HomeMy WebLinkAbout2014-03-03 - Public Affairs-Communications-Technology Committee Meeting MinutesMINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS - COMMUNICATIONS - TECHNOLOGY COMMITTEE MEETING
Monday, March 3, 2014, 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The March 3, 2014 meeting of the Yorba Linda Water District's Public Affairs -
Communications- Technology Committee was called to order by Director Collett
at 4:00 p.m. The meeting was held in the Admin Conference Room at the
District's Administration Building located at 1717 East Miraloma Avenue in
Placentia, California 92870.
2. ROLL CALL
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4.
COMMITTEE MEMBERS PRESENT STAFF PRESENT
Director Ric Collett, Chair Steve Conklin, Acting General Manager
Director Robert R. Kiley Art Vega, Acting IT Manager
Damon Micalizzi, Public Information Officer
PUBLIC COMMENTS
None.
DISCUSSION ITEMS
4.1. Draft IT Department Budget
Mr. Vega presented the Draft Proposed Budget for the IT Department for
Fiscal Year 2015 to the Committee. Mr. Vega explained that even though
there is a 3% increase for Supplies and Services, the IT Departments
overall budget was cut from the previous year due to a planned contract
for GIS services assistance and thus not needing to fill the part -time GIS
Technician position. The Committee approved the Draft Budget.
4.2. Draft Public Affairs Division Budget
Mr. Micalizzi presented the Draft Proposed Budget for the Public Affairs
Division for Fiscal Year 2015 to the Committee, pointing out a near 6% cut
in supplies and services from last year. These cuts stem from cuts in
professional development, travel and conferences and a less expensive
visual display for the Lobby. The Committee approved the Draft Budget.
4.3. Storage Solution and Recovery Plan Outline: Phase 3 Archiving and
Phase 4 Disaster Recovery (Verbal Report)
Mr. Vega presented to the Committee an updated Storage Solution and
Recovery Plan Outline focusing on Phase 3 and Phase 4. After
discussion, the Committee approved moving forward with staff's
recommendation to purchase the Idealstor archiving appliance along with
the necessary software and to budget for Fiscal Year 2015 Phase 4
Disaster Recovery.
4.4. Committee Activities Review and Future Objectives for Public Affairs
The Committee revisited highlights of past accomplishments and
undertakings of Committee for Director Kiley who was serving on the
PACT Committee for the first time. The Committee reviewed the report,
with staff noting that the educational kiosk display had stalled due to the
departure of the employee who was creating the display. The Committee
briefly discussed moving forward with the creation of a History Wall in lieu
of the kiosk and briefly looked at design options.
4.5. Bottled Water Label Contest Results
Mr. Micalizzi announced to the Committee that after more than 1,500
online votes were cast, 3rd Grader, Emily Garten of Rose Drive
Elementary narrowly defeated 4th Grader, Sydney Holland of Mabel Paine
Elementary School, to win this Year's Bottled Water Label Contest. Emily
received 753 (50.2 %) of the votes with Sydney receiving 717 (47.8). 1st
Grader, Hannah Yee, of Golden Elementary came in third with 31 votes
(2.1 %). Emily's artwork will be featured on the new label of YLWD bottled
water. She will be recognized by the Board at the next Board Meeting.
4.6. Bottled Water Options (Verbal Report)
Mr. Micalizzi informed the Committee that after negotiations with the
vendor the District will be moving to 12 oz bottles of water instead of the
16.9 oz bottles that have been purchased in the past. In part this change
will allow the District to purchase 53% more bottles, under the present
budget.
4.7. Spring Newsletter Content (Verbal Report)
The Committee Discussed content for the upcoming spring Newsletter,
noting that information on the Drought and Water Supply would be
highlighted in the upcoming mailer.
4.8. Future Outreach and Press Relations (Verbal Report)
Mr. Micalizzi updated the Committee on current press inquiries and
potential upcoming media related to the District.
4.9. Status of Current Public Outreach Activities
The Committee reviewed the upcoming Public Outreach Activities, noting
that supply is scheduled to meet demand at the present rate for donation
requests.
4.10. Future Agenda Items and Staff Tasks
None.
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5. ADJOURNMENT
5.1. The meeting was adjourned at 5:05
Communications - Technology Committee
Wednesday, April 9, 2014 at 4:00 p.m.
3
p.m. The next Public Affairs -
meeting is scheduled to be held