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Home My WebLink About2014-01-06 - Planning-Engineering-Operations Committee Meeting Agenda Packet AGENDA YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING Monday, January 6, 2014, 12:30 PM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. ROLL CALL COMMITTEE Director Gary T. Melton, Chair Director Michael J. Beverage STAFF Steve Conklin, Acting General Manager John DeCriscio, Operations Manager 3. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 4. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 4.1. Anticipated Change Order on 2012 Pipeline Replacement Project 4.2. Project Recap and Forward Planning for Engineering Department 4.3. Status of OCWD Annexation Process (Verbal Report) 4.4. Status of Cielo Vista and Esperanza Hills Development Projects (Verbal Report) 4.5. Response to Draft EIR for Cielo Vista Project 4.6. Project Recap and Forward Planning for Operations Department 4.7. Monthly Groundwater Production and Import Water Report 4.8. Monthly Preventative Maintenance Report 4.9. Monthly Production Summary Report 4.10. Groundwater Producer Meeting Notes 4.11. Status Report on Capital Projects in Progress 4.12. Status of Strategic Plan Initiatives 4.13. Future Agenda Items and Staff Tasks 5. ADJOURNMENT 5.1. The next Planning-Engineering-Operations Committee meeting is scheduled to be held Thursday, February 6, 2014 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District’s internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 4.1 AGENDA REPORT Meeting Date: January 6, 2014 To:Planning-Engineering- Operations Committee From:Steve Conklin, Acting General Manager Presented By:Steve Conklin, Acting General Manager Dept:Engineering Prepared By:Steve Conklin, Acting General Manager Subject:Anticipated Change Order on 2012 Pipeline Replacement Project SUMMARY: Work was started on the "bore and jack" segment of pipeline installation into the Yorba Linda Country Club. Approximately 65-feet of pilot tube was bored when a large, solid obstruction was encountered, probably rock. Work has been stopped while staff of the District, its engineering consultant and the contractor consider alternative means to proceed. Staff will provide an informational briefing to the Committee on the situation and options. ITEM NO. 4.2 AGENDA REPORT Meeting Date: January 6, 2014 To:Planning-Engineering- Operations Committee From:Steve Conklin, Acting General Manager Presented By:Steve Conklin, Acting General Manager Prepared By:Steve Conklin, Acting General Manager Subject:Project Recap and Forward Planning for Engineering Department SUMMARY: Attached is a summary of projects completed in 2013, those in planning and design, and those in the near future, for review and discussion with the Committee. ATTACHMENTS: Name:Description:Type: Project_Recap_for_PEO__01-06-14.docx Project Recap and Planning Backup Material Project Recap and Forward Planning For: Planning/Engineering/Operations Committee January 6, 2014 RECAP OF PROJECTS FOR 2013 Construction Projects Completed in 2013 Project Name/Description Date Const. Completed Approx. Const. Cost Yorba Linda Blvd. Pipeline Jan 2013 $1,700,000 Pressure Regulating Station Upgrades, Phase I Feb 2013 $700,000 Well 21 Pump-to-Waste Structure Dec 2013 $80,000 Total $2,480,000 Reports/Studies/Agreements Completed in 2013 Project Name/Description Date Completed Approx. Cost North East Area Planning Study & Hydraulic Model Mar 2013 $103,000 Total $103,000 Projects in Construction in 2014 Project Name/Description Date Const. Started/To Begin Est. Date of Construction Completion Estimated Construction Cost 2012 Waterline Replacement Project, Phase II Feb 2013 April 2014 $1,600,000 Yorba Linda Blvd. Pump Station Feb 2013 May 2014 $1,900,000 Fairmont BPS Improvements Late 2014 Early 2016 $5,500,000 Bryant Reservoir Drainage and Fence Improvements Mar 2014 June 2014 $80,000 Lakeview Grade Separation Pipeline Relocation (OCTA) Early 2014 Early 2015 $250,000 Well 21 Drilling Late Jan 2014 Late Mar. 2014 $900,000 Well 21 Equipping Fall 2014 Mid 2015 $1,000,000 YL High School Park Pipeline Relocation Spring 2014 Mid 2014 $250,000 Elk Mountain Surge Tank Replacement Early 2014 Spring 2014 $100,000 Deville Dr. Waterline Replacement Early 2014 Mid 2014 $30,000 Total $11,610,000 2014 Projects in Design Project Name/Description Date Design Started Est. Date Design Complete Est. Design & Const Cost 2015 Waterline Replacement Project Late 2014 Mid 2015 $850,000 Fairmont BPS Improvements Late 2013 Mid 2014 $6,000,000 Pressure Regulating Stations Upgrade Phase2/four sites Late 2014 Mid 2015 $660,000 Timber Ridge Booster Station Rehabilitation Mid 2014 Late 2014 $250,000 Spoils Dewatering Site/Improvements Late 2014 Early 2015 $150,000 Total $7,910,000 2014 Reports/Studies/Agreements in Planning Project Name/Description Date Started Est. Date Complete Est. Cost OCWD Annexation Coordination/Dist. Annexation Costs Jan 2011 Early 2014 $1,100,000 Plumosa Properties – Appraisal & Sale Fall 2013 Early 2014 TBD Well Sites – Identification & Negotiation Fall 2013 Early 2015 TBD Total TBD FORWARD PLANNING OBJECTIVES FOR 2014+ • Water System Operating Plan • Springview Booster Station and Site Upgrades • Cathodic Protection Study • Water Line Replacement (R&R) Program (on-going) • Water and Sewer System Planning for Downtown Redevelopment Project • New Wells for Replacement and for Annexation Production, Wells 22 and 23 • Preparation of Expanded Sewer Master Plan • Preparation of Expanded Asset Management Plan • Pursuing Plan for Converting Private Septic Systems to Sewer Connection Services • Pressure Regulating Upgrade, Future Phases • Development Agreement for Cielo Vista Residential Development • Development Agreement for Esperanza Hills Residential Development • Lakeview BPS Piping & Landscaping Improvements ITEM NO. 4.5 AGENDA REPORT Meeting Date: January 6, 2014 To:Planning-Engineering- Operations Committee From:Steve Conklin, Acting General Manager Presented By:Steve Conklin, Acting General Manager Reviewed by Legal:Yes Prepared By:Steve Conklin, Acting General Manager Subject:Response to Draft EIR for Cielo Vista Project SUMMARY: District staff has reviewed the Draft EIR for the Cielo Vista Project and prepared a draft letter with the District's comments on the document. A copy of the draft letter is attached for review and discussion with the Committee. Following incorporation of comments from the Committee, staff will send the District's letter to County Planning by January 7, 2013. ATTACHMENTS: Name:Description:Type: Cielo_Vista_DEIR_Response_12-30-13.docx Draft EIR Response Letter for CV Backup Material January 2, 2013 Ron Tippets, Planner Current & Environmental Planning Section/OC Planning P.O. Box 4048 Santa Ana, CA 92702-4048 Subject: Comments regarding the Draft Environmental Impact Report (DEIR) For Proposed Cielo Vista Project (Project) - SCH# 2012071013 Yorba Linda Water District (District) as the water and sewer collection service provider for the proposed Project offers the following DEIR comments: • As previously noted in the District response to the Project NOP, water and sewer infrastructure for this Project shall be constructed with the proposed adjacent Esperanza Hills Estates (EHE) Development. Representatives for each of the two projects were advised by District staff that water and sewer services and facilities for the two projects must be planned and designed in concert to serve the combined area. In summary, separate or piece-meal development of water and sewer services is not acceptable. • Two points of connection from the existing to the proposed potable water system will be required. • Regarding sewer services for the projects, the representatives for the two projects were each advised that the District will require gravity-sewer service from the EHE Development, extending southerly and westerly downward to and through the Project to connect to existing District sewers. Engineering studies by the project developers will be required to confirm the size of the sewer lines throughout the projects, and to confirm that the existing downstream sewers have adequate existing capacity for the additional flow. • As stated in the Conditional Will Serve letter, “the applicant must satisfy certain conditions specified by the District and agreed to by the applicant before service will be available to supply the project. Any future, binding commitment by the District to service this project will be subject to the availability of water and sewer facilities and the planning, design, and construction of adequate facilities to meet the demands of the project in accordance with (1) the terms and conditions of a Pre-annexation Agreement to be executed by the applicant and the District; and (2) the terms and conditions of an Application to an Agreement with the Yorba Linda Water District for Water and Sewer Service executed by the applicant and the District; both in accordance with the District’s policies existing at the time such agreements are executed.” • Additional detailed DEIR comments are listed as follows: Page Section Comment ES-39 ES-1 Water Infrastructure Issues section: change “could require new offsite water infrastructure” to “will require new offsite water infrastructure.” 2-22 2.0 5e Please delete waterline size call-outs. Sizing will be determined during the design stage, and with hydraulic modeling. 2-22 2.0 5e Onsite Water and Sewer facilities shall be designed and constructed by the Developer and not YLWD. 4.9-7 4.9 2c For “Yorba Linda Water District (YLWD) Connections,” please add “Connection to sewer (wastewater) systems.” 4.12 4.12 2d Fire Hydrant spacing shall be 300-feet for residential areas, per YLWD std. 00500 (typ. all sections). Should you have any questions regarding this letter, please contact Anthony Manzano, Sr. Project Manager, at (714) 701-3106, or contact me at (714) 701-3102. Sincerely, Steve Conklin, P.E. Acting General Manager Copy: Pete Bonano, OCFA ITEM NO. 4.6 AGENDA REPORT Meeting Date: January 6, 2014 To:Planning-Engineering- Operations Committee From:Steve Conklin, Acting General Manager Presented By:John DeCriscio, Operations Manager Prepared By:John DeCriscio, Operations Manager Subject:Project Recap and Forward Planning for Operations Department SUMMARY: Attached is a summary of Operations and Maintenance activities for Year 2013, for review and discussion with the Committee. ATTACHMENTS: Name:Description:Type: 2013_Activies.doc 2013 Operations Recap Backup Material Operations Department 2013 The Operations Department has been working hard this past year and has completed the following maintenance and operations activities: MAINTENANCE DIVISION FIRE HYDRANT SECTION This section performs maintenance and repairs on the following District assets; • 3,966 fire hydrants. • 515 air/vacs. • 150 Pressure Regulation Valves, (PRV’s). • 155 dead end water mains. During the year this section completed the following maintenance and repair activities; • Serviced 4,182 fire hydrants. • Repaired 104 fire hydrants. • Replaced 41 fire hydrants. • Serviced 115 air/vacs. • Repaired 2 air/vacs. • Replaced 11 air/vacs. • Serviced 162 PRVs. • Repaired 41 PRVs. • Assisted the Engineering Department with 28 fire flows tests. • Flushed all system dead ends twice. • Resolved 983 customer service calls. VALVE SECTION This section performs maintenance and repairs on the following District assets; • 11,822 isolation valves in the system, the goal is to have all valves operated/tested every two years. During the year this section completed the following maintenance and repair activities; • Operated/Tested 7,810 valves. (66%) • Repaired 26 valves. • Replaced 49 valves. LEAK SECTION This section performs maintenance and repairs on the following District assets; • Over 24,000 water services During the year this section completed the following maintenance and repair activities; • Replaced 171 leaking service lines. • Repaired 37 leaking service lines. • Repaired 9 main line leaks. • Replaced 154 faulty angle meter stops. • Installed 199 meters on new services. • Replaced 180 stuck meters. SEWER COLLECTIONS SECTION This section performs maintenance, repairs and video documentation on the following District assets; • There are 235 miles of sewer lines; the goal is to clean all 235 miles annually and 30 miles to be televised and video documented annually. • 2 sewer lift stations During this year the section completed the following; • Cleaned 268 miles of sewer main. • Televised 32 miles of sewer main. • Carried out 20 sewer main repairs. • Repaired 39 sewer manholes. • Cleaned 34 miles of sewer siphons and enhanced maintenance areas. • Removed roots from 1.5 miles of sewer main. • We had no sewer overflows during the year. PRODUCTION DIVISION This section performs operations and maintenance activities on the following District assets; • 14 Reservoirs (57 Million Gallons of Water Capacity) • 10 Wells • 3 Metropolitan Water District Water Connection (Import Supply) • 11 Pump Stations (35 Booster Pumps) • 6 Sodium Hypo Chlorite Generating Facilities During this year the section completed the following maintenance activities; • Completed all electric motor oil changes as recommended by manufacturer. • Annual rebuilds of all chlorine feed pumps as recommended by manufacture. • Cleaned and Inspected 3 Reservoirs • Replaced pump at Box Canyon • Repaired electric motors at 3 locations • Supplied approximately 21,600 acre feet of potable drinking water to our customers. MECHANICAL SERVICES DIVISION This section performs maintenance and repair activities on the following District assets; • 57 District vehicle • 15 Stationary Natural Gas Engines • 4 Portable Pumps/Generator • 151 Small motors and tools During the year this section completed the following maintenance and repair activities; • Performed 300 miscellaneous vehicle repairs, 25 brake jobs, 65 tires were replaced, 84 oil changes, 17 smog checks and 20 heavy truck (CHP) “BIT” inspections. • Stationary engines had 51 oil and filter changes, 26 valve adjustments, 80 portable emissions analyzer tests, 5 source tests, 150 miscellaneous repairs/troubleshooting and 4,700 emissions inspections (Daily AQMD Requirement if engine is running). • 150 repairs were performed on small equipment and tools. • 2 new vehicles were purchased and specs and bids were prepared for 5 more. STANDBY Standby personnel responded to an average of 13 emergency calls per week. OTHER HAPPENINGS 2 people obtained a Class “A” driver’s license. This past year we hired 3 Maintenance Workers and the Production Superintendent all are adjusting very well and we are excited about what the future will bring to the District. ITEM NO. 4.7 AGENDA REPORT Meeting Date: January 6, 2014 Subject:Monthly Groundwater Production and Import Water Report ATTACHMENTS: Name:Description:Type: Import_2013-14_Dec.pdf Backup Material Backup Material YLWD SOURCE WATER SUMMARY FY 2013-14 IN-LIEU ACTUAL ADJUSTED TOTAL MONTHLY YTD BUDGET GW GW IMPORT DEMAND GW GW (Demand Est.)DELTA MONTH (AF)(AF)(AF)(AF)(%)(%)(AF)(%) Jul-13 - 1,286.5 1,105.4 2,391.8 53.8%53.8%2,477.9 -3.5% Aug-13 - 824.9 1,581.0 2,405.8 34.3%44.0%2,437.9 -1.3% Sep-13 - 762.2 1,521.2 2,283.4 33.4%40.6%2,139.0 6.8% Oct-13 - 1,048.7 941.6 1,990.3 52.7%43.2%1,804.2 10.3% Nov-13 - 948.9 661.9 1,610.7 58.9%45.6%1,425.3 13.0% Dec-13 - 844.1 612.8 1,456.9 57.9%47.1%1,282.1 13.6% Jan-14 1,117.9 Feb-14 1,069.5 Mar-14 1,267.4 Apr-14 1,585.3 May-14 2,096.9 Jun-14 2,349.5 FYTD - 5,715.2 6,423.8 12,139.0 47.1%11,566.5 4.9% Allowable GW (YTD)6,288.0 (AF) Underpumped 572.8 (AF) 62% 30.0% 35.0% 40.0% 45.0% 50.0% 55.0% 60.0% 65.0% 70.0% 75.0% 80.0% Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14 Month GROUNDWATER PERCENTAGE MONTHLY GW (%) YTD GW (%) BPP GOAL 51.8% 0 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000 18,000 20,000 22,000 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14 Vo l u m e ( A F ) Month FY 2013-14 YTD Water Supply Budgeted Total GW + Import Actual Total GW + Import BPP GW Goal 51.8% Actual GW Production Actual Total GW + Import 2012-13 ITEM NO. 4.8 AGENDA REPORT Meeting Date: January 6, 2014 Subject:Monthly Preventative Maintenance Report ATTACHMENTS: Name:Description:Type: 2013-14_fiscal.xls Backup Material Backup Material PREVENTATIVE AND REACTIVE MAINTENANCE FISCAL 2013/14 Fiscal 2013 -14 1 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN Percent of target 8% 17% 25% 33% 42% 58% 67% 75% 83% 92% 100 HYDRANTS (3,966) Target; all hydrants to be serviced annually. INSPECTED THIS MONTH 319 285 2521 349 3451 1051 1 INSPECTED THIS YEAR 319 604 8561 1,205 1,550 1 1,655 % OF TOTAL 8.0 % 15.2%1 21.6%1 30.4% 39.1%1 VALVES (11,822/2 = 5,911) Target; all valves to be operated every two years OPERATED THIS MONTH 518 582 6441 654 6611 730 OPERATED THIS YEAR 518 1100 1,7441 2,398 3,059 1 3,789 % OF TOTAL 8.8 % 18.6%1 29.5% 40.1% 51.8 DEAD ENDS (155 X 2 = 310) Target; all dead ends to be flushed biannually. FLUSHED THIS MONTH 01 0 01 155 0 0 FLUSHED THIS YEAR 01 0 01 155 155 155 % OF TOTAL 1 0.0%1 0.0%1 0.0%1 50.0% 50.0% AIR VACS (515) Target; all air/ acs to be serviced annually. INSPECTED THIS MONTH 3 0 1 1 11 1051 1 INSPECTED THIS YEAR 3 3 41 5 61 1111 1 % TOTAL 0.6% 0.6%1 0.8%1 1.0% 1.2%1 1 PRVs (150) Target; all PR Vs to be serviced annually. INSPECTED THIS MONTH 10 18 ill 2 1 1 141 1 INSPECTED THIS YEAR 10 28 391 41 431 571 1 % OF TOTAL 6.7% 18.7% 26.0% 27.3% 28.7% {- WATER LEAKS Target; all leaks repaired at first available opportunity. MAIN REPAIRED 1 1 01 01 1 0 SERVICE REPAIRED 10 3 2 2 1 1 SERVICE REPLACED 11 15 181 291 12 12 AMS REPLACED 12 11 101 151 12 10 METERS Target; all meter work completed no later than next working day. NEW INSTALL 13 1 33 1 31 1 30 1 19 1 10 STUCKS 1 41 41 21 51 161 5 SEWER CLEANING (235 M) Target; all sewers to be cleaned annually. CLEANED THIS MONTH 20.351 19.561 16.731 31.56 21.461 13.02 CLEANED THIS YEAR 20.351 39.911 56.641 88.20 109.661 122.68 % OF TOTAL 8.70%1 16.98%1 24.10%1 37.53% 46.66%1 52.20 SEWER TELEVISING (29.38M) Target; all sewers to be televised every 8 years. TELEVISED THIS MONTH 4.08 1 3.47 1.64 3.60 2.98 3.42 TELEVISED THIS YEAR 4.08 7.55 1 9.19 12.79 15.77 19.19 % OF TOTAL 13.90%1 25.70%1 31.28%1 43.53% 53.68 OTHER SEWER WORK. S.S. OVERFLOWS 0 0 0 0 0 0 ROOT FOOTAGE 4,020 0 335 0 0 2,511 EMAs AND SYPHONS 4.46 2 3.12 1.23 2.32 6.35 SERVICE CALLS 3 2 0 1 2 1 REHABFOOTAGE 0 0 0 0 498 491 MAIN REPAIRS 0 0 0 9 1 0 MANHOLE ROOT CLEANING 0 219 1 21 6 3 MANHOLE REPAIRS 1 6 21 81 01 010 ITEM NO. 4.9 AGENDA REPORT Meeting Date: January 6, 2014 Subject:Monthly Production Summary Report ATTACHMENTS: Name:Description:Type: Monthly_Production_Summary_Report_Dec.xlsx Backup Material Backup Material Monthly Production Summary Report DATE: Water Production • Groundwater 58.5 • Import Water 41.5 Max Day Consumption 22.6 Min Day Consumption 11.46 Average Day 14.99 Weather Conditions Max Temperature 85.5 Min Temperature 37 # of High Wind Days 2 # of Red Flag Days 3 Inches of Rain 0.59 Water Quality Location Average Cl2 Dose Richfield (North Loop) 1.37 Richfield (South Loop) 1.18 Lakeview Booster (Zone 2) 0.97 Lakeview Booster (Zone 3) 1.18 Well # 15 OFF Well # 20 0.96 Location Average C12 Residual Highland Booster 1.31 Valley View Booster 1.90 Paso Fino Booster 1.70 Hidden Hills Reservoir 1.12 Camino de Bryant Reservoir 1.18 Out of Service Equipment JEquipment Name I Reason for Out of Service Box Canyon I Pratt Valve out of Service. Returned to Service Equipment Name Date Fairmont Booster #1 12/12/2013 Richfield C12 Feed Pumps 12/17/2013 Pump Alarms 7 After Hours Responses Hi /Lo Water Levels 2 Hi /Lo Cl2 Levels 4 Communication Alarms 0 Pump Alarms 7 Well Gas Engine Run Hours Well 1 125 Well 5 142 Well 7 572 Well 18 201 Notes: In preparation for the AMP Shutdown, the Operations Staff and the Valve Crew conducted preliminary tests of the Primary Plan with favorable results. Reservoir maintenance was performed on Quarter Horse and Hidden Hills and sampled for bacteriological safety. The Senior Operator, Operators, Confined Space Crew, and IT Staff will be verifying reservoir levels with SCADA instrumentation for accuracy on the week of January 6, 2014. As a reminder, the AMP Shutdown will begin on January 13, 2014 at 12:01 am. ITEM NO. 4.10 AGENDA REPORT Meeting Date: January 6, 2014 Subject:Groundwater Producer Meeting Notes ATTACHMENTS: Name:Description:Type: GWP_Mtg_Notes_December_11_2013.docx GWP Meeting for Dec 2013 Backup Material 1 MEMORANDUM DATE: December 19, 2013 TO: Steve Conklin, Acting General Manager FROM: John DeCriscio, Operations Manager SUBJECT: Groundwater Producers Meeting December 11, 2013 Steve Conklin and I attended the Groundwater Producers (GWP) meeting on December 11, 2013 at Orange County Water District, (OCWD). A summary of the items discussed is as follows: 1. Big Canyon RA and BEA exemption request: In section 38 of the OCWD Act it states an RA and BEA exemption shall be granted to an applicant that can prove the water they are proposing to pump does not have a direct or indirect effect on the OCWD groundwater basin. Big Canyon Country Club in Newport Beach has put in such a request, OCWD staff has studied Big Canyon’s proposal and is in agreement that they qualify for this exemption. 2. Ball Road Basin Lease Agreement: OCWD Board of Directors voted in favor of entering into a lease agreement with Competitive Power Venture (CPV) for the lease of the 19 acres at Ball Rd. Basin to build a power plant. Terms of the lease are as follows: Years 1-4 Option Period: $500,000/yr for years 1 and 2, $600,000/yr for years 3 and 4. Years 5-6 Development and Construction Period: $1,500,000 per year. If plant is built, base rent is for 20 years starting at $1,750,000 per year. There are many other requirements in the agreement, but the real message from OCWD was the rental income is substantial and they couldn’t overlook this opportunity. 3. Budget Schedule: Preliminary projections for the RA and BPP are expected to be available on January 22, 2014. OCWD’s goal for the BPP in 2014-15 is 72%, with GWRS expansion complete by Spring 2015, which will bring production to 100,000 AF/yr. However, a lower BPP may be necessary due to the continuing drought and SA River flow dropping to an estimated 90,000 AF/yr. Concerning 2 the RA, OCWD estimates that it will rise to $300 to $310/AF, to cover the cost of O&M for larger GWRS Plant. 4. Desalination Update: The week of December 16th, OCWD Board of Directors will consider selection of community members for the Citizens Advisory Committee for the Ocean Desalination Project. Next Meeting: Wednesday January 15, 2014 at 10:00 a.m. in OCWD Boardroom ITEM NO. 4.11 AGENDA REPORT Meeting Date: January 6, 2014 Subject:Status Report on Capital Projects in Progress ATTACHMENTS: Name:Description:Type: CIP_Rept_Jan2014.pdf Status Report on Capital Projects in Progress Backup Material CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: January 1, 2014 New Information since Last Report is Shown in Red 1 IN CONSTRUCTION 1 2012 Waterline Repl., Ph. II: Tamarisk, Hidden Hills, Catalina Ct., Gordon Ln. & Richfield Rd. Budget: $1.17M Job No.: 201120 Project Contact: Joe Polimino Planned Completion Date: Early 2014 Contractor completed 1st stage of pilot bore; then hit obstruction. Awaiting Contractor’s recommended remedy. If solution to complete boring is feasible, staff will seek Board approval for change order. Construction is temporarily delayed. Project expected to be complete early 2014. 2 Yorba Linda Blvd. Pump Station Contractor installing sidewalk, curb and gutter, and other concrete equipment pads, along with roof improvements. Will continue to install electrical conduit and wiring, will also continue to work on interior piping. Submittals are nearly complete. Budget: $2.65M Job No.: 200817B Project Contact: Joe Polimino Planned Completion: April 2014 3 Well 21 Pump-to-Waste Structure Budget: $70,000 Job No.: 200922#21 Project Contact: Derek Nguyen Planned Completion Date: Nov 25, 2013 Board approved filing Notice of Completion (NOC). NOC was filed with the County last month. This portion of Well 21 construction will be closed-out. Next phases of Well 21 improvements are underway. Project Current Status Next Actions Comments CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: January 1, 2014 New Information since Last Report is Shown in Red 2 IN DESIGN Project Current Status Next Actions Comments 1 Lakeview Grade Separation (OCTA Project) OCTA awarded contract. Staff awaiting OCTA notification for pre- construction meeting. Utility relocation work, incl. our waterline relocation, to begin early to mid-2014. Bridge work requires complete closure, after completion of utility relocations. Budget: $700,000 Job No.: 201002 Project Contact: Anthony Manzano Planned Completion Date: Early 2014 2 YL High School Park Pipe Relocation PYLUSD requires YLWD to have separate construction plans and contract. PYLUSD committed to begin grading Spring 2014. YLWD to complete specs; plans completed. YLWD staff to solicit bids, and begin pipeline relocation work, independent of PYLUSD site grading work. Pipeline relocation work planned for Spring 2014. Budget: $350,000 Job No.: 201213 Project Contact: Anthony Manzano Planned Completion Date: Summer 2014 3 Well 21 Drilling Project Drilling construction work to begin late January 2014. Schedule pre-construction meeting and coordinate construction activities with contractor. Anticipate drilling to finish early April 2014. Budget: $800,000 Job No.: 200922#21 Project Contact: Derek Nguyen Planned Completion Date: Early 2014 4 Elk Mountain Surge Tank Board awarded construction contract to Pascal & Ludwig (P&L). Working on Agreement. After Agreement is fully executed, conduct pre- construction meeting with P&L. Anticipate completion early 2014. Budget: $100,000 Job No. 201313 Project Contact: Anthony Manzano Planned Completion Date: January 2014 5 Fairmont BPS Upgrade Staff reviewed Prelim. Design Report (PDR) and submitted comments to consultant. Design scheduled to commence early 2014 and be completed mid-2014. Construction estimated to be complete by mid-2016. Budget: $6,000,000 Job No. 201011B Project Contact: Hank Samaripa Planned Completion Date: Early 2016 CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: January 1, 2014 New Information since Last Report is Shown in Red 3 IN PLANNING Project Current Status Next Actions Comments 1 Well 21 Equipping Project Legal counsel is reviewing design PSA for execution. Schedule kick-off meeting and coordinate design work. Estimated equipping design completion by mid-2014. Budget: $150,000 Job No.: 200922#21 Project Contact: Derek Nguyen Planned Completion Date: Late 2015 CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: January 1, 2014 New Information since Last Report is Shown in Red 4 PROPOSED DEVELOPMENT Project Current Status Next Actions Comments 1 Olson Co. T17489 (N. of Golden Ave., Placentia) Improvement Plans were approved by District. Construction started mid- December 2013. Prepare Declaration of Restrictive Covenants for water main easement run. Estimate 33-unit condo tract completion by 2016-17. Budget: TBD Job No.: 201301 Project Contact: Ariel Bacani 2 Brandywine Homes T17548 (S. of Nixon Lib.) Reviewing 1st Plan Check submittal. Continue plan check process, Generate Agreements & fee schedule for execution. Developer will negotiate easement acquisitions. Budget: TBD Job No.: 201304 Project Contact: Ariel Bacani 3 Buy-Buy Baby (Savi Ranch) Improvement Plans finalized, remaining fees paid & awaiting Mylar print. Developer to submit Parcel Map & execute Agreements. Estimate construction start date in early 2014 & building completion by early 2015. Budget: TBD Job No.: 201309 Project Contact: Ariel Bacani 4 Costco Gas Station/Mirage Street Vacation Agreement to be finalized, after 1st design submittal is complete. Seek Board approval for easement execution. Review design early 2014. Costco to complete new gas station & improvements by mid to late 2014. Budget: TBD Job No. 201310 Project Contact: Anthony Manzano 5 Yavitz Company – Valley View Retail Developer submitted final Improvement Plans. Developer to finalize Parcel Map before District approves Improvement Plans. Estimate construction start date in early 2014 & retail center completion by 2015. Budget: TBD Job No.: 201313 Project Contact: Ariel Bacani 6 Shapell Homes T17652 (West of YLHS) Completed 3nd plan check. Generated Agreements & fee schedule for execution. Continue plan check process. Estimate construction start date mid 2014 & 49-lot housing tract completion by 2018. Budget: TBD Job No.: 201315 Project Contact: Ariel Bacani ITEM NO. 4.12 AGENDA REPORT Meeting Date: January 6, 2014 Subject:Status of Strategic Plan Initiatives ATTACHMENTS: Name:Description:Type: Strat_Pl_Tracking-_Dec_2013.xlsx Backup Material Backup Material Strategic Plan Initiatives Status Report Planning- Engineering- Operations Committee Strategies Start Date Completion Lead Party December 2013 Progress Date FR 2: Increase Reserve Funding Analyze the Asset Annual Review Management Plan to Prior to Budget Engineering In 2012, we completed approximately $8.2 FR 2 -B Determine Future Dec -11 and CIP Manager million in construction projects. Needs Update SR 1: Work Toward Service Reliabilitv and Efficienc Demand Projections were reviewed and SR 1 -B Forecast Service Oct -10 Jun -11 Engineering submitted to MWDOC on Feb 27, 2013 for Demand Projections Manager each of the next five FYs and out to Year 2035 Develop Additional Engineering Drilling of Well No. 21 to begin in Jan SR 1 -E Well Sites Mar -11 Jun -12 Manager 2014. Design of Wellhead facilities to begin in early 2014. SR 3: Continue Implementation of Ca itaI Im rovement Pro'ect Plan 2007 -2012 Complete Implementation of Current status is approximately $3.6 Five -Year Capital Engineering million of projects in construction phase SR 3 -A Improvement Plan On -going On -going Manager and $8.5 million in the planning and from FY 2007 -2012 design phases. with Adopted Amendments Continue Planning for District staff reviewed draft Prelim Design SR 3 -B Long -Term Capital On -going On -going Engineering Rept for Fairmont Booster Station Upgrade Improvements and Manager Project. Final PDR being prepared. CEQA Replacements document being prepared.