Loading...
HomeMy WebLinkAbout2014-01-13 - Executive-Administrative-Organizational Committee Meeting MinutesMINUTES OF THE YORBA LINDA WATER DISTRICT EXECUTIVE - ADMINISTRATIVE - ORGANIZATIONAL COMMITTEE MEETING Monday, January 13, 2014, 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The January 13, 2013 meeting of the Yorba Linda Water District's Executive - Administrative- Organizational Committee was called to order by Director Kiley at 4:00 p.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL COMMITTEE 3. 5. 9 Director Robert R. Kiley, Chair Director Ric Collett STAFF Steve Conklin, Acting General Manager Damon Micalizzi, Public Info Officer OTHER ATTENDEES Art Kidman, Partner, Kidman Law LLP Heather Dion, Senior Director, Townsend Public Affairs (By Teleconference) PUBLIC COMMENTS None. DISCUSSION ITEMS 5.1. Status of Legislative Affairs This item was taken out of order to accommodate Ms. Dion who was participating in the meeting by teleconference. Ms. Dion provided an update to the Committee on state and local legislative affairs of interest to the District, making note of the District's activities with OCTA and OC Sanitation District. Mr. Kidman joined the meeting during the discussion. Following the discussion, Ms. Dion ended her teleconference connection with the meeting. ACTION CALENDAR 4.1. Proposed Extension of Professional Services Agreement (PSA) with Townsend Public Affairs (TPA) Mr. Conklin reported that the PSA with TPA expired on December 31, 2013, and that TPA has proposed to extend its services agreement for continued legislative advocacy to June 30, 2014 at the same contract terms. Following discussion, the Committee supported staff's 4 recommendation that the Board approve an amendment to the existing PSA with TPA under the same terms and conditions and same monthly fee of $5,000 per month. 4.2. Agreement for Placentia and YLWD Turf Replacement Demonstration Project Mr. Conklin reported that over the last year, the YLWD /Placentia Joint Agency Committee, and more recently the District's EAO Committee, have been considering a Joint Agency Turf Replacement Demonstration Project. Under the project, the District would advance the City the cost of replacing grass with artificial turf in three median islands in the middle of Yorba Linda Blvd at an estimated cost of $58,000. In accordance with the terms and conditions of a draft agreement reviewed by the EAO Committee on January 13, 2014, the City would reimburse the District half the construction cost in equal annual installments over five years. Following discussion, the Committee recommended that the Board approve the Cooperative Agreement for the subject project at an estimated cost of $58,000. As part of the project, the District will pursue grant funding from MWDOC under its turf replacement program to offset part of the construction cost. 4.3. Board of Director Non - Member Attendance at Committee Meetings Mr. Conklin recalled that this issue was discussed at the January 9, 2014 Board meeting and the Board asked that it be considered again by the EAO Committee and brought back to the Board with a formal recommendation. The EAO Committee, legal counsel and staff discussed the pros and cons of various options. At the conclusion of the discussion, the Committee recommended that there be no change in the current process regarding attendance by Directors at committee meetings. This recommendation will be brought to the Board for consideration. DISCUSSION ITEMS CONTINUED 5.1. Status of Legislative Affairs (Continued) This item continued with the review and discussion of the memo titled Final Report on 2013 Legislative Bills, as prepared by Kidman Law for the District. This was an information item with no action. 5.2. Director Attendance as Observers at OCSD Meetings (Verbal Report) This item was discussed at the January 9, 2014 Board meeting and returned to the EAO Committee for further consideration. In the ensuing discussion, it was noted that the YLWD director attending would be doing so as an observer and not as an OCSD director. As such, the YLWD director attending would be eligible for the YLWD daily stipend, if the attendance was approved by the YLWD Board. President Kiley indicated that he will take this to the January 23, 2014 Board meeting with the 2 recommendation that he be the YLWD director attending as an observer. He also noted that he will recommend that Director Hawkins be designated as a representative to the Finance - Accounting Committee replacing President Kiley, as a means to address scheduling conflicts. In the ensuing discussion, there was no opposition or concern expressed for the recommended changes to the committee representation. 5.3. Committee Activities Recap and Forward Planning Objectives Mr. Conklin recalled that at the first meeting of a committee with new director representation, that staff provides a summary of the items discussed and considered in the last calendar year in that committee. The summary report was reviewed by the Committee with no comments. 5.4. Status of Sage and Esperanza Hills Development Projects (Verbal Report) Mr. Conklin recalled that the draft EIRs for the two proposed projects are available for public review and comment, and that the comment letter from the District for the Sage Project has been sent to the County. He summarized the discussion at the January 10, 2014 meeting he attended with staff of various County departments regarding the Sage project, and noted that he will be attending the January 16, 2014 community meeting for the Esperanza Hills project 5.5. Status of Joint Agency Meetings with City of Placentia and City of Yorba Linda (Verbal Report) Mr. Conklin noted that the meeting with Yorba Linda has been tentatively scheduled for February 25, 2014 and that he has contacted Troy Butzlaff at Placentia for dates for the Placentia meeting. 5.6. Status of Efforts to Obtain SDLF District of Distinction Accreditation The Committee reviewed the major tasks listed on the agenda report necessary to achieve the above accreditation. The Committee asked that this item be brought to the Board for discussion and to determine if the Board wishes to confirm its commitment to proceed with this effort. 5.7. Status of Strategic Plan Initiatives The status of the above initiatives was reviewed. It was acknowledged that the strategic plan needs to be updated, and that will be a task for the new general manager. 5.8. Future Agenda Items and Staff Tasks None. The Committee adjourned to Closed Session at 5:15 p.m. Directors Kiley and Collett were present. Also present were Messrs. Conklin and Kidman. 3 6. CLOSED SESSION 6.1. Conference with Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: ACWA/JPIA, et al vs. Insurance Company of the State of Pennsylvania, et al (OC Superior Court — Case No. 00486884) 6.2. Conference with Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: City of Anaheim vs. Ana J. Matosantos, et al. (Superior Court of CA, Sacramento —Case No. 34- 2013- 800001529) 6.3. Conference with Legal Counsel — Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to line break at 1301 North Rose Drive, Placentia CA 92870. Number of Potential Cases: One 6.4. Conference with Legal Counsel — Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to written communications from potential plaintiffs threatening litigation. Number of Potential Cases: One 6.5. Conference with Real Property Negotiators Pursuant to Section 54956.8 of the California Government Code Property: 4622 Plumosa Drive, Yorba Linda CA Agency Negotiators: Steve Conklin Negotiating Parties: To Be Determined Under Negotiation: Price and Terms of Payment The Committee reconvened in Open Session at 5:30 p.m. Director Kiley announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 12 7. ADJOURNMENT 7.1. The meeting was adjourned at 5:31 p.m. The next Executive - Administrative- Organizational Committee meeting is scheduled to be held Tuesday, February 10, 2014 at 4:00 p.m. 5