HomeMy WebLinkAbout2013-12-03 - Personnel-Risk Management Committee Meeting Minutes MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING
Tuesday, December 3, 2013 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The December 3, 2013 meeting of the Yorba Linda Water District's Personnel-
Risk Management Committee was called to order by Director Collett at 4:00 p.m.
The meeting was held in the Admin Conference Room at the District's
Administration Building located at 1717 East Miraloma Avenue in Placentia,
California 92870.
2. ROLL CALL
COMMITTEE MEMBERS PRESENT STAFF PRESENT
Director Ric Collett, Chair Steve Conklin, Acting General Manager
Director Michael J. Beverage Gina Knight, HR and Risk Manager
3. PUBLIC COMMENTS
None.
4. DISCUSSION ITEMS
4.1. Emergency Preparedness Plan (Verbal Report)
Mr. Conklin advised the Committee members that Kelly Hubbard,
Emergency Services Manager for the Municipal Water District of Orange
County attended a meeting at the District to discuss the District's
Emergency Preparedness Plan. The Committee discussed at great length
the idea of forming an Emergency Preparedness Committee to oversee
and administer the plan. Mr. Conklin informed the Committee that Hank
Samaripa had recently been assigned this task. However, with Mr.
Samaripa's upcoming retirement these duties would need to be assigned
to another employee. Mr. Conklin will keep the Committee informed on
the status of this item.
4.2. Status of Recruitments (Verbal Report)
Staff informed the Committee that the Records Management Specialist
internal recruitment opened on November 26, 2013 and would close on
December 10, 2013. In addition, the Sr. Accountant recruitment is
scheduled to open on December 9, 2013 and close on January 9, 2014.
4.3. Status of Assessment of Job Descriptions and Titles (Verbal Report)
Mr. Conklin prepared and presented a summary of future Capital
Improvement Projects as well as present job duties performed by Hank
Samaripa, the District's Project Coordinator. Due to the upcoming
retirement, the duties mentioned will need to be performed by the new
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employee. Mr. Conklin made the request for the Committee to consider
reclassifying the job title along with a revision of the job classification. Mr.
Conklin would like to revise the job classification to include the following:
Bachelor degree in civil engineering or related field required and three
years of engineering experience.
4.4. Status of Policies and Procedures (Verbal Report)
Staff informed the Committee that the following draft policy/procedure:
Employee Performance Evaluation would be revised by the Human
Resources Department by December 9, 2013. The draft policy would then
be presented to Department Managers on December 17, 2013 for their
comments.
4.5. Future Agenda Items and Staff Tasks
The Committee asked staff to look at other agencies to see what job titles
are being used for positions with similar duties as those performed by the
District's Project Coordinator position. The Committee requested that this
information be presented at the next Personnel-Risk Management
Committee scheduled for December 10, 2013.
5. ADJOURNMENT
5.1. The meeting was adjourned at 5:10 p.m. The next Personnel-Risk
Management Committee meeting is scheduled to be held Tuesday,
December 10, 2013 at 2:00 p.m.
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