HomeMy WebLinkAbout2014-03-04 - Personnel-Risk Management Committee Meeting MinutesMINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL -RISK MANAGEMENT COMMITTEE MEETING
Tuesday, March 4, 2014 4:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The March 4, 2014 meeting of the Yorba Linda Water District's Personnel -Risk
Management Committee was called to order by Director Hawkins at 4:00 p.m.
The meeting was held in the Admin Conference Room at the District's
Administration Building located at 1717 East Miraloma Avenue in Placentia,
California 92870.
2. ROLL CALL
COMMITTEE MEMBERS PRESENT STAFF PRESENT
Director Phil Hawkins, Chair Steve Conklin, Acting General Manager
Director Gary T. Melton Gina Knight, HR and Risk Manager
Bryan Melton, HR Technician
3. PUBLIC COMMENTS
None.
4. ACTION CALENDAR
4.1. Property Insurance Premium for April 1, 2014 to April 1, 2015
Staff reported that the annual invoice for the premium to renew the
District's Property Insurance was received and is due by April 1, 2014.
The renewal amount is $47,445. The Committee will request that the
Board of Directors approve the renewal at their meeting on March 13,
2014.
5. DISCUSSION ITEMS
5.1. Draft Human Resources Department Budget for FY 2014 -2015
Staff presented a Draft Human Resources Department Budget. The
Human Resources Department increased its supplies and services budget
by 0.1% to $475,195. The net adjustment is a result of a decrease in
Communications of $11,000, an increase in the General Liability insurance
premium of $13,500, an increase in Professional Services of $2,200 and a
decrease in Travel & Conferences. The Committee compared last year's
department budget to this year's proposed department budget and was
pleased that the net adjustment was minimal.
5.2. Draft Salaries and Benefits Budget for FY 2014/15 (Verbal Report)
Staff presented a proposed Draft Salaries and Benefits Budget for FY
2014 -2015. The proposal included reclassifying an existing part -time
Human Resources Clerk (Range 12) to a full -time Operations Clerk with
no change to the existing salary range. The vacant Public /Governmental
Affairs intern position (Range 4) will be upgraded to a part -time Public
Affairs Specialist (Range 10). In addition, the following classifications:
Meter Reader I, part-time GIS Technician and Engineering Secretary will
not be funded during FY 14/15.
5.3. Human Resources, Risk Management, and Safety Activity
Staff reported on the Associate Engineer recruitment. Applications were
in review. A written comprehensive examination was being considered to
determine which applicants would be interviewed. Staff reported that
CaIPERS' Board of Directors adopted a new smoothing policy to pay
down unfunded liability faster. This policy will impact all public agencies
commencing FY 15/16 with an increase to contribution rates for the next
consecutive five years ranging from 0.4% to 5.1 % (over the five years) for
miscellaneous employees.
5.4. Status of Assessment of Job Descriptions and Titles (Verbal Report)
Staff discussed a proposal from Koff and Associates to conduct a
classification review of the District's positions. Staff asked the Committee
if funds were available during this FY (2013 -2014) would the Committee
recommend to the Board of Directors to consider the proposal for a
classification review. The Committee agreed and directed staff to prepare
an agenda report for the Board of Directors to review and consider at its
meeting of March 27, 2014.
5.5. Status of Performance Evaluations (Verbal Report)
Staff advised the Committee members on the status of existing past -due
performance evaluations. The Committee commended management staff
for keeping current on employee performance evaluations.
5.6. Status of Policies and Procedures (Verbal Report)
Staff reported that revision to several policies is in process. Staff informed
the Committee that HR policies and procedures would be assessed by
priority to determine realistically when the assigned policies /procedures
would be completed in the future by specific Fiscal Years. Staff will keep
the Committee informed on the progress of this project.
5.7. Future Agenda Items and Staff Tasks
None.
6. ADJOURNMENT
6.1. The meeting was adjourned at 5:40 p.m. The next Personnel -Risk
Management Committee meeting is scheduled to be held Tuesday, April
17 2014 at 4:00 p.m.