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HomeMy WebLinkAbout2013-11-12 - Personnel-Risk Management Committee Meeting Minutes 1 MINUTES OF THE YORBA LINDA WATER DISTRICT PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING Tuesday, November 12, 2013 2:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The November 12, 2013 meeting of the Yorba Linda Water District’s Personnel- Risk Management Committee was called to order by Director Collett at 2:00 p.m. The meeting was held in the Admin Conference Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL COMMITTEE MEMBERS PRESENT STAFF PRESENT Director Ric Collett, Chair Steve Conklin, Acting General Manager Director Michael J. Beverage Gina Knight, HR and Risk Manager 3. PUBLIC COMMENTS None. 4. ACTION CALENDAR 4.1. Revised Budgeted Positions for Fiscal Year 2013/2014 Staff presented a proposal for the Personnel-Risk Committee members to consider. Staff proposed to reclassify a limited part-time Records Management Clerk to a full-time Records Management Specialist position. Staff presented the justification to support the proposal. The Committee members directed staff to present the proposal to the full Board of Directors at the next regular Board of Directors meeting. 5. DISCUSSION ITEMS 5.1. Status of Human Resources Module of Dynamics GP Software (Verbal Report) Staff updated the Personnel-Risk Management Committee members on the status of the Position Control Report that will be generated through the HR module of Dynamics GP Software. Staff is working with a consultant to develop and implement Standard Operating Procedures for specific tasks within the HR module. 5.2. Status of Performance Evaluations (Verbal Report) Staff rolled out a new Merit Review Report that was created by the District’s Human Resources Technician, Bryan Melton. The Committee members were very pleased with the report and recommended staff to revise the title of the Merit Review Report to Performance Review Report. 2 5.3. Status of Assessment of Job Descriptions and Titles (Verbal Report) Staff informed the Committee members that one of the District’s employees had announced their retirement. Staff proposed that the future retiree’s job classification and job title be revised. The Committee members shared their thoughts and instructed staff to present this item again at the next Personnel-Risk Management Committee meeting with additional justification to support staff’s proposal. 5.4. Human Resources, Risk Management, and Safety Activity Staff informed the Committee members that the District’s Safety and Training Coordinator joined on October 28, 2013. In addition, the successful candidate for the Water Production Superintendent was going to start on November 18, 2013. 5.5. Future Agenda Items and Staff Tasks None. 6. ADJOURNMENT 6.1. The meeting was adjourned at 3:00 p.m. The next Personnel-Risk Management Committee meeting is scheduled to be held Tuesday, December 3, 2013 at 4:00 p.m.