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HomeMy WebLinkAbout2013-11-22 - Executive-Administrative-Organizational Committee Meeting MinutesMINUTES OF THE YORBA LINDA WATER DISTRICT EXECUTIVE - ADMINISTRATIVE - ORGANIZATIONAL COMMITTEE MEETING Friday, November 22, 2013, 12:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The November 22, 2013 meeting of the Yorba Linda Water District's Executive - Administrative- Organizational Committee was called to order by Director Melton at 12:00 p.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL COMMITTEE 3. 5. 4. Director Gary T. Melton, Chair Director Robert R. Kiley STAFF Steve Conklin, Acting General Manager Damon Micalizzi, Public Info Officer OTHER ATTENDEES Art Kidman, Partner, Kidman Law LLP Heather Dion, Senior Director, Townsend Public Affairs (By Teleconference) PUBLIC COMMENTS None. DISCUSSION ITEMS 5.1 Status of Legislative Affairs (verbal report) Ms. Dion discussed with the Committee state and local political and legislative items of interest to the District. At the completion of the discussion, Ms. Dion ended her telephone connection with the meeting. ACTION CALENDAR 4.1. Reorganization of the Board of Directors and Appointment of Officers for Calendar Year 2014 Mr. Conklin discussed with the Committee the reorganization of the Board for 2014. It was noted that because Directors Melton and Beverage will not be at the December 12 Board meeting, the reorganization will be at the December 23 Board meeting. Further, the Committee indicated that because of the later date of the Board reorganization, the impending changes in the committee assignments will not take effect until February 1, 2014. 5. 4.2. Request to Support a Floor Nomination of Kathleen J. Tiegs for the Office of Vice President in the Upcoming ACWA Election of Officers The Committee discussed the upcoming ACWA meeting and election of officers. Following discussion, the Committee recommended that the Board support the floor nomination of Kathleen J. Tiegs and directed staff to prepare a resolution to that effect for Board action on November 27. 4.3. Amendment to ISDOC Bylaws The Committee reviewed the proposed amendments and recommended that the Board approve them at its November 27, 2013 meeting. 4.4. Agency Report of Public Official Appointments (Form 806) At the request of Mr. Conklin, Mr. Kidman advised the Committee that the Fair Political Practices Commission amended the California Government Code effective February 6, 2013 requiring the completion of Form 806 prior to the Board voting to appoint Directors to other outside boards, commissions, and committees as well as internal standing and ad hoc committees that would provide a stipend or salary totaling $250 or more in a 12 -month period. Following discussion, the Committee recommended that the Board authorize staff to complete and file Form 806 prior to the next round of appointments in December, and annually thereafter. 4.5. YLWD /City of Placentia Joint Agency Demonstration Project Mr. Conklin reported that the City of Placentia is interested in developing a water conservation demonstration project with the District, which would entail replacing turf grass with synthetic turf in the street medians along Yorba Linda Blvd in Placentia. The proposed project has been discussed in recent Placentia /District Joint Agency meetings. The estimated construction cost of the project is approximately $50,000 after MWDOC rebates. Following discussion, the Committee recommended that the Board approve proceeding with the project, whereby the District would pay for the construction and the City would pay back to the District half the cost of construction in incremental payments over the next five years. DISCUSSION ITEMS (continued) 5.2. Status of OCWD Annexation Project (Verbal Report) Mr. Conklin reported that the annexation process is proceeding forward. OCWD is completing the package for submittal to LAFCO. 5.3. Status of Sage and Esperanza Hills Development Projects (Verbal Report) Mr. Conklin reported that the draft EIR for the Sage /Cielo Vista development project has been released for public comment, from November 7 through December 23, 2013. Staff is reviewing the EIR and preparing to comment. He indicated that he is meeting with representatives for the project on December 2, 2013. Mr. Conklin also 2 reported that staff for the Esperanza Hills development project has indicated that the draft EIR for that project should be released for public review shortly. 5.4. Status of Plumosa Property Sale (Verbal Report) Mr. Conklin reported that the MAI appraisal is in preparation and should be complete by mid - December. It will include two different appraisals, depending on the type of purchaser. 5.5. Status of Wildfire Loss Mitigation at District Facilities (Verbal Report) Mr. Conklin provided an update to the Committee on events since presenting the District Facilities Wildfire Mitigation Report last month. He reported that at the Hidden Hills Pump Station site, trees deemed too close have been removed (by City staff), landscaping trimmed, and work is proceeding on installation of sprinklers on the roof that can be remotely operated. At the Box Canyon Pump station, landscaping is being trimmed and removed and sprinklers installed as noted above. At Santiago Booster Station, work is proceeding on a sprinkler system as noted above. The Committee complimented staff on the work in progress. 5.6. Board of Director Non - Member Attendance at Committee Meetings Mr. Conklin reported that at recent EAO Committee meetings there was discussion on two related questions: 1) may a Board member attend a meeting of a Board committee of which he is not a member, and 2) may he draw a daily stipend for attending the meeting? At the request of the Committee, Legal Counsel prepared a memo in response to those questions, and Mr. Kidman provided a summary of that memo to the Committee. Following discussion, the Committee recommended that the November 4 Memo be presented to the Board for discussion and consideration. 5.7. Participation on Water Education Foundation Board Mr. Conklin provided a letter from the Water Education Foundation (WEF) and informed the Committee that the District's Water Quality Engineer, Derek Nguyen, who is completing his year -long Young Water Leader Program, has been nominated by his Program peers to serve on the WEF Board. Participation would include attending quarterly Board meetings at various locations within California. Following discussion, the Committee recommended that the Board authorize Derek Nguyen's participation on the WEF Board for a three -year term. 5.8. Future Agenda Items and Staff Tasks None. The Committee adjourned to Closed Session at 1:20 pm. Directors Melton and Kiley were present. Also present were Messrs. Conklin and Kidman. 3 6. CLOSED SESSION 6.1. Conference with Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: ACWA/JPIA, et al vs. Insurance Company of the State of Pennsylvania, et al (OC Superior Court — Case No. 00486884) 6.2. Conference with Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: City of Anaheim vs. Ana J. Matosantos, et al. (Superior Court of CA, Sacramento —Case No. 34- 2013- 800001529) 6.3. Conference with Legal Counsel — Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to line break at 1301 North Rose Drive, Placentia CA 92870. Number of Potential Cases: One 6.4. Conference with Legal Counsel — Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to written communications from potential plaintiffs threatening litigation. Number of Potential Cases: One The Committee reconvened in Open Session at 1:25 p.m. Director Melton announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 7. ADJOURNMENT 7.1. The meeting was adjourned at 1:26 p.m. The next Executive - Administrative- Organizational Committee meeting is scheduled to be held Tuesday, December 17, 2013 at 4:00 p.m. 12