HomeMy WebLinkAbout2014-01-06 - Public Affairs-Communications-Technology Committee Meeting MinutesMINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS - COMMUNICATIONS - TECHNOLOGY COMMITTEE MEETING
Monday, January 6, 2014, 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The January 6, 2014 meeting of the Yorba Linda Water District's Public Affairs -
Communications- Technology Committee was called to order by Director Collett
at 4:00 p.m. The meeting was held in the Admin Conference Room at the
District's Administration Building located at 1717 East Miraloma Avenue in
Placentia, California 92870.
2. ROLL CALL
KJ
4.
COMMITTEE MEMBERS PRESENT STAFF PRESENT
Director Ric Collett, Chair Steve Conklin, Acting General Mgr
Director Phil Hawkins Art Vega, Acting IT Manager
Damon Micalizzi, Public Information Officer
PUBLIC COMMENTS
None.
DISCUSSION ITEMS
4.1. Committee Activities Review and Future Objectives for IT
The Committee reviewed the subject report. After a brief discussion, the
Committee questioned the need to bring copier lease agreements to this
Committee indicating that it was within staff's authority to approve the
amounts of the lease. The Committee recommended that staff no longer
needs to bring similar such agreements to this Committee that are within
staff's purchasing limit for approval.
4.2. Status of Dynamics GP HR Consultant (Verbal Report)
Mr. Vega reported on the status of work for the Human Resources module
of the Dynamics GP software. A decision was made to hold -off entering
the data manually for position control since this data already resides on
the District's NeoGov web service. Staff will be looking into a way to
transfer this information from the NeoGov website to the District's
Dynamics GP HR software module, thus eliminating the current need to
manually enter this data.
4.3. Dynamics GP Upgrade Status (Verbal Report)
Mr. Vega informed the Committee that the Dynamics GP Upgrade had
gone well and all modules had been upgraded successfully. All
Departments impacted, Finance, HR and Engineering/Water Quality, have
reported no further upgrade issues. Mr. Vega further commented that the
only item remaining was to convert financial reports to the new reporting
software.
4.4. Committee Activities Review and Future Objectives for Public Affairs
The Committee reviewed the report, with staff noting that the educational
kiosk display had stalled due to the departure of the employee who was
creating the display. The Committee briefly discussed options for the
lobby in lieu of the kiosk.
4.5. Future Outreach and Press Relations (Verbal Report)
Mr. Micalizzi updated the Committee on current press inquiries and
potential upcoming media related to the District.
4.6. Status of Current Public Outreach Activities
The Committee reviewed the upcoming Public Outreach Activities, noting
that supply is scheduled to meet demand at the present rate for donation
requests.
4.7. Portable Water Tanks for Emergency and Community Events (Verbal
Report)
Mr. Micalizzi updated the Committee that the Water Tanks, ordered had
arrived, giving the District the ability to move 1,000 gallons of potable
water via pickup truck.
4.8. Bottled Water Label Contest (Verbal Report)
Mr. Micalizzi updated the Committee on this year's Bottled Water Label
Contest, noting that the School District had yet to agree to disseminate the
contest info on the YLWD's behalf. Director Collett offered to call a contact
at PYLSD to assist in that matter.
4.9. Draft Winter Newsletter
The Committee reviewed the Draft Winter Newsletter and approved the
piece for print.
4.10. Future Agenda Items and Staff Tasks
None.
5. ADJOURNMENT
5.1. The meeting was adjourned at 4:40 p.m. The next Public Affairs -
Communications- Technology Committee meeting is scheduled to be held
Monday, February 3, 2014 at 4:00 p.m.
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