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HomeMy WebLinkAbout2014-02-10 - Executive-Administrative-Organizational Committee Meeting MinutesMINUTES OF THE YORBA LINDA WATER DISTRICT EXECUTIVE - ADMINISTRATIVE - ORGANIZATIONAL COMMITTEE MEETING Monday, February 10, 2014, 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The February 10, 2014 meeting of the Yorba Linda Water District's Executive - Administrative- Organizational Committee was called to order by Director Kiley at 4:00 p.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL COMMITTEE 3. 9 5. Director Robert R. Kiley, Chair Director Ric Collett STAFF Steve Conklin, Acting General Manager Damon Micalizzi, Public Info Officer OTHER ATTENDEES Art Kidman, Partner, Kidman Law LLP Chris Townsend, Principal, Townsend Public Affairs (By Teleconference) Heather Dion, Senior Director, Townsend Public Affairs (By Teleconference) PUBLIC COMMENTS None. DISCUSSION ITEMS 4.1. Status of Legislative Affairs (Verbal Report) Mr. Townsend and Ms. Dion discussed with the Committee items of political interest to the District on the state and local level. At the completion of the discussion, Mr. Townsend and Ms. Dion ended their teleconference connection with the meeting. ACTION CALENDAR 5.1. Amendments to the District's Conflict of Interest Code Mr. Conklin reported that staff recently reviewed the District's Conflict of Interest Code and determined that it requires amendment for minor revisions for an added position title and the renaming of three other positions. Following discussion, the Committee supported the staff recommendation that the Board approve Resolution No. 14 -XX Adopting a Conflict of Interest Code for YLWD for said revisions. 6. DISCUSSION ITEMS CONTINUED 6.1. Draft BOD and Admin Department Budgets FY 14/15 (To be provided at the meeting.) Mr. Conklin handed out copies of the subject draft Supplies and Services Budgets. The additions, deletions and changes from the current to the proposed budgets were reviewed and discussed with the Committee. There were no changes requested by the Committee to the draft budgets provided. 6.2. MWDOC Turf Removal Rebate Program Mr. Conklin recalled that the Board recently approved an agreement with the City of Placentia for the Joint Turf Replacement Demonstration Project that includes a rebate from MWDOC for removal of turf grass and replacing it with artificial turf. With the recent inclusion of artificial turf into the MWDOC Rebate Program, there was discussion with the Committee on the District opting back into the MWDOC Program. Following discussion the Committee recommended that with the noted change in the program and the increasing emphasis on more conservation, the District should consider rejoining the program. As such, staff will work with MWDOC on the necessary documentation and bring it to our Board for consideration of approval. 6.3. Directors and General Manager Fees & Expense Report — Second Qtr FY 2013/14 The quarterly reports were reviewed by the Committee with no comments. 6.4. Status of Sage and Esperanza Hills Development Projects (Verbal Report) Mr. Conklin reported that he was not aware of any new developments on the proposed projects. The comment period on the draft EIR for each project recently closed. 6.5. Status of Legal Services Being Provided to the District (Verbal Report) Mr. Conklin reviewed with the Committee the various providers of legal service to the District, as well as current and projected budgets and costs. 6.6. Future Agenda Items and Staff Tasks None. The Committee adjourned to Closed Session at 5:18 p.m. Directors Kiley and Collett were present. Also present were Messrs. Conklin, Micalizzi and Kidman. 2 7. CLOSED SESSION 7.1. Conference with Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: ACWA/JPIA, et al vs. Insurance Company of the State of Pennsylvania, et al (OC Superior Court — Case No. 00486884) 7.2. Conference with Legal Counsel — Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to line break at 1301 North Rose Drive, Placentia CA 92870. Number of Potential Cases: One 7.3. Conference with Legal Counsel — Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to potential claim submitted on behalf of Charles Busch. Number of Potential Cases: One 7.4. Conference with Real Property Negotiators Pursuant to Section 54956.8 of the California Government Code Property: Agency Negotiators: Negotiating Parties: Under Negotiation: 4622 Plumosa Drive, Yorba Linda CA Steve Conklin To Be Determined Price and Terms of Payment The Committee reconvened in Open Session at 5:38 p.m. Director Kiley announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 8. ADJOURNMENT 8.1. The meeting was adjourned at 5:39 p.m. The next Executive - Administrative- Organizational Committee meeting is scheduled to be held Monday, March 10, 2014 at 4:00 p.m. 3