HomeMy WebLinkAbout2014-03-27 - Board of Directors Meeting Agenda PacketYorba Linda
'"Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, March 27, 2014, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Robert R. Kiley, President
Ric Collett, Vice President
Michael J. Beverage
Phil Hawkins
Gary T. Melton
4. ADDITIONS /DELETIONS TO THE AGENDA
5. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five
minutes.
6. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
6.1. Minutes of the Board of Directors Regular Meeting held March 13, 2014
Recommendation: That the Board of Directors approve the minutes as presented.
6.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of $608,211.55.
6.3. Progress Payment No. 11 for the Yorba Linda Blvd Pump Station Project
Recommendation: That the Board of Directors approve Progress Payment No. 11
in the net amount of $15,925.42 to ECI, Inc. for construction of the Yorba Linda Blvd
Pump Station Project, Job No. 2008 -17B.
7. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
7.1. Request for Preparation of Job Evaluation and Classification Study
Recommendation: That the Board of Directors approve a Professional Services
Agreement with Koff & Associates to conduct a job evaluation and classification
study for its miscellaneous job classifications, for a total fee not to exceed $26,885.
7.2. District Liaison to the Orange County Sanitation District Board
Recommendation: That the Board of Directors approve the appointment of
President Kiley as the District's liaison to the Orange County Sanitation District
Board, attending the monthly meetings of the OCSD Board of Directors, with
stipend paid by YLWD per District policy for each such meeting he attends. This
appointment as liaison will end when YLWD has formal representation on the
OCSD Board, or when the YLWD Board chooses to appoint a new liaison. If and
when YLWD is aware that it will obtain formal representation on the OCSD Board,
the YLWD Board will make an appointment of a YLWD Director as the
representative on the OCSD Board, with the stipend paid by OCSD for each
meeting attended by the YLWD representative, in accordance with OCSD policy.
8. DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the
Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for
which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the
District's interest to discuss these more complex matters at one meeting and consider formal action at another
meeting. This portion of the agenda may also include items for information only.
8.1. Water System Interties with Neighboring Agencies
9. REPORTS. INFORMATION ITEMS. AND COMMENTS
9.1. President's Report
CA -NV AWWA Conference March 24 -27, 2014
Status of OCSD Legislation
9.2. Directors' Reports
9.3. Acting General Manager's Report
9.4. General Counsel's Report
9.5. Future Agenda Items and Staff Tasks
10. COMMITTEE REPORTS
10.1. Executive - Administrative - Organizational Committee
(Kiley / Collett)
Minutes of the meeting held March 10, 2014 at 4:00 p.m.
Next meeting is scheduled to be held April 14, 2014 at 4:00 p.m.
10.2. Finance - Accounting Committee
(Hawkins / Beverage)
Next meeting is scheduled to be held March 28, 2014 at 8:00 a.m.
10.3. Personnel -Risk Management Committee
(Hawkins / Melton)
Minutes of the meeting held March 4, 2014 at 4:00 p.m.
Next meeting is scheduled to be held April 1, 2014 at 4:00 p.m.
10.4. Planning- Engineering- Operations Committee
(Melton / Beverage)
• Minutes of the meeting held March 3, 2014 at 10:00 a.m.
• Next meeting is scheduled to be held April 15, 2014 at 4:00 p.m.
10.5. Public Affairs - Communications - Technology Committee
(Collett / Kiley)
Minutes of the meeting held March 3, 2014 at 4:00 p.m.
Next meeting is scheduled to be held April 9, 2014 at 4:00 p.m.
10.6. Organizational Performance Review Ad Hoc Committee
(Beverage / Hawkins)
• Next meeting is yet to be scheduled.
10.7. YLWD -City of Placentia Joint Agency Committee
(Beverage / Melton)
Next meeting is yet to be scheduled.
10.8. YLWD -City of Yorba Linda Joint Agency Committee
(Kiley / Collett)
Minutes of the meeting held February 25, 2014 at 6:00 p.m.
Next meeting is scheduled to be held April 22, 2014 at 5:00 p.m.
10.9. YLWD - MWDOC -OCWD Joint Agency Committee
(Kiley / Beverage)
• Minutes of the meeting held March 25, 2014 at 4:00 p.m. (To be provided at the next
regular Board meeting.)
• Next meeting is scheduled to be held May 27, 2014 at 4:00 p.m.
10.10. Citizens Advisory Committee
(Kiley)
• Minutes of the meeting held March 24, 2014 at 8:30 a.m. (To be provided at the next
regular Board meeting.)
• Next meeting is scheduled to be held April 28, 2014 at 8:30 a.m.
Ilk 111:4: ICTOIN4:7ILM41L kir_1111111►M:11:119l11 [L7
11.1. YL LMCAC - March 13, 2014 (Collett)
11.2. YL City Council - March 18, 2014 (Kiley)
11.3. MWDOC Board -March 19, 2014 (Melton)
11.4. OCWD Board - March 19, 2014 (Collett)
11.5. YL Planning Commission - March 26, 2014 (Beverage)
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from March 28, 2014 - April 30, 2014
13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events.
13.1. CA -NV AWWA Conference - March 24 -27, 2014
Recommendation: That the Board of Directors ratify Director Kiley's attendance at
this event if desired.
14. CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and /or litigation. The public is
excused during these discussions.
14.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code
Name of Case: ACWA /JPIA, et al. vs. Insurance Company of the State of Pennsylvania,
et al. (OC Superior Court - Case No. 00486884)
14.2. Conference with Legal Counsel - Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section
54956.9 of the California Government Code
Related to line break at 1301 North Rose Drive, Placentia CA 92870.
Number of Potential Cases: One
14.3. Conference with Legal Counsel - Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section
54956.9 of the California Government Code
Related to potential claim submitted on behalf of Charles Busch.
Number of Potential Cases: One
14.4. Conference with Legal Counsel - Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section
54956.9 of the California Government Code
Related to written communications from potential plaintiffs threatening litigation.
Number of Potential Cases: One
14.5. Conference with Real Property Negotiators
Pursuant to Section 54956.8 of the California Government Code
Property: 4622 Plumosa Drive, Yorba Linda CA
Agency Negotiators: Steve Conklin
Negotiating Parties: To Be Determined
Under Negotiation: Price and Terms of Payment
14.6. Public Employment (Recruitment)
Pursuant to Section 54957 of the California Government Code
Title: General Manager
14.7. Conference with Labor Negotiators (Recruitment)
Pursuant to Section 54957.6 of the California Government Code
Agency Designated Representatives: Koff & Associates, Inc.
Unrepresented Employee: General Manager
15. ADJOURNMENT
15.1. The next Regular Board of Directors Meeting will be held Thursday, April 10, 2014 at
8:30 a.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy -two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District's internet
website accessible at http: / /www.ylwd.com /.
Accommodations for the Disabled
Any person may make a request for a disability - related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
AGENDA REPORT
Meeting Date: March 27, 2014
ITEM NO. 6.1
Subject: Minutes of the Board of Directors Regular Meeting held March 13, 2014
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Description: Type:
031314 BOD - Minutes.doc BOD Mtg Minutes 03/13/14 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
3/27/2014
RC /PH 5 -0
1
K
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4.
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, March 13, 2014, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
rLCUUM Vr ALLCUTADJUM
President Kiley led the pledge.
ROLL CALL
niPFrTOWR PPFSFNT
Robert R. Kiley, President
Ric Collett, Vice President
Michael J. Beverage
Phil Hawkins
Gary T. Melton
STAFF rrccacnl I
Steve Conklin, Acting General Manager
John DeCriscio, Operations Manager
Gina Knight, Human Resources /Risk Manager
Delia Lugo, Finance Manager
Art Vega, Acting IT Manager
Annie Alexander, Executive Secretary
Charmaine Holland, Customer Service Rep II
Kelly McCann, Senior Accountant
Damon Micalizzi, Public Information Officer
Marcus Millen, Records Management Specialist
Gene Hernandez, Mayor Pro Tem, City of Yorba Linda
Art Kidman, Partner, Kidman Law LLP
Eddy Beltran, Senior Counsel, Kidman Law LLP
Emily Garten and Family
ADDITIONS /DELETIONS TO THE AGENDA
None.
5. PUBLIC COMMENTS
None.
6. SPECIAL RECOGNITION
6.1. Presentation of Proclamation to Winner of District's Bottled Water Label
Contest
President Kiley presented a proclamation to Emily Garten, a 3rd grader in
Mr. Laporte's class at Rose Drive Elementary School, in recognition of her
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7.
accomplishment. Mr. Micalizzi explained the purpose of the contest and
the District's bottled water program. The Board congratulated Emily and
her family.
6.2. Introduction of Recently Hired Employees
■ Charmaine Holland, Customer Service Representative II
Mrs. Lugo introduced Ms. Holland and provided the Board with an
overview of her background and work experience. The Board
welcomed Ms. Holland to the District.
■ Marcus Millen, Records Management Specialist
Mr. Conklin introduced Mr. Millen and provided the Board with an
overview of his background and work experience. The Board
welcomed Mr. Millen to the District.
■ Kelly McCann, Senior Accountant
Mrs. Lugo introduced Mr. McCann and provided the Board with an
overview of his background and work experience. The Board
welcomed Mr. McCann to the District.
COMMITTEE REPORTS
7.1. Citizens Advisory Committee
(Kiley)
8.1. Minutes of the Board of Directors Regular Meeting held February 27, 2014
Recommendation: That the Board of Directors approve the minutes as
presented.
8.2. Payments of Bills, Refunds and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $1,339,824.19.
8.3. Progress Payment No. 9 for the 2012 Waterline Replacement Project,
Phase II
Recommendation: That the Board of Directors approve Progress
Payment No. 9 in the net amount of $201,378.47 to TBU, Inc. for
construction of the 2012 Waterline Replacement Project, Phase ll, Job No.
2011 -20.
9. ACTION CALENDAR
9.1
Director Hawkins made a motion, seconded by Director Melton, to receive
and file the FY 2012113 Comprehensive Annual Financial Report, the
Report on Internal Control and the Communication to Those in
Governance Letter. Motion carried 5 -0.
9.2. Property Insurance Premium for April 1, 2014 to April 1, 2015
Mrs. Knight explained that the annual premium to renew the District's
property insurance was being submitted for consideration of payment in
the amount of $47,445. The District's current policy will expire on March
31, 2014. The new premium includes a 5% discount as the District also
obtains workers compensation and general liability insurance coverage
through ACWA/JPIA. Last year's premium for property insurance was
$47,186. The slight difference in this year's premium is due to a 2.64%
increase for building and structure values and a 1.85% increase for fixed
equipment values.
Director Hawkins stated that the Personnel -Risk Management Committee
had discussed this matter at its most recent meeting and recommended
that the Board authorize payment of the premium.
3
Director Hawkins made a motion, seconded by Director Collett, to
authorize payment in the amount of $47,445 to renew the District's
property insurance coverage through ACWA/JPIA for the period April 1,
2014 through April 1, 2015. Motion carried 5 -0.
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. President's Report
President Kiley reported that he had been asked to speak at a recent
meeting of the East Lake Village Home Owner's Association concerning
the drought and District activities.
10.2. Directors' Report
None.
10.3. Acting General Manager's Report
Mr. Conklin noted that even though the area recently experienced a good
rainstorm it unfortunately didn't provide enough precipitation to end the
statewide drought. Southern California's water reserves continue to
remain relatively healthy and accordingly, the District's message to its
customers is to continue with their current water -use efficiency efforts. Mr.
Conklin reported on the status of the District's joint agency turf
demonstration project with the City of Placentia and noted that the
Placentia -Linda Hospital had contacted the District requesting assistance
with a clog in their sewer main line. District staff would like to encourage
customers not to dispose of "flushable" wipes in the toilet as they don't
disintegrate and easily get caught on protrusions in the sewer lines. This
message will be included in an upcoming issue of the District's newsletter.
Construction work is continuing on the 2012 Pipeline Replacement and
Yorba Linda Booster Station projects and pilot -hole drilling for Well 21 has
been completed. The budget preparation process continues to move
g forward and the first workshop meeting is scheduled March 17, 2014 at
3:00 p.m.
Mr. Conklin further reported that staff had increased the District's reservoir
storage volume by 5 million gallons in response to a Red -Flag Warning
condition which has been lifted. Additionally, MWD has formally
requested for extraction of its stored water in the Orange County
groundwater basin during the next fiscal year as part of its Conjunctive -
Use- Program (CUP) of which the District is a participant. YLWD is
obligated to pump 2K AF of groundwater and pay for it as if it were MWD
full - service treated water, not groundwater. As a result, staff is not
expecting to be able to deliver as much water at groundwater prices next
fiscal year. At the request of Mr. Conklin, Mr. DeCriscio provided the
Board with a brief presentation further detailing this matter. Mr. Conklin
and Mr. DeCriscio then responded to questions from the Board regarding
the use of external pumps, associated pumping costs, the possibility of an
in -lieu cash swap between MWD and OCWD, and staff efforts to obtain an
additional well site.
12
10.4. General Counsel's Report
Mr. Kidman noted that a Closed Session would be needed and briefly
commented on the status of the proposed 2014 Water Bond and a
possible increase in state involvement in groundwater regulation.
10.5. Future Agenda Items and Staff Tasks
None.
11. COMMITTEE REPORTS CONTINUED
11.1. Executive - Administrative - Organizational Committee
(Kiley / Collett)
■ Minutes of the meeting held March 10, 2014 at 4:00 p.m. will be
provided at the next regular Board meeting.
■ Next meeting is scheduled to be held April 14, 2014 at 4:00 p.m.
11.2. Finance - Accounting Committee
(Hawkins / Beverage)
■ Minutes of the meeting held February 24, 2014 at 4:00 p.m. were
provided in the agenda packet.
■ Next meeting is scheduled to be held March 28, 2014 at 8:00 a.m.
11.3. Personnel -Risk Management Committee
(Hawkins / Melton)
■ Minutes of the meeting held March 4, 2014 at 4:00 p.m. will be
provided at the next regular Board meeting.
■ Next meeting is scheduled to be held April 1, 2014 at 4:00 p.m.
11.4. Planning- Engineering- Operations Committee
(Melton / Beverage)
■ Minutes of the meeting held March 3, 2014 at 10:00 a.m. will be
provided at the next regular Board meeting.
■ Next meeting is scheduled to be held April 3, 2014 at 4:00 p.m.
(This meeting was subsequently rescheduled to April 15, 2014 at
4:00 p.m.)
11.5. Public Affairs - Communications - Technology Committee
(Collett / Kiley)
■ Minutes of the meeting held March 3, 2014 at 4:00 p.m. will be
provided at the next regular Board meeting.
5
■ Next meeting is scheduled to be held April 9, 2014 at 4:00 p.m.
11.6. Organizational Performance Review Ad Hoc Committee
(Beverage / Hawkins)
■ Next meeting is yet to be scheduled.
11.7. YLWD -City of Placentia Joint Agency Committee
(Beverage / Melton)
■ Next meeting is yet to be scheduled. Director Beverage briefly
commented on the scheduling of the next Committee meeting and
noted that he would not be able to attend the next YL LMAD CAC
meeting. Director Collett offered to switch his attendance with
Director Beverage.
11.8. YLWD -City of Yorba Linda Joint Agency Committee
(Kiley / Collett)
■ Minutes of the meeting held February 25, 2014 at 6:00 p.m. will be
provided at the next regular Board meeting.
■ Next meeting is scheduled to be held April 22, 2014 at 5:00 p.m.
11.9. YLWD - MWDOC -OCWD Joint Agency Committee
(Kiley / Beverage)
■ Next meeting is scheduled to be held March 25, 2014 at 4:00 p.m.
12. INTERGOVERNMENTAL MEETINGS
(The following items were taken out of order.)
12.1. Yorba Linda LMAD CAC — February 27, 2014 (Collett)
12.5. Yorba Linda LMAD CAC — March 6, 2014 (Collett)
Director Collett attended both of the above listed meetings and noted that
the Committee would be conducting a discussion with Willdan, the City's
consultant, at its next meeting.
12.2. YL City Council — March 4, 2014 (Collett)
Director Collett attended and stated that while it was a short agenda there
were a number of public comments.
12.3. MWDOC Board — March 5, 2014 (Melton)
Director Melton attended and commented on the budget and rates which
were discussed during the meeting.
I
12.7. YL Planning Commission — March 12, 2014 (Melton)
Director Melton attended and commented on the SAVI Ranch Land Use
and Mobility Vision Plan which was discussed during the meeting.
12.4. OCWD Board — March 5, 2014 (Collett)
Director Collett attended and noted that the meeting was standing -room-
only due to an agenda item related to the proposed Poseidon Huntington
Beach Ocean Desalination Project. He reported that OCWD had elected
to hire a public relations firm to provide assistance with 3 recently
introduced bills.
12.6. WACO — March 7, 2014 (Kiley /Hawkins)
Directors Kiley and Hawkins attended and commented on a presentation
regarding water supply reliability in Orange County which was provided
during the meeting.
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from March 14, 2014 — April 30, 2014
The Board reviewed the activity calendar and made no additional
changes. Director Melton confirmed that the next Planning-Engineering-
Operations Committee meeting had been rescheduled to April 15, 2014 at
4:00 p.m.
14. CONFERENCES. SEMINARS. AND SPECIAL EVENTS
14.1. Senate Governance and Finance Committee Hearing for SB 946 — March
mm 19, 2014
Director Beverage made a motion, seconded by Director Hawkins, to
authorize Director attendance at these events if desired. Motion carried
5 -0.
15. CLOSED SESSION
The meeting was adjourned to Closed Session at 9:54 a.m. All Directors were
present. Also present were Mrs. Knight and Messrs. Conklin and Kidman.
15.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
7
Name of Case: ACWA/JPIA, et al vs. Insurance Company of the
State of Pennsylvania, et al (OC Superior Court —
Case No. 00486884)
15.2. Conference with Legal Counsel — Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54956.9 of the California Government Code
Related to line break at 1301 North Rose Drive, Placentia CA 92870.
Number of Potential Cases: One
15.3. Conference with Legal Counsel — Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54956.9 of the California Government Code
Related to potential claim submitted on behalf of Charles Busch.
Number of Potential Cases: One
15.4. Conference with Legal Counsel — Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54956.9 of the California Government Code
Related to written communications from potential plaintiffs threatening
litigation.
Number of Potential Cases: One
Negotiating Parties: To Be Determined
Under Negotiation: Price and Terms of Payment
15.6. Public Employment (Recruitment)
Pursuant to Section 54956 of the California Government Code
Title: General Manager
15.7. Conference with Labor Negotiators (Recruitment)
Pursuant to Section 54957.6 of the California Government Code
Agency Designated Representatives: Koff & Associates, Inc.
Unrepresented Employee: General Manager
The Board reconvened in Open Session at 10:17 a.m. President Kiley
announced that no action was taken during Closed Session that was required to
be reported under the Brown Act.
16. ADJOURNMENT Ae
Steve
Boarc
16.1.
9
AGENDA REPORT
Meeting Date: March 27, 2014
To: Board of Directors
From: Steve Conklin, Acting General
Manager
Presented By: Delia Lugo, Finance Manager
Prepared By: Richard Cabadas, Accounting
Assistant I
Budgeted:
Cost Estimate:
Funding Source:
Dept:
Reviewed by Legal:
CEQA Compliance:
Subject: Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
ITEM NO. 6.2
Yes
$608,211.55
All Funds
Finance
N/A
N/A
Section 31302 of the California Water Code says the District shall pay demands made against it when
they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of
disbursements for Board of Directors' approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $608,211.55.
DISCUSSION:
The major items and wires on this disbursement list are as follows: A check of $103,288.07 to
ACWA /JPIA for April's Medical and Dental premium; a check of $47,445.00 to ACWA /JPIA for YLWD
property program renewal; and a check of $47,899.83 to MWH Americas for professional services
rendered for the month of January. The balance of $157,028.48 is routine invoices.
The Accounts Payable check register total is $355,661.38; Payroll No. 06 total is $252,550.17; and the
disbursements of this agenda report are $608,211.55. A summary of the checks is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi - monthly.
ATTACHMENTS:
CkReg032714.pdf
14 CC 0327.0
14 -CS 0327.0
Approved by the Board of Directors of the
Yorba Linda Water District
3/27/2014
RC /PH 5 -0
Description: Type:
CHECK REGISTER Backup Material
CREDIT CARD SUMMARY Backup Material
CAP SHEET Backup Material
Yorba Linda Water District
Check Register
For Checks Dated:
3/14/2014 thru 03/27/2014
Check No.
Date Vendor Name
Amount
Description
63098
03/27/2014 ACWA /JPIA
103,288.07
MED & DENTAL PREMIUM - 04/2014
63099
03/27/2014 ACWA /JPIA
47,445.00
Prop Prog Renewal- 04/14 -04/15
63100
03/27/2014 AGB- American Geophysical Brokerage 3,973.40
ISPECTIONS FEES
63101
03/27/2014 Alternative Hose Inc.
555.82
SOCKET, HOSE ASSEMBLY & PLUG
63162
03/27/2014 Apollo Technologies Inc.
430.00
WTR TREATMENT SVC
63102
03/27/2014 Aramark
763.56
UNIFORM SERVICE
63110
03/27/2014 ARC
20.00
PLANWELL DATA NETWORK
63161
03/27/2014 Associated Laboratories
1,314.30
JANUARY INVOICE
63103
03/27/2014 AWWA
244.00
AWWA MEMBERSHIP RNWL - RICK W
63081
03/27/2014 BARBARA BOLIE
189.44
CUSTOMER REFUND
63093
03/27/2014 BLISS ESTATE MANAGEMENT
55.65
CUSTOMER REFUND
63085
03/27/2014 BRANDON HEIM
16.94
CUSTOMER REFUND
63097
03/27/2014 CAL MAX PROPERTIES, LP
435.23
CUSTOMER REFUND
63104
03/27/2014 CalCard US Bank
5,664.87
CREDIT CARD - JANUARY & FEBRUARY
63105
03/27/2014 CDM Smith
2,603.53
PROF. SVCS HYDROGEOLOGIC
63106
03/27/2014 CDW Government, Inc
592.92
DROBO 5N NAS RAID ARRAY
63107
03/27/2014 Chambers Group Inc.
4,910.05
PROF. SVCS 1/01/14 - 1/31114
63108
03/27/2014 City Of Placentia
1,013.00
PUB. RIGHT OF WAY - PERMIT
63109
03/27/2014 Coastline Equipment
636.01
MANUALS - UNIT 139
63111
03/27/2014 Culligan of Santa Ana
1,982.30
PE SOFTENER & TRANS. FEE
63112
03/27/2014 Derek Nguyen
305.73
CAL /OSHA TRAINING & WEF MEETIN
63080
03/13/2014 DataLok
486.52
STORAGE AND DESTRUCTION FEES
63083
03/27/2014 EARL NELLESEN
27.50
CUSTOMER REFUND
63114
03/27/2014 Eisel Enterprises, Inc.
876.15
438 METER BOX & COVER
63115
03/27/2014 Environmental Construction Inc
15,925.42
PROGRESS PAYMENT NO. 11
63089
03/27/2014 EXECUTIVE CAPITOL GROUP
450.00
CUSTOMER REFUND
63116
03/27/2014 Fairway Ford Sales, Inc.
561.72
45 AMP CONVERTER
63117
03/27/2014 Firemaster
1,781.26
FIRE EXTINGUISHER - MAINTENANC
63118
03/27/2014 Fleet Services, Inc
142.84
FUEL SPIN /ON - WTR SEPARATOR
63092
03/27/2014 GAIL VOSS
125.00
CUSTOMER REFUND
63119
03/27/2014 Grandpoint Bank
838.18
RETENTION NO. 11
63120
03/27/2014 Graybar Electric Co
3,957.34
IT HARDWARE
63121
03/27/2014 Haaker Equipment Co.
2,584.45
BALL VALVE 3/4"
63122
03/27/2014 Harrington Industrial
627.45
LEVELITE TEFLON HOUSING
63123
03/27/2014 Hushmand Associates Inc
689.38
SOIL SAMPLING & LAB TESTING
63124
03/27/2014 Infosend Inc.
4,031.99
SUPPORT, PROCESSING & STORAGE
63125
03/27/2014 Jackson's Auto Supply - Napa
279.81
AUTO MAINTENANCE & PARTS
63126
03/27/2014 John Bogosian
487.13
AUTO MAINTENANCE
63090
03/27/2014 JOHN BOND
842.72
CUST REFUND CHECK - STALE CHECK
63127
03/27/2014 Kidman Law
8,313.50
GENERAL LEGAL SERVICE
63128
03/27/2014 Kimball Midwest
326.14
FITTINGS /HOLDERS /TERMINALS
63082
03/27/2014 KIMBERLY L PEREZ
125.00
CUSTOMER REFUND
63160
03/27/2014 Konica Minolta Business
619.51
BIZHUB C552
63086
03/27/2014 KRISTIE NELSEN
41.96
CUSTOMER REFUND
63129
03/27/2014 Lee & Ro, Inc.
1,418.00
PROF. SVCS - FEBRUARY 2014
63130
03/27/2014 Liebert Cassidy Whitmore
20.00
LEGAL SERVICE
63132
03/27/2014 Marina Landscape, Inc
9,909.68
LANDSCAPING & CLEAN UP FEES
63163
03/27/2014 Mc Fadden -Dale Hardware
275.10
IT HARDWARE SUPPLIES
63133
03/27/2014 Mc Master -Carr Supply Co.
474.30
HAND HELD DIGITIAL MANOMETER
63134
03/27/2014 Mine Safety Appliance Co
1,271.17
IR COMBUSTIBLE METHANE SENSOR
63135
03/27/2014 Murcal, Inc.
1,104.72
ENGINE THROTTLE CONTROL - W -18
63136
03/27/2014 MWH Americas, Inc.
47,899.83
PROF. SVCS - JANUARY 2014
63088
03/27/2014 MYRON WHITE
225.00
CUSTOMER REFUND
63137
03/27/2014 NatPay Online Business Solutions
22.80
DOCULIVERY - FEB 2014
63138
03/27/2014 Nickey Kard Lock Inc
5,304.77
FUEL
63139
03/27/2014 Occu -Med, Ltd.
90.00
OCCUPATIONAL HEALTH TEST
63140
03/27/2014 Office Solutions
118.53
OFFICE SUPPLIES
63145
03/27/2014 P.T.I. Sand & Gravel, Inc.
322.85
PTI SAND & GRAVEL
63142
03/27/2014 Pacific Safety Center
255.00
ANNUAL RENEWAL - 05/14 -04/15
63141
03/27/2014
Pacific Tek
441.57
VACUUM FILTER - UNIT 195
63084
03/27/2014
PATRICIA GEISBUSH
62.55
CUSTOMER REFUND
63091
03/27/2014
PATRICK NORTHEN
139.30
CUSTOMER REFUND
63143
03/27/2014
PAUL J. GRODAN
900.00
HR CONSULTING SVC
63144
03/27/2014
Powerstride Battery
301.00
(2) 4D BATTERIES - VALLEY VIEW
63146
03/27/2014
Public Retirement Journal
195.00
PR24 -EE /ER Retirement Contrib
63164
03/27/2014
Quinn Power Systems Associates
93.34
AUTO MAINTENANCE - PARTS
63147
03/27/2014
RBF Consulting
3,278.38
PROF SVCS - PD END 02/02/14
63148
03/27/2014
SC Prime Source Inc.
4,800.00
JANITORIAL SERVICE - 03/2014
63149
03/27/2014
Shred -It USA Inc
88.70
SHRED - ONSITE SERVICE
63150
03/27/2014
Southern Calif Edison Co.
33,719.40
ELECTRIC CHGS - FEBRUARY 14
63151
03/27/2014
Southern Calif Gas Co.
11,850.23
RICHFIELD - GAS SVC - FEB 2014
63154
03/27/2014
St.Jude Hospital Yorba Linda
75.00
YLWD tees /KB Design 31117
63152
03/27/2014
Staples Business Advantage
750.92
OFFICE SUPPLIES
63153
03/27/2014
Step Saver Inc
1,079.40
EXTRA COURSE SALT - 2445 LBS
63094
03/27/2014
SUMMERTIME INC
398.12
CUSTOMER REFUND
63155
03/27/2014
Sunrise Medical Group
120.00
HEP B VACCINE
63087
03/27/2014
TBU INC
413.12
CUSTOMER REFUND
63095
03/27/2014
TEMPORARY ACCOMMODATION
433.24
CUSTOMER REFUND
63131
03/27/2014
The Lighthouse Inc.
1,041.79
LED LIGHT BAR - UNIT 200
63156
03/27/2014
Townsend Public Affairs, Inc.
5,000.00
CONSULTING SVC - MARCH 2014
63157
03/27/2014
Underground Service Alert
201.00
DIG ALERT - 134 TICKETS
63158
03/27/2014
United Industries
305.55
PPE EQUIPMENT
63113
03/27/2014
White Nelson Diehl Evans LLP
460.00
FINAL BILLING ON AUDIT - 06/13
63096
03/27/2014
YANG WANG
166.30
CUSTOMER REFUND
63159
03/27/2014
Yorba Linda Hardware
54.93
HARDWARE SUPPLIES
355,661.38
Date Vendor Name
02/24/14 ANIXTER LIMITED
02/24/14 CAPIO ANNUAL CONFERENCE
02/24/14 PRSA CONFERENCE
02/25/14 BAY AREA RAPID TRANSIT (BART)
02/25/14 MAGNATROL
02/25/14 HAAKER
02/26/14 CSUDH - OSHA TRAINING
02/27/14 LA BETOLLA
03/03/14 GOVERNMENTAL FINANCE OFFICERS ASS
03/03/14 MAGNATROL
03/04/14 LIGHTBULBS
03/05/14 WESIDE BUILDING MATERIALS
03/05/14 HAAKER
03/06/14 SOUTHWEST AIRLINES
03/06/14 CRUTCHFIELD
03/06/14 WEST COAST SAFETY
03/06/14 HARRINGTON
03/08/14 FTP TODAY
03/10/14 C.WELLS
03/11/14 MICHAELS
03/15/14 OC ICE
Cal Card Credit Card
U S Bank
2/24/14- 3/15/14
Amount Description
60.31 2AS- 1801POS -B- BELDEN 18 -1P STR BC VN TRAY PVC -NYL
400.00 CAPIO ANNUAL CONFERENCE
310.00 PRSA CONFERENCE
16.20 ROUND TRIP TRANSPORTATION - COLISEUM /OAKLAND
671.17 SOLENOID VALVE FOR WELL 18
226.72 CONCAVE SAWS FOR SERWER VECTOR
650.00 OSHA 2264 - PERMIT REQUIRED CONFINED SPACE
184.30 RETIREMENT LUNCHEON FOR LINDA PATTI
330.00 GFOA BUDGET AWARD APPLICATION FEE FOR FYE 2014
779.17 VALVE FOR WELL 18
25.70 LIGHTBULBS FOR MECHANICS SHOP
306.25 WAREHOUSE SUPPLIES
154.80 1" WARTHOG SKID FOR SEWER TRUCK
440.00 FLIGHT FOR PRES. KILEYTO ATTEND SENATE HEARING
399.98 BACK -UP CAMERA & EQUIPMENT FOR UNIT 184
108.88 RUBBER CAP & LABOR
87.49 CL2 PARTS
49.95 YLWD.FTPTODAY.COM
354.24 PARTS TAPPING MACHINED
70.62 FRAME AND MAT FOR BOTTLED WATER LABEL WINNER
39.09 ICE FOR WALK A THON - YORBA REGIONAL PARK
TOTAL 5,664.87
March 27, 2014
CHECK NUMBERS:
Computer Checks 63081 -63164 355,174.86
Manual Checks 63080 486.52
355,661.38
WIRES:
0.00
TOTAL OF CHECKS & WIRES
PAYROLL NO. 06:
Direct Deposits
Third Party Checks 5812 -5822
Payroll Taxes
TOTAL OF PAYROLL
$ 162,307.93
$ 45,467.09
$ 44,775.15
252,550.17
$355,661.38
$252,550.17
----------------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL: $608,211.55
------------------------------------------------------------------
------------------------------------------------------------------
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF March 27, 2014
Meeting Date
To:
From:
Presented By
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
March 27, 2014
Board of Directors
Steve Conklin, Acting General
Manager
Steve Conklin, Acting General
Manager
Budgeted:
Total Budget:
Cost Estimate:
Funding Source
Account No:
Job No:
Dept:
Reviewed by Legal:
Joe Polimino, Project Engineer CEQA Compliance:
ITEM NO. 6.3
Yes
$2.6M
$2.3M
All Water Funds
101 -2700
200817B
Engineering
No
MND
Progress Payment No. 11 for the Yorba Linda Blvd Pump Station Project
Work is continuing on the construction of the Yorba Linda Blvd Pump Station Project. The project
consists of three electric motor driven vertical turbine pumps, flow control valves, a motor control
center, various yard piping and a new masonry block building.
STAFF RECOMMENDATION:
That the Board of Directors approve Progress Payment No. 11 in the net amount of $15,925.42 to
ECI, Inc. for construction of the Yorba Linda Blvd Pump Station Project, Job No. 2008 -17B.
DISCUSSION:
In accordance with the contract documents, ECI, Inc. submitted a request for Progress Payment No.
11, in the amount of $16,763.60 for completed work through February 28, 2014. During this period,
the contractor continued work on electrical installations, hydrotested all of the pump station piping
and valve connections and backfilled all of the exterior piping. They also continued to paint interior
pipe, valves and pump motors. The status of the construction contract with ECI, Inc. is as follows:
• The current contract is $1,607,050.37 and 424 calendar days starting April 1, 2013 (includes
Change Order No.1 which added $25,871.37 and 59 calendar days).
• If approved, Progress Payment No. 11 is $16,763.60 (1.0% of the total contract amount), less
5% retention of $838.18 for a net payment of $15,925.42.
• If approved, total payments to date including retention will be $1,355,116.90 (84.3% of the
total contract amount).
• As of February 28, 2014, 334 calendar days were used (78.8% of the contract time).
Staff reviewed the contractor's progress payment and recommend approval. A copy of Progress
Payment No. 11 is attached for your reference.
PRIOR RELEVANT BOARD ACTION(S):
On December 20, 2012, the Board of Directors authorized the President and Secretary to execute a
construction agreement between Environmental Construction, Inc. (ECI), and the Yorba Linda
Water District for the Construction of the Yorba Linda Blvd Pump Station Project in the amount of
$1,581,179.00. The Board of Directors has approved ten progress payments to date, the last of
which was approved on February 27, 2014.
ATTACHMENTS:
Name
ECI YL Blvd. PS Progress Pay Request 11.odf
Approved by the Board of Directors of the
Yorba Linda Water District
3/27/2014
RC /PH 5 -0
Description: Type:
ECI Yorba Linda Blvd. PS Progress Payment 11 Backup Material
YORBA LINDA WATER DISTRICT
PROGRESS PAY REPORT
PROJECT Yorba Linda Blvd. Pump Station PROGRESS PAY REQUEST NO. 011
LOCATION Yorba Linda, CA PROJECT NO. 2008178 PAGE 1 OF 1 PAGES
CONTRACTOR Environmental Construction Inc. DATE 3113/14
ORIGINAL CONTRACT AMOUNT:
$
1,581,179.00
CALENDAR DAYS
$ 1,338,353.30
AUTHORIZED CHANGE ORDERS:
$
25,871.37
9&
CALENDAR DAYS
REVISED CONTRACT AMOUNT:
$
1,607,050.37
$ 1,338,353.30
PROGRESS PAY ESTIMATE FOR PERIOD
VALUE OF WORK COMPLETED
CHANGE ORDER WORK COMPLETED
TOTAL VALUE OF WORK COMPLETED
LESS RETENTION 5%
LESS OTHER DEDUCTIONS
NET EARNED TO DATE
LESS AMOUNT PREVIOUSLY PAID
(BALANCE DUE THIS ESTIMATE
NOTICE TO PROCEED
COMPLETION TIME
APPROVED TIME EXTENSIONS
TOTAL CONTRACT TIME
TIME EXPENDED TO DATE
TIME REMAINING
February 1, 2014
PREVIOUS
TO February
THIS MONTH
28, 2014
TO DATE
CALENDAR DAYS
$ 1,338,353.30
$ 16,763.60
$
1,355,116.90
9&
CALENDAR DAYS
$ 1,338,353.30
$ 16,763.60
$
1,355,116.90
$ 1,271,435.64
$ 15,925.42
$
1,287,361.06
Electronic Wire Fees
$
1,287,361.06
$
1,271,435.64
Is
15,925.42
April 1, 2013
365
CALENDAR DAYS
59
CALENDAR DAYS
424
CALENDAR DAYS
334
CALENDAR DAYS
9&
CALENDAR DAYS
REQUESTED BY: DATE:
Mike-t5mointi , Project Manager, ECI Inc.
RECOMMENDED: �r ` "�-- -- ---- DATE: ✓ /
Joe Polimino, Project Engineer, YLWD
it
G
APPROVED BY: DATE:
Steve Conklin, Engineering Manager, YLWD
Meeting Date:
To:
From:
Presented By:
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
March 27, 2014
Board of Directors
Steve Conklin, Acting General
Manager
Budgeted:
Cost Estimate:
Funding Source:
Gina Knight, HR /Risk Manager Dept:
Reviewed by Legal:
Amelia Cloonan, Human
Resources Analyst
ITEM NO. 7.1
Yes
$26,885
All Funds
Human
Resources /Risk
Management
N/A
Request for Preparation of Job Evaluation and Classification Study
The Yorba Linda Water District proposes to engage the services of Koff & Associates, a human
resources consulting firm, to conduct an objective job evaluation and classification study for all of its
miscellaneous job classifications.
STAFF RECOMMENDATION:
That the Board of Directors approve a Professional Services Agreement with Koff & Associates to
conduct a job evaluation and classification study for its miscellaneous job classifications, for a total
fee not to exceed $26,885.
COMMITTEE RECOMMENDATION:
This item was discussed at the Personnel -Risk Management Committee meeting held on March 4,
2014. The Committee supports the staff recommendation, on the condition that funding is available
in the current FY 13/14 Human Resources Department budget, which has been confirmed.
DISCUSSION:
The District received a December 11, 2013 proposal from Koff & Associates to develop an updated
and well- structured classification system and classification descriptions for subject positions that are
legally compliant, internally aligned and that reflect contemporary standards, current roles,
responsibilities, duties and qualifications.
Koff & Associates already completed Position Description Questionnaires and interviews with
employees in each study classification as part of the Organizational Study completed for the District.
This previously collected data will be directly applicable to the proposed Classification Study.
As part of the proposed Classification Study, interviews with supervisors and managers may be
conducted to address any classification issues. All participating employees will be allocated to an
appropriate classification. Draft classification descriptions will be developed and sent to the District
for additional feedback and concurrence by those who are the incumbents in the positions.
Koff & Associates proposes a collaborative and interactive approach, which they believe will result
in a greater buy -in for the study recommendations. Thus, a significant number of meetings with the
project team, management, HR staff and the Board of Directors are envisioned. Koff & Associates
will also take into consideration labor /management relations and active participation by all those
with a stake in the process to ensure the project's success.
The proposed scope of work, as presented in the attached proposal, is summarized as follows:
1. Initial Documentation Review /Meetings with Study Project Team & Management Staff.
2. Position Description Questionnaire Review.
3. Employee /Supervisory /Management Interviews.
4. Classification Concept /Preliminary Allocation Development.
5. Draft Class Description Development /Update.
6. Draft Class Description Review /Informal Appeal Process.
7. Finalize Classification Plan /Draft Interim Report /Final Report.
8. Participation in a Formal Appeal Process.
9. Final Presentation.
Koff & Associates envisions that a comprehensive classification study of this scope and for this size
organization will take approximately three months to complete. If the Board of Directors approves
the award of a PSA to Koff & Associates, they are prepared to commence the study immediately.
STRATEGIC PLAN:
WE 1 -D: Develop Methodologies to Assist Employees in Attaining Career Expectations
ATTACHMENTS:
Name:
YLWD Class Proposal 12 10 13.pdf
Approved by the Board of Directors of the
Yorba Linda Water District
3/27/2014
PH /RC 5 -0
Description:
K &A Classification Study Proposal
Type:
Backup Material
E
Classification Study Proposal
Yorba Linda Water District
Koff & Associates
Georg Krz:
Chief Executive Officer
6400 Hollis Street, Suite 5
Emeryville, CA 94608
www.koffassociates.com
E: gkrammer @koffassociates.com
P: 510.658.5633
T: 800.514.5195
F: 510.652.5633
KI
December 11, 2013
Board of Directors
Yorba Linda Water District
1717 E. Miraloma Avenue
Placentia, CA 92870
Dear Members of the Board of Directors:
Classification Study Proposal
Yorba Linda Water District
Thank you for the opportunity to respond to your request for proposal for a Classification Study
for the Yorba Linda Water District. We are most interested in assisting the District with this
important project.
As you know, Koff & Associates is an experienced Human Resources consulting firm that has
been conducting similar studies for cities, counties, special districts, educational institutions,
courts, and other public agencies for almost thirty years. The firm is a woman -owned California
small business corporation and has achieved a reputation for working successfully with
management, employees, and union representatives. We believe in a high level of dialogue
and input from study stakeholders and our proposal speaks to that level of effort. That extra
effort has resulted in close to 100% implementation of all of our organization and classification
studies.
Koff & Associates is a small firm that accepts only as much work as our own staff can handle.
This ensures a high level of quality control, excellent communication between clients and our
office, commitment to meeting timelines and budgets, and a consistent high - caliber work product.
As Chief Executive Officer, I would assume the role of Project Director and be responsible for
the successful completion of this project. I can be reached at the Emeryville address and phone
number listed below. My email address is gkrammer(a_koffassociates.com.
Please call if you have any questions or wish additional information. We look forward to the
opportunity to continue providing professional services to the Yorba Linda Water District.
Sincerely,
Georg S. Krammer
Chief Executive Officer
6400 Hollis Street, Suite 5
Emeryville, CA 94608
510.658. KOFF (5633)
Koff & Associates
Classification Study Proposal
Yorba Linda Water District
Table of Contents
Understanding of the Project 1
Approach and Methodology of Services Provided 3
Project Completion Schedule 7
Fee Structure 8
Signature Page 9
Koff & Associates
Classification Study Proposal
Yorba Linda Water District
UNDERSTANDING OF THE PROJECT
The Yorba Linda Water District desires human resources consulting assistance to conduct an
objective job evaluation and classification review for all of its miscellaneous job classifications,
except department directors, in order to make recommendations regarding the appropriateness,
internal equity, and effectiveness of the District's classification plan. Included in the study are
eighty (80) employees allocated to approximately fifty -eight (58) classifications, including several
class series.
Our approach and philosophy towards classification studies is to develop an updated and well -
structured classification system and classification descriptions for all study positions that are
legally compliant (including Fair Labor Standards Act (FLSA) and Americans with Disabilities
Act (ADA) requirements), internally aligned, reflective of contemporary standards, and
accurately reflect current roles, responsibilities, duties, and qualifications. The classification
analysis process includes orientation and briefing sessions with employees, District
management staff, Human Resources, and other stakeholders, as appropriate; the completion
of a Position Description Questionnaire (PDQ) by employees (this already occurred during the
organizational study we recently completed for the District); interviews with employees in each
study classification (this was mostly accomplished during the organizational study and we may
only need to interview a few employees if their job duties have shifted since PDQs were
completed); and interviews with supervisors and management to address any classification
issues. All participating employees will be allocated to an appropriate classification and draft
classification descriptions will be developed and sent back to the District and incumbents for
additional feedback and concurrence.
The study includes a significant number of meetings with the study project team, management,
Human Resources, staff, and the Board of Directors, as desired. We have expertise in
labor /management relations and understand the importance of active participation by all
stakeholders to ensure a successful outcome. The meetings and "stakeholder touch - points"
that we recommend ensure understanding of the project parameters, enhance accurate intake
and output of information, and improve a collaborative and interactive approach that will result in
greater buy -in for the study recommendations. This interactive approach, although time -
consuming, has resulted in almost 100% implementation success of Koff & Associates' studies.
Project Objectives:
The general scope of work and objectives of the project are:
Classification Objectives
➢ To analyze and update the District's classifications and each study position's classification
description and structure through a comprehensive process of job analysis and evaluation,
including review of existing documentation, Position Description Questionnaires, employee
interviews, management interviews, analysis of existing positions and working situations,
analysis of levels of duties and responsibilities, and other professional methods, as
appropriate;
Koff & Associates
Classification Study Proposal
Yorba Linda Water District
➢ To recommend each study position for title change or reclassification (as appropriate), create
new classifications (if applicable), eliminate outdated classifications (if applicable), and
consolidate classifications assigned to similar functional areas (as appropriate);
➢ To provide for growth and flexibility of assignment within the new classification structure,
where feasible, in recognition that some job duties and responsibilities may evolve over
time, as well as adequate career paths and class series /job families that will foster career
service within the District;
➢ To clearly state definitions of job classifications, the essential and non - essential duty
statements, and minimum requirements and preferred requirements such as education, prior
work experience, knowledge, skills, abilities, and physical requirements;
➢ To provide a classification structure that ensures regulatory compliance, including allocation
of each selected study position to the correct classification with appropriate FLSA
designation, as well as, meeting Federal ADA regulations;
➢ To provide for adequate educational, review, and appeal processes that will result in a
product that is understood by all levels of personnel and is internally equitable;
➢ To ensure consistency with the concepts adopted in the District -wide Classification Plan;
and
➢ To ensure sufficient documentation throughout the study, including classification concepts,
distinguishing characteristics, and final reports and recommendations to guide the
organization in implementing, managing and maintaining the classification system.
Overall Objectives
➢ To review and understand all current documentation, rules, regulations, policies,
procedures, budgets, class descriptions, organizational charts, personnel policies,
memoranda of understanding, and related information so that our recommendations can be
operationally incorporated with a minimum of disruption;
➢ To conduct start -up study meetings with the project team, District management, Human
Resources, employees, and others, to discuss any specific concerns with respect to the
development of a classification plan; finalize study plans and timetables; conduct employee
orientation sessions with management and staff in order to educate and explain the scope of
the study and describe what are and are not reasonable study expectations and goals;
➢ To work collaboratively and effectively with the District and its stakeholders while at the
same time maintaining control and objectivity in the conduct of the study;
➢ To develop a classification structure that meets all legal requirements, is totally non-
discriminatory, provides for compliance with all pertinent legal requirements, and easily
accommodates organizational change and growth;
➢ To document all steps in the process and provide documentation for Human Resources in
classification study methodologies so that the District can integrate, maintain, administer,
and defend any recommended changes after the initial implementation; and
➢ To provide effective ongoing communications throughout the duration of the project and
continued support after implementation.
Koff & Associates
KIGJ
Classification Study Proposal
Yorba Linda Water District
APPROACH AND METHODOLOGY OF SERVICES PROVIDED
This section of the proposal identifies the actual work scope. We believe that our detailed
explanation of methodology and work tasks clearly identifies our approach and
comprehensiveness.
A. INITIAL DOCUMENTATION REVIEW /MEETINGS WITH STUDY PROJECT TEAM & MANAGEMENT
STAFF
This phase includes identifying the client project team (Human Resources, management, other
staff, and /or Board Committee members, as appropriate), contract administrator, and reporting
relationships. Our team will conduct an orientation and briefing session with the study project
team to explain process and methodology; create the specific work plan and work schedule;
identify subsequent tasks to be accomplished; reaffirm the primary objectives and specific end
products; determine deadline dates for satisfactory completion of the overall assignment;
determine who will be responsible for coordinating /scheduling communications with employees,
management, Human Resources, and the Board of Directors, if desired; and develop a timetable
for conducting the same.
Included in this task will be the gathering of written documentation, identifying current
incumbents, and assembling current class descriptions, organizational charts, personnel
policies, previous classification studies, and any other relevant documentation to gain a general
understanding of District operations. (Most likely K &A already has all the pertinent information
we need from the organizational study.)
District terminology and methods of current classification procedures will be reviewed and
agreed to. We will discuss methodology and agree to a class description format. We will
respond to questions.
B. POSITION DESCRIPTION QUESTIONNAIRE REVIEW
We will re- review PDQs to see if we have any classification- specific questions regarding any
positions or incumbents and to identify those employees whom we may need to meet with or
interview in more detail to ensure that we understand the full scope of work of each District
position.
C. EMPLOYEE/ SUPERVISORY/ MANAGEMENT INTERVIEWS
Interviews will be scheduled with employees, as needed, either based on PDQs already
completed and /or due to any changes in assignments, reorganizations, etc. since PDQs were
completed.
Interviews will then be held with supervisory and management staff to address any big - picture
classification issues we need to be aware of before developing classification concepts and
allocating employees to the appropriate classifications.
Koff & Associates 3
Classification Study Proposal
Yorba Linda Water District
The purpose of the interviews is to clarify and supplement the PDQ data and to respond to
potential perception differences regarding roles, tasks, scope, and supervisory responsibilities.
D. CLASSIFICATION CONCEPT /PRELIMINARY ALLOCATION DEVELOPMENT
Prior to developing detailed class descriptions, our job evaluation will result in a classification plan
concept and employee allocation document that will be submitted to the project team for review
and approval. We will compare changes in business need and operations, as well as any re-
organizations, with the established classification system and job families, as well as, review
internal relationships between classifications.
This document will list broad class concepts and highlight where significant changes may be
recommended, such as expanding or collapsing class series in the same functional area and /or
separating or combining classifications assigned to different functional areas. We will review
and analyze current classification series, the number of classifications and classification levels,
and career ladders, and determine whether any changes and /or new classifications are
necessary to address the District's service needs. We will also review and update established
titling guidelines for the studied classifications for appropriate and consistent titling.
A detailed, incumbent - specific allocation list for each position included in the study will be
prepared, specifying current and proposed classification title and the impact of our
recommendations (reclassification — upgrade or downgrade, title change, or no change).
After we have completed this process, we will meet with the project team, Human Resources,
and management staff to review the proposed recommendations to the classifications being
studied based on industry best practices and roles and responsibilities.
E. DRAFT CLASS DESCRIPTION DEVELOPMENT /UPDATE
After preliminary approval of the class concepts and allocation lists, new and /or updated class
descriptions will be developed for each proposed classification, following the format approved
by the project team and District.
From the review of the PDQs and employee interviews, we will update duties, responsibilities,
and minimum qualifications of each class specification, as necessary, or develop new class
specifications if duties, responsibilities, and minimum qualifications have changed significantly,
we recommend new classifications /class levels, and /or operational changes, business needs,
and any re- organizations require new classifications.
We will review, analyze, and update, as appropriate, knowledge, skills, abilities, education and
experience, relevance and hierarchical consistency, position definitions, purpose, distinguishing
characteristics, supervision received and exercised, position functions and special
requirements, including licensing and certification requirements. Each qualifying statement will
be directly applicable to the essential job functions as listed in the examples of duties section.
Koff & Associates 4
K!GJ
Classification Study Proposal
Yorba Linda Water District
Finally, we will review each classification's essential job functions and determine exempt vs.
non - exempt status in accordance with "white collar" exemptions under the Fair Labor Standards
Act (FLSA) and will also ensure compliance with the Americans with Disabilities Act (ADA).
F. DRAFT CLASS DESCRIPTION REVIEW /INFORMAL APPEAL PROCESS
First a copy of the classification descriptions will be submitted to the Project Team for review
and discussion. This review will ensure that no factual information is overlooked and that the
recommendations are fair and consistent.
Next, a draft copy of the revised /new class description with allocation recommendation will be
submitted to each manager, supervisor, and employee, to give each stakeholder an opportunity
to provide comments and concerns regarding any modifications to the classification structure
and specifications. Our experience has been that this is one of the most critical phases of the
project (but also one of the most time - consuming). Our proactive and effective communication
process at this crossroad has always avoided formal appeals, adversarial meetings, or major
conflicts at the conclusion of the study.
Each employee will receive a memorandum from us outlining what has been accomplished, how
to best review the draft classification specification that will be attached, and how to provide
feedback to us. Supervisors and managers receive a copy of their employees' draft class
descriptions and will be asked to review their employees' comments and feedback to verify and
concur with the information provided.
Each memo will have two options for the employee's signature: one line is reserved for
employees who have read and agree with their draft class description; the other line is reserved
for employees who have read the draft class description and disagree with certain parts, want to
make changes, want to add or delete information, or have general questions about the
description and /or the process.
Employees shall submit their written concerns (via their supervisor /manager) to our office.
While employees may not always agree with our recommendations, they have a "second
chance" to ensure that they have been heard and to continue the educational process regarding
why specific recommendations were made.
Significant employee comments will be reviewed with management prior to making any
significant changes to the proposed class plan. These discussions may be by email, telephone,
or additional direct personal contact with employees, depending upon the extent of the
response.
Allocation and /or class description changes will be made as required and the class
specifications will be finalized and submitted for approval. All employees who submitted their
comments during the review process will be notified in writing regarding the outcome of their
concerns.
Koff & Associates 5
K!GJ
Classification Study Proposal
Yorba Linda Water District
G. FINALIZE CLASSIFICATION PLAN /DRAFT INTERIM REPORT /FINAL REPORT
A Draft Interim Report of the Classification Study will be completed and submitted to the District
for review and comment. The report will contain:
A recommended classification plan;
A classification manual, including documentation regarding study goals and objectives,
classification methodology, approach, and process, as well as, all findings, analysis, and
resulting recommendations;
The recommended allocation list, classification title changes, job family and career
growth issues, reporting relationships, organization structure, and other factors will all be
included;
y Classification concepts and guidelines, as well as, distinguishing characteristics and
other pertinent information for implementation and continued maintenance of the Plan
will be detailed;
y A complete set of the updated classification descriptions that include required
knowledge, skills, and abilities for each position class in a standardized format.
Once we have received the District's comments regarding the Draft Interim Report and have
made any necessary changes, a Final Classification Report will be developed.
H. PARTICIPATION IN A FORMAL APPEAL PROCESS
Should the District have a formal appeal process regarding the allocation of positions to
classifications and of classifications to salary ranges, this proposal does not cover time
regarding a formal appeal process (the informal appeal process is identified in F above).
Should our on -site participation be desired, our stated composite hourly rate will be honored.
As mentioned above, however, our internal process usually addresses any appeal issues.
I. FINAL PRESENTATION
Our proposal includes multiple meetings and conference calls and weekly oral and /or written
status /progress updates to the study project team. We will also be prepared to develop and
present our report and future impacts of any recommended changes to the District Manager, as
well as, other District management staff, if desired.
Regarding the involvement of the Board of Directors, we are flexible to have more or less
interaction with the Board, based on the Board's preferences.
Koff & Associates 6
KIGJ
PROJECT COMPLETION SCHEDULE
Classification Study Proposal
Yorba Linda Water District
Our professional experience is that comprehensive classification studies of this scope and for
this size organization take approximately three (3) months to complete, allowing for adequate
position description questionnaire review, interview time, classification description development,
review steps by the project team, management, and employees, the development of the final
report, any appeals, and presentations. K &A is prepared to start the study immediately after
contract award.
The following is a general timeline and we'll be happy to provide a more specific schedule with
actual completion dates if the District decides to move forward with this effort:
Koff & Associates 7
Approximate Weeks
from
Classification Study
Contract Execution
A.
Initial Document Review/Meetings with Study Project Team
Within 1 Week
B.
Position Description Questionnaire Review
2 Weeks
C.
Employee/Supervisor/Management Interviews
3 -4 Weeks
D.
Classification Concept/Preliminary Allocation Development
5 Weeks
E.
Draft Class Description Development /Update
6 -9 Weeks
F.
Draft Class Description Review /Informal Appeal Process
10 -11 Weeks
G.
Finalize Classification Plan /Draft Interim Report /Final Report
12 Weeks
H.
Formal Appeals
As Needed
I.
Final Presentations
As Scheduled
Koff & Associates 7
KI
FEE STRUCTURE
Classification Study Proposal
Yorba Linda Water District
Koff & Associates
Classification Study
Hours
A.
Initial Document Review /Meetings with Study Project Team and
HR/Management Staff
4
B.
Position Description Questionnaire Completion & Review
16
C.
Em to ee /Su ervisor /Mans ement Interviews
16
D.
Classification Concept/Preliminary Concept/Preliminary Allocation Development
12
E.
Draft Class Description Development/Update (assuming approximately 58
145
F.
Draft Class Description Review /Informal Appeal Process
20
G.
Finalize Classification Plan /Draft Interim Report/Final Report
12
H.
Formal Appeal*
0
I.
Final Presentations
8
Additional meetings with study Project Team, employees, and /or other
stakeholders
4
Total Professional Hours
237
Combined professional and clerical composite rate: $105 /Hour
$24,885
Expenses:
$2,000
Expenses include but are not limited to duplicating documents, binding
reports, phone, fax, supplies, postage, air fares, rental cars, hotels, travel
time, etc.
TOTAL LUMP SUM FOR PROJECT NOT TO EXCEED:
$26,885
Additional consulting will be honored at composite rate ($105)
Koff & Associates
KI
PROPOSAL SIGNATURE PAGE
This proposal is valid for 180 days.
Respectfully Submitted,
Proposer: KOFF & ASSOCIATES, INC.
State of California
Signed By:
Georg S. Krammer
Chief Executive Officer
Classification Study Proposal
Yorba Linda Water District
December 11, 2013
Date
Koff & Associates 9
Meeting Date;
To:
From:
Presented By
Prepared By:
Subject:
ITEM NO. 7.2
AGENDA REPORT
March 27, 2014
Board of Directors
Steve Conklin, Acting General
Manager
Steve Conklin, Acting General
Manager
Steve Conklin, Acting General
Manager
District Liaison to the Orange County Sanitation District Board
STAFF RECOMMENDATION:
That the Board of Directors approve the appointment of President Kiley as the District's liaison to
the Orange County Sanitation District Board, attending the monthly meetings of the OCSD Board of
Directors, with stipend paid by YLWD per District policy for each such meeting he attends. This
appointment as liaison will end when YLWD has formal representation on the OCSD Board, or
when the YLWD Board chooses to appoint a new liaison. If and when YLWD is aware that it will
obtain formal representation on the OCSD Board, the YLWD Board will make an appointment of a
YLWD Director as the representative on the OCSD Board, with the stipend paid by OCSD for each
meeting attended by the YLWD representative, in accordance with OCSD policy.
COMMITTEE RECOMMENDATION:
At its meeting on March 10, the Executive - Administration - Organizational Committee discussed the
value to the District of having a District Director attend the monthly OCSD Board meetings as a
observer and liaison, in anticipation of the District obtaining formal representation on that Board in
the near future. The recommendations of the EAO Committee are as noted above.
Approved by the Board of Directors of the
Yorba Linda Water District
3/27/2014
RUPH 4 -0 -1
MB voted No.
Meeting Date;
To:
From:
Presented By
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
March 27, 2014
Board of Directors
Steve Conklin, Acting General
Manager
Steve Conklin, Acting General
Manager
Steve Conklin, Acting General
Manager
Budgeted
ITEM NO. 8.1
No
Reviewed by Legal: N/A
Water System Interties with Neighboring Agencies
The District has water system interties with the cities of Anaheim and Brea and with Golden State
Water Company (GSWC). The interties are normally closed, and only opened if agreed upon by the
two involved agencies, for a specific need, such an emergency or scheduled maintenance that
would impede the normal water supply. The District has written agreements for the use of the
interties with the cities of Anaheim and Brea, but not with GSWC.
COMMITTEE RECOMMENDATION:
The Executive - Administrative - Organizational Committee was briefed on the status of interties at its
meeting on March 10, 2014. The Committee asked that this be brought to the Board for its
information and consideration.
DISCUSSION:
As shown on the attached map, the District has two water system interties (shown in yellow) with
the City of Brea, three (in green) with the City of Anaheim, and five (in blue) with GSWC (formerly
known as Southern California Water Company (SCWC)). The District Board approved a
Memorandum of Understanding on April 1, 1968 with the City of Brea that includes a description of
the use and responsibilities for two existing water system interties.
The District Board approved an Operating Agreement for Water System Interconnections Between
the City of Anaheim and YLWD on May 11, 2004, which superceded and consolidated similar
agreements in 1965, 1978 and 2001. As a follow -up to the 2004 agreement, the District and City of
Anaheim completed construction of upgraded interconnections in 2011, with the cost shared
equally.
Concerning the interties with GSWC, these have been used periodically over the years, but no
formal agreement has been executed. A review of District Board minutes references the issue of
interties and their use with SCWC /GSWC in 1972, 1973, 1974,1980 and 1999. In 2000, the Board
minutes state that water received from SCWC /GSWC was much harder than District water and that
complaints were received. Given that condition, the decision was that the District would not enter
into an agreement with SCWC /GSWC to use its well water on a long -term basis. There has been no
discussion with GSWC since that time regarding water facilities or interties.
ATTACHMENTS:
Name:
Water System Interties Map.pdf
Description:
Intertie Connection Map
Type:
Backup Material
El
NOT TO SCALE
Red Pine PRS
8 Gardenia Reservoir
Vesuvius Interbe Valley View Reservoir 8
Chino Hills Reservoir
(Brea) Valley View BPS
Tolbert Interne OC -51 Little Canyon Reservoir San Antonio #2 PRS
(Brea) OC -36 (Raw Water Connection 8
_ Walnut PRS ® Clydesdale PRS Timber Ridge BPS
Lemkelnterbe - Basta ° °httryRcsen' °u y BQuartcrHotseReservov
8 Paso Fino BPS Little Canyon PRS
(SCWC) Casa Loma PRS �® Fairmont BPS Spring View Reservoir
B...11 BPS OC -89 Me Spring View BPS
Hidden Oaks PRS Fairmont Reservoir 8
OC -66
Del Ray PRS
LEGEND
Village Center PRS San Antonio #1 PRS 8 Santiago Reservoir Camino de Bryant Resenoir
r
Santiago BPS Hidden Hills #2 PRS
Palm Avenue BPS W' owbrook RS
Hamer PRS Palm Ave PRS , , Hidden Hills PRS
Tiburon PRS Van Buren PRS Highland BPS Wagon Wheel PRS - Stone anyon PRS - Hidden Hills BPS Bryant #2 PRS
Jefferson PRS Sumac RS; - Mission Hills PRS rYan Kodiak #2 PRS
-.) - - Brentwood PRS Foxtail PRS
Highland Dominguez PRS Stonehaven PRS Box Canyon BPS 8 Elk Mountain Reservoir
Reservoir Platte PRS �` Box a yon PRS Ells Mountain BPS
Trail Sidc PRS Kodiak #1 PRS
Avenida Adobe PRS ;l Bryant Ranch Reservoir La Palma PRS Bryant #1 PRS
Pasco Del Prado PRS
Fairbury InteNe
(Anaheim)
Crisial Dr Intertie F
Cresthill PRS 'Crestknoll Intertie (Anaheim)
(SCWC)
Applec eck PRS
`&lari9 �liattie j � F ' ont PRS _ - --
(SCWC) i Oakval PRS
Richfield Base Willow Woods
Well Nos. t, 5, Intertle (Anehelm)
7, 10, 12, 18, 19
Well No. 15
Imo! FIGURE 1.4
Well No. 11 DOMESTIC WATER
SYSTEM FACILITIES
r YORBA LINDA WATER DISTRICT
RESERVOIR
BOOSTER PUMPING STATION
PRESSURE REG. STATION
WATER WELL
IMPORT CONNECTION
A
INTERCONNECTION
—
YLWD WATER SERVICE AREA
Village Center PRS San Antonio #1 PRS 8 Santiago Reservoir Camino de Bryant Resenoir
r
Santiago BPS Hidden Hills #2 PRS
Palm Avenue BPS W' owbrook RS
Hamer PRS Palm Ave PRS , , Hidden Hills PRS
Tiburon PRS Van Buren PRS Highland BPS Wagon Wheel PRS - Stone anyon PRS - Hidden Hills BPS Bryant #2 PRS
Jefferson PRS Sumac RS; - Mission Hills PRS rYan Kodiak #2 PRS
-.) - - Brentwood PRS Foxtail PRS
Highland Dominguez PRS Stonehaven PRS Box Canyon BPS 8 Elk Mountain Reservoir
Reservoir Platte PRS �` Box a yon PRS Ells Mountain BPS
Trail Sidc PRS Kodiak #1 PRS
Avenida Adobe PRS ;l Bryant Ranch Reservoir La Palma PRS Bryant #1 PRS
Pasco Del Prado PRS
Fairbury InteNe
(Anaheim)
Crisial Dr Intertie F
Cresthill PRS 'Crestknoll Intertie (Anaheim)
(SCWC)
Applec eck PRS
`&lari9 �liattie j � F ' ont PRS _ - --
(SCWC) i Oakval PRS
Richfield Base Willow Woods
Well Nos. t, 5, Intertle (Anehelm)
7, 10, 12, 18, 19
Well No. 15
Imo! FIGURE 1.4
Well No. 11 DOMESTIC WATER
SYSTEM FACILITIES
r YORBA LINDA WATER DISTRICT
ITEM NO. 10.1
AGENDA REPORT
Meeting Date: March 27, 2014
Subject: Executive - Administrative - Organizational Committee
(Kiley / Collett)
• Minutes of the meeting held March 10, 2014 at 4:00 p.m.
• Next meeting is scheduled to be held April 14, 2014 at 4:00 p.m.
ATTACHMENTS:
Name:
031014 EAO - Minutes.docx
Description:
EAO Mtg Minutes 03/10/14
Type:
Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXECUTIVE - ADMINISTRATIVE - ORGANIZATIONAL COMMITTEE MEETING
Monday, March 10, 2014, 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2.
3.
4.
The March 10, 2014 meeting of the Yorba Linda Water District's Executive -
Administrative- Organizational Committee was called to order by Director Kiley at
4:00 p.m. The meeting was held in the Admin Conference Room at the District's
Administration Building located at 1717 East Miraloma Avenue in Placentia,
California 92870.
ROI I CAI I
COMMITTEE STAFF
Director Robert R. Kiley, Chair Steve Conklin, Acting General Manager
Director Ric Collett Damon Micalizzi, Public Info Officer
OTHER ATTENDEES
Art Kidman, Partner, Kidman Law LLP
Heather Dion, Senior Director, Townsend Public Affairs (By Teleconference)
PUBLIC COMMENTS
None.
DISCUSSION ITEMS
4.1. Status of Legislative Affairs (Verbal Report)
Ms. Dion discussed state and local items of interest with the Committee.
At the conclusion of the discussion, Ms. Dion ended her telephone
connection with the meeting.
4.2. Representation on OCSD Board of Directors (Verbal Report)
The Committee discussed the value of having a District Board member
attend the monthly OCSD Board meetings as an observer, in the interim
while the bill goes through the State Legislature. The Committee asked
that this be agendized for Board consideration with the recommendation
being that President Kiley be approved by the Board as the District's
representative observer.
4.3. Second Draft of Admin Department Budget FY 14/15
Mr. Conklin presented the second draft of the Admin Department Budget,
with a proposed increase of $1,000 from the first draft. The requested
increase is for the inclusion of attendance at a Laserfische Conference in
1
Anaheim by the District's Executive Secretary. Following a brief
discussion, the Committee supported this change in the draft budget.
4.4. Status of Placentia Turf Replacement Demonstration Project (Verbal
Report)
Mr. Conklin reported that the landscape replacement project was
scheduled to start on March 10 and will take approximately one week to
complete.
4.5. Status of Cielo Vista and Esperanza Hills Development Projects (Verbal
Report)
Mr. Conklin provided details on the March 7 story in the YL Star
concerning the Esperanza Hills developer acquiring more land that could
lead to a lawsuit settlement with the developers of the Cielo Vista project.
4.6. Water System Interties with Golden State Water Company (Verbal Report)
Mr. Conklin provided a map for the Committee showing the District's
existing emergency water system connections with the cities of Brea and
Anaheim and with Golden State Water Company. The Committee asked
that the issue of intertie agreements be brought to the Board as a
discussion item.
4.7. Future Agenda Items and Staff Tasks
Mr. Conklin reported to the Committee on his meeting scheduled for
March 11 with a representative from AT &T concerning a potential site on
Coronado for a water well.
The Committee adjourned to Closed Session at 5:15 p.m. Directors Kiley and Collett
were present. Also present were Messrs. Conklin and Kidman.
5. CLOSED SESSION
5.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: ACWA/JPIA, et al vs. Insurance Company of the
State of Pennsylvania, et al (OC Superior Court —
Case No. 00486884)
5.2. Conference with Legal Counsel — Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54956.9 of the California Government Code
Related to line break at 1301 North Rose Drive, Placentia CA 92870.
04
Number of Potential Cases: One
5.3. Conference with Legal Counsel — Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54956.9 of the California Government Code
Related to potential claim submitted on behalf of Charles Busch.
Number of Potential Cases: One
5.4. Conference with Legal Counsel — Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54956.9 of the California Government Code
Related to written communications from potential plaintiffs threatening
litigation.
Number of Potential Cases: One
5.5. Conference with Real Property Negotiators
Pursuant to Section 54956.8 of the California Government Code
Property:
Agency Negotiators
Negotiating Parties
Under Negotiation
4622 Plumosa Drive, Yorba Linda CA
Steve Conklin
To Be Determined
Price and Terms of Payment
The Committee reconvened in Open Session at 5:44 p.m. Director Kiley announced
that no action was taken during Closed Session that was required to be reported under
the Brown Act.
6. ADJOURNMENT
6.1. The meeting was adjourned at 5:45 p.m. The next Executive -
Administrative- Organizational Committee meeting is scheduled to be held
Monday, April 14, 2014 at 4:00 p.m.
3
Meeting Date
Subject:
ATTACHMENTS:
ITEM NO. 10.3
March 27, 2014
Name:
030414 PRM - Minutes.doc
AGENDA REPORT
Personnel -Risk Management Committee
(Hawkins / Melton)
Minutes of the meeting held March 4, 2014 at 4:00 p.m.
Next meeting is scheduled to be held April 1, 2014 at 4:00 p.m.
Description:
PRM Mtg Minutes 03/04/14
Type:
Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL -RISK MANAGEMENT COMMITTEE MEETING
Tuesday, March 4, 2014 4:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2.
3
4.
5
The March 4, 2014 meeting of the Yorba Linda Water District's Personnel -Risk
Management Committee was called to order by Director Hawkins at 4:00 p.m.
The meeting was held in the Admin Conference Room at the District's
Administration Building located at 1717 East Miraloma Avenue in Placentia,
California 92870.
ROI I CAI I
COMMITTEE MEMBERS PRESENT
Director Phil Hawkins, Chair
Director Gary T. Melton
PUBLIC COMMENTS
None.
ACTION CALENDAR
STAFF PRESENT
Steve Conklin, Acting General Manager
Gina Knight, HR and Risk Manager
Bryan Melton, HR Technician
4.1. Property Insurance Premium for April 1, 2014 to April 1, 2015
Staff reported that the annual invoice for the premium to renew the
District's Property Insurance was received and is due by April 1, 2014.
The renewal amount is $47,445. The Committee will request that the
Board of Directors approve the renewal at their meeting on March 13,
2014.
DISCUSSION ITEMS
5.1. Draft Human Resources Department Budget for FY 2014 -2015
Staff presented a Draft Human Resources Department Budget. The
Human Resources Department increased its supplies and services budget
by 0.1% to $475,195. The net adjustment is a result of a decrease in
Communications of $11,000, an increase in the General Liability insurance
premium of $13,500, an increase in Professional Services of $2,200 and a
decrease in Travel & Conferences. The Committee compared last year's
department budget to this year's proposed department budget and was
pleased that the net adjustment was minimal.
5.2. Draft Salaries and Benefits Budget for FY 2014/15 (Verbal Report)
Staff presented a proposed Draft Salaries and Benefits Budget for FY
2014 -2015. The proposal included reclassifying an existing part -time
1
Human Resources Clerk (Range 12) to a full -time Operations Clerk with
no change to the existing salary range. The vacant Public /Governmental
Affairs intern position (Range 4) will be upgraded to a part -time Public
Affairs Specialist (Range 10). In addition, the following classifications:
Meter Reader I, part -time GIS Technician and Engineering Secretary will
not be funded during FY 14/15.
5.3. Human Resources, Risk Management, and Safety Activity
Staff reported on the Associate Engineer recruitment. Applications were
in review. A written comprehensive examination was being considered to
determine which applicants would be interviewed. Staff reported that
CaIPERS' Board of Directors adopted a new smoothing policy to pay
down unfunded liability faster. This policy will impact all public agencies
commencing FY 15/16 with an increase to contribution rates for the next
consecutive five years ranging from 0.4% to 5.1 % (over the five years) for
miscellaneous employees.
5.4. Status of Assessment of Job Descriptions and Titles (Verbal Report)
Staff discussed a proposal from Koff and Associates to conduct a
classification review of the District's positions. Staff asked the Committee
if funds were available during this FY (2013 -2014) would the Committee
recommend to the Board of Directors to consider the proposal for a
classification review. The Committee agreed and directed staff to prepare
an agenda report for the Board of Directors to review and consider at its
meeting of March 27, 2014.
5.5. Status of Performance Evaluations (Verbal Report)
Staff advised the Committee members on the status of existing past -due
performance evaluations. The Committee commended management staff
for keeping current on employee performance evaluations.
5.6. Status of Policies and Procedures (Verbal Report)
Staff reported that revision to several policies is in process. Staff informed
the Committee that HR policies and procedures would be assessed by
priority to determine realistically when the assigned policies /procedures
would be completed in the future by specific Fiscal Years. Staff will keep
the Committee informed on the progress of this project.
5.7. Future Agenda Items and Staff Tasks
None.
6. ADJOURNMENT
6.1. The meeting was adjourned at 5:40 p.m. The next Personnel -Risk
Management Committee meeting is scheduled to be held Tuesday, April
1, 2014 at 4:00 p.m.
FA
Meeting Date
Subject:
ATTACHMENTS:
AGENDA REPORT
March 27, 2014
Planning- Engineering- Operations Committee
(Melton / Beverage)
Name:
030314 - PEO Minutes.docx
ITEM NO. 10.4
Minutes of the meeting held March 3, 2014 at 10:00 a.m.
Next meeting is scheduled to be held April 15, 2014 at 4:00 p.m.
Description:
PEO Mtg Minutes 03/03/14
Type:
Minutes
2.
3
4
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING
Monday, March 3, 2014, 10:00 a.m.
1717 E Miraloma Ave, Placentia CA 92870
CALL TO ORDER
The March 3, 2014 meeting of the Yorba Linda Water District's Planning -
Engineering- Operations Committee was called to order by Director Melton at
10:00 a.m. The meeting was held in the Admin Conference Room at the
District's Administration Building located at 1717 East Miraloma Avenue in
Placentia, California 92870.
ROLL CALL
COMMITTEE MEMBERS PRESENT
Director Gary T. Melton, Chair
Director Michael J. Beverage
PUBLIC COMMENTS
None.
STAFF PRESENT
Steve Conklin, Acting General Manager
John DeCriscio, Operations Manager
DISCUSSION ITEMS
4.1. Draft FY 14/15 Engineering Department Budget
The Draft Supplies and Services Budget was reviewed with the Committee
with no comments received.
4.2. Draft FY 14/15 Operations Department O &M Budget
Mr. DeCriscio reviewed the Draft Supplies and Services Budget with the
Committee. He described the items resulting in the proposed 3% increase
in the budget, totaling $46,100, and why they are necessary. Following
discussion, the Committee agreed with the proposed department budget.
4.3. Water Operating Plan for Fiscal Year 2014 -2015
Mr. DeCriscio provided a presentation to the Committee, showing the
percentage of the District -wide water demand that is consumed in each of
the District's pressure zones and sub - zones. He noted that water demand
in each zone is provided from either groundwater or MWD import water,
not mixed or achieved with a blend of the two, in order to minimize taste
and odor concerns of customers. Under this operating plan, the District's
use of groundwater is limited, based on the demands in a given zone (with
the demand in zones 1, 2 and 3 typically comprising approximately 63% of
system demand) and the overall demand for the system on a given day.
Mr. DeCriscio also described the impact of the call for 2,000 AF of
Conjunctive -Use Program (CUP) water by MWD on YLWD's groundwater
pumping plan and its relation to that described above. He reviewed
YLWD's system limitations for moving groundwater and how it will change
with the completion of Well 21, the YL Booster Station, and later, the
completion of Fairmont Booster Station and proposed Well 22. Mr.
DeCriscio indicated that with existing facilities, the expected call for CUP
water by MWD and the expected approval of annexation by July 1, 2014,
we should be able to achieve a BPP of approximately 52% for FY 14/15.
The Committee discussed the situation and asked that Mr. DeCriscio
provide this presentation to the full Board. .
4.4. Status of OCWD Annexation Process (Verbal Report)
Mr. Conklin reported that the annexation request is planned for
consideration by LAFCO at its April or May board meeting. He reminded
the Committee of the package submitted by GSWC to LAFCO in
opposition to the request for annexation.
4.5. Status of Cielo Vista and Esperanza Hills Development Projects (Verbal
Report)
Mr. Conklin reported that he was not aware of any new developments on
the projects since the close of the comment period for the draft EIR for
each project.
4.6. Siting of Wells 22 and 23 (Verbal Report)
Mr. Conklin showed aerial photos and maps of the site that staff is
investigating as a potential site for Well 22, on AT &T property on the north
side of Coronado, between Jefferson and Van Buren. He noted that staff
has been unsuccessful in getting a return call from AT &T. Dir Melton
indicated that he will make some calls and see if he can get staff a contact
at AT &T.
4.7. Monthly Groundwater Production and Purchased Import Water Report (To
be provided at the meeting.)
Mr. DeCriscio reported that water demand in February 2014 was 19%
greater than that projected, and for the first 8- months of FY13/14, demand
was 9.4% greater than projected. Groundwater use to date is 49.3% of
demand, as we work to achieve our goal of 51.8% at the end of June.
4.8. Monthly Preventative Maintenance (PM) Report (To be provided at the
meeting.)
Mr. DeCriscio reported that our crews are on track to achieve our target
PM percentages for the year.
4.9. Monthly Production Summary Report (To be provided at the meeting.)
Mr. DeCriscio reported on water production, weather conditions, water
quality, equipment removed from and returned to service, and various
equipment maintenance and repair work in February 2014.
04
4.10. Groundwater Producer Meeting Report
Messrs. Conklin and DeCriscio reported on the Groundwater Producer
meeting that they attended at OCWD on February 12. It was noted that
OCWD will be making major purchases of untreated full - service water
from MWD for recharge in the Anaheim basins. This will mitigate the
overdraft of the basin and make it possible to increase the BPP to 72 %.
4.11. Status Report on Capital Projects in Progress
Mr. Conklin reported on the status of capital projects currently in planning,
design, and construction.
4.12 Future Agenda Items and Staff Tasks
None.
5. ADJOURNMENT
5.1. The meeting was adjourned at 11:58 a.m. The next Planning- Engineering-
Operations Committee meeting is scheduled to be held Thursday, April 3,
2014 at 4:00 p.m.
K
Meeting Date
Subject:
ATTACHMENTS:
AGENDA REPORT
March 27, 2014
Public Affairs - Communications - Technology Committee
(Collett / Kiley)
Name:
030314 PACT - Minutes.docx
ITEM NO. 10.5
Minutes of the meeting held March 3, 2014 at 4:00 p.m.
Next meeting is scheduled to be held April 9, 2014 at 4:00 p.m.
Description:
PACT Mtg Minutes 03/03/14
Type:
Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS - COMMUNICATIONS - TECHNOLOGY COMMITTEE MEETING
Monday, March 3, 2014, 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2.
3
4.
The March 3, 2014 meeting of the Yorba Linda Water District's Public Affairs -
Communications- Technology Committee was called to order by Director Collett
at 4:00 p.m. The meeting was held in the Admin Conference Room at the
District's Administration Building located at 1717 East Miraloma Avenue in
Placentia, California 92870.
ROI I CAI I
COMMITTEE MEMBERS PRESENT
Director Ric Collett, Chair
Director Robert R. Kiley
PUBLIC COMMENTS
None.
DISCUSSION ITEMS
STAFF PRESENT
Steve Conklin, Acting General Manager
Art Vega, Acting IT Manager
Damon Micalizzi, Public Information Officer
4.1. Draft IT Department Budget
Mr. Vega presented the Draft Proposed Budget for the IT Department for
Fiscal Year 2015 to the Committee. Mr. Vega explained that even though
there is a 3% increase for Supplies and Services, the IT Departments
overall budget was cut from the previous year due to a planned contract
for GIS services assistance and thus not needing to fill the part -time GIS
Technician position. The Committee approved the Draft Budget.
4.2. Draft Public Affairs Division Budget
Mr. Micalizzi presented the Draft Proposed Budget for the Public Affairs
Division for Fiscal Year 2015 to the Committee, pointing out a near 6% cut
in supplies and services from last year. These cuts stem from cuts in
professional development, travel and conferences and a less expensive
visual display for the Lobby. The Committee approved the Draft Budget.
4.3. Storage Solution and Recovery Plan Outline: Phase 3 Archiving and
Phase 4 Disaster Recovery (Verbal Report)
Mr. Vega presented to the Committee an updated Storage Solution and
Recovery Plan Outline focusing on Phase 3 and Phase 4. After
discussion, the Committee approved moving forward with staff's
recommendation to purchase the Idealstor archiving appliance along with
1
the necessary software and to budget for Fiscal Year 2015 Phase 4
Disaster Recovery.
4.4. Committee Activities Review and Future Objectives for Public Affairs
The Committee revisited highlights of past accomplishments and
undertakings of Committee for Director Kiley who was serving on the
PACT Committee for the first time. The Committee reviewed the report,
with staff noting that the educational kiosk display had stalled due to the
departure of the employee who was creating the display. The Committee
briefly discussed moving forward with the creation of a History Wall in lieu
of the kiosk and briefly looked at design options.
4.5. Bottled Water Label Contest Results
Mr. Micalizzi announced to the Committee that after more than 1,500
online votes were cast, 3rd Grader, Emily Garten of Rose Drive
Elementary narrowly defeated 4th Grader, Sydney Holland of Mabel Paine
Elementary School, to win this Year's Bottled Water Label Contest. Emily
received 753 (50.2 %) of the votes with Sydney receiving 717 (47.8). 1st
Grader, Hannah Yee, of Golden Elementary came in third with 31 votes
(2.1 %). Emily's artwork will be featured on the new label of YLWD bottled
water. She will be recognized by the Board at the next Board Meeting.
4.6. Bottled Water Options (Verbal Report)
Mr. Micalizzi informed the Committee that after negotiations with the
vendor the District will be moving to 12 oz bottles of water instead of the
16.9 oz bottles that have been purchased in the past. In part this change
will allow the District to purchase 53% more bottles, under the present
budget.
4.7. Spring Newsletter Content (Verbal Report)
The Committee Discussed content for the upcoming spring Newsletter,
noting that information on the Drought and Water Supply would be
highlighted in the upcoming mailer.
4.8. Future Outreach and Press Relations (Verbal Report)
Mr. Micalizzi updated the Committee on current press inquiries and
potential upcoming media related to the District.
4.9. Status of Current Public Outreach Activities
The Committee reviewed the upcoming Public Outreach Activities, noting
that supply is scheduled to meet demand at the present rate for donation
requests.
4.10. Future Agenda Items and Staff Tasks
None.
04
5. ADJOURNMENT
5.1. The meeting was adjourned at 5:05 p.m. The next Public Affairs -
Communications- Technology Committee meeting is scheduled to be held
Wednesday, April 9, 2014 at 4:00 p.m.
3
ITEM NO. 10.8
AGENDA REPORT
Meeting Date: March 27, 2014
Subject: YLWD -City of Yorba Linda Joint Agency Committee
(Kiley / Collett)
• Minutes of the meeting held February 25, 2014 at 6:00 p.m.
• Next meeting is scheduled to be held April 22, 2014 at 5:00 p.m.
ATTACHMENTS:
Name:
022514 City of YL - Minutes.docx
Description:
YLWD /City of YL Joint Agency 02/25/14
Type:
Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
JOINT COMMITTEE MEETING WITH CITY OF YORBA LINDA
Tuesday, February 25, 2014 6:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The February 25, 2014 meeting of the YLWD /City of Yorba Linda Joint Agency
Committee was called to order at 6:00 p.m. The meeting was held in the
District's Board /Training Room located at 1717 E Miraloma Avenue, Placentia
CA 92870.
2. PLEDGE OF ALLEGIANCE
Steve Conklin led the audience in the pledge of allegiance.
3. ROLL CALL
4
5
91
YLWD COMMITTEE MEMBERS
Robert R. Kiley, President
Ric Collett, Vice President
CITY OF YORBA LINDA MEMBERS
Gene Hernandez, Mayor Pro Tern
Tom Lindsey, Councilmember
OTHER ATTENDEES
None.
PUBLIC COMMENTS
4.1. Public Comments
None.
ACTION CALENDAR
YLWD STAFF
Steve Conklin, Acting General Manager
Damon Micalizzi, Public Information Officer
CITY OF YORBA LINDA STAFF
Mark Pulone, City Manager
Michael Wolfe, Director of Pub Works
5.1. Minutes of the YLWD /City of Yorba Linda Joint Agency Committee
Meeting held October 16, 2013
The minutes were approved, with Councilmember Lindsey and Director
Collett abstaining, because they did not attend the Oct 16 meeting.
DISCUSSION ITEMS
6.1. Review of Community Meeting held October 16, 2013 Regarding 5 -Year
Retrospective on Freeway Complex Fire
The Committee discussed the meeting, the presentations, and the positive
feedback received from the community after the meeting. It was noted
that a key positive outcome of the meeting was the four participating
1
agencies showing what they learned and how they are now better
prepared in anticipation of a future event.
6.2. Status of Yorba Linda Landscape Maintenance Citizen Advisory Committee
Mr. Wolfe provided a report on the status of the LMCAC's progress.
Messrs. Lindsey, Hernandez, Kiley and Collett provided their thoughts and
suggestions on how to proceed to address the challenges facing the CAC
and the City on this important matter.
6.3. Status of Cielo Vista and Esperanza Hills Development Projects
Messrs. Pulone and Conklin noted that the City and the District submitted
comment letters to County Planning in response to the draft EIRs for each
of the two development projects. There has been no new information from
the County or the developers since those submittals.
6.4. Potential Sale of District Property on 4622 Plumosa Drive
Mr. Conklin reported that the YLWD Board has directed him to pursue
purchase offers from various parties. He has had discussions with two
entities and is awaiting a new offer from one.
6.5. Potential Use of District Sites for Recreational Purposes
Mr. Pulone briefed the new members of the Committee, noting that the
purpose of this item was to determine if there is potential for recreational
development at any YLWD sites. He noted that a City staff person visited
all 14 of the District's reservoir sites, and that a couple of sites were
identified that might have potential for park or recreational purposes.
However, Mr. Pulone noted that the City has limited resources for park
development and that there are already other City -owned sites identified
for park development when budgets allow. Therefore, pursuing District
sites for recreational development is not feasible at this time. Following
discussion, the Committee supported this recommendation.
6.6. Status Report on Water Supply and Drought Conditions
The Committee noted that Director Kiley made a Report on Water Supply
and Drought Conditions at the February 18 City Council meeting. A
handout was provided to the Committee that included the resolution
approved by the YLWD Board on February 13 calling for enhanced water
use efficiency efforts, and a copy of the power point presentation made by
MWD and MWDOC Director Brett Barbre on that same issue. The
Committee discussed the current drought conditions and the need to
encourage greater water -use efficiency.
6.7. Other Items for Discussion
None.
6.8. Establishment of Future Meeting Dates
The next meeting is scheduled for Tuesday, April 22 at 5 pm at Yorba
Linda City Hall.
04
6.9. Potential Future Agenda Items
• LMCAC
• Drought Update
• Status of Cielo Vista and Esperanza Hills Development Projects
• Status of District's Plumosa Property
• Edco Project
• Lakeview Widening Project (North of YL Blvd)
• Town Center Project Update
• Yorba Linda High School Park Project, in coordination with YLWD
Pipeline Relocation Project (Request that a PYLUSD representative
attend the next meeting.)
• Bastanchury Widening project
7. ADJOURNMENT
7.1. The meeting was adjourned at 7:05 p.m.
3
Meeting Date
Subject:
ATTACHMENTS:
AGENDA REPORT
March 27, 2014
Meetings from March 28, 2014 - April 30, 2014
i
ITEM NO. 12.1
Description: Type:
BOD - Activities Calendar.pdf Backup Material Backup Material
Board of Directors Activity Calendar
Event Date Time Attendance by:
March 2014
Finance - Accounting Committee Meeting Fri, Mar 28 8:OOAM Beverage /Hawkins
April 2014
Personnel -Risk Management Committee Meeting
Tue, Apr 1
4:OOPM
Hawkins /Melton
Yorba Linda City Council
Tue, Apr 1
6:30PM
Collett
MWDOC
Wed, Apr 2
8:30AM
Melton
OCWD
Wed, Apr 2
5:30PM
Collett
MWDOC Elected Officials Forum
Thu, Apr 3
5:OOPM
Kiley /Melton
WACO
Fri, Apr 4
7:45AM
Kiley /Hawkins
Board of Directors Special Meeting
Mon, Apr 7
4:OOPM
Board of Directors Special Meeting
Tue, Apr 8
9:OOAM
LAFCO
Wed, Apr 9
8:30AM
Beverage
Pub Affairs - Communications -Tech Committee Meeting
Wed, Apr 9
4:OOPM
Collett/Kiley
Yorba Linda Planning Commission
Wed, Apr 9
6:30PM
Beverage
Board of Directors Regular Meeting
Thu, Apr 10
8:30AM
Yorba Linda LMAD CAC
Thu, Apr 10
6:30PM
Beverage
Exec - Admin- Organizational Committee Meeting
Mon, Apr 14
4:OOPM
Kiley /Collett
Planning- Engineering- Operations Committee Meeting
Tue, Apr 15
4:OOPM
Melton /Beverage
Yorba Linda City Council
Tue, Apr 15
6:30PM
Kiley
MWDOC
Wed, Apr 16
8:30AM
Melton
OCWD
Wed, Apr 16
5:30PM
Collett
Board of Directors Workshop Meeting
Mon, Apr 21
3:OOPM
Joint Committee Meeting with City of Yorba Linda
Tue, Apr 22
5:OOPM
Kiley /Collett
Yorba Linda Planning Commission
Wed, Apr 23
6:30PM
Melton
Board of Directors Regular Meeting
Thu, Apr 24
8:30AM
Yorba Linda LMAD CAC
Thu, Apr 24
6:30PM
Collett
Citizens Advisory Committee Meeting
Mon, Apr 28
8:30AM
Kiley
Finance - Accounting Committee Meeting
Mon, Apr 28
4:OOPM
Beverage /Hawkins
3/20/2014 2:43:39 PM
ITEM NO. 13.1
AGENDA REPORT
Meeting Date: March 27, 2014
Subject: CA -NV AWWA Conference - March 24 -27, 2014
STAFF RECOMMENDATION:
That the Board of Directors ratify Director Kiley's attendance at this event if desired.
ATTACHMENTS:
Description: Type:
CA NV AWWA Conf.odf Backup Material Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
2/13/2014
PH /MB 4 -0 -1
RK abstained from voting on this item.
r �a
4 °
2014 Spring Conference (SC14)
an-V
OCCUPATION CODES (please check one):
March 24 - 27, 2014
Disneyland Hotel
Anaheim, CA
American Water Works Association
California- Nevada Section
ATTENDEE REGISTRATION
WTR Water Utility _CTR Contractor _CNS Consultant _MFG Manufacturer _REF Manufacturer's Representative
STU Student OPR Water Operator DIS Distributor _EDU Educator _RES Research Laboratory _FED Federal Government _STA State Government
_I am a speaker at this conference. Date Time
Name (how you would like it to appear on your badge)
Title
Address
Phone
Attendee Email
Company
Cell
City
A Member #
Type of Membership (check one) _Individual _Organization _Operator /Admin. _Utility _I am a CWEA /WateReuse Member *(same rate as CA -NV AWWA Member)
Complimentary Spouse /Guest (If attending) *Household members only. Does not include Water Industry Pe
Member Registration Fees
EARLY PRE
On or Before On or Before
•
On or After
Subtotals
❑ FULL REGISTRATION: Includes Volunteer Recognition Luncheon
$445 $495
$545
Competitions Lunch & Two Drink Tickets for Exhibitor Reception
$
❑ Tuesday One -Day: Includes Volunteer Recognition Lunch
$225
$275
$315
& Two Drink Tickets for Exhibitor Reception
$
❑ Wednesday One -Day: Includes Competitions Lunch
$225
$275
$315
& Exhibit Hall Entrance
$
*Wednesday Only - The Future of Recycled Water
❑ Preparing Your Utility for Potable Reuse
$225
$275
$315
Includes Competitions Lunch & Exhibit Hall Entrance
$
❑ EDUCATION PACKAGE Wednesday /Thursday
$225
$275
$315
Includes Technical Sessions & Exhibit Hall Entrance
No Meals
No Meals
No Meals
$
❑ Thursday One -Day Includes Technical Sessions
$149
$149
$149
$
❑ STUDENT - Must be full time Student /AWWA Student Member
❑ RETIREE REGISTRATION - Must be: 1) Retired from all gainful employment.
FREE
FREE
FREE
$ FREE
2) A member ofAWWA for at least 15 years. 3) At least 60 years ofage.
No Meals
No Meals
No Meals
EARLY
PRE
ONSITE
Regular Registration Fees (Non-Member Rates)
On or Before
On or Before
On or A te
Subtotals
❑ FULL REGISTRATION: Includes Volunteer Recognition Luncheon
$495
$545
$595
Competitions Lunch & Two Drink Tickets for Exhibitor Reception
$
❑ Tuesday One -Day: Includes Volunteer Recognition Lunch
$275
$325
$375
& Two Drink Tickets for Exhibitor Reception
$
❑ Wednesday One -Day: Includes Competitions Lunch
$275
$325
$375
& Exhibit Hall Entrance
$
Wednesday Only -The Future of Recycled Water
❑ Preparing Your Utility for Potable Reuse
$275
$325
$375
Includes Competitions Lunch & Exhibit Hall Entrance
$
❑ EDUCATION PACKAGE Wednesday/Thursday
$275
$325
$375
Includes Technical Sessions & Exhibit Hall Entrance
No Meals
No Meals
No Meals
$
❑ Thursday One -Day Includes Technical Sessions
$149
$149
$149
$
Check #
Payable to CA -NV AWWA (U.S. funds)
PO#
Must be accompanied by a physical copy of the PO
Credit Card: ❑ Visa ❑ MC ❑ AMEX
Card No.:
Exp. Date:
Name on Card:
Authorized Signature:
Billing Zip Code:
Must be Zip Code in which your credit card statement is mailed
For copy of receipt, please write email address:
If not included with registration fee
❑ Volunteer Luncheon $50
❑ Competition Lunch $50
Subtotal $
❑ Tues. Technical Tour .__.._..._._ $40
❑ Wed. Technical Tour .._.___.. $40
Subtotal $
❑ FREE
(I am an individual, operator
or administrative
AWWA member)
❑ $20.00
(My utility /organization is
an AWWA member or I am
not an AWWA member)
RegistrationTotal: Special Events Total:
Meal Total: Contact Hours:
Total Amount Due:
Refund requests must be submitted in writing to the Section office by
March 1, 2014. A $50 administrative fee will be deducted from all refunds
NO Refunds granted after March 1, 2014. By submitting this form,
you are consenting to having your photo taken at the event
which may be used for future Section promotions.
PAYMENT & MAILING ADDRESS
CA -NV AWWA: 10435 Ashford Street
Rancho Cucamonga, CA 91730, Phone: (909) 481 -7200
Fax: (909) 291 -2107 www.ca- nv- awwa.org