HomeMy WebLinkAbout2014-01-14 - Personnel-Risk Management Committee Meeting MinutesMINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL -RISK MANAGEMENT COMMITTEE MEETING
Tuesday, January 14, 2014 4:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The January 14, 2014 meeting of the Yorba Linda Water District's Personnel -
Risk Management Committee was called to order by Director Hawkins at 4:00
p.m. The meeting was held in the Admin Conference Room at the District's
Administration Building located at 1717 East Miraloma Avenue in Placentia,
California 92870.
2. ROLL CALL
COMMITTEE MEMBERS PRESENT
Director Phil Hawkins, Chair
Director Gary T. Melton
3. PUBLIC COMMENTS
None.
4. DISCUSSION ITEMS
STAFF PRESENT
Steve Conklin, Acting General Manager
Gina Knight, HR and Risk Manager
4.1. Summary of 2013 Personnel -Risk Management Committee
Accomplishments
The Personnel -Risk Management (PRM) Committee members reviewed
the Summary of PRM accomplishments for the 2013 calendar year. The
Committee members did not have any additional questions.
4.2. Status of Emergency Preparedness Plan (Verbal Report)
Staff discussed the Status of the Emergency Preparedness Plan and the
current effort to form an employee committee to further develop our
preparedness. Staff informed the Committee that the future Associate
Engineer will take the lead role and work with the employee committee
members to prepare and train District employees for emergencies.
4.3. Status of Performance Evaluations (Verbal Report)
The Committee members were pleased to see the great improvement of
completed and timely performance evaluations as well as the informative
report created and maintained by Bryan Melton the District's Human
Resources Technician.
4.4. Status of Assessment of Job Descriptions and Titles (Verbal Report)
Staff informed the Committee members on the status of this project. Staff
will be reviewing the job descriptions for the Customer Service division.
The Committee discussed the idea of hiring a consultant to revise and
update all of the District's present job descriptions. The Committee's
Chair, Director Hawkins expressed his desire for this to be a goal for
completion in 2014.
4.5. Status of Policies and Procedures (Verbal Report)
Staff updated the Committee on the status of the District's Employee
Time -Off Request Policy. The Employee's Association reviewed the
policy and proposed several changes. The District's Employment Law
and Labor Relations attorney will review the proposed changes and
prepare a response for the District.
4.6. Human Resources, Risk Management, and Safety Activity
Staff reported on the following recruitments: Records Management
Specialist closed January 7, 2014, Sr. Accountant closed January 9, 20141
Associate Engineer will close January 23, 2014 and Customer Service
Representative will close January 19, 2014.
4.7. Future Agenda Items and Staff Tasks
None.
5. ADJOURNMENT
5.1. The meeting was adjourned at 5:45 p.m. The next Personnel -Risk
Management Committee meeting is scheduled to be held Tuesday,
February 11, 2014 at 4:00 p.m.