall submit a video inspection report of their sewer project in DVD format. The video of the sewer facilities shall be conducted in the presence of the District inspector, which will include stationing locations of manholes, cleanouts, wyes, laterals, backflow devices and appurtenances. (END OF STANDARD TERMS AND CONDITIONS) PROJECT SPECIFIC TERMS AND CONDITIONS 48) X The applicant shall construct approximately 108 feet of new 6-inch VCP sewer main with one manhole, two sewer lateral stub-outs and one new sewer lateral, per approved plans and District Specifications. I hereby certify that the foregoing Terms and Conditions were approved at the November 27, 2013 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The approved Terms and Conditions shall become void six (6) months from the approval date if a formal Application To and Agreement with the Yorba Linda Water District for Water and Sewer Service is not executed for the project under consideration. Steve Conklin, P.E., Acting General Manager ITEM NO. 6.5 AGENDA REPORT Meeting Date: November 27, 2013 Budgeted:N/A To:Board of Directors Funding Source:N/A From:Steve Conklin, Acting General Manager Presented By:Steve Conklin, Acting General Manager Dept:Engineering Reviewed by Legal:N/A Prepared By:Ricardo Hipolito Jr., Engineering Tech II CEQA Compliance:N/A Subject:Declaration of Restrictive Covenants for 18171 Imperial Highway SUMMARY: The District has a dedicated water pipeline easement within 18171 Imperial Highway. The current property owners, the Harold and Elsie Q. Gelber Trust, are converting the existing Yorba Linda Bowl into a new retail market, The Fresh Market, in conjunction with various on site improvements that involve modifications to the building's exterior elevations, parking lot, landscaping and pylon sign. The owners of The Fresh Market are requesting to construct a new monument sign with concrete block and footing to replace the existing pylon sign, inside the easement as shown on the attached exhibit. Staff reviewed the request and recommends approval subject to the execution of a Declaration of Restrictive Covenants. STAFF RECOMMENDATION: That the Board of Directors authorize the President and Secretary to execute the Declaration of Restrictive Covenants with the Harold and Elsie Q. Gelber Trust, c/o Daniel H. Wampole, Trustee for The Fresh Market. COMMITTEE RECOMMENDATION: The Planning-Engineering-Operations Committee discussed this matter at its November 13, 2013 meeting and supports staff's recommendation. DISCUSSION: Property owners at 18171 Imperial Highway, the Harold and Elsie Q. Gilber Trust, requested permission to replace an existing pylon sign with a new monument sign consisting of concrete block with stone veneer facing. Additional proposed improvements within the waterline easement include landscaping, with trees outside the easement. At staff's request the owner had the water main potholed to determine the depth and confirm the alignment. The water main was found to have five feet of cover in this area which allows for easier access for repair and assures minimal loading from the proposed improvements. The improvements run across the water pipeline within the easement, as shown on the attached exhibit. In discussions with the owners, it was determined that there was no other reasonable location for the sign outside of the easement area. Staff reviewed the applicant's request and determined the improvements would have minimal impact on operations and maintenance of the District's facilities. To further protect the District's interest, staff recommends the execution of the attached Declaration of Restrictive Covenants. STRATEGIC PLAN: CP 2-E: Maintain a Commitment to Updating the Districts Rules and Regulations Pertaining to Water, Sewer & Special District Best Practices ATTACHMENTS: Name:Description:Type: DoRC_-_18171_Imperial_Highway.pdf Declaration of Restrictive Covenants Backup Material Approved by the Board of Directors of the Yorba Linda Water District 11/27/2013 MB/RC 5-0 1 RECORDING REQUESTED BY and when recorded return to: Yorba Linda Water District P.O. Box 309 Yorba Linda, California 92885-0309 This is to certify that this Declaration of Restrictive Covenants is presented for recording under the provisions of Gov. Code Sec. 27383 by the Yorba Linda Water District in performance of an official service thereof. ____________________________________ Steve Conklin - Secretary Space Above This Line for Recorder’s Use DECLARATION OF RESTRICTIVE COVENANTS (ENCROACHMENT ON DISTRICT EASEMENT) THIS DECLARATION OF RESTRICTIVE COVENANTS (“Declaration”) is made this 27th day of November, 2013, by and between YORBA LINDA WATER DISTRICT ("YLWD"), a public agency, created and operating under the authority of Division 12 of the California Water Code, and HAROLD & ELSIE Q. GELBER TRUST, C/O DANIEL H. WAMPOLE TRUSTEE (“Owner”), with reference to the following recitals of fact: RECITALS A. The Owner is the legal owner of that certain real property located at 18171 Imperial Highway, Yorba Linda, California 92686 ("Subject Property"), which is more particularly described as follows: PARCEL 3 IN THE CITY OF YORBA LINDA, AS PER MAP FILED IN BOOK 2 PAGE 11 OF PARCEL MAPS, IN THE OFFICE OF THE ORANGE COUNTY RECORDER, CALIFORNIA. B. YLWD owns an Easement, as identified on the Deed of Easement, recorded on July 17, 1963, in Book 6634, Pages 40 through 42, Official Records of Orange County, California (“Easement”), across a portion of the Subject Property. Within the Easement, YLWD owns and maintains a 6-inch water main (“District Facilities”). 2 C. The Owner desires to construct a monument sign with concrete block, concrete footing, stone veneer and landscaping (collectively herein referred to as “Improvements”) within and along the Easement area (hereinafter, “Encroachment”), as illustrated in Exhibit “A” attached hereto and incorporated by reference herewith. D. YLWD conditionally consents to Encroachment of the Improvements within and along the Easement area as stipulated in this Declaration. Owner is aware that the Improvements may lead to problems affecting and/or interfering with YLWD’s use of the Easement. E. Although the construction or existence of walls, structures, and other improvements within and along the Easement area may interfere or restrict YLWD’s Easement rights, the Owner wishes to construct and use the Improvements within and along the Easement area. NOW, THEREFORE, incorporating the above recitals, YLWD and Owner declare as follows: 1. Covenant Running with Land. This Declaration constitutes a covenant running with the land as provided by the California Civil Code Section 1468 and shall benefit, burden, and bind the successive owners of the Subject Property and the Easement. 2. Successors and Assigns Bound. Since Owner wishes to pursue the Encroachment, this Declaration obligates the current and future owners of the Subject Property to remedy any future adverse events and to fund any necessary maintenance costs on the Easement and/or Subject Property that may arise in full or in part due to the existence, construction, or damages caused by the Encroachment. 3. Damages to District Facilities. Owner assumes full responsibility, liability and shall pay for any cost(s) or damage(s) to the District Facilities and appurtenant structures, arising from or related to the construction, existence, and/or use of the Improvements. YLWD shall not be responsible for any cost(s) or damage(s) to the District Facilities and appurtenant structures that arise from the Encroachment. 4. Damages to Third Parties. Owner, its successors or assigns, agrees to indemnify and hold YLWD, its officers, directors, employees, agents and consultants, harmless against any third 3 party claims related to or arising out of the construction, existence and/or use of the Improvements. 5. Damages to Improvements. Owner acknowledges that the Improvements may be damaged or demolished to permit reasonable access to or reasonable work within and under the Easement area. YLWD, its officers, directors, employees, agents and consultants, shall not be responsible for any damage(s) to or because of the Improvements which results from YLWD's exercise of rights under the Easement. Owner, its successors or assigns, waives all known, unknown, and future claims, liabilities, causes of action, and expenses (including, but not limited to, attorneys’ fees) against YLWD, its officers, directors, employees, agents and consultants, for losses and damages to the Improvements and from any obligation to protect, preserve, repair, or replace the Improvements. Construction, use, protection, repair and replacement of the Improvements shall be entirely the risk and obligation of Owner, its successors or assigns, even if damage is caused by YLWD. (INTENTIONALLY BLANK) 4 6. Recording of Agreement. This Declaration shall be recorded in the Office of the Recorder of the County of Orange, California, and shall constitute notice to all successors and assigns of the title to the Subject Property of the rights and obligations set forth herein. Approved as to Form: Kidman Law, LLP Arthur G. Kidman General Counsel YORBA LINDA WATER DISTRICT: Gary Melton President Steve Conklin Acting Secretary Harold & Elsie Q. Gelber Trust: Daniel H. Wampole, Trustee ExSan Ex Water Ex Water ExWater Ex Water Ex Gas Ex Gas IMPERIAL HIGHWAY EXISTING 15' YLWD UTILITY EASEMENT 15.00 EXISTING 6" WATER LINE PROPOSED MONUMENT SIGN TO BE INSTALLED EXISTING SIGN TO BE REMOVED SEE MONUMENT SIGN ELEVATION FOR WATER LINE LOCATION PROPERTY LINE PROPERTY LINE 5.75' Ex Sewer Ex Sewer Ex Sewer ExSewer SCALE: MONUMENT SIGN ELEVATION 1/2" = 1'-0" 19'-0" ALUMINUM SIGNAGE LOCATION OF EXISTING WATER LINE AS VERIFIED BY GC APPROXIMATE LINE OF GRADE, REFER TO CIVIL ANGLE OF INFLUENCE, LOCATE BOTTOM OF FOOTING SUCH THAT NO LOAD IS IMPOSED ON EXISTING WATER LINE 3'-0" x 3'-0" x 1'-6" DEEP FOOTING 8'-5" 7007 DISCOVERY BLVD DUBLIN, OH 45017 WD PARTNERS EXHIBIT "A" DECLARATION OF RESTRICTIVE COVENANTS FOR 18171 IMPERIAL HIGHWAY YORBA LINDA, CA DATE: 11-04-13 FILE NAME: SCALE: N.T.S PREPARED BY: SITE 1717 E. MIRALOMA AVENUE PLACENTIA, CALIFORNIA 92870 (714) 701-3000 YORBA LINDA WATER DISTRICT (YLWD) PREPARED FOR: ITEM NO. 7.1 AGENDA REPORT Meeting Date: November 27, 2013 To:Board of Directors From:Steve Conklin, Acting General Manager Presented By:Steve Conklin, Acting General Manager Prepared By:Annie Alexander, Executive Secretary Subject:Request to Support a Floor Nomination of Director Kathleen J. Tiegs for the Office of Vice-President in the Upcoming Association of California Water Agencies (ACWA) Election of Officers STAFF RECOMMENDATION: That the Board of Directors approve Resolution No. 13-17 Supporting the Nomination of Director Kathleen Tiegs as ACWA Vice-President. COMMITTEE RECOMMENDATION: The Executive-Administrative-Organizational Committee will discuss this matter at its meeting held November 22, 2013 and will provide its recommendation at the Board meeting. DISCUSSION: The District has received a request to support a floor nomination of Kathleen J. Tiegs for the office of Vice President in the upcoming ACWA Election of Officers to be held at the general session of the ACWA Fall Conference in Los Angeles on December 4, 2013. A slate of candidates has already been presented by the ACWA Nominating Committee and consists of current Vice President John Coleman for President, and current Region 10 Vice Chair Peer Swan for Vice President. Nominations from the floor will be accepted prior to the election, however, a resolution from the agency's Board of Directors in support of the nomination of the candidate must be on file at ACWA's offices prior to the conference (preferred) or presented on site. Director Kiley has been designated by the Board as the District's voting delegate for the election and will be in attendance at the meeting. Procedures for submitting a nomination from the floor are also attached. ATTACHMENTS: Name:Description:Type: Request_for_Floor_Nomination_for_ACWA_VP.pdf Backup Material Backup Material Explanation_of_ACWA_Election_Procedures.pdf Backup Material Backup Material Resolution_No._13-17_- _Supporting_Nomination_of_Kathleen_Tiegs_as_ACWA_VP.doc Resolution Backup Material Approved by the Board of Directors of the Yorba Linda Water District 11/27/2013 MB/PH 5-0 Roll Call PROCEDURES FOR ELECTION OF ACWA’S OFFICERS AT 2013 FALL CONFERENCE The following information is provided to inform the ACWA member agency delegates attending the 2013 Fall Conference of the procedures to be used pertaining to the nomination and election of ACWA officers during the General Session Membership Meeting. PROXY CARDS – (REQUIRED FOR VOTING) ACWA will issue each member agency present one proxy for voting purposes based on the designated voting representative identified by the member agency. In order to vote during the General Session Membership Meeting, the designated voting representative will be required to register and sign as the proxy holder by 12:30 p.m. on Wednesday, December 4. Upon registration and sign-in, the voting delegate will receive the required proxy cards. Proxy cards will only be available for pick-up on Wednesday, December 4, between 9:00 a.m. and 12:30 p.m. at the ACWA Election Desk in the Diamond Ballroom Foyer area, outside of the Diamond Ballroom Salon 4 & 5 where the lunch eon and General Session Membership Meeting will be held. GENERAL SESSION MEMBERSHIP MEETING (DOORS WILL OPEN AT 1:0 0 P.M.) 1. The General Session Membership Meeting will be called to order at 1:15 p.m. and a quorum will be determined. The bylaws require the presence of 50 members to establish a quorum. 2. Legal Affairs Committee Chair Scott Shapiro will provide an overview of the agenda and election procedures. 3. Nominating Committee Chair Paul Kelley will present the committee’s report and announce the candidate for ACWA President. 4. President Randy Record will call for floor nominations for ACWA President. 5. If there are no floor nominations, the election will proceed. Following a motion and second to elect the candidate, delegates will hold up their proxy cards to indicate their “Yes” or “No” vote. 6. If there are floor nominations, the nomination shall follow the procedures established by Article 9 of ACWA’s Bylaws, stating floor nominations and seconds must be supported by a resolution of the governing body of the member making and seconding such nomination. a. Ballots will be distributed to the voting delegates. b. Delegates will complete their ballots and place them in the ballot box, which will be centrally located in the Diamond Ballroom Salon 4 & 5 meeting room. c. Tellers will count the ballots. President Record has appointed the following staff members to serve as tellers: Clerk of the Board Donna Pangborn, Director of Member Services Paula Currie, and Regional Affairs Representative Marcia Wulff. d. Legal Affairs Committee Chair Scott Shapiro will serve as the proctor to oversee the ballot counting process. e. Candidates are welcome to designate an observer to be present during the ballot counting process. f. Results of the ballot count will be announced. Election of ACWA’s officers shall be determined by a majority of the members present and voting. If any one candidate does not receive a majority of the vote, successive ballot counts will be conducted until a candidate is elected, consistent with Robert’s Rules of Order. 7. Nominating Committee Chair Paul Kelley will announce the candidate for ACWA Vice President. 8. President Randy Record will call for floor nominations for ACWA Vice President. 9. If there are no floor nominations, the election will proceed. Following a motion and second to elect the candidate, delegates will hold up their proxy cards to indicate their “Yes” or “No” vote. 10. If there are floor nominations, the nominations shall follow the procedures described in item 6 above, and the election will proceed according to the steps outlined in 6.a. through 6.f. Resolution No. 13-17 Supporting the Nomination of Director Kathleen Tiegs as ACWA Vice-President 1 RESOLUTION NO. 13-17 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT SUPPORTING THE NOMINATION OF DIRECTOR KATHLEEN TIEGS AS THE ASSOCIATION OF CALIFORNIA WATER AGENCIES VICE-PRESIDENT WHEREAS, the Yorba Linda Water District’s Board of Directors are active participants in the Association of California Water Agencies (ACWA); and WHEREAS, Director Kathleen Tiegs has expressed her interest in serving as the ACWA Vice President for the 2014-2015 term; and WHEREAS, Director Kathleen Tiegs has served in a variety of leadership positions in ACWA, including the Local Government Committee, the Groundwater Committee, Vice-Chair of the Federal Affairs Committee, Region 9 Board of Directors, and as a member of ACWA/JPIA; and WHEREAS, Director Kathleen Tiegs is committed to advancing ACWA’s Policy Principles and finding common ties between members to develop a long- term strategy that provides for a sustainable water future for all members and their constituents. NOW THEREFORE, BE IT RESOLVED, that the Yorba Linda Water District Board of Directors does hereby place its full and unreserved support for the nomination of Director Kathleen Tiegs as Vice-President of the Association of California Water Agencies for the 2014-2015 term. PASSED AND ADOPTED this 27th day of November, 2013 by the following called vote: AYES: NOES: ABSTAIN: ABSENT: Gary T. Melton, President Yorba Linda Water District ATTEST: Steve Conklin, Board Secretary Yorba Linda Water District Resolution No. 13-17 Supporting the Nomination of Director Kathleen Tiegs as ACWA Vice-President 2 Reviewed as to form by General Counsel: Arthur G. Kidman, Esq. Kidman Law LLP ITEM NO. 7.2 AGENDA REPORT Meeting Date: November 27, 2013 To:Board of Directors From:Steve Conklin, Acting General Manager Presented By:Steve Conklin, Acting General Manager Prepared By:Annie Alexander, Executive Secretary Subject:Amendment to ISDOC Bylaws STAFF RECOMMENDATION: That the Board of Directors approve the proposed amendments to the ISDOC Bylaws. COMMITTEE RECOMMENDATION: The Executive-Administrative-Organizational Committee will discuss this matter at its meeting to be held November 22, 2013 and will provide its recommendation at the Board meeting. DISCUSSION: The Bylaws of the Independent Special Districts of Orange County (ISDOC) were last amended and ratified by the membership in January 2002. Since then changes in state law, expanded membership, and other governance-related matters have prompted the ISDOC Executive Committee to review the Bylaws and develop amendments that would address these issues. The proposed amendments have been through multiple rounds of review and comment by the ISDOC member Districts and culminated in an affirmative vote of ISDOC's Executive Committee to approve the additional Bylaw amendments and bring them to the membership for vote. Regular members may submit their vote vial mail or e-mail following the instructions on the attached ballot. Completed ballots must be received by 5:00 p.m. on Monday, December 9, 2013 in order to be counted. ATTACHMENTS: Name:Description:Type: 11-08- 13_ISDOC_Bylaw_Amendments_Cover_Letter.pdf Backup Material Backup Material 11-08-13_ISDOC_Bylaw_Amendments.pdf Backup Material Backup Material 11-08-13_ISDOC_Bylaw_Amendments_Ballot.pdf Backup Material Backup Material Approved by the Board of Directors of the Yorba Linda Water District 11/27/2013 RK/RC 5-0 November 8, 2013 Name District Street Address City, State, Zip Code RE: Vote of the Member Districts on the Amended ISDOC Bylaws Dear member districts, Over the past year, the Independent Special Districts of Orange County (ISDOC) Executive Committee has been working to update the ISDOC Bylaws to bring them into compliance with recent changes in state law, advancements in communication technology, and other governance-related matters, as well as address recurring questions regarding election and voting procedures. Months of Executive Committee discussions and multiple rounds of review and comment by the ISDOC member Districts culminated in an affirmative vote of the Executive Committee on November 5th to approve the additional Bylaw amendments and distribute the amended Bylaws to the membership for vote. At this time, ISDOC is conducting a vote of the regular special district members on the amended ISDOC Bylaws. (Please note: the Bylaws of the Special Districts Selection Committee are separate and are not being amended or voted upon.) This letter serves as the official notice of the election. Regular members may submit their vote via mail or email to Jessica Ouwerkerk per the instructions on the enclosed Ballot. (There will be no in-person voting, as the next Quarterly Lunch Meeting will not take place until January 30, 2014.) Completed ballots must be received by 5:00 p.m. on Monday, December 9th in order to be counted. If you have any questions or wish to discuss anything further, please contact me or Jessica Ouwerkerk (MWDOC) at (714) 593-5029 or jouwerkerk@mwdoc.com. Sincerely, Rich Freschi President Independent Special Districts of Orange County Enclosed: 1) Ballot for Approval of the Amended ISDOC Bylaws 2) Revised Bylaws Proposed for Amendment on Dec. 10, 2013 Mailing Address P.O. Box 20895 Fountain Valley, CA 92728 Meeting Location MWDOC/OCWD 18700 Ward Street Fountain Valley, CA 92708 (714) 963-3058 (714) 964-5930 fax www.mwdoc.com/isdoc Executive Committee President Hon. Rich Freschi Serrano Water District 1st Vice President Hon. Bob Moore South Coast Water District 2nd Vice President Hon. Mike Scheafer Costa Mesa Sanitary District 3rd Vice President Hon. Saundra Jacobs Santa Margarita Water District Secretary Hon. Leslie Keane Orange County Cemetery District Treasurer Hon. Joan C. Finnegan Municipal Water District of Orange County Staff Administration Jessica H. Ouwerkerk Municipal Water District of Orange County Robert Ennis Orange County Water District 1 INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY AMENDED AND RESTATED BYLAWS Adopted January 31, 2002 Proposed for Amendment on December 10, 2013 2 INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY BYLAWS ARTICLE I GENERAL SECTION I. NAME The name of the organization shall be INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY, herein referred to as the Organization. SECTION II. PURPOSE The purpose of the Organization is to advance the interests of Orange County special districts through its advocacy of sound public policy, its facilitation of educational opportunities to enhance special district governance and the services provided, and its collaboration with others to elevate awareness of the role special districts play as the form of government closest and most directly accountable to the people. The purpose of the Organization shall not include any duties or responsibilities held by the Orange County Special Districts Selection Committee, which is a separate and unrelated entity from the Organization. Furthermore, these Bylaws shall have no effect on, and are independent and distinct from, the Bylaws of the Orange County Special District Selection Committee. SECTION III. ADMINISTRATIVE OFFICE The administrative office for the transaction of the business of the Organization is located at the Municipal Water District of Orange County. The Board of Directors is granted full power and authority to change the administrative office from one location to any place within the County of Orange, State of California, and such change shall not be considered an amendment of these bylaws. ARTICLE II MEMBERSHIP SECTION I. QUALIFICATION FOR MEMBERSHIP There shall be two categories of membership in the Organization: 3 A. REGULAR MEMBERS: Shall be INDEPENDENT SPECIAL DISTRICTS that are public agencies within the County of Orange, State of California, for the local performance of governmental proprietary functions within limited boundaries, governed by a publicly elected Board of Directors or those officials appointed, in whole or in part, by another governmental body. Independent Special Districts do not include the State, the county, cities, or school districts. Independent Special Districts shall be further defined in accordance with California Government Code Section 56044: “Independent district” or “independent special district” includes any special district having a legislative body all of whose members are elected by registered voters or landowners within the district, or whose members are appointed to fixed terms, and excludes any special district having a legislative body consisting, in whole or in part, of ex officio members who are officers of a county or another local agency or who are appointees of those officers other than those who are appointed to fixed terms. “Independent special district” does not include any district excluded from the definition of district contained in Sections 56036 and 56036.6. B. ASSOCIATE MEMBERS: Shall be those persons, organizations, or governmental entities that have evidenced interest in the purposes and goals of the Organization, but are not Independent Special Districts. Officers or members of an Independent Special District are ineligible to be an Associate Member. C. APPROVAL OF MEMBERSHIP: The Executive Committee shall review and approve all applications for membership, provided that the applicant meets the established membership criteria. SECTION II. VOTING RIGHTS Each Regular Member district, in good standing, shall be entitled to one vote on all matters brought before the membership for a vote. The presiding officer of the governing body of each Regular Member district shall be recognized by the Organization as the voting representative for his/her district. Each district shall designate in writing and submit to the Organization’s Secretary one alternate governing board member who shall have the right to vote in the absence of the presiding officer. The Executive Committee may, at its discretion, authorize the voting upon any issue by written ballot which shall be sent via U.S. mail and email to each Regular Member district. Such authorization shall specify the time, date and method by which the completed written ballots must be received by the Organization. A majority vote of all members present at a meeting or of all written ballots received by the submission deadline shall be necessary to carry any matter voted upon. 4 Associate Members shall not have the right to vote on any matter before the Organization. SECTION III. ANNUAL DUES Annual dues shall be due and payable on or before the first day of January of each year. New members shall pay their annual dues at the time they are approved for membership in the Organization. New member dues for the initial year shall not be pro- rated. The dues of the Organization shall be reviewed and set by the Executive Committee for Regular Members and Associate Members. Associate Member dues need not be the same as dues for Regular Members. A minimum of two months’ notice of changes in dues will be provided to the membership. No assessments, other than annual dues, shall be levied on the members of the association without an affirmative majority vote of the membership. SECTION IV. TERMINATION OF MEMBERSHIP Any member in arrears in the payment of dues for a period of thirty (30) days after said dues are due and payable shall be notified in writing by the Treasurer of such arrearage, and, if such dues shall continue unpaid for a period of another thirty (30) days, such member shall automatically cease to be a member of the Organization. Any member that voluntarily terminates membership in the Organization shall not be eligible for a refund of membership dues or other assessment already paid to the Organization. SECTION V. REINSTATEMENT OF MEMBERSHIP Regular and Associate memberships that were previously terminated may be reinstated after the Executive Committee receives a written petition for reinstatement and payment of the petitioners annual membership dues and other assessments for the current calendar year have been received by the Organization. ARTICLE III BOARD OF DIRECTORS SECTION I. NUMBER AND TERM OF OFFICE 5 A. The Board of Directors shall consist of the presiding officer from each Regular Member district, in good standing. If the presiding officer is not present, then that district’s alternate representative shall act in his/her stead. B. The members of the Board of Directors shall serve until replaced by another governing board member as the presiding officer of his/her district. Any vacancy on the Board of Directors shall be filled by the new presiding officer of the District from which the vacancy occurred. SECTION II. DUTIES OF THE BOARD OF DIRECTORS A. The Board of Directors shall set policy for the Organization. B. The Board of Directors shall elect, at its final meeting in even years, a President, a First Vice President, a Second Vice President, a Third Vice President, a Secretary, and a Treasurer. These officers, along with the Immediate Past President, shall be designated as the Executive Committee, whose duty shall be to assist the Board of Directors in setting policy, and conducting the business of the Organization. C. The Executive Committee shall be responsible for implementing the policies established by the Board of Directors as approved at a General Membership Meeting or a Special Meeting of the membership. D. The members of the Executive Committee shall be elected for a two-year term. SECTION III. OFFICERS AND DUTIES A. PRESIDENT The President shall be the chief executive officer of the Organization. The President shall preside at all meetings of the Board of Directors, the Executive Committee and the general membership. The President shall appoint all committees. The President shall represent the Organization as its official spokesperson and he/she shall also have the authority to delegate such responsibility, with approval of the Executive Committee. The President shall be an ex-officio member of all Committees. 6 B. FIRST VICE PRESIDENT The First Vice President, in the absence or disability of the President, shall perform all the duties of the President, and when so acting, he/she shall have the powers of and be subject to all the restrictions upon the President. The First Vice President shall be the Chair of the Program Committee. C. SECOND VICE PRESIDENT The Second Vice President, in the absence or disability of the President and First Vice President, shall perform all the duties of the President and when so acting, shall have all the powers of and be subject to all the restrictions upon the President. The Second Vice President shall be Chair of the Membership Committee. D. THIRD VICE PRESIDENT The Third Vice President, in the absence or disability of the President, First Vice President, and Second Vice President, shall perform all the duties of the President, and when so acting, shall have all the powers of and be subject to all the restrictions upon the President. The Third Vice President shall be Chair of the Legislative Committee. E. SECRETARY The Secretary shall maintain a written record of all business conducted at the meetings of the Board of Directors and the Executive Committee. The Secretary or his/her designee shall be responsible for all correspondence and the dissemination of information to members. F. TREASURER The Treasurer shall maintain the complete financial records and, establish and maintain bank accounts in the name of the Organization, and pay all bills duly approved by the Executive Committee in accordance with the yearly budget. There shall be an annual audit of the books of the Treasurer by a competent accountant or accounting agency, designated by the Executive Committee, with a report to be presented to the membership at the Organization’s next membership meeting. G. IMMEDIATE PAST PRESIDENT The Immediate Past President shall serve as a voting, ex-officio member of the Executive Committee. 7 H. All officers of the Organization shall be elected or appointed officials of a Regular Member district. I. Officials who wish to seek election or appointment as an officer of the Organization shall first secure from his/her district an official endorsement of his/her candidacy in the form of a board resolution. ARTICLE IV MEETINGS SECTION I BOARD OF DIRECTORS A. The Board of Directors shall meet quarterly or no less than three times per calendar year. The last meeting of the calendar year shall be designated as the ANNUAL MEETING of the Organization. B. The Organization shall disseminate notices of Board Meetings at least thirty (30) days prior to the Meeting. Said notices shall be disseminated via email to all Regular and Associate Members. The Notice shall give the date, time, location and any action items for the meeting. C. Special Meetings of the Board of Directors may be called at any time by the President, any ten (10) Members of the Board of Directors or by a majority of the Executive Committee. The Organization shall disseminate notices of the Special Meeting at least five (5) business days prior to the meeting. Said notice shall give the date, time, location, and the subject matter of the Special Meeting. Action may only be taken on matters listed on the Special Meeting notice. D. All meetings of the Board of Directors shall be held in Orange County. E. No action shall be taken unless a quorum has first been established. A quorum shall be established when the designated representatives of fifty percent (50%) of the Regular Members are present at a duly noticed Regular or Special Meeting of the Organization, or, if a vote has been authorized by written ballot, a quorum shall be established only when the designated representatives of fifty percent (50%) of the Regular Members have submitted a ballot in the manner and by the deadline authorized by the Executive Committee. SECTION II. MEETINGS OF THE EXECUTIVE COMMITTEE A. The Executive Committee shall meet monthly at the Municipal Water District of Orange County, at a time specified by the President and announced in the 8 meeting notice. The monthly meeting may be cancelled by the President if he/she determines that there is not sufficient business to justify a meeting. B. A Special Meeting of the Executive Committee may be called by the President or a majority of the Executive Committee, with five (5) business days advance notice given in writing via email by the Organization. Such notice shall state the date, time, location and agenda for the Special Meeting. C. All meetings of the Executive Committee shall take place in Orange County. D. A quorum shall be established by 50% of the then-filled Executive Committee. ARTICLE V AMENDMENTS These Bylaws may be amended by a majority of the Board of Directors present at a duly noticed membership meeting or, if a vote has been authorized by written ballot, by the combined majority vote of the designated representatives present and submitting a written ballot. All proposed amendments shall be disseminated via U.S. Mail and email to each Regular Member district no less than thirty (30) days prior to the membership meeting. ARTICLE VI ENACTMENT OF AMENDMENTS These Amended and Restated Bylaws are to take effect immediately upon approval of the Board of Directors. ARTICLE VII PARLIAMENTARY AUTHORITY All matters not covered under these Bylaws shall be governed by Roberts’ Rules of Order. -End- INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY APPROVAL OF THE AMENDED ISDOC BYLAWS The Question: Does your special district, as a regular member in good standing, approve or disapprove the amended ISDOC Bylaws? Cast your Vote: Please cast your vote by placing an “X” on the line next to “Yes” or “No” below. ________ YES, I approve the amended ISDOC Bylaws ________ NO, I do not approve the amended ISDOC Bylaws ______________________________________________________ DISTRICT NAME ______________________________________________________ SIGNATURE OF VOTING REPRESENTATIVE Voting Instructions: Each Regular Member district in good standing shall be entitled to one vote. (Associate Members do not have the right to vote.) Completed ballots must be received by ISDOC no later than 5:00 p.m. on Monday, December 9, 2013 in order to be counted. Ballots are to be submitted to the attention of Jessica Ouwerkerk (MWDOC) through one of the following methods: • Email – isdoc@mwdoc.com (email confirming receipt of your ballot will be sent) • U.S. Mail – Jessica Ouwerkerk, MWDOC, P.O. Box 20895, Fountain Valley, CA 92728 ITEM NO. 9.3 AGENDA REPORT Meeting Date: November 27, 2013 Subject:Personnel-Risk Management Committee (Collett/Beverage) · Minutes of meeting held November 12, 2013 at 4:00 p.m. · Meeting scheduled December 3, 2013 at 4:00 p.m. ATTACHMENTS: Name:Description:Type: 111213_PRM_-_Minutes.doc PRM Mtg Minutes 11/12/13 Minutes 1 MINUTES OF THE YORBA LINDA WATER DISTRICT PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING Tuesday, November 12, 2013 2:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The November 12, 2013 meeting of the Yorba Linda Water District’s Personnel- Risk Management Committee was called to order by Director Collett at 2:00 p.m. The meeting was held in the Admin Conference Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL COMMITTEE MEMBERS PRESENT STAFF PRESENT Director Ric Collett, Chair Steve Conklin, Acting General Manager Director Michael J. Beverage Gina Knight, HR and Risk Manager 3. PUBLIC COMMENTS None. 4. ACTION CALENDAR 4.1. Revised Budgeted Positions for Fiscal Year 2013/2014 Staff presented a proposal for the Personnel-Risk Committee members to consider. Staff proposed to reclassify a limited part-time Records Management Clerk to a full-time Records Management Specialist position. Staff presented the justification to support the proposal. The Committee members directed staff to present the proposal to the full Board of Directors at the next regular Board of Directors meeting. 5. DISCUSSION ITEMS 5.1. Status of Human Resources Module of Dynamics GP Software (Verbal Report) Staff updated the Personnel-Risk Management Committee members on the status of the Position Control Report that will be generated through the HR module of Dynamics GP Software. Staff is working with a consultant to develop and implement Standard Operating Procedures for specific tasks within the HR module. 5.2. Status of Performance Evaluations (Verbal Report) Staff rolled out a new Merit Review Report that was created by the District’s Human Resources Technician, Bryan Melton. The Committee members were very pleased with the report and recommended staff to revise the title of the Merit Review Report to Performance Review Report. 2 5.3. Status of Assessment of Job Descriptions and Titles (Verbal Report) Staff informed the Committee members that one of the District’s employees had announced their retirement. Staff proposed that the future retiree’s job classification and job title be revised. The Committee members shared their thoughts and instructed staff to present this item again at the next Personnel-Risk Management Committee meeting with additional justification to support staff’s proposal. 5.4. Human Resources, Risk Management, and Safety Activity Staff informed the Committee members that the District’s Safety and Training Coordinator joined on October 28, 2013. In addition, the successful candidate for the Water Production Superintendent was going to start on November 18, 2013. 5.5. Future Agenda Items and Staff Tasks None. 6. ADJOURNMENT 6.1. The meeting was adjourned at 3:00 p.m. The next Personnel-Risk Management Committee meeting is scheduled to be held Tuesday, December 3, 2013 at 4:00 p.m. ITEM NO. 9.4 AGENDA REPORT Meeting Date: November 27, 2013 Subject:Planning-Engineering-Operations Committee (Kiley/Hawkins) · Minutes of meeting held November 13, 2013 at 2:00 p.m. · Meeting scheduled December 10, 2013 at 8:30 a.m. ATTACHMENTS: Name:Description:Type: 111313_-_PEO_Minutes.docx PEO Mtg Minutes 11/13/13 Minutes 1 MINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING Wednesday, November 13, 2013, 2:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The November 13, 2013 meeting of the Yorba Linda Water District’s Planning- Engineering-Operations Committee was called to order by Director Kiley at 2:00 p.m. The meeting was held in the Admin Conference Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL COMMITTEE MEMBERS PRESENT STAFF PRESENT Director Robert R. Kiley, Chair Steve Conklin, Acting General Manager Director Phil Hawkins John DeCriscio, Operations Manager Diane Dalton, Sr. Maint. Dis. Operator 3. PUBLIC COMMENTS None. 4. DISCUSSION ITEMS 4.1. Update on Sewer Maintenance Activities (Verbal Report) Mr. DeCriscio introduced Ms. Dalton, who provided a report on typical sewer maintenance work performed by the Sewer Maintenance crews, as well as the condition of the sewer lines on the east side and the west side of the District. She discussed with the Committee various work processes and repair processes used by the Sewer Crews. Following her report, Ms. Dalton left the meeting. 5. ACTION CALENDAR 5.1. Terms and Conditions for Sewer Service with David Dickinson, 5111 Los Altos Drive Mr. Conklin reported that Mr. David Dickinson requested to connect his home to the public sewer system. Following discussion, the Committee supported the staff recommendation that the Board approve the Terms and Conditions for Sewer Service for the subject property owner and property. 5.2. Declaration of Restrictive Covenants for 18171 Imperial Highway Mr. Conklin reported that the District has a dedicated water pipeline within 18171 Imperial Hwy. The property owners requested permission to replace the existing sign with a new monument sign for the proposed “Fresh Market” planned for construction. Staff reviewed the request and 2 determined that the proposed sign would have minimal impact on operations and maintenance of the pipeline in the easement. Following discussion, the Committee supported the staff recommendation that the Board authorize execution of a Declaration of Restrictive Covenants with the property owners and allow construction of the sign. 6. DISCUSSION ITEMS CONTINUED 6.1. Status of OCWD Annexation Process (Verbal Report) Mr. Conklin reported that the 30-day time period for a complaint to be filed in Court against the Annexation EIR has expired with no complaints filed. He also noted that the YLWD plat map and legal description for its annexation area has been reviewed and approved by the Orange County Surveyor’s Office and has been forwarded to LAFCO as part of the review and approval of the overall OCWD annexation. 6.2. Status of Cielo Vista and Esperanza Hills Development Projects (Verbal Report) Mr. Conklin reported that the draft EIR for Cielo Vista Project has been posted for public review, from Nov 7 through Dec 23, 2013. Staff is reviewing the document and will prepare draft response. He noted that the draft EIR for the Esperanza Hills Project is expected to be posted in the near future. 6.3. Meter Repairs (Verbal Report) Mr. DeCriscio reported on the meter replacements taking place, using staff from Ops field crews and in cooperation with staff from Meter Reading. He noted that staff has been able to catch up with backlog of “stuck” or poor performing meters without need for Friday or Saturday overtime. Work will continue using this approach, as we monitor and develop a long- term plan for meter replacements. 6.4. Monthly Groundwater Production and Purchased Import Water Report Mr. DeCriscio reported on current water production, noting that groundwater production is back to over 50% of our demand and should stay in that range. For October 2013, our demand was 10.3% greater than projected, and for the first four months of the new FY, our demand is 2.4% greater than projected. 6.5. Monthly Production Division Summary Report Mr. DeCriscio reported on highlights of water production, weather conditions, water quality, and equipment taken out of and returned to service in the month of October. 6.6. Monthly Preventative and Reactive Maintenance Report Mr. DeCriscio reported on maintenance work for the month of October and for the four months of the new FY. He noted the continuing emphasis on maintenance and upgrading for 40 PRV stations, with a total of 3 approximately 150 control valves. In essentially all areas, we are achieving our target goals for preventative maintenance. 6.7. Monthly Groundwater Producers Meeting Report Messrs. Conklin and DeCriscio reported on items discussed at the October 2013 meeting, including water quality issues, basin overdraft, status of existing basin contamination lawsuits, annexation, consolidation and ocean desalination. 6.8. Status Report on Capital Projects in Progress Mr. Conklin reported on the status of existing capital projects is planning, design and construction. 6.9. Status of Strategic Plan Initiatives Mr. Conklin reported on the status of strategic plan initiatives relating to engineering and operations. 6.10. Consider Rescheduling December and January PEO Committee Meetings The December meeting was rescheduled to Dec 10 at 8:30 am. The Committee will look at alternatives for Jan meeting. 6.11. Future Agenda Items and Staff Tasks None. 7. ADJOURNMENT 7.1. The meeting was adjourned at 3:15 p.m. The next Planning-Engineering- Operations Committee meeting is scheduled to be held Tuesday, December 10, 2013 at 8:30 a.m. ITEM NO. 11.1 AGENDA REPORT Meeting Date: November 27, 2013 Subject:Meetings from December 1, 2013 - January 31, 2014 ATTACHMENTS: Name:Description:Type: BOD_-_Activities_Calendar.pdf Backup Material Backup Material Event Date Attendance by: December 2013 Pub Affairs-Communications-Tech Committee MeetingMon, Dec 2Beverage/Collett ACWA Fall ConferenceTue, Dec 3Kiley Personnel-Risk Management Committee MeetingTue, Dec 3Collett/Beverage Yorba Linda City CouncilTue, Dec 3Kiley ACWA Fall ConferenceWed, Dec 4Kiley MWDOC/MWD WorkshopWed, Dec 4Melton OCWD BoardWed, Dec 4Kiley ACWA Fall ConferenceThu, Dec 5Kiley Board of Directors Special MeetingThu, Dec 5 ACWA Fall ConferenceFri, Dec 6Kiley Planning-Engineering-Operations Committee MeetingTue, Dec 10Kiley/Hawkins Personnel-Risk Management Committee MeetingTue, Dec 10Collett/Beverage CRWUA Annual ConferenceWed, Dec 11Beverage LAFCOWed, Dec 11Beverage Yorba Linda Planning CommissionWed, Dec 11Melton CRWUA Annual ConferenceThu, Dec 12Beverage Board of Directors Regular MeetingThu, Dec 12 Yorba Linda LMAD CACThu, Dec 12Beverage WACOFri, Dec 13Hawkins/Kiley CRWUA Annual ConferenceFri, Dec 13Beverage Citizens Advisory Committee MeetingMon, Dec 16Beverage Finance-Accounting Committee MeetingMon, Dec 16Hawkins/Melton Exec-Admin-Organizational Committee MeetingTue, Dec 17Melton/Kiley Yorba Linda City CouncilTue, Dec 17Collett MWDOC BoardWed, Dec 18Melton OCWD BoardWed, Dec 18Kiley Joint Committee Meeting with City of Yorba LindaWed, Dec 18Kiley/Beverage Board of Directors Workshop MeetingThu, Dec 19 Board of Directors Regular MeetingMon, Dec 23 Public Financing Corporation Regular MeetingMon, Dec 23 District Offices ClosedTue, Dec 24 District Offices ClosedWed, Dec 25 Yorba Linda Planning CommissionWed, Dec 25Hawkins Yorba Linda LMAD CACThu, Dec 26Kiley January 2014 District Offices ClosedWed, Jan 1 MWDOCWed, Jan 1_____ OCWDWed, Jan 1_____ WACOFri, Jan 3_____ Pub Affairs-Communications-Tech Committee MeetingMon, Jan 6_____/_____ Planning-Engineering-Operations Committee MeetingTue, Jan 7_____/_____ Yorba Linda City CouncilTue, Jan 7_____ LAFCOWed, Jan 8_____ Board of Directors Regular MeetingThu, Jan 9 Personnel-Risk Management Committee MeetingTue, Jan 14_____/_____ MWDOCWed, Jan 15_____ OCWDWed, Jan 15_____ Yorba Linda Planning CommissionWed, Jan 15_____ Yorba Linda LMAD CACThu, Jan 16_____ Exec-Admin-Organizational Committee MeetingTue, Jan 21_____/_____ Yorba Linda City CouncilTue, Jan 21_____ Board of Directors Regular MeetingThu, Jan 23 Yorba Linda LMAD CACThu, Jan 23_____ Citizens Advisory Committee MeetingMon, Jan 27_____ Finance-Accounting Committee MeetingMon, Jan 27_____/_____ Joint Committee Meeting with MWDOC and OCWDTue, Jan 28_____/_____ Yorba Linda Planning CommissionWed, Jan 29_____ ISDOCThu, Jan 30_____ 12:00PM 4:00PM 6:30PM 11:30AM 6:30PM 4:00PM 6:30PM 8:30AM 6:30PM 8:30AM 8:30AM 8:30AM 4:00PM 8:30AM 5:30PM 6:30PM 8:30AM 5:30PM 7:45AM 4:00PM 12:00PM 6:30PM 7:00AM 6:30PM 6:30PM 7:00AM 5:30PM 6:00PM 2:00PM 8:30AM 8:30AM 7:00AM 8:00AM 8:30AM 12:00PM 4:00PM 6:30PM 8:30AM 8:30AM 6:30PM 8:00AM 8:30AM 6:30PM 7:45AM 8:00AM 3:00PM 8:00AM 8:30AM 4:00PM 8:00AM 8:00AM 4:00PM 6:30PM 8:00AM 8:30AM 5:30PM Board of Directors Activity Calendar Time 4:00PM 11/21/2013 2:31:22 PM ITEM NO. 12.1 AGENDA REPORT Meeting Date: November 27, 2013 Subject:UWI Spring Conference - February 19-21, 2014 ACWA Washington DC Conference - February 25-27, 2014 WEF Sea to Sierra Water Tour - April 10-11, 2014 STAFF RECOMMENDATION: That the Board of Directors authorize Director attendance at these events if desired. ATTACHMENTS: Name:Description:Type: UWI_Spring_Conf.pdf Backup Material Backup Material ACWA_DC_Conf.pdf Backup Material Backup Material WEF_Sea_to_Sierra_Water_Tour.pdf Backup Material Backup Material Approved by the Board of Directors of the Yorba Linda Water District 11/27/2013 RC/RK 5-0 For February 19-21, 2014 Hilton Palm Springs Hotel 400 East Tahquitz Canyon Way Palm Springs, CA 92262 (760) 320-6868 For more information please contact Julie Ackman at (949) 679-9676 or julie@urbanwater.com Please visit our website www.urbanwater.com This conference will examine the increasingly significant role that energy plays in the cost of water and water rates. Speakers from the private and public energy utilities as well as regulators will describe their future supply sources and how that will impact water agencies. REGISTRATION FEES & OPTIONS REGULAR ONSITE Advantage (For ACWA public agency members, affiliates & associates ONLY) (ends 2/4/14) Full Conference Registration & Meals Package . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $595 Not Avail . Full Conference Registration Only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $510 $545 Wednesday (Feb . 26) Conference Registration Only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $290 $310 Thursday (Feb . 27) Conference Registration Only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $240 $260 Standard (Applies to non-members of ACWA) Full Conference Registration Only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $765 $800 Wednesday (Feb . 26) Conference Registration Only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $435 $465 Thursday (Feb . 27) Conference Registration Only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $360 $390 Guest (Guest registration is not available to anyone with a professional reason to attend.) Guest Conference Registration Only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $45 $45 MEAL FUNCTIONS REGULAR ONSITE Tuesday – February 25 Congressional Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . No Added Charge No Added Charge Wednesday – February 26 Continental Breakfast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $45 $50 Luncheon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $60 $65 Networking Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . No Added Charge No Added Charge Thursday – February 27 Full Breakfast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $50 $55 HOTEL INFORMATION You must be registered for the ACWA D.C. Conference in order to make hotel reservations at the special room rate. The Liaison Capitol Hill 415 New Jersey Ave . NW, Washington, DC 20001 202-638-1616 Special Hotel Rate: $334 per night (The cut-off date to receive the $334 per night special rate is January 31, 2014) Reservations can be made by phone at 866-233-4642 or by email at reservations@affinia .com Please identify yourself as part of the Association of California Water Agencies. Any reservation made after January 31, 2014 is subject to the hotel’s regular room rate and based on availability. Hotel Questions, Cancellation or Changes: Contact hotel directly at 202-638-1616 or 866-233-4642 PAYMENT METHODS  Check payable to ACWA – 910 K Street, Ste. 100 • Sacramento, CA 95814  Bill me  Charge credit card: MasterCard or Visa Register online @ acwa.com Regular registration and cancellation deadline is February 4, 2014 • 4:30 p.m. (PST) ACWA DC2014 Annual Washington D .C . Conference February 25–27, 2014 The Liaison Capitol Hill PRICING REFERENCE SHEET If you select check or bill me payment option, to expedite the check-in process onsite, ACWA must receive payment two weeks prior to the event. Questions? Contact us at 916 .441 .4545, toll free 888 .666 .2292 . Conference terms and conditions available at acwa.com in the event section.