HomeMy WebLinkAbout2013-12-10 - Personnel-Risk Management Committee Meeting Minutes MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING
Tuesday, December 10, 2013 2:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The December 10, 2013 meeting of the Yorba Linda Water District's Personnel-
Risk Management Committee was called to order by Director Collett at 2:00 p.m.
The meeting was held in the Admin Conference Room at the District's
Administration Building located at 1717 East Miraloma Avenue in Placentia,
California 92870.
2. ROLL CALL
COMMITTEE MEMBERS PRESENT STAFF PRESENT
Director Ric Collett, Chair Steve Conklin, Acting General Manager
Director Michael J. Beverage Gina Knight, HR and Risk Manager
3. PUBLIC COMMENTS
None.
4. ACTION CALENDAR
4.1. Potential Claim Filed by Law Offices of Robert A. Stutman, P.C. on Behalf
of Mercury Insurance Group, Insurer for Charles Busch
The Committee discussed the claim and will recommend that the Board of
Directors reject and refer the claim to ACWA-JPIA at the next Board of
Directors meeting scheduled for December 23, 2013.
5. DISCUSSION ITEMS
5.1. Status of Emergency Preparedness Plan (Verbal Report)
Nothing reported.
5.2. Status of Performance Evaluations (Verbal Report)
Staff advised the Committee members on the status of existing past-due
performance evaluations. The Committee recommended that Human
Resources staff reach out to assist Managers that are having difficulty with
preparing timely performance evaluations in an effort to reduce past-due
evaluations.
5.3. Status of Assessment of Job Descriptions and Titles (Verbal Report)
Staff presented a summary of job titles and specs from various water
agencies to replace and/or revise the District's Project Engineer job
classification. The Committee instructed staff to bring back a revised job
classification for an Associate Engineer position to include the following
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language: a Bachelor degree in civil engineering or related field required
as well as three years of engineering experience.
5.4. Status of Policies and Procedures (Verbal Report)
Staff updated the Committee on the status of the Employee Performance
Evaluation Policy. Staff will present the Employees Association
representatives with a draft copy of the policy in January 2014.
5.5. Human Resources, Risk Management, and Safety Activity
Staff advised the Committee on the following: The successful candidate
for the Water Production Superintendent joined the District on November
18, 2013. The Sr. Accountant recruitment opened on December 9, 2013
and will close on January 9, 2014. In addition, the Records Management
Specialist recruitment was extended for an additional three weeks and
would now be open to the public with a closing date of January 7, 2014.
5.6. Future Agenda Items and Staff Tasks
None.
6. ADJOURNMENT
6.1. The meeting was adjourned at 3:10 p.m. The next Personnel-Risk
Management Committee meeting is scheduled to be held Tuesday,
January 14, 2014 at 4:00 p.m.
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