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HomeMy WebLinkAbout2014-03-03 - Planning-Engineering-Operations Committee Meeting MinutesMINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING Monday, March 3, 2014, 10:00 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The March 3, 2014 meeting of the Yorba Linda Water District's Planning - Engineering- Operations Committee was called to order by Director Melton at 10:00 a.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL COMMITTEE MEMBERS PRESENT Director Gary T. Melton, Chair Director Michael J. Beverage 3. PUBLIC COMMENTS None. 4. DISCUSSION ITEMS STAFF PRESENT Steve Conklin, Acting General Manager John DeCriscio, Operations Manager 4.1. Draft FY 14/15 Engineering Department Budget The Draft Supplies and Services Budget was reviewed with the Committee with no comments received. 4.2. Draft FY 14/15 Operations Department O &M Budget Mr. DeCriscio reviewed the Draft Supplies and Services Budget with the Committee. He described the items resulting in the proposed 3% increase in the budget, totaling $46,100, and why they are necessary. Following discussion, the Committee agreed with the proposed department budget. 4.3. Water Operating Plan for Fiscal Year 2014 -2015 Mr. DeCriscio provided a presentation to the Committee, showing the percentage of the District -wide water demand that is consumed in each of the District's pressure zones and sub - zones. He noted that water demand in each zone is provided from either groundwater or MWD import water, not mixed or achieved with a blend of the two, in order to minimize taste and odor concerns of customers. Under this operating plan, the District's use of groundwater is limited, based on the demands in a given zone (with the demand in zones 1, 2 and 3 typically comprising approximately 63% of system demand) and the overall demand for the system on a given day. Mr. DeCriscio also described the impact of the call for 2,000 AF of Conjunctive -Use Program (CUP) water by MWD on YLWD's groundwater pumping plan and its relation to that described above. He reviewed YLWD's system limitations for moving groundwater and how it will change with the completion of Well 21, the YL Booster Station, and later, the completion of Fairmont Booster Station and proposed Well 22. Mr. DeCriscio indicated that with existing facilities, the expected call for CUP water by MWD and the expected approval of annexation by July 1, 2014, we should be able to achieve a BPP of approximately 52% for FY 14/15. The Committee discussed the situation and asked that Mr. DeCriscio provide this presentation to the full Board. . 4.4. Status of OCWD Annexation Process (Verbal Report) Mr. Conklin reported that the annexation request is planned for consideration by LAFCO at its April or May board meeting. He reminded the Committee of the package submitted by GSWC to LAFCO in opposition to the request for annexation. 4.5. Status of Cielo Vista and Esperanza Hills Development Projects (Verbal Report) Mr. Conklin reported that he was not aware of any new developments on the projects since the close of the comment period for the draft EIR for each project. 4.6. Siting of Wells 22 and 23 (Verbal Report) Mr. Conklin showed aerial photos and maps of the site that staff is investigating as a potential site for Well 22, on AT &T property on the north side of Coronado, between Jefferson and Van Buren. He noted that staff has been unsuccessful in getting a return call from AT &T. Dir Melton indicated that he will make some calls and see if he can get staff a contact at AT &T. 4.7. Monthly Groundwater Production and Purchased Import Water Report (To be provided at the meeting.) Mr. DeCriscio reported that water demand in February 2014 was 19% greater than that projected, and for the first 8- months of FY13/14, demand was 9.4% greater than projected. Groundwater use to date is 49.3% of demand, as we work to achieve our goal of 51.8% at the end of June. 4.8. Monthly Preventative Maintenance (PM) Report (To be provided at the meeting.) Mr. DeCriscio reported that our crews are on track to achieve our target PM percentages for the year. 4.9. Monthly Production Summary Report (To be provided at the meeting.) Mr. DeCriscio reported on water production, weather conditions, water quality, equipment removed from and returned to service, and various equipment maintenance and repair work in February 2014. 2 4.10. Groundwater Producer Meeting Report Messrs. Conklin and DeCriscio reported on the Groundwater Producer meeting that they attended at OCWD on February 12. It was noted that OCWD will be making major purchases of untreated full - service water from MWD for recharge in the Anaheim basins. This will mitigate the overdraft of the basin and make it possible to increase the BPP to 72 %. 4.11. Status Report on Capital Projects in Progress Mr. Conklin reported on the status of capital projects currently in planning, design, and construction. 4.12 Future Agenda Items and Staff Tasks None. 5. ADJOURNMENT 5.1. The meeting was adjourned at 11:58 a.m. The next Planning-Engineering- Operations Committee meeting is scheduled to be held Thursday, April 3, 2014 at 4:00 p.m. 3