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Home My WebLink About2013-12-12 - Board of Directors Meeting Minutes2013 -234 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, December 12, 2013, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The December 12, 2013 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by Vice President Kiley at 8:30 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE Vice President Kiley led the pledge. 3. ROLL CALL DIRECTORS PRESENT Robert R. Kiley, Vice President Ric Collett Phil Hawkins DIRECTORS ABSENT Gary T. Melton, President Michael J. Beverage STAFF PRESENT Steve Conklin, Acting General Manager John DeCriscio, Operations Manager Gina Knight, Human Resources /Risk Manager Delia Lugo, Finance Manager Art Vega, Acting IT Manager Annie Alexander, Executive Secretary Javier Martinez, Water Production Superintendent Damon Micalizzi, Public Information Officer ALSO PRESENT Brett Barbre, Director, MWDSC and MWDOC Gene Hernandez, Mayor Pro Tem, City of Yorba Linda Eddy Beltran, Senior Counsel, Kidman Law LLP 4. ADDITIONS /DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS None. 6. SPECIAL RECOGNITION 6.1. Introduction of Javier Martinez, Newly Hired Water Production Superintendent Mr. DeCriscio introduced Mr. Martinez and provided the Board with an overview of his background and work experience. The Board welcomed Mr. Martinez to the District. 1 2013 -235 7. CONSENT CALENDAR Director Collett made a motion, seconded by Director Hawkins, to approve the Consent Calendar. Motion carried 3 -0 -2 with Directors Melton and Beverage being absent. 7.1. Minutes of the Board of Directors Regular Meeting held November 27, 2013 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Payments of Bills, Refunds and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $1,356,466.11. 8. ACTION CALENDAR 8.1. Approval of Change Order No. 1, Final Progress Payment and Notice of Completion for Construction of Well 21 Pump -to -Waste Outlet Structure Mr. Conklin explained that construction of the Pump -to -Waste Outlet Structure for Well 21 had been completed. During this process, staff was able to negotiate with OCWD to construct the structure at the current water level resulting in a reduction in the Scope of Work and a net credit to the District in the amount of $21,550.32. The contractor has submitted a Final Progress Payment request in the net amount of $71,962.20. Mr. Conklin then responded to questions from the Board regarding the credit and the construction project. Director Hawkins made a motion, seconded by Director Collett, to approve Change Order No. 1 for a net credit of $21,550.32 to the District for a revised total contract amount of $75,749.68, approve Final Progress Payment in the net amount of $71,962.20 to Pascal & Ludwig Constructors and authorize staff to file the Notice of Completion and release retention thirty -five days following recordation, if no liens have been filed; release the Labor and Material Bond; and release the Faithful Performance Bond in one year if no defects have been found for the Construction of Well 21 Pump -to -Waste Discharge Outlet Structure. Motion carried 3 -0 -2 with Directors Melton and Beverage being absent. 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report None. 2 2013 -236 9.2. Directors' Report ■ 2014 Water Bond Discussion with Assemblywoman Sharon Quirk -Silva — December 3, 2013 (Hawkins) ■ ACWA Fall Conference — December 3 -6, 2013 (Kiley) Directors Hawkins and Kiley provided a brief report regarding the topics discussed during the above listed events. 9.3. Acting General Manager's Report Mr. Conklin provided a report regarding the status of the OCWD annexation process, the EIR's for the proposed Cielo Vista and Esperanza Hills development projects, the District's current construction projects and various staff activities. Mr. DeCriscio then provided a report regarding the activities of the Operations Department including preparations for the upcoming MET shutdown. 9.4. General Counsel's Report Mr. Beltran stated that the Closed Session would not be required during this meeting. 9.5. Future Agenda Items and Staff Tasks None. 10. COMMITTEE REPORTS 10.1. Executive - Administrative - Organizational Committee (Melton /Kiley) ■ Minutes of the meeting held November 22, 2013 at 12:00 p.m. were provided in the agenda packet. ■ Next meeting is scheduled to be held December 17, 2013 at 4:00 p.m. 10.2. Finance - Accounting Committee (Hawkins /Melton) ■ Minutes of the meeting held November 25, 2013 at 12:00 p.m. were provided in the agenda packet. ■ Next meeting is scheduled to be held December 16, 2013 at 12:00 p.m. W 2013 -237 10.3. Personnel -Risk Management Committee (C o I lett/Beve rage) ■ Minutes of meeting held December 3, 2013 at 4:00 p.m. were provided in the agenda packet. ■ Minutes of meeting held December 10, 2013 at 2:00 p.m. will be provided at the next regular Board meeting. ■ Next meeting is scheduled to be held January 14, 2014 at 4:00 p.m. 10.4. Planning- Engineering- Operations Committee (Kiley /Hawkins) ■ Minutes of the meeting held December 10, 2013 at 8:30 a.m. will be provided at the next regular Board meeting. ■ Next meeting is scheduled to be held January 7, 2014 at 12:00 p.m. 10.5. Public Affairs - Communications- Technology Committee (Beverage /Collett) ■ Minutes of the meeting held December 2, 2013 at 4:00 p.m. will be provided at the next regular Board meeting. ■ Next meeting is scheduled to be held January 6, 2014 at 4:00 p.m. 10.6. Organizational and Efficiency Study Ad Hoc Committee (Beverage /Hawkins) ■ Next meeting to be scheduled. 10.7. YLWD -City of Placentia Joint Agency Committee (Melton /Hawkins) ■ Minutes of the meeting held October 14, 2013 at 9:30 a.m. will be provided at the next regular Board meeting. ■ Next meeting to be scheduled. 10.8. YLWD -City of Yorba Linda Joint Agency Committee (Kiley /Beverage) ■ Next meeting to be scheduled. 4 2013 -238 10.9. YLWD - MWDOC -OCWD Joint Agency Committee (Beverage /Melton) ■ Minutes of the meeting held November 26, 2013 at 4:00 p.m. were provided in the agenda packet. ■ Next meeting is scheduled to be held January 28, 2014 at 4:00 p.m. 10.10. Citizens Advisory Committee (Beverage) ■ Minutes of the meeting held November 25, 2013 at 8:30 a.m. will be provided at the next regular Board meeting. ■ Next meeting is scheduled to be held December 16, 2013 at 8:30 a.m. 11. INTERGOVERNMENTAL MEETINGS 11.1. YL City Council —December 3, 2013 (Collett) Director Collett attended and commented on the SAVI Ranch Study, the reorganization of the City Council, and a temporary land use moratorium which were discussed during the meeting. 11.2. MWDOC Board — December 4, 2013 (Melton) Director Barbre provided the Board with an overview of the matters discussed during this meeting as Director Melton was absent. 11.3. OCWD Board —December 9, 2013 (Kiley) Director Kiley attended and noted that there were a large number of people in attendance due to the agenda item related to the proposed electrical generation facility on Ball Road. 11.4. Yorba Linda Planning Commission — December 11, 2013 (Melton) Director Melton was unable to provide a report regarding his attendance at this meeting as he was absent. 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from December 13, 2013 — January 31, 2014 The Board reviewed the activity calendar and made no changes. I•'1 13. 14. 2013 -239 CONFERENCES, SEMINARS, AND SPECIAL EVENTS 13.1. 2014 Water Bond Discussion with Assemblywoman Sharon Quirk -Silva — December 3, 2013 Director Collett made a motion, seconded by Director Hawkins, to authorize Director attendance at this event if desired. Motion carried 3 -0 -2 with Directors Melton and Beverage being absent. CLOSED SESSION (There was no Closed Session held during this meeting.) 14.1. Conference with Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: ACWA/JPIA, et al vs. Insurance Company of the State of Pennsylvania, et al (OC Superior Court — Case No. 00486884) 14.2. Conference with Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: City of Anaheim vs. Ana J. Matosantos, et al. (Superior Court of CA, Sacramento — Case No. 34- 2013- 80001529) 14.3. Conference with Legal Counsel — Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to line break at 1301 North Rose Drive, Placentia CA 92870. Number of Potential Cases: One 14.4. Conference with Legal Counsel — Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to written communications from potential plaintiffs threatening litigation. Number of Potential Cases: One A 2013 -240 14.5. Public Employment Pursuant to Section 54957 of the California Government Code Title: General Manager 15. ADJOURNMENT 15.1. The meeting was adjourned at 9:00 a.m. A special Board of Directors Meeting has been scheduled Thursday, December 19, 2013 at 2:00 p.m. The next Regular Board of Directors Meeting will be held Monday, December 23, 2013 at 8:30 a.m. 7