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HomeMy WebLinkAbout2013-12-10 - Planning-Engineering-Operations Committee Meeting Agenda Packet AGENDA YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING Tuesday, December 10, 2013, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. ROLL CALL COMMITTEE Director Robert R. Kiley, Chair Director Phil Hawkins STAFF Steve Conklin, Acting General Manager John DeCriscio, Operations Manager 3. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 4. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 4.1. Approval of Change Order No.1, Final Progress Payment and Notice of Completion for Construction of Well 21 Pump-to-Waste Outlet Structure Recommendation: That the Committee recommend the Board of Directors approve Change Order No. 1 for a net credit of $21,550.32 to the District for a revised total contract amount of $75,749.68, approve Final Progress Payment in the net amount of $71,962.20 to Pascal & Ludwig Constructors and authorize staff to file the Notice of Completion and release retention thirty-five days following recordation, if no liens have been filed; release the Labor and Material Bond; and release the Faithful Performance Bond in one year if no defects have been found for the Construction of Well 21 Pump-to-Waste Discharge Outlet Structure. 4.2. Terms and Conditions for Water and Sewer Service with National Community Renaissance Recommendation: That the Committee recommend the Board of Directors approve the Terms and Conditions for Water and Sewer Service with National Community Renaissance, Job No. 201322. 4.3. Construction Contract for Elk Mountain Surge Tank Replacement Recommendation: That the Committee recommend the Board of Directors award the Construction Contract for the Elk Mountain Surge Tank Replacement for $80,200 to Pascal & Ludwig Constructors. 5. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 5.1. Monthly Groundwater Production and Purchased Import Water Report 5.2. Monthly Production Summary Report 5.3. Monthly Preventative Maintenance Program Report 5.4. Groundwater Producer Meeting Report 5.5. Status of OCWD Annexation Process (Verbal Report) 5.6. Status of Cielo Vista and Esperanza Hills Development Projects (Verbal Report) 5.7. Meter Repairs (Verbal Report) 5.8. Status of Capital Projects in Progress 5.9. Status of Strategic Plan Initiatives 5.10. Future Agenda Items and Staff Tasks 6. ADJOURNMENT 6.1. The next Planning-Engineering-Operations Committee meeting is scheduled to be held Tuesday, January 7, 2014 at 12:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District’s internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 4.1 AGENDA REPORT Meeting Date: December 10, 2013 Budgeted:Yes Total Budget:$70,000 To:Planning-Engineering- Operations Committee Cost Estimate:$71,962.20 Funding Source:Water Capital Reserves From:Steve Conklin, Acting General Manager Job No:2009-22#21 Presented By:Steve Conklin, Acting General Manager Dept:Engineering Reviewed by Legal:N/A Prepared By:Derek Nguyen, Water Quality Engineer CEQA Compliance:Pending Subject:Approval of Change Order No.1, Final Progress Payment and Notice of Completion for Construction of Well 21 Pump-to-Waste Outlet Structure SUMMARY: Work is complete for the Construction of Well 21 Pump-to-Waste Outlet Structure. Submitted for consideration is Final Progress Payment and request for authorization to file the Notice of Completion for the project. Due to the increased water level in Conrock Basin, District staff negotiated with OCWD to construct the outlet structure from the current water level instead of the extended slope observed during the summer when Conrock basin was near empty. This reduction in scope of work has resulted in a net credit to the District in the amount of $21,550.32 from the original contract of $97,300 with Pascal & Ludwig Constructors, Inc. In accordance with Contract Documents, Pascal & Ludwig has submitted final progress payment for a net payment of $71,962.20. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors approve Change Order No. 1 for a net credit of $21,550.32 to the District for a revised total contract amount of $75,749.68, approve Final Progress Payment in the net amount of $71,962.20 to Pascal & Ludwig Constructors and authorize staff to file the Notice of Completion and release retention thirty-five days following recordation, if no liens have been filed; release the Labor and Material Bond; and release the Faithful Performance Bond in one year if no defects have been found for the Construction of Well 21 Pump-to-Waste Discharge Outlet Structure. DISCUSSION: At the request of the Orange County Water District, staff fast-tracked Construction of Well 21 Pump- to-Waste Outlet Structure. Due to the increased water level in Conrock Basin, staff negotiated with OCWD to construct the outlet structure from the current water level in Conrock instead of extended slope observed during the summer when Conrock was near empty. This change in construction scope resulted in a credit to the District from Pascal & Ludwig Constructors (P&L). Also, during construction, it was found that loose soil materials were predominantly present which posed stability concerns to the designed rip rap slope and concrete driveway pad. As a result, District staff requested P&L to over-excavate and place gravel materials to ensure slope stability and achieve greater compaction. This change in field work and the reduction in construction scope resulted an overall net savings of $21,550.32 to the District from its original contract amount of $97,300. In accordance with the contract documents, P&L submitted a request for Final Progress Payment in the amount of $71,962.20 for completed work through November 25, 2013. During this period, the contractor completed construction of Well 21 Pump-to-Waste Outlet Structure including a 12-in reinforced concrete driveway, 12-in grouted rip rap, pump-to-waste air gap structure, discharge headwall with energy dissipaters and reinforced concrete guard posts. If approved, the revised contract amount is $75,749.68 and 10 calendar days starting in June November 11, 2013. If approved, Final Progress Payment is $75,749.68 (100% of contract amount, less 5% retention of $3,787.48 for a net payment of $71,962.20). The time expended through November 25, 2013 is 10 days (50% of contract duration of 20 days total). Staff reviewed the contractor's final progress payment and recommend approval. A copy of the Final Progress Payment and revised construction cost contract is attached for reference. STRATEGIC PLAN: SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with adopted amendments PRIOR RELEVANT BOARD ACTION(S): On December 20, 2012, the Board of Directors authorized approval and execution of the 50- year Lease Agreement between Orange County Water District and YLWD for the Well 21 site. On December 20, 2012, the Board of Directors approved a Professional Services Agreement with CDM Smith in the amount of $117,740 to provide hydrogeologic services for well drilling design, specifications and inspection. On October 10, 2013, the Board of Directors approved Amendment No. 1 in the amount of $10,620 to CDM Smith for Hydrologic Services to provide full-time oversight monitoring during the drilling of Well No. 21. On October 10, 2013, the Board of Directors authorized execution of a Construction Contract to Bakersfield Well & Pump Co. in the amount of $863,345 for the Drilling of Well No. 21. On October 10, 2013, the Board of Directors authorized execution of a Professional Services Agreement with Stantec Consulting Services, Inc. to provide engineering design, bidding support services, and construction management for Wellhead Equipping of YLWD Well No. 21 in the amount not to exceed $147,258. On October 24, 2013, the Board of Directors authorized execution of Construction Contract to Pascal & Ludwig Constructors, Inc. in the amount of $97,300 for the Construction of Well 21 Pump-to-Waste Outlet Structure. ATTACHMENTS: Name:Description:Type: Progress_Pay_Report_Summary___CO1_P_L__PPR1_20131127.pdf Final Progress Payment & CO1_P&L_20131127 Backup Material ITEM NO. 4.2 AGENDA REPORT Meeting Date: December 10, 2013 Budgeted:N/A To:Planning-Engineering- Operations Committee Funding Source:Developer Funded From:Steve Conklin, Acting General Manager Account No:1/2-2600 Job No:201322 Dept:Engineering Reviewed by Legal:N/A Prepared By:Ariel Bacani, Engineering Technician II CEQA Compliance:N/A Subject:Terms and Conditions for Water and Sewer Service with National Community Renaissance SUMMARY: National Community Renaissance is proposing to develop a 69-unit apartment complex called "Oakcrest Terrace" on 3.198 acres. The project is located at the southeast corner of Oakcrest Circle and Eastpark Drive, within the east end of the Savi Ranch shopping center, as shown in the attached exhibit. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors approve the Terms and Conditions for Water and Sewer Service with National Community Renaissance, Job No. 201322. DISCUSSION: The District has an existing Zone 2, 12-inch water pipeline in Eastpark Drive that is adequate in size and of sufficient pressure to serve the project. The applicant requests to use an existing water service for irrigation, and install a double-check detector assembly for their private fire suppression system along with two new (separate) water services, as depicted on the attached exhibit. The project site is located within the District's Sewer Service Area. The District has an existing 10- inch sewer main in Eastpark Drive that is adequate in size to serve the proposed apartment complex. The applicant is conditioned to construct the sewer lateral into an existing manhole in Eastpark Drive. The proposed Terms and Conditions for Water and Sewer Service with National Community Renaissance are attached for your consideration. ATTACHMENTS: Name:Description:Type: 201322_T_C.doc Terms & Conditions for Water & Sewer Service with National Community Renaissance Agreement 201322_AR_Exhibit.pdf Exhibit of Proposed Water & Sewer Improvements for National Community Renaissance Exhibit Date: DECEMBER 23, 2013 YORBA LINDA WATER DISTRICT TERMS AND CONDITIONS FOR WATER AND SEWER SERVICE NAME OF APPLICANT: NATIONAL COMMUNITY RENAISSANCE LOCATION OF PROJECT: 22744 EASTPARK DR., YORBA LINDA TRACT NUMBER: N/A JOB NUMBER: 201322 UNIT(S): 69 The applicant will be required to complete to the satisfaction of the District the following items that have an “X” following the number. 1) X The applicant shall provide the District with a copy of the Grant Deed or Title Report of the property to be served. 2) X The applicant shall include information deemed necessary by the District in the event the applicant is required to file a Department of Real Estate Tax Disclosure statement. 3) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 1 and that the home is subject to a property tax over and above the normal 1% Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. l. 4) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 2 and that the home is subject to a property tax over and above the normal 1% Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. 2. 5) X The applicant shall submit two (2) sets of the improvement plans to the District for plan check processing. a) Improvement Plans b) Grading Plans c) Tract, Parcel or Vesting Map d) Landscaping Plans 6) X Improvement Plans submitted for plan check shall comply with the submittal requirements established by the YLWD Engineering Department. 7) X The applicant shall dedicate or obtain all easements deemed necessary by the District in accordance with the Rules and Regulations of the District. All easement documents shall be prepared under the supervision of and stamped by a Professional Land Surveyor or a Registered Civil Engineer Page 2 of 5 NAME OF APPLICANT: NATIONAL COMMUNITY RENAISSANCE LOCATION OF PROJECT: 22744 EASTPARK DRIVE, YORBA LINDA (licensed prior to January 1, 1982) licensed to practice in the State of California. 8) X The applicant shall provide the District with a copy of the Recorded Tract/Parcel Map(s) or Easement Documents illustrating all District easements required by Term and Condition No. 7, prior to requesting occupancy releases. 9) X The applicant shall prepare and process all easements to be quitclaimed by the District in accordance with the Rules and Regulations of the District. 10) X The applicant shall furnish the District with a 24-hour emergency telephone number prior to the District’s approval of the construction plans. 11) X The applicant shall notify the District 48 hours prior to initiating any work related to required or proposed improvements. 12) X The applicant shall complete a Temporary Construction Meter Permit application for all water to be used in construction work and all water used under such permit shall be taken from the approved construction meter. 13) X The applicant shall provide per the District specifications one complete set of "As Built" mylars and electronic copy of ACAD drawings (version 2008 or later) for the Water facilities. 14) X The applicant shall complete an Application to and Agreement for Water Service. 15) X The applicant shall pay all of the water fees as required by the Rules and Regulations of the District. 16) X The applicant shall pay meter fees associated with the installation of radio read meters for this project. 17) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Water Service. 18) X The applicant shall provide the District with a set of plans stamped and approved by the Orange County Fire Authority, or fire agency having jurisdiction, that identifies approved fire hydrant locations. Such approved plan must be submitted to the District before staff will initiate a District plan check for water improvements. 19) X The applicant shall have all water facilities designed in accordance with the District's Water Facilities Plan and the District’s Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 20) X The applicant’s water facilities (on-site) shall be Privately owned and maintained. Page 3 of 5 NAME OF APPLICANT: NATIONAL COMMUNITY RENAISSANCE LOCATION OF PROJECT: 22744 EASTPARK DRIVE, YORBA LINDA 21) X The applicant shall be required to conduct flow tests at their cost in the event the Orange County Fire Authority requires a flow test. A District representative shall be present to witness the flow test. 22) X The applicant shall comply with all additional District requirements, relative to the fire protection system, fire hydrant construction and fire hydrant locations. 23) The applicant shall install one (1) water Sampling Station(s) in conformance with the District’s Standard Plans. 24) X The applicant shall provide a completed Surety Bond for the water facilities prior to the District signing the Water Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed water facilities. 25) X The applicant shall install the curb and gutter a minimum of one week prior to the installation of the water main and services. 26) X All existing water services that are not useable in the new plan shall be cut and plugged at the main line. 27) X The applicant shall coordinate through the District all connections of new water facilities to the existing District facilities. 28) X The applicant shall provide a written copy of the Bacteriological Report prior to occupancy releases certifying that the water meets the Health Department's requirements. 29) X The applicant shall adjust and raise to grade all valve covers within the limits of this project. 30) X The applicant shall install a pressure regulator in all dwellings that have over 80 p.s.i. static water pressure in accordance with the appropriate building codes. 31) X The applicant shall complete a Temporary Water Permit for all water that will be used through the new water services to serve the new dwellings. 32) X The applicant shall install a District approved backflow device in connection with any private fire suppression sprinkler facilities that may be required by the Orange County Fire Authority or fire agency having jurisdiction. 33) X The applicant shall install a reduced pressure principle backflow prevention device on all commercial buildings and landscape services. 34) X The applicant shall install and provide a written test report to the District for each backflow device certifying that the backflow devices are operating properly prior to the water meters being turned on for service. Page 4 of 5 NAME OF APPLICANT: NATIONAL COMMUNITY RENAISSANCE LOCATION OF PROJECT: 22744 EASTPARK DRIVE, YORBA LINDA 35) X The applicant shall install and provide a written test report to the District certifying that the double check detector assembly is operating properly prior to the double check detector assembly being turned on for service. 36) X The applicant shall provide an annual written test report to the District certifying that the backflow devices and fire detector assemblies are operating properly pursuant to the District’s Backflow Prevention Program and the State of California Administrative Code, Title 17, Public Health Rules and Regulations Relating to Cross-Connections. 37) The applicant shall complete a Sewer Connection Application and Permit for Sewer Service. 38) X The applicant shall complete an Application to and Agreement for Sewer Service. 39) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Sanitary Sewer Service. 40) X The applicant shall pay all of the sewer fees as required by the Rules and Regulations of the District. 41) X The applicant shall have all sewer facilities designed in accordance with the District's Sewer Master Plan and Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 42) X The applicant shall provide a completed Surety Bond for the sewer facilities prior to the District signing the Sewer Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed sewer facilities. 43) X The applicant’s sewer facilities (on-site) shall be Privately owned and maintained. 44) X The applicant shall construct a sewer main and appurtenances in conformance with the approved plans and the District’s Plans and Specifications. 45) X The applicant shall adjust and raise to grade all sewer manhole covers within the limits of this project. 46) X The applicant shall install a sewer backflow prevention valve on all sewer service connections in which the pad elevations of the property being served is lower than the rim elevation of the upstream manhole. Installation of the backflow device shall comply with all requirements of the Building and Plumbing Codes of the appropriate agency having jurisdiction. 47) X The applicant shall submit a video inspection report of their sewer project in DVD format. The video of the sewer facilities shall be conducted in the Page 5 of 5 NAME OF APPLICANT: NATIONAL COMMUNITY RENAISSANCE LOCATION OF PROJECT: 22744 EASTPARK DRIVE, YORBA LINDA presence of the District inspector, which will include stationing locations of manholes, cleanouts, wyes, laterals, backflow devices and appurtenances. (END OF STANDARD TERMS AND CONDITIONS) PROJECT SPECIFIC TERMS AND CONDITIONS 48) X The applicant shall install two new water services and one new fire protection line and use an existing water service, per approved plans and District Specifications. I hereby certify that the foregoing Terms and Conditions were approved at the December 23, 2013 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The approved Terms and Conditions shall become void six (6) months from the approval date if a formal Application To and Agreement with the Yorba Linda Water District for Water and Sewer Service is not executed for the project under consideration. Steve Conklin, P.E., Acting General Manager ITEM NO. 4.3 AGENDA REPORT Meeting Date: December 10, 2013 Budgeted:Yes Total Budget:$100,000 To:Planning-Engineering- Operations Committee Cost Estimate:$80,200 Funding Source:All Water Funds From:Steve Conklin, Acting General Manager Account No:101-2700 Job No:201312 Presented By:Steve Conklin, Acting General Manager Dept:Engineering Reviewed by Legal:Pending Prepared By:Anthony Manzano, Senior Project Manager CEQA Compliance:Exempt Subject:Construction Contract for Elk Mountain Surge Tank Replacement SUMMARY: On November 25, 2013, bids were received from six contractors for construction of the Elk Mountain Surge Tank Replacement. Following review of the bids, staff recommends award to the low-bidder, Pascal & Ludwig Constructors, for the amount of $80,200. The Engineer's Estimate was $100,000. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors award the Construction Contract for the Elk Mountain Surge Tank Replacement for $80,200 to Pascal & Ludwig Constructors. DISCUSSION: The Elk Mountain Surge Tank is located in the below-grade Elk Mountain Booster Pump Station, northeast of Camino De Bryant and Elk Mountain Way in the City of Yorba Linda. The existing surge tank is 23-year's old with an air compressor that can't be repaired and was never certified. Because it's older and uncertified, our insurance carrier will not provide coverage if surge damage is created because this facility did not properly work. On November 25, 2013, sealed bids were received from six contractors for the Elk Mountain Surge Tank Replacement. The bids range from a low of $80,200.00 to a high of $145,500.00, as shown below. The bid tabulation and bid documents from the low bidder, Pascal & Ludwig Constructors, were reviewed and confirmed by District staff and found to be responsive and fully in order. Accordingly, staff recommends award to Pascal & Ludwig Constructors. No.Company Bid 1.Pascal & Ludwig Constructors$80,200.00 2.GCI Construction, Inc.$89,900.00 3.Metro Builders & Engineers Group, Ltd.$93,290.00 4.Vido Samarzich, Inc. $100,780.00 5.Paulus Engineering, Inc.$121,700.00 6.JA Salazar Construction & Supply Corp.$145,500.00 STRATEGIC PLAN: SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with adopted amendments ITEM NO. 5.1 AGENDA REPORT Meeting Date: December 10, 2013 Subject:Monthly Groundwater Production and Purchased Import Water Report ATTACHMENTS: Name:Description:Type: Import_2013-14_Nov.pdf November 2013 Monthly Water Report Backup Material YLWD SOURCE WATER SUMMARY FY 2013-14 IN-LIEU ACTUAL ADJUSTED TOTAL MONTHLY YTD BUDGET GW GW IMPORT DEMAND GW GW (Demand Est.)DELTA MONTH (AF)(AF)(AF)(AF)(%)(%)(AF)(%) Jul-13 - 1,286.5 1,105.4 2,391.8 53.8%53.8%2,477.9 -3.5% Aug-13 - 824.9 1,581.0 2,405.8 34.3%44.0%2,437.9 -1.3% Sep-13 - 762.2 1,521.2 2,283.4 33.4%40.6%2,139.0 6.8% Oct-13 - 1,048.7 941.6 1,990.3 52.7%43.2%1,804.2 10.3% Nov-13 - 948.9 661.9 1,610.7 58.9%45.6%1,425.3 13.0% Dec-13 1,282.1 Jan-14 1,117.9 Feb-14 1,069.5 Mar-14 1,267.4 Apr-14 1,585.3 May-14 2,096.9 Jun-14 2,349.5 FYTD - 4,871.1 5,811.0 10,682.1 45.6%10,284.4 3.9% Allowable GW (YTD)5,533.3 (AF) Underpumped 662.2 (AF) 62% 30.0% 35.0% 40.0% 45.0% 50.0% 55.0% 60.0% 65.0% 70.0% 75.0% 80.0% Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14 Month GROUNDWATER PERCENTAGE MONTHLY GW (%) YTD GW (%) BPP GOAL 51.8% 0 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000 18,000 20,000 22,000 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14 Vo l u m e ( A F ) Month FY 2013-14 YTD Water Supply Budgeted Total GW + Import Actual Total GW + Import BPP GW Goal 51.8% Actual GW Production Actual Total GW + Import 2012-13 ITEM NO. 5.2 AGENDA REPORT Meeting Date: December 10, 2013 Subject:Monthly Production Summary Report ATTACHMENTS: Name:Description:Type: 2013_11_01Monthly_Production_Division_Status_Report_November_2013.pdf Monthly Production Summary Backup Material DATE: December 4, 2013 % Groundwater 59 Equipment Name % Import Water 41 Fairmont BO#1 Max Day 23.11 Plt.1 mp3 Min Day 5.56 Highland BO#1 Average Day 17.25 Max Temperature 94 Min Temperature 61 # of High Wind Days 2 Equipment Name # of Red Flag Days 2 Well 15 pratt valve Inches of Rain 0.5 Location Average Cl2 Dose Richfield (North Loop)1.40 Richfield (South Loop)1.30 Lakeview Booster (Zone 2)1.20 Hi/Lo Water Levels 7 Lakeview Booster (Zone 3)1.40 Hi/Lo Cl2 Levels 2 Well # 15 Off Communication Alarms 0 Well # 20 1.20 Pump Alarms 4 Location Average Cl2 Residual Highland Booster 1.30 Valley View Booster 2.50 Well 1 148.16 Paso Fino Booster 2.60 Well 5 406.22 Hidden Hills Reservoir 1.10 Well 7 597.3 Camino de Bryant Reservoir 1.20 Well 18 457.72 Notes: Monthly Production Summary Report Water Production Out of Service Equipment Reason for Out of Service The Operations Staff is currently preparing Primary and Scecondary plans for the 11 day Allen-McColloch Pipeline Shutdown scheduled for 12:01 a.m. (0001 hours) on January 13, 2014 by the Metropolitan Water District of Orange County. Preliminary testing of equipment including valves and mainlines will be conducted to ensure functionality. There will be a need to communicate and coordinate water conservation measures with those affected by the shutdown in order to execute either plan for the 11 day period. Returned to Service Drive shaft is broken Date After Hours Responses Well Gas Engine Run Hours Water Quality Weather Conditions 11/14/2013 Catalytic converter is bad pump is squeaking ITEM NO. 5.3 AGENDA REPORT Meeting Date: December 10, 2013 Subject:Monthly Preventative Maintenance Program Report ATTACHMENTS: Name:Description:Type: 2013-14_fiscal.xls Operations 2013-2014 PM Report Backup Material PR E V E N T A T I V E A N D R E A C T I V E M A I N T E N A N C E FI S C A L 2 0 1 3 / 1 4 Fi s c a l 2 0 1 3 - 1 4 JU L A U G S E P O C T N O V D E C J A N F E B M A R A P R M A Y J U N Pe r c e n t o f t a r g e t 8 % 1 7 % 2 5 % 3 3 % 42 % 50 % 5 8 % 6 7 % 7 5 % 8 3 % 9 2 % 1 0 0 % HY D R A N T S ( 3 , 8 8 1 ) T a r g e t ; a l l h y d r a n t s t o b e s e r v i c e d a n n u a l l y . IN S P E C T E D T H I S M O N T H 3 1 9 2 8 5 2 5 2 3 4 9 3 4 5 IN S P E C T E D T H I S Y E A R 3 1 9 6 0 4 8 5 6 1 , 2 0 5 1 , 5 5 0 % O F T O T A L 8 . 2 % 1 5 . 6 % 2 2 . 1 % 3 1 . 1 % 39 . 9 % VA L V E S ( 1 0 , 7 0 6 / 2 = 5 , 3 5 3 ) T a r g e t ; a l l v a l v e s t o b e o p e ra t e d e v e r y t w o y e a r s OP E R A T E D T H I S M O N T H 5 1 8 5 8 2 6 4 4 6 5 4 6 6 1 OP E R A T E D T H I S Y E A R 5 1 8 1 1 0 0 1 , 7 4 4 2 , 3 9 8 3 , 0 5 9 % O F T O T A L 9 . 7 % 2 0 . 6 % 3 2 . 6 % 4 4 . 8 % 57 . 2 % DE A D E N D S ( 1 5 5 X 2 = 3 1 0 ) T a r g e t ; a l l d e a d e n d s t o b e f l u s h e d b i a n n u a l l y . FL U S H E D T H I S M O N T H 0 0 0 1 5 5 0 FL U S H E D T H I S Y E A R 0 0 0 1 5 5 1 5 5 % O F T O T A L 0 . 0 % 0 . 0 % 0 . 0 % 5 0 . 0 % 50 . 0 % AI R V A C S ( 5 2 5 ) T a r g e t ; a l l a i r / v a c s t o b e s e r v i c e d a nn u a l l y . IN S P E C T E D T H I S M O N T H 3 0 1 1 1 IN S P E C T E D T H I S Y E A R 3 3 4 5 6 % O F T O T A L 0 . 6 % 0 . 6 % 0 . 8 % 1 . 0 % 1. 1 % PR V s ( 1 5 0 ) T a r g e t ; a l l P R V s t o b e s e r v i c e d a n n u a l l y. IN S P E C T E D T H I S M O N T H 1 0 1 8 1 1 2 1 IN S P E C T E D T H I S Y E A R 1 0 2 8 3 9 4 1 4 3 % O F T O T A L 6 . 7 % 1 8 . 7 % 2 6 . 0 % 2 7 . 3 % 28 . 7 % WA T E R L E A K S T a r g e t ; a l l l e a k s r e p a i r e d a t f i r s t a v a i la b l e o p p o r t u n i t y . M A I N R E P A I R E D 1 1 0 0 1 SE R V I C E R E P A I R E D 1 0 3 2 2 1 SE R V I C E R E P L A C E D 1 1 1 5 1 8 2 9 1 2 AM S R E P L A C E D 1 2 1 1 1 0 1 5 1 2 M E T E R S T a r g e t ; a l l m e t e r w o r k c o m p l e t e d n o l a t e r t h a n n e x t w o r k i n g d a y . NE W I N S T A L L 1 3 3 3 3 1 3 0 1 9 ST U C K S 4 4 2 5 1 6 SE W E R C L E A N I N G ( 2 3 5 M ) T a r g e t ; a l l s e w e r s t o b e c l e a ne d a n n u a l l y . CL E A N E D T H I S M O N T H 2 0 . 3 5 1 9 . 5 6 1 6 . 7 3 3 1 . 5 6 2 1 . 4 6 CL E A N E D T H I S Y E A R 2 0 . 3 5 3 9 . 9 1 5 6 . 6 4 8 8 . 2 0 1 0 9 . 6 6 % O F T O T A L 8 . 7 0 % 1 6 . 9 8 % 2 4 . 1 0 % 3 7 . 5 3 % 46 . 6 6 % SE W E R T E L E V I S I N G ( 2 9 . 3 8 M ) T a r g e t ; a l l s e w e r s t o b e t el e v i s e d e v e r y 8 y e a r s . TE L E V I S E D T H I S M O N T H 4 . 0 8 3 . 4 7 1 . 6 4 3 . 6 0 2 . 9 8 TE L E V I S E D T H I S Y E A R 4 . 0 8 7 . 5 5 9 . 1 9 1 2 . 7 9 1 5 . 7 7 % O F T O T A L 1 3 . 9 0 % 2 5 . 7 0 % 3 1 . 2 8 % 4 3 . 5 3 % 53 . 6 8 % OT H E R S E W E R W O R K . S. S . O V E R F L O W S 0 0 0 0 0 RO O T F O O T A G E 4 , 0 2 0 0 3 3 5 0 0 EM A s A N D S Y P H O N S 4 . 4 6 2 3 . 1 2 1 . 2 3 2 . 3 2 SE R V I C E C A L L S 3 2 0 1 2 RE H A B F O O T A G E 0 0 0 0 4 9 8 M A I N R E P A I R S 0 0 0 9 1 M A N H O L E R O O T C L E A N I N G 0 2 1 9 1 2 6 M A N H O L E R E P A I R S 6 2 8 0 0 ITEM NO. 5.4 AGENDA REPORT Meeting Date: December 10, 2013 Subject:Groundwater Producer Meeting Report ATTACHMENTS: Name:Description:Type: 2013-11-21_GWP_Mtg_Notes.docx GWP Meeting for Nov 2013 Backup Material 1 MEMORANDUM DATE: November 20, 2013 TO: Steve Conklin, Acting General Manager FROM: John DeCriscio, Operations Manager SUBJECT: Groundwater Producers Meeting, November 20, 2013 Steve Conklin and I attended the Groundwater Producers (GWP) meeting on November 20, 2013 at Orange County Water District (OCWD). A summary of the items discussed is as follows: 1. Ball Road Basin – Potential Lease for Power Plant: OCWD owns a 20-acre property at Ball Rd. and the 57 Freeway in the City of Anaheim. This property was once used as a recharge basin, but has never had good percolation rates. As an alternative, OCWD has been interested in leasing this property as a way to generate revenue for the District. In order to make this property attractive for a lease, OCWD believes it would require rezoning. OCWD has approached the City of Anaheim on several occasions to pursue rezoning, but without success. Earlier this year Competitive Power Ventures (CPV) approached OCWD and inquired if OCWD was interested in a potential lease agreement for this property. CPV is putting together a proposal to Southern California Edison (SCE) to build a 400 megawatt power plant on this property. OCWD has expressed some interest and has hired Voit Real Estate Services to negotiate the terms of a potential lease agreement. A draft agreement will be coming to OCWD’s Board on December 9, 2013 for consideration. This is moving very fast, because CPV has a deadline of December 16, 2013 to have their proposal into SCE. The City of Anaheim is strongly opposed to this project and may be making a proposal to OCWD to purchase the property. At this time OCWD has not expressed an interest in selling the property, but is willing to accept a lease offer from the City of Anaheim. 2 2. Consideration of Coastal Protective Elevations Policy: District staff is drafting a policy to formalize a Seawater Intrusion Prevention Program for the coastal areas of the District. The Policy objective is to provide guidance in taking action to: • Prevent groundwater quality degradation from seawater intrusion • Effectively operate and evaluate the performance of the District’s seawater barriers • Adequately identify and track trends in seawater intrusion in susceptible coastal areas OCWD staff stated that this Policy would not change what they have been doing in the past; it is intended to formalize what they have been doing. 3. Update on the North and South Basin Lawsuits: A court ruling on the North Basin is expected in January 2014. At this time OCWD has put the pipeline portion of the cleanup project on hold until the ruling is final. The primary indication is for a judgment in favor of the defendants. Court rulings on the South Basin are also going against OCWD. Currently two of the five defendants have settled and the judgments are final. OCWD is still waiting the results of the last three judgments. 4. Consolidation Discussions with MWDOC: This process is moving slowly. The Ad Hoc Committee has met two times and is scheduled for a third meeting on Tuesday, November 26, 2013. A few members of the Producers group have asked OCWD staff to suggest leaving the two agencies separate and just combine staff, similar to the model used by Central and West Basin in LA County. Another comment was to consider structuring the organization similar to Orange County Transportation Authority and having a director representing each member agency. Mike Marcus stated he would bring the suggestions up at the Nov 26 meeting. 5. Ocean Desalination Update: Staff from Poseidon attended the meeting and gave a short overview of the outcome of the Coastal Commission hearing. The Coastal Commission requested that the consideration of the permit be delayed until Poseidon completes an evaluation of a subsurface intake system as an alternative to the existing intake pipe system. Poseidon indicated that they will perform this investigation, estimating six months for study preparation and six months to vet it through Commission staff. As such, it will be another year before they come back to the Commission to reconsider the permit application. Poseidon indicated that they expect that the study will show that the subsurface intake alternative is geologically and environmentally prohibitive. ITEM NO. 5.8 AGENDA REPORT Meeting Date: December 10, 2013 Subject:Status of Capital Projects in Progress ATTACHMENTS: Name:Description:Type: CIP_Rept_Dec2013.pdf Status Report on Capital Projects in Progress Backup Material CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: December 1, 2013 New Information since Last Report is Shown in Red 1 IN CONSTRUCTION 1 2012 Waterline Repl., Ph. II: Tamarisk, Hidden Hills, Catalina Ct., Gordon Ln. & Richfield Rd. Budget: $1.17M Job No.: 201120 Project Contact: Joe Polimino Planned Completion Date: Early 2014 Contractor scheduled for first week in December to start bore pit work; boring and installing pipe towards the golf course. Next, Contractor will move to the golf course tunnel and install the pipe, followed by tie-ins. Contractor coordinating with “jack and bore” sub-contractor to finalize start date. Anticipated completion, early 2014. 2 Yorba Linda Blvd. Pump Station Contractor completed steel sheeting for the mansard roof, now installing plywood overlay. Also completed concrete roof. Will continue to install electrical conduit and lighting. Next, install 3 pumps after receipt. Submittals continue to be submitted as necessary. Budget: $2.65M Job No.: 200817B Project Contact: Joe Polimino Planned Completion: April 2014 3 Well 21 Pump-to-Waste Structure Budget: $70,000 Job No.: 200922#21 Project Contact: Derek Nguyen Planned Completion Date: Nov 25, 2013 Project construction is complete. Board to authorize filing of Notice of Completion. District received $21,550 net credit due to scope reduction. Construction schedule was fast- tracked to 2 weeks instead of 4. Project Current Status Next Actions Comments CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: December 1, 2013 New Information since Last Report is Shown in Red 2 IN DESIGN Project Current Status Next Actions Comments 1 Lakeview Grade Separation (OCTA Project) Staff reviewed and approved Addendum 1 (final) changes. OCTA awarded contract. Utility relocation work, incl. our waterline relocation, to begin early 2014. Bridge work requires complete closure. Budget: $700,000 Job No.: 201002 Project Contact: Anthony Manzano Planned Completion Date: Early 2014 2 YL High School Park Pipe Relocation Design complete. Submitted Finance, Design, Construction Agreement (FDCA) to PYLUSD; no response. School Board requires approval of FDCA and pipeline bids with High School Park improvements prior to start of construction. FDCA requires PYLUSD to grant 2 new easements prior to start of construction. YLWD received no response or schedule for improvements. Budget: $350,000 Job No.: 201213 Project Contact: Hank Samaripa Planned Completion Date: Summer 2014 3 Well 21 Drilling Project Contract agreement executed. Drilling construction to begin Jan 2, 2013. Schedule pre-construction meeting and coordinate construction activities with contractor. Anticipate drilling start January 2014 and finish March 2014. Budget: $800,000 Job No.: 200922#21 Project Contact: Derek Nguyen Planned Completion Date: Early 2014 4 Elk Mountain Surge Tank Bids received on 11/25. Low bid contractor is Pascal & Ludwig (P&L) at $80,200. Staff to seek Board authorization to award to P&L in December. Anticipate completion early 2014. Budget: $100,000 Job No. 201313 Project Contact: Anthony Manzano Planned Completion Date: January 2014 5 Fairmont BPS Upgrade MWH submitted Prelim Design Report (PDR). Team will begin reviewing document. PDR to be resubmitted to MWH in two weeks, or sooner. Design scheduled to commence after review done. Construction estimated to be complete by mid-2016. Budget: $6,000,000 Job No. 201011B Project Contact: Hank Samaripa Planned Completion Date: Early 2016 CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: December 1, 2013 New Information since Last Report is Shown in Red 3 IN PLANNING Project Current Status Next Actions Comments 1 Well 21 Equipping Project Legal counsel is reviewing design PSA for execution. Schedule kick-off meeting and coordinate design work. Estimated equipping design completion by mid-2014. Budget: $150,000 Job No.: 200922#21 Project Contact: Derek Nguyen Planned Completion Date: Late 2015 CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: December 1, 2013 New Information since Last Report is Shown in Red 4 PROPOSED DEVELOPMENT Project Current Status Next Actions Comments 1 Olson Co. T17489 (N. of Golden Ave., Placentia) Developer submitted final Improvement Plans & Parcel Map, executed Agreements & paid fees. YLWD General Manager to approve Improvement Plans. Estimate construction start date in early 2014 & 33-unit condo tract completion by 2017. Budget: TBD Job No.: 201301 Project Contact: Ariel Bacani 2 Brandywine Homes T17548 (S. of Nixon Lib.) Awaiting Plan submittal. Complete plan check, Agreements & fee schedule. Developer will negotiate easement acquisitions. Budget: TBD Job No.: 201304 Project Contact: Ariel Bacani 3 Buy-Buy Baby (Savi Ranch) Improvement Plans finalized & awaiting Mylar print. Developer to submit Parcel Map, execute Agreements & pay remaining fees. Estimate construction start date in early 2014 & building completion by early 2015. Budget: TBD Job No.: 201309 Project Contact: Ariel Bacani 4 Costco Gas Station/Mirage Street Vacation Agreement to be finalized, after 1st design submittal is complete. Seek Board approval for easement execution. Review design early 2014. Costco to complete new gas station & improvements by mid to late 2014. Budget: TBD Job No. 201310 Project Contact: Anthony Manzano 5 Yavitz Company – Valley View Retail Developer submitted final Improvement Plans. Developer to finalize Parcel Map before District approves Improvement Plans. Estimate construction start date in early 2014 & retail center completion by 2015. Budget: TBD Job No.: 201313 Project Contact: Ariel Bacani 6 Shapell Homes T17652 (West of YLHS) Completed 2nd plan check of Water & Sewer Improvement Plans. Continue plan check process. Generate Agreements & fee schedule for execution. Estimate construction start date mid 2014 & 49-lot housing tract completion by 2018. Budget: TBD Job No.: 201315 Project Contact: Ariel Bacani ITEM NO. 5.9 AGENDA REPORT Meeting Date: December 10, 2013 Subject:Status of Strategic Plan Initiatives ATTACHMENTS: Name:Description:Type: Strat_Pl_Tracking-_Nov_2013.xlsx Strategic Plan Initiatives for Nov 2013 Backup Material St r a t e g i e s S t a r t D a t e Co m p l e t i o n Da t e Le a d P a r t y N o v e m b e r 2 0 1 3 P r o g r e s s FR 2 : I n c r e a s e R e s e r v e F u n d i n g FR 2 - B An a l y z e t h e A s s e t Ma n a g e m e n t P l a n t o De t e r m i n e F u t u r e Ne e d s De c - 1 1 An n u a l R e v i e w Pr i o r t o B u d g e t an d C I P Up d a t e En g i n e e r i n g Ma n a g e r In 2 0 1 2 , w e c o m p l e t e d a p p r o x i m a t e l y $ 8 . 2 mi l l i o n i n c o n s t r u c t i o n p r o j e c t s . 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SR 3 - B Co n t i n u e P l a n n i n g f o r Lo n g - T e r m C a p i t a l Im p r o v e m e n t s a n d Re p l a c e m e n t s On - g o i n g O n - g o i n g En g i n e e r i n g Ma n a g e r Di s t r i c t s t a f f r e v i e w i n g d r a f t P r e l i m i n a r y De s i g n R e p t f o r F a i r m o n t B o o s t e r S t a t i o n Up g r a d e P r o j e c t .