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HomeMy WebLinkAbout2014-03-04 - Personnel-Risk Management Committee Meeting MinutesMINUTES OF THE YORBA LINDA WATER DISTRICT PERSONNEL -RISK MANAGEMENT COMMITTEE MEETING Tuesday, March 4, 2014 4:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The March 4, 2014 meeting of the Yorba Linda Water District's Personnel -Risk Management Committee was called to order by Director Hawkins at 4:00 p.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL COMMITTEE MEMBERS PRESENT STAFF PRESENT Director Phil Hawkins, Chair Steve Conklin, Acting General Manager Director Gary T. Melton Gina Knight, HR and Risk Manager Bryan Melton, HR Technician 3. PUBLIC COMMENTS None. 4. ACTION CALENDAR 4.1. Property Insurance Premium for April 1, 2014 to April 1, 2015 Staff reported that the annual invoice for the premium to renew the District's Property Insurance was received and is due by April 1, 2014. The renewal amount is $47,445. The Committee will request that the Board of Directors approve the renewal at their meeting on March 13, 2014. 5. DISCUSSION ITEMS 5.1. Draft Human Resources Department Budget for FY 2014 -2015 Staff presented a Draft Human Resources Department Budget. The Human Resources Department increased its supplies and services budget by 0.1% to $475,195. The net adjustment is a result of a decrease in Communications of $11,000, an increase in the General Liability insurance premium of $13,500, an increase in Professional Services of $2,200 and a decrease in Travel & Conferences. The Committee compared last year's department budget to this year's proposed department budget and was pleased that the net adjustment was minimal. 5.2. Draft Salaries and Benefits Budget for FY 2014/15 (Verbal Report) Staff presented a proposed Draft Salaries and Benefits Budget for FY 2014 -2015. The proposal included reclassifying an existing part -time Human Resources Clerk (Range 12) to a full -time Operations Clerk with no change to the existing salary range. The vacant Public /Governmental Affairs intern position (Range 4) will be upgraded to a part -time Public Affairs Specialist (Range 10). In addition, the following classifications: Meter Reader I, part-time GIS Technician and Engineering Secretary will not be funded during FY 14/15. 5.3. Human Resources, Risk Management, and Safety Activity Staff reported on the Associate Engineer recruitment. Applications were in review. A written comprehensive examination was being considered to determine which applicants would be interviewed. Staff reported that CaIPERS' Board of Directors adopted a new smoothing policy to pay down unfunded liability faster. This policy will impact all public agencies commencing FY 15/16 with an increase to contribution rates for the next consecutive five years ranging from 0.4% to 5.1 % (over the five years) for miscellaneous employees. 5.4. Status of Assessment of Job Descriptions and Titles (Verbal Report) Staff discussed a proposal from Koff and Associates to conduct a classification review of the District's positions. Staff asked the Committee if funds were available during this FY (2013 -2014) would the Committee recommend to the Board of Directors to consider the proposal for a classification review. The Committee agreed and directed staff to prepare an agenda report for the Board of Directors to review and consider at its meeting of March 27, 2014. 5.5. Status of Performance Evaluations (Verbal Report) Staff advised the Committee members on the status of existing past -due performance evaluations. The Committee commended management staff for keeping current on employee performance evaluations. 5.6. Status of Policies and Procedures (Verbal Report) Staff reported that revision to several policies is in process. Staff informed the Committee that HR policies and procedures would be assessed by priority to determine realistically when the assigned policies /procedures would be completed in the future by specific Fiscal Years. Staff will keep the Committee informed on the progress of this project. 5.7. Future Agenda Items and Staff Tasks None. 6. ADJOURNMENT 6.1. The meeting was adjourned at 5:40 p.m. The next Personnel -Risk Management Committee meeting is scheduled to be held Tuesday, April 17 2014 at 4:00 p.m.