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HomeMy WebLinkAbout2014-04-17 - Public Affairs-Communications-Technology Committee Meeting Agenda PacketYorba Linda '"Water District AGENDA YORBA LINDA WATER DISTRICT PUB AFFAIRS - COMMUNICATIONS -TECH COMMITTEE MEETING Thursday, April 17, 2014, 4:00 PM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. ROLL CALL COMMITTEE STAFF Director Ric Collett, Chair Steve Conklin, Acting General Manager Director Robert R. Kiley Art Vega, Acting IT Manager Damon Micalizzi, Public Information Officer 3. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 4. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 4.1. GIS & CMMS Consulting Services Recommendation: That the Committee recommend the Board of Directors authorize the Acting General Manager to execute a Professional Services Agreement with Environmental Engineering & Contracting, Inc. (EEC) in the amount of $58, 000 for GIS and CMMS Consulting Services. 5. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 5.1. Second Draft of IT Department Budget 5.2. Public Relations Society of America Western District Conference & California Association of Public Information Officials Annual Conference (Verbal Report) 5.3. MWDOC Choice Program Budget FY 2014/2015 5.4. Signs for Water Conservation Demonstration Project with City of Placentia 5.5. 2014 YLWD Bottled Water (Verbal Report) 5.6. Draft Spring Newsletter 5.7. Future Outreach and Press Relations (Verbal Report) 5.8. Status of Current Public Outreach Activities 5.9. Future Agenda Items and Staff Tasks 6. ADJOURNMENT 6.1. The next Public Affairs - Communications - Technology Committee meeting is scheduled to be held Monday, May 5, 2014 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http: / /www.ylwd.com /. Accommodations for the Disabled Any person may make a request for a disability - related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 4.1 AGENDA REPORT Meeting Date: April 17, 2014 Budgeted: Yes To: Public Affairs - Communications- Cost Estimate: $58,000 Technology Committee From: Steve Conklin, Acting General Manager Presented By: Art Vega, Acting IT Manager Dept: Information Technology Reviewed by Legal: Yes Prepared By: Art Vega, Acting IT Manager CEQA Compliance: N/A Subject: GIS & CMMS Consulting Services SUMMARY: At the request of District staff, Environmental Engineering & Contracting, Inc. (EEC), submitted a proposal for GIS and CMMS Consulting Services. EEC's CMMS proposal was compared to Westin's previous "Task Release No. 3" proposal which amended our PSA with Westin for CMMS services. These CMMS services would be utilized to assist with CMMS programming and setup that can be resolved more efficiently by the consultant. Furthermore, EEC's GIS services would be used to augment GIS staff, thus negating the need to fill the current part -time GIS technician position that is vacant. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors authorize the Acting General Manager to execute a Professional Services Agreement with Environmental Engineering & Contracting, Inc. (EEC) in the amount of $58,000 for GIS and CMMS Consulting Services. DISCUSSION: As discussed at the September 25, 2013 PACT Committee, IT had to put the CMMS project on "hold" due to other higher priorities including the loss of staff, the upcoming upgrade of the Dynamics GP software and the unresponsiveness of the consultant being used for this project at that time. At the request of District staff, EEC submitted a proposal for GIS and CMMS Consulting Services. Their proposal was compared to Westin's "Task Release No. 3" proposal which amended our PSA with Westin for CMMS services and was approved by the PACT Committee on December 19, 2012. In addition, this proposal would fill the void of the open part -time position of GIS Technician which will not be funded for this upcoming budget year. One noticeable difference between Westin and EEC is their location. Westin's Senior Consultant II works from home and resides in Corvallis, Oregon, while EEC's Supervisor GIS /Technology office is in Santa Ana. On occasion, there would be a need for Westin's Senior Consultant II to fly down from Oregon. For ECC's Supervisor GIS /Technology it would be a 15 minute drive from Santa Ana to the District office. In the time leading to the District suspending work on CMMS, Westin was unresponsive. Below is a table comparing staffing cost per comparable position. Westin's Senior Consultant II was the main point of contact for District staff and did most of the work. For EEC that duty would fall to the Supervisor GIS /Technology. For some CMMS services but mostly GIS services, the Sr Analyst GIS /Technology and the Analyst GIS /Technology would be used. Schedule of Rates for comparable positions for Westin and EEC WESTIN EEC nior Principal Consultant $245/hr IDirector GIS /Technology $160 /hr nior Consultant II $215/hr * roject Assistant $85 /hr pervisor GIS /Technology $145/hr * Analyst GIS /Technology $105 yst GIS /Technology $95 echnician $90 * Project lead and main point of contact. ? Inquired for cost but received no response Difference 70 /h r 5 /hr EEC is able to provide the District with the best - priced hourly rate overall for their CMMS services and competitive pricing for GIS services. They are also local with their main office located in Santa Ana. EEC has provided similar or identical services to many public agencies throughout California and has close partnerships with Azteca Systems (Cityworks), YLWD's CMMS software provider, and Esri (ArcGIS), YLWD's GIS software provider. As such, EEC is recommended for CMMS and GIS services moving forward. Should the PACT Committee support Staffs recommendation followed by Board approval, the goal would be to start with a CMMS and GIS Needs - Assessment and Strategic Plan Update in order to proceed once again with implementing CMMS and improving GIS. STRATEGIC PLAN: OE 1 -A: Identify the Current Functionality of Existing Technology and Determine if it is Being Utilized to Full Capacity PRIOR RELEVANT BOARD ACTION(S): On July 22, 2010, the Board authorized the General Manager to execute a Professional Services Agreement with Westin Engineering, in the amount of $248,626, to provide Computerized Maintenance & Management System (CMMS) software and implementation services. The software proposed by Westin Engineering was Azteca's CityWorks software solution. On October 27, 2011, the Board authorized the General Manager to execute Task Release No. 2 amending the PSA with Westin, in the amount not to exceed $38,000 to provide for additional support services on an on -call as- needed basis. On December 19, 2012, the PACT Committee authorized the General Manager to execute Task Release No. 3 amending the PSA with Westin, in the amount not to exceed $20,327 to provide for additional support services on an on -call as- needed basis. ATTACHMENTS: Name: Description: Type: Cover Letter.odf Cover Letter Backup Material PSA.pdf PSA Backup Material All Exhibits.0 Exhibits Backup Material YLWD Insur Docs 2014- 03- 21.pdf Insurance Documents Backup Material ENVIRONMENTAL ENGINEERING & CONTRACTING, INC. 501 Parkcenter Drive, Santa Ana. CA 92705 Phone (714) 667 -2300 • Fax (714) 667 -2310 www.eecworld.com March 21, 2014 EEC W- 2617.01P Mr. Art Vega Information Technology Manager Yorba Linda Water District 1717 E. Miraloma Avenue Placentia, California 92870 Subject: Proposal to Provide Geographic Information System and Computerized Maintenance Management System Consulting Services to the Yorba Linda Water District Dear Mr. Vega: Environmental Engineering & Contracting, Inc. (EEC) is pleased to present this proposal to provide geographic information systems (GIS) and computerized maintenance management systems (CMMS) consulting services to the Yorba Linda Water District (YLWD). Based on discussions with the YLWD, EEC understands that the YLWD is seeking a qualified consultant to assist with maintaining, upgrading, integrating, and maximizing the YLWD's investment in GIS and CMMS technologies. In addition, EEC understands that the consultant will need to evaluate the YLWD's current use of GIS and CMMS, update the YLWD's GIS strategic plan, and train YLWD staff on effective use of the systems. EEC has provided similar or identical services to many public agencies throughout California and has close partnerships with Azteca Systems (Cityworks), the YLWD's CMMS software provider, and Esri (ArcGIS), the YLWD's GIS software provider. EEC is located in Santa Ana, just 15 minutes from the YLWD's offices and can provide both remote and on -site support at a moment's notice and as needed. Thank you for this opportunity to provide our services to the YLWD. Should there be any questions regarding the contents of this proposal, please contact me by phone at (714) 667 -2300 or by e-mail at sshaffer @eecworld.com. Sincerely, Environmental Engineering & Contracting, Inc. Steve Shaffer Information Systems Supervisor Attachments: 1. Professional Services Agreement 2. Exhibits to the Professional Services Agreement 3. Certificate of Liability Insurance Mid - Atlantic Office: 200 Harry S. Truman Parkway, Suite 330 • Annapolis, MD 21401 • Phone (410) 263 -2234 • Fax (410) 266 -8660 Northern California Office: 2100 Embarcadero, Suite 104 • Oakland. CA 94606 • Phone (510) 225 -9262 • Fax (510) 867 -2053 VENDOR CONTRACT # PROFESSIONAL SERVICES AGREEMENT BETWEEN THE YORBA LINDA WATER DISTRICT I:wii. ENVIRONMENTAL ENGINEERING & CONTRACTING, INC. THIS PROFESSIONAL SERVICES AGREEMENT ( "Agreement ") is made and entered into on , 2014, by and between the YORBA LINDA WATER DISTRICT, a local public agency, created and operating under authority of Division 12 of the California Water Code ( "District "), and ENVIRONMENTAL ENGINEERING & CONTRACTING, INC. ( "Consultant ") (collectively referred to herein as the "Parties "). RECITALS WHEREAS, District is engaging in the Project described in the Scope of Work attached as Exhibit "A "; and WHEREAS, District requires a professional consultant with the requisite knowledge, skill, ability and expertise to provide the necessary services for District during all phases of the Project to which the specialized services of Consultant are appropriate; and WHEREAS, Consultant represents to District that it is fully qualified and available to perform the services for and as requested by District; and NOW, THEREFORE, in consideration of the mutual promises, covenants, and terms and conditions herein, the Parties agree as follows: AGREEMENT 1.0. SCOPE OF WORK. The services to be provided by Consultant ( "Work ") are called out in the Scope of Work attached as Exhibit "A" and incorporated herein by reference. All Work shall be performed in accordance with the standards customarily provided by an experienced and competent professional rendering the same or similar services and in such a prompt and continuous fashion as not to impede or delay the overall completion of the Project. 1.1. Project Manager. Consultant acknowledges that continuous and effective communication between District, Consultant, and other consultants (as appropriate) is necessary to the successful completion of the Project. Consultant may also be required to furnish copies of its work product and communications to others as requested by District. Consultant's primary contact with District shall be through District's Project Manager specified on Exhibit "A." District's primary contact with Consultant shall be through the Consultant's Representative, designated on Consultant's Cost Proposal attached as Exhibit `B," and incorporated herein by reference. When requested by District, Consultant's Representative shall attend Project meetings and will undertake, as a part of 1 of 9 YLWD Professional Services Agreement — 1/28/14 VENDOR CONTRACT # its professional responsibility under this Agreement, to coordinate its activities with all appropriate individuals and consultants. 1.2. Use of Designs and Drawings. All work product of Consultant, whether created solely by Consultant or in cooperation with others, is prepared specifically and expressly for District and all right, title, and interest therein shall be owned by District. District shall make available to Consultant such information, documents, graphs, studies, etc., which District possesses or has access to, which are relevant to Consultant's Work pursuant to this Agreement. 1.3. Review. Consultant shall furnish District with reasonable opportunities from time to time to ascertain whether the Work of Consultant are being performed in accordance with this Agreement. All Work done and materials furnished shall be subject to final review and approval by District. District's interim review and approval of Consultant's work product shall not relieve Consultant of its obligations to fully perform this Agreement. 1.4. Commencement of Work. The Project start date is called out on Exhibit "A." 1.5. Time Is Of The Essence. Consultant shall perform all Work with due diligence as time is of the essence in the performance of this Agreement. Time limits applicable for the performance of Consultant's Work are established in Exhibit "A." 2.0 COMPENSATION. As compensation for performance of the Work specified under the Scope of Work (Exhibit "A "), District shall pay Consultant an amount not to exceed that contained in Consultant's Cost Proposal (Exhibit `B "). Payment will be made at the rates set forth in Consultant's Fee Schedule, which is attached as Exhibit "C" and incorporated herein by reference. Costs or expenses not designated or identified in the Fee Schedule shall not be reimbursable unless otherwise provided in this Agreement. 2.1. Invoicing. Consultant shall submit an invoice within ten (10) days after the end of each month during the term of this Agreement describing the Work performed for which payment is requested. District shall review and approve all invoices prior to payment. District shall pay approved invoices within thirty (30) days of receipt. Consultant agrees to submit additional documentation to support the invoice if requested. If District does not approve an invoice, District shall send a notice to Consultant setting forth the reason(s) the invoice was not approved. Consultant may re- invoice District to cure the defects identified by District. The revised invoice will be treated as a new submittal. District's determinations regarding verification of Consultant's performance, accrued reimbursable expenses, if any, and percentage of completion shall be binding and conclusive. Consultant's time records, invoices, receipts and other documentation supporting the invoices shall be available for review by District upon reasonable notice and shall be retained by Consultant for three (3) years after completion of the Project. 2.2. Extra Services. Before performing any services outside the scope of this Agreement ( "Extra Services "), Consultant shall submit a written request for approval of 2 of 9 YLWD Professional Services Agreement — 1/28/14 VENDOR CONTRACT # such Extra Services and receive written approval from District. District shall have no responsibility to compensate Consultant for any Extra Services provided by Consultant without such prior written approval. 3.0 TERMINATION. District may terminate this Agreement at any time upon ten (10) days written notice to Consultant. Should District exercise the right to terminate this Agreement, District shall pay Consultant for any Work satisfactorily completed prior to the date of termination, based upon Consultant's Fee Schedule. Consultant may terminate this Agreement upon ten (10) days written notice to District in the event of substantial failure by District to perform in accordance with the terms hereof through no fault of Consultant; or in the event District fails to pay Consultant in accordance with the terms in Section 2.0; or if Consultant's Work hereunder is suspended for a period of time greater than ninety (90) days through no fault of Consultant. 3.1. Withholding Payment. In the event District has reasonable grounds to believe Consultant will be materially unable to perform the Work under this Agreement, or if District becomes aware of a potential claim against Consultant or District arising out of Consultant's negligence, intentional act or breach of any provision of this Agreement, including a potential claim against Consultant by District, then District may, to the fullest extent allowed by law, withhold payment of any amount payable to Consultant that District determines is related to such inability to complete the Work, negligence, intentional act, or breach. 4.0. SAFETY. Consultant shall conduct and maintain the Work so as to avoid injury or damage to any person or property. Consultant shall at all times exercise all necessary safety precautions appropriate to the nature of the Work and the conditions under which the Work is to be performed, and be in compliance with all applicable federal, state and local statutory and regulatory requirements including State of California, Department of Industrial Relations (Cal /OSHA) regulations. Consultant is responsible for the safety of all Consultant personnel at all times during performance of its Work, including while on District property. 5.0 INDEMNIFICATION. 5.1. When the law establishes a professional standard of care for the Consultant's services, to the fullest extent permitted by law, Consultant will defend, indemnify and hold harmless District, its directors, officers, employees, and authorized volunteers from and against all claims and demands of all persons that arise out of, pertain to, or relate to the Consultant's negligence, recklessness, or willful misconduct in the performance (or actual or alleged non - performance) of the Work under this Agreement. Consultant shall defend itself against any and all liabilities, claims, losses, damages, and costs arising out of or alleged to arise out of Consultant's performance or non - performance of the Work hereunder, and shall not tender such claims to District nor to its directors, officers, employees, or authorized volunteers, for defense or indemnity. 3 of 9 YLWD Professional Services Agreement — 1/28/14 VENDOR CONTRACT # 5.2. Other than in the performance of professional services, to the fullest extent permitted by law, Consultant will defend, indemnify and hold harmless District, its directors, officers, employees and authorized volunteers from and against all claims and demands of all persons arising out the performance (or actual or alleged non- performance) of the Work (including the furnishing of materials), including but not limited to claims by the Consultant, Consultant's employees and any subconsultants for damages to persons or property, except for damages resulting from the willful misconduct, sole negligence or active negligence of District, its directors, officers, employees, or authorized volunteers. 5.3. Consultant shall defend, at Consultant's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against District or any of its directors, officers, employees, or authorized volunteers, with legal counsel reasonably acceptable to District. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against District or any of its directors, officers, employees, or authorized volunteers, in any and all such aforesaid suits, actions, or other legal proceedings for which Consultant is obligated to defend, indemnify and hold harmless District, its directors, officers, employees and authorized volunteers under this Agreement. 5.4. Consultant shall reimburse District or its directors, officers, employees, and authorized volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by District or its directors, officers, employees, or authorized volunteers. 6.0 INSURANCE REQUIREMENTS. Prior to execution of this Agreement, and at any time thereafter on request, Consultant shall provide executed certificates of insurance and policy endorsements acceptable to District evidencing the required coverage and limits for each insurance policy. Each insurance policy shall be primary insurance as respects District, its affiliated organizations and its and their respective officers, directors, trustees, employees, agents, consultants, attorneys, successors and assigns (collectively, the "Covered Parties ") for all liability arising out of the activities performed by or on behalf of Consultant. Any insurance, pool coverage, or self - insurance maintained by Covered Parties shall be excess of Consultant's insurance and shall not contribute to it. Except for the Errors and Omissions policy (Section 6.4), all insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against the Covered Parties or shall specifically allow Consultant or others providing insurance evidence in compliance with these requirements to waive their right of recovery prior to loss. Consultant waives its right of recovery against the Covered Parties for damages covered by insurance required by this Agreement. Consultant shall require similar written express waivers and insurance clauses from each of its subcontractors. The insurer issuing the Workers' Compensation insurance shall amend its policy to waive all rights of subrogation against the Covered Parties. Each insurance policy shall provide, or be endorsed to provide, that coverage shall not be cancelled except after thirty (30) days prior written notice by U.S. Mail (ten (10) days for non- 4 of 9 YLWD Professional Services Agreement — 1/28/14 VENDOR CONTRACT # payment of premium) has been given to District. Unless otherwise approved by District, each insurance provider shall be authorized to do business in California and have an A.M. Best rating (or equivalent) of not less than "A- :VII." Consultant shall provide and maintain at all times during the performance of this Agreement the following insurance: (1) Commercial General Liability ( "CGL ") insurance; (2) Automobile Liability insurance; (3) Workers' Compensation and Employer's Liability insurance; and (4) Errors and Omissions ( "E &O ") liability insurance. 6.1. Commercial General Liability. Each CGL policy shall identify Covered Parties as additional insured, or be endorsed to identify Covered Parties as additional insured using a form acceptable to the District. Coverage for additional insured shall not be limited to vicarious liability. Defense costs must be paid in addition to limits. Each CGL policy shall have liability coverage limits of at least $1,000,000 per occurrence for bodily injury, personal injury and property damage, and either at least (a) $2,000,000 aggregate total bodily injury, personal injury and property damage applied separately to the Project; or at least (b) $5,000,000 general aggregate limit for all operations. CGL insurance and endorsements shall be kept in force at all times during the performance of this Agreement and all coverage required herein shall be maintained after the term of this Agreement so long as such coverage is reasonably available. 6.2. Automobile Liability. Each Automobile Liability policy shall require coverage for "any auto" and shall have limits of at least $1,000,000 for bodily injury and property damage, each accident, and shall use ISO policy form "CA 00 O1," including owned, non -owned and hired autos, or the exact equivalent. If Consultant owns no vehicles, this requirement may be satisfied by a non -owned auto endorsement to the CGL policy described above. Automobile Liability insurance and endorsements shall be kept in force at all times during the performance of this Agreement and all coverage required herein shall be maintained after the term of this Agreement so long as such coverage is reasonably available. 6.3. Workers' Compensation /Employer's Liability. Consultant shall cover or insure the existence of coverage under the applicable laws relating to Workers' Compensation insurance, all of their employees employed directly by them or through subconsultants at all times in carrying out the Work contemplated under this Agreement, in accordance with the "Workers' Compensation and Insurance Act" of the California Labor Code and any amendatory Acts. Consultant shall provide Employer's Liability insurance with limits of at least $1,000,000 each accident, $1,000,000 disease policy limit, and $1,000,000 disease each employee. By Consultant's signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code, which requires every employer to be insured against liability for Workers' Compensation or to undertake self - insurance in accordance with the provisions of that code, and that Consultant will comply with such provisions before commencing Work under this Agreement. Upon the request of District, subconsultants must provide certificates of insurance evidencing such coverage. 5 of 9 YLWD Professional Services Agreement — 1/28/14 VENDOR CONTRACT # 6.4. Errors and Omissions. Each E &O policy shall have limits of at least $1,000,000 per claim and $1,000,000 aggregate. E &O insurance and endorsements shall be kept in force at all times during the performance of this Agreement and all coverage required herein shall be maintained after the term of this Agreement so long as such coverage is reasonably available. 7.0. INDEPENDENT CONTRACTOR. The Parties agree that the relationship between District and Consultant is that of an independent contractor and Consultant shall not, in any way, be considered to be an employee or agent of District. Consultant shall not represent or otherwise hold out itself or any of its directors, officers, partners, employees, or agents to be an agent or employee of District. District will not be legally or financially responsible for any damage or loss that may be sustained by Consultant because of any act, error, or omission of Consultant or any other consultant, nor shall Consultant make any claim against District arising out of any such act, error, or omission. 7.1. Taxes and Benefits. Consultant shall be solely responsible for the payment of all federal, state and local income tax, social security tax, Workers' Compensation insurance, state disability insurance, and any other taxes or insurance Consultant, as an independent contractor, is responsible for paying under federal, state or local law. Consultant is not eligible to receive Workers' Compensation, medical, indemnity or retirement benefits through District, including but not limited to enrollment in CalPERS. Consultant is not eligible to receive overtime, vacation or sick pay. 7.2. Permits and Licenses. Consultant shall procure and maintain all permits, and licenses and other government- required certification necessary for the performance of its Work, all at the sole cost of Consultant. None of the items referenced in this section shall be reimbursable to Consultant under the Agreement. 7.3. Methods. Consultant shall have the sole and absolute discretion in determining the methods, details and means of performing the Work required by District. Consultant shall furnish, at its own expense, all labor, materials, equipment, tools and transportation necessary for the successful completion of the Work to be performed under this Agreement. District shall not have any right to direct the methods, details and means of the Work; however, Consultant must receive prior written approval from District before assigning or changing any assignment of Consultant's project manager or key personnel and before using any subconsultants or subconsultant agreements for services or materials under this Agreement and any work authorizations. 8.0. NOTICES. Any notice may be served upon either Party by delivering it in person, or by depositing it in a U.S. Mail Deposit Box with the postage thereon fully prepaid, and addressed to the Party at the address set forth below: District: Steve Conklin, Acting General Manager Yorba Linda Water District P.O. Box 309 Yorba Linda, California 92885 -0309 6 of 9 YLWD Professional Services Agreement — 1/28/14 VENDOR CONTRACT # Consultant: As designated in Exhibit `B." Any notice given hereunder shall be deemed effective in the case of personal delivery, upon receipt thereof, or, in the case of mailing, at the moment of deposit in the course of transmission with the United States Postal Service. 9.0 ASSIGNMENT. Neither Consultant nor District may assign or transfer this Agreement, or any part thereof, without the prior written consent of the other Party, which shall not be unreasonably withheld. 10.0 ATTORNEY'S FEES. In the event of any action arising out of, or in connection with, this Agreement, or the Work to be performed hereunder, the prevailing Party shall be entitled to have and recover, in addition to damages, injunctive or other relief, its reasonable costs and expenses, including without limitation, its attorney's fees. 11.0. BINDING ARBITRATION. Within thirty (30) days after service of a civil action on either Party arising out of, or in connection with, this Agreement, either Party may elect to submit the action to binding arbitration before the Judicial Arbitration and Mediation Service ( "JAMS "), located in Orange County. The Parties agree that upon an election to arbitrate, any civil action filed will be stayed until arbitration proceedings have concluded. Upon submission of the matter to JAMS, the submitting Party shall obtain from JAMS a list of three (3) randomly selected arbitrators and serve said list upon the other Party. In the event that there are more than two parties to the action, the number of arbitrators randomly selected and included in the list shall be increased by two for each additional party involved. Upon service of the randomly selected list of arbitrators, each party shall have twenty (20) days to eliminate two arbitrators from the list and return it to JAMS, with the selected arbitrator being the remaining name on the list. Should more than one name remain on the list, JAMS will randomly select the arbitrator from the names remaining on the list. Arbitration shall be scheduled for hearing on the merits no later than six (6) months after the date the arbitrator is selected. All parties shall be permitted to conduct discovery as provided by the current rules of the California Code of Civil Procedure. All costs of JAMS or of the arbitrator for Work shall be divided equally among the Parties, unless otherwise ordered by the arbitrator. In an arbitration to resolve a dispute under this provision, the arbitrator's award shall be supported by law and substantial evidence. 12.0 FORCE MAJEURE. Upon written notice by the owing Party, the respective duties and obligations of the Parties hereunder (except District's obligation to pay Consultant such sums as may become due from time to time for Work rendered by it) shall be suspended while and so long as performance thereof is prevented or impeded by strikes, disturbances, riots, fire, governmental action, war acts, acts of God, or any other cause similar or dissimilar to the foregoing which are beyond the reasonable control of the Party from whom the affected performance was due. 7 of 9 YLWD Professional Services Agreement — 1/28/14 VENDOR CONTRACT # [INTENTIONALLY LEFT BLANK] 8 of 9 YLWD Professional Services Agreement — 1/28/14 VENDOR CONTRACT # 13.0 ENTIRE AGREEMENT. This Agreement, and the attached Exhibits, represent the entire and integrated agreement between District and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both District and Consultant. IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be entered into as of the day and year written above. District: Consultant: Yorba Linda Water District Environmental Engineering & Contracting, Inc. Steve Conklin, Acting General Manager APPROVED AS TO FORM: Kidman Law LLP go Arthur G. Kidman, General Counsel Attachments: Exhibit A: Scope of Work Exhibit B: Cost Proposal for Work Exhibit C: Fee Schedule 9 of 9 YLWD Professional Services Agreement — 1/28/14 M. John Shaffer, President EXHIBIT A SCOPE OF WORK ENVIRONMENTAL ' ENGINEERING & CONTRACTING, INC. 501 Parkcenter Drive, Santa Ana. CA 92705 Phone (714) 667 -2300 • Fax (714) 667 -2310 www.eecworld.com EXHIBIT A SCOPE OF WORK Environmental Engineering & Contracting, Inc. (EEC) has prepared a proposed scope of work to provide the geographic information systems (GIS) and computerized maintenance management systems (CMMS) consulting services to the Yorba Linda Water District (YLWD). The results of Task 1, GIS and CMMS Needs Assessment and Strategic Plan Update, will significantly influence the final scope of work for the remaining tasks. Therefore, the proposed work efforts and costs for Tasks 2 through 4 are based on information that is currently available. After Task 1 is complete, EEC will re- evaluate the scope of work and prioritize work efforts based on the updated GIS and CMMS strategic plan. Project funds will be reallocated as appropriate among all tasks based on the results of Task 1; however, the overall estimated cost is based on these assumptions and will remain the same for the entire scope of work. Task 1 GIS and CMMS Needs Assessment and Strategic Plan Update EEC will perform a needs assessment and develop an updated GIS and CMMS strategic plan to reflect current conditions, needs, priorities, and future plans for GIS and CMMS. EEC understands that the YLWD has an existing GIS Master Plan that was developed in 2006, but various factors have caused the implementation of GIS to deviate from that plan. As part of the needs assessment, EEC will review the YLWD's previous strategic plans and current system documentation, prepare an online survey to be completed by YLWD staff that use or have a need for the systems, and interview YLWD staff based on the survey results. Based on the results of the needs assessment, EEC will develop an updated GIS and CMMS strategic plan that will define a specific, pragmatic road map for maximizing the YLWD's investment in these technologies. The updated strategic plan will also establish priorities and estimated schedule for the remaining scope of work. EEC will submit a draft of the updated strategic plan to YLWD for review. EEC will incorporate YLWD comments and prepare a final strategic plan. This task is estimated to be completed two months from the notice to proceed. Task 2 GIS Staff Augmentation and Consulting Services EEC will provide qualified GIS analysts to serve as extension of YLWD staff to assist with updating and editing GIS data, developing figures and information products, maintaining databases, and developing specialized scripts to automate workflows. The full scope and priorities for Task 2 may be adjusted based on the updated GIS and CMMS strategic plan once it is completed under Task 1. Task 2 services will be performed either on -site at the YLWD's office in Yorba Linda or remotely from EEC's office in Santa Ana. EEC can use the YLWD's existing remote - access tools or provide tools to assist with remote connections. This task is estimated to being two months after the notice to proceed. Task 2 services will be provided on an ongoing, as- needed basis for the duration of the contract. Mid - Atlantic Office: 200 Harry S. Truman Parkway, Suite 330 • Annapolis, MD 21401 • Phone (410) 263 -2234 • Fax (410) 266 -8660 Northern California Office: 2100 Embarcadero, Suite 104 • Oakland. CA 94606 • Phone (510) 225 -9262 • Fax (510) 867 -2053 Exhibit A, Scope of Work February 24, 2014 Task 3 CMMS Integration and Consulting Services EEC will provide consulting services to assist YLWD Information Technology (IT) Department staff with configuring, upgrading, and expanding the YLWD's CMMS. YLWD currently uses Cityworks Server AMS software to manage asset maintenance activities, but would like to use Cityworks to manage additional workflows, including leak response, water meter asset management, and water production maintenance management. In addition, the YLWD seeks to integrate other systems with Cityworks to simplify workflows and reduce data redundancies. The YLWD's customer service system (Cogsdale), financial system (Great Plains), and closed- circuit television (CCTV) data for the YLWD's wastewater collection system may be good candidates for integration. The full scope and priorities for Task 3 will depend heavily on the updated strategic plan (Task 1). Based on the updated GIS and CMMS strategic plan, EEC will work with YLWD staff to identify the implementation, configuration, and integration needs for the highest - priority action items and develop a detailed scope, schedule, and budget for this task. This task is estimated to being two months after the notice to proceed. Task 2 services will be provided on an ongoing, as- needed basis for the duration of the contract. Task 4 GIS and CMMS Training EEC will provide training for YLWD IT staff and GIS and CMMS end users. The scope of this training will be heavily based on the updated strategic plan, but is expected to include the following: • Basic GIS editing (for engineering and IT staff) • Advanced GIS editing and workflows (for new GIS staff) • GIS system management (for IT staff) • Basic CMMS workflows (for maintenance workers and supervisors) • CMMS reporting (for IT staff and field supervisors) • CMMS system management and customization (for IT staff) Training workshops and individual training can be provided either at the YLWD's office or at EEC's training center in Santa Ana. Training services will be provided on an ongoing, as- needed basis; however, the bulk of training services are expected to be performed between six to nine months after the notice to proceed. ASSUMPTIONS This scope of work is based on the following assumptions: 1. EEC will issue the needs assessment survey as an online survey form. The YLWD will ensure that all pertinent employees respond to the survey. 2. EEC will conduct group interviews of YLWD staff over one 8 -hour day under Task 1. The YLWD will schedule all interviews to ensure that all pertinent staff can attend. Yorba Linda Water District GIS /CMMS Consulting Services 2 EEC Exhibit A, Scope of Work February 24, 2014 3. The YLWD will ensure that all pertinent employees review and provide comments to EEC on the draft strategic plan. 4. The YLWD will provide EEC with on -site and off -site access to systems pertinent to this project and will install and maintain any necessary remote - access software. 5. The YLWD will provide any necessary computing resources (e.g., workstations, monitors, software licenses) for work that must be performed on -site. Yorba Linda Water District GIS /CMMS Consulting Services 3 EEC EXHIBIT B COST PROPOSAL ENVIRONMENTAL ' ENGINEERING & CONTRACTING, INC. 501 Parkcenter Drive, Santa Ana. CA 92705 Phone (714) 667 -2300 • Fax (714) 667 -2310 www.eecworld.com EXHIBIT B COST PROPOSAL FOR WORK Environmental Engineering & Contracting, Inc. (EEC) is pleased to present this cost proposal to provide geographic information systems (GIS) and computerized maintenance management systems (CMMS) consulting services to the Yorba Linda Water District. This cost proposal is based on the task descriptions, schedule, and assumptions set forth in Exhibit A, Scope of Work. The primary Consultant Representative for this project is Mr. Steve Shaffer. ESTIMATED COST Task 1 GIS and CMMS Needs Assessment and Strategic Plan Update $10,000 Task 2 GIS Staff Augmentation and Consulting Services Estimated $15,000 Task 3 CMMS Integration and Consulting Services Estimated $25,000 Task 4 GIS and CMMS Training Estimated $8,000 TOTAL $58,000 EEC will provide the proposed scope of services on a time - and - materials basis with a not -to- exceed cost of $58,000. This work will be conducted pursuant to EEC's 2013 Fee Schedule and Standard Terms & Conditions (Exhibit C, EEC 2014 Fee Schedule). Monthly progress invoices will be submitted for payment, which will be due and payable in net thirty (30) days. The proposed cost is valid for thirty (30) days after the proposal date. If additional work is requested, or due to extenuating circumstances, is required outside of the aforementioned scope of work, EEC will notify the YLWD for YLWD's written approval prior to proceeding. Mid - Atlantic Office: 200 Harry S. Truman Parkway, Suite 330 • Annapolis, MD 21401 • Phone (410) 263 -2234 • Fax (410) 266 -8660 Northern California Office: 2100 Embarcadero, Suite 104 • Oakland. CA 94606 • Phone (510) 225 -9262 • Fax (510) 867 -2053 EXHIBIT C EEC 2014 FEE SCHEDULE EN Nei R4dN11/1IIEMTAL ENGINEERING & CONTRACTING, INC. 501 Parkcenter Drive, Santa Ana, CA 92705 Phone (714) 667 -2300 Fax (714) 667 -2310 2014 Fee Schedule PERSONNELCHARGES The charge for all time required for the performance of the Scope of Work, including office, field and travel time, will be billed at the hourly rate according to the labor classifications set forth below: Labor Classification Hourly Rate Staff Engineer /Geologist/Scientist $115 Sr Staff Engineer /Geologist /Scientist $125 Project Engineer /Geologist /Scientist - 1 $150 Project Engineer /Geologist /Scientist - II $160 Sr Project Engineer /Geologist/Scientist - 1 $180 Sr Project Engineer /Geologist/Scientist - II $200 Principal Geologist $225 Principal $225 Project Assistant $90 Technician $90 Drafter $110 Sr Technician $105 Compliance Inspector $105 Analyst GIS /Technology $95 Sr Analyst GIS /Technology $105 Specialist GIS /Technology $115 Sr Specialist GIS /Technology $125 Supervisor GIS /Technology $145 Director /GIS Technology $160 Construction Technician $75 Construction Field Supervisor $95 Construction Manager $100 Sr Construction Manager $125 Technical Editor $95 Emergency response and client requested work during non- standard business hours will be charged at a rate of 1.25 times the standard hourly rate. When EEC Staff appear as expert witnesses at court Travel Vehicles used on project assignments will be charged at $50 per day. Mileage is billed at the current rate established by the Internal Revenue Service plus mark up. Per Diem is billed at a unit cost of $50 per day. Airfare, lodging, rental cars and associated expenses are billed at cost plus mark up. Field Equipment Field Equipment is billed at standard unit costs. Rate schedules are available upon request. Subcontractors and Reimbursables The costs of subcontractors, materials, equipment rental and costs incurred will be charged at cost plus 15 %. Other Project Charges The cost of additional report reproduction and special project accounting will be billed as appropriate. Plotting plans are charged by size, black and white or color, and by the number of copies supplied. Shipping and Postage Shipping charges include couriers and the postage necessary will be charged at cost plus markup. Interest Charges Interest on late payments will be charged at the rate of 1.5% per month. trials, mediation, arbitration hearings and depositions, Payment Terms their time will be charged at 2.0 times the standard rate. Net 30 days apply to all work performed and All time spent preparing for such trials, hearings, and invoiced unless superseded by a specific executed depositions, will be charged at the standard hourly rate. contract. This Fee Schedule is adjusted each subsequent year to reflect the economic changes for the new year The new schedule will apply to existing and new assignments. Soil + Smimov;ater + Air + Aaslewaler + Slofmwaler + GIS + Engineering + Remedialion + Construction / A� " CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDD /YYYY) 3/21/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Garrett/Mosier /Griffith /Sistrunk Risk Management & Insurance Services 12 Truman Irvine, CA 92620 CONTACT NAME, A/° "No Ext: (949)559-6700 A/C No: 949 559 -6703 E -MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURERA: Great Divide Insurance Company 25224 www.gmgs.com OB84519 INSURED Environmental Engineering & Contracting, Inc. 501 Parkcenter Drive INSURER B: Peerless Insurance Company 24198 INSURERC: CLAIMS -MADE 11/1 OCCUR INSURER D: Nautilus Insurance Company 17370 Santa Ana CA 92705 INSURER E, INSURER F, $ 100,000 COVERAGES CERTIFICATE NUMBER: 19560157 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF MM /DD /YYYY POLICY EXP MM /DD /YYYY LIMITS A ✓ COMMERCIAL GENERAL LIABILITY GLP2006942 -11 10/31/2013 10/31/2014 EACH OCCURRENCE $ 5,000,000 CLAIMS -MADE 11/1 OCCUR PREM SES (E. occurrence ) $ 100,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 5,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 5,000,000 POLICY ✓ JE� [::] LOC PRODUCTS - COMP /OP AGG $ 5,000,000 $ OTHER: B AUTOMOBILE LIABILITY CBP9589097 4/30/2013 4/30/2014 Ea aBcideDtSINGLE LIMIT $ 1,000,000 BODILY INJURY (Per person) $ ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident $ NON -OWNED HIRED AUTOS AUTOS UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED RETENTION $ $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER /EXECUTIVE Y❑ WCA2008815 -10 5/24/2013 5/24/2014 _ STATUTE OERH E.L. EACH ACCIDENT $ 1,000,000 OFFICER /MEMBER EXCLUDED? (Mandatory in NH) N/A E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 D Pollution Liability CCP2006941 -11 10/31/2013 10/31/2014 Each Poll Occurrence $5,000,000 Professional Liability Each Prof Liab Claim $5,000,000 General Aggregate: $5,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) All operations of the named insured subject to the terms and conditions of the policies. This certificate may be relied upon only if the certificate addendum referred to herein is attached hereto. This certificate of insurance amends and supersedes any previously issued certificate. CERTIFICATE HOLDER CANCELLATION Yorba Linda Water District Steve Conklin, Actin General Manager 9 g SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. P.O. Box 309 Yorba Linda CA 92885 -0309 AUTHORIZED REPRESENTATIVE Griff Griffith ACORD 25 (2014/01) ©1988 -2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD CERT NO.: 19560157 Marissa Romo 3/21/2019 12:25:23 PM Page 1 of 7 AGENCY CUSTOMER ID: LOC #: ADDITIONAL REMARKS SCHEDULE Page of AGENCY NAMED INSURED Garrett /Mosier /Griffith /Sistrunk Environmental Engineering & Contracting, Inc. 501 Parkcenter Dnve POLICY NUMBER Santa Ana CA 92705 GLP2006942 -11 CARRIER NAIC CODE Great Divide Insurance Company 25224 EFFECTIVE DATE: 10/31/2013 ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: Certificate of Liability (01/14) CERTIFICATE HOLDER: Yorba Linda Water District Steve Conklin, Acting General Manager ADDRESS: P.O. Box 309 Yorba Linda CA 92885 -0309 All operations of the named insured subject to the terms and conditions of the policies. As respects General Liability coverage, Yorba Linda Water District, its affilaited organizations and its and their respective officers, directors, trustees, employees, agents, consultants, successors and assigns are added as Additional Insureds and this insurance is primary per ENV2154AO906 attached. As respects General Liability coverage, a Waiver of Subrogation is hereby included per CG24040509 attached. As respects Automobile Liability coverage, Yorbal Linda Water District, its affilaited organizations and its and their respective officers, directors, trustees, employees, agents, consultants, successors and assigns are added as Additional Insureds per GECA7010107 attached. As respects Automobile Liability coverage, a Waiver of Subrogation is hereby included per GECA7010107 attached. As respects Workers' Compensation coverage, a Waiver of Subrogation is hereby included per WC040306 attached. ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD ADDENDUM CERT NO.: 19560157 Marissa Romo 3/21/2014 12:25:23 PM Page 2 of 7 CBP9589097 Environmental Engineering & Contracting, Inc. COMMERCIAL AUTO GOLD ENDORSEMENT THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM SECTION II - LIABILITY COVERAGE A. COVERAGE 1. WHO IS AN INSURED The following is added: d. Any organization, other than a partnership or joint venture, over which you maintain ownership or a majority interest on the effective date of this Coverage Form, if there is no similar insurance available to that organization. e. Any organization you newly acquire or form other than a partnership or joint venture, and over which you maintain ownership of a majority interest. However, coverage under this provision does not apply: (1) If there is similar insurance or a self- insured retention plan available to that organization; or (2) To "bodily injury" or "property damage" that occurred before you acquired or formed the organization. f. Any volunteer or employee of yours while using a covered "auto" you do not own, hire or borrow in your business or your personal affairs. Insurance provided by this endorsement is excess over any other insurance available to any volunteer or employee. g. Any person, organization, trustee, estate or governmental entity with respect to the operation, maintenance or use of a covered "auto" by an insured, if: (1) You are obligated to add that person, organization, trustee, estate or governmental entity as an additional insured to this policy by: (a) an expressed provision of an "insured contract ", or written agreement; or (b) an expressed condition of a written permit issued to you by a governmental or public authority. (2) The "bodily injury" or "property damage" is caused by an "accident' which takes place after: (a) You executed the "insured contract' or written agreement; or (b) the permit has been issued to you. GECA 701 (01/07) Includes copyrighted material of Insurance Services Offices, Inc. with its permission Page 1 of 4 CERT NO.: 19560157 Marissa Romo 3/21/2019 12:25:23 PIS Page 3 of 7 Environmental Engineering & Contracting, Inc. CBP9589097 SECTION IV. BUSINESS AUTO CONDITIONS A. LOSS CONDITIONS Item 2.a. and b. are replaced with: 2. Duties In The Event of Accident, Claim, Suit, or Loss a. You must promptly notify us. Your duty to promptly notify us is effective when any of your executive officers, partners, members, or legal representatives is aware of the accident, claim, "suit ", or loss. Knowledge of an accident, claim, "suit ", or loss, by other employee(s) does not imply you also have such knowledge. b. To the extent possible, notice to us should include: (1) How, when and where the accident or loss took place; (2) The names and addresses of any injured persons and witnesses; and (3) The nature and location of any injury or damage arising out of the accident or loss. The following is added to 5. We waive any right of recovery we may have against any additional insured under Coverage A. 1. Who Is An Insured g., but only as respects loss arising out of the operation, maintenance or use of a covered "auto" pursuant to the provisions of the "insured contract', written agreement, or permit. B. GENERAL CONDITIONS 9. is added 9. UNINTENTIONAL FAILURE TO DISCLOSE HAZARDS Your unintentional failure to disclose any hazards existing at the effective date of your policy will not prejudice the coverage afforded. However, we have the right to collect additional premium for any such hazard. COMMON POLICY CONDITIONS 2.b. is replaced by the following: b. 60 days before the effective date of cancellation if we cancel for any other reason. GECA 701 (01/07) Includes copyrighted material of Insurance Services Offices, Inc. with its permission Page 4 of 4 CERT NO.: 19560157 Marissa Romo 3/21/2014 12:25:23 PIS Page 4 of 7 GLP2006942 -11 Environmental Engineering & Contracting, Inc. ENDORSEMENT This endorsement forms a part of the policy to which it is attached. Please read it carefully. ADDITIONAL INSURED - BLANKET - OWNERS, LESSEES OR CONTRACTORS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART Who is An Insured (Section II) is amended to include as an insured any person(s) or organizations, for whom you are performing operations under a written contract or agreement, which is in effect prior to the performance of your work which is the subject of such written contract or agreement, that such person(s) or organization(s) be added as an additional insured on your policy, but Only with respect to liability for bodily injury, property damage or personal and advertising injury caused, in whole or in part, by: 1. Your acts or omissions, or the acts or omissions of those acting on your behalf, in the performance of your ongoing operations for the additional insured; or 2. Your work performed for such person(s) or organizations(s) and included in the products - completed operations hazard, only when required by the written contract or written agreement. With respect to damages caused by your work, as described above, the coverage provided hereunder shall be primary and not contributing with any other insurance available to those designated above, but only when required by written contract or agreement. © 2006 by Berkley Specialty Underwriting Managers LLC, an affiliate of Nautilus Insurance Company and Great Divide Insurance Company. All rights reserved. © 1985 -2006 by Insurance Services Office, Inc., material used by permission. ENV 2154 A 09 06 Page 1 of 1 CERT NO.: 19560157 Marissa Romo 3/21/2019 12:25:23 PM Page 5 of 7 Environmental Engineering & Contracting, Inc. 3/21/2014 POLICY NUMBER: GLP2006942 -11 COMMERCIAL GENERAL LIABILITY CG 24 04 05 08 WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modes insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS /COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Person Or Omanization: Blanket where required by written contract or agreement. Such written contract or agreement must be In effect prior to the performance of your work which is the subject of such written contract or agreement. Information required to complete this Schedule, If not shown above, will be shown in the Declarations. The following is added to Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us of Section IV — Conditions: We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products- completed operations hazard". This waiver applies only to the person or organization shown in the Schedule above. CG 24 04 05 08 0 Insurance Services Office, Inc., 2408 CERT NO.: 19560157 Marissa Romo 3/21/2019 12:25:23 PM Page 6 of 7 Page 1 of 1 WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 04 03 06 (04 -84) WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMEN'- CALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that .requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the renumeration of your employees while engaged in the work described in the Schedule. The additional premium for this endorsement shall be 0.00% of the California workers' compensation premium Otherwise due on such renumeration. Schedule Person or Organization J'ob Description As required by written contract This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective 5/24/2013 Policy No.WCA2a1)fi815 -10 Endorsement No. Insured Envirorurental Engineering & Contracting. Inc. Insurance {torrtpaLy Great Divide Insurance Company Countersigned by Copyright 1998 by the worker's Insurance Rating Bureau of California. All rights reserved. CERT NO.: 19560157 Marissa Romo 3/21/2019 12:25:23 PM Page 7 of 7 AGENDA REPORT Meeting Date: April 17, 2014 To: Public Affairs- Communications- Technology Committee From: Steve Conklin, Acting General Manager Presented By: Art Vega, Acting IT Manager Prepared By: Art Vega, Acting IT Manager Dept: Reviewed by Legal: Subject: Second Draft of IT Department Budget DISCUSSION: ITEM NO. 5.1 Information Technology IR.7 For the Committee's review and consideration, the Information Technology (IT) Department proposes to increase its draft budget for the Information Systems Division by $28,000 from the proposed budget brought to this Committee in March. This item was added to the Data Processing section of the IS budget. The need for this change is due to the end of our 3 -year contract period with Microsoft Licensing. The District needs to renew its Licensing for all Microsoft Software products including Windows Server, Office, Exchange email including Outlook, terminal server, Visio and others. IT staff determined that $28,000 should be the worst case scenario as far as cost based on an initial assessment of our needs and understanding of the new licensing terms and conditions. District IT staff will continue to investigate avenues to reduce this amount through the State of California's purchasing contract and other governmental subcontracts while still being lawfully compliant. With this proposed $28,000 increase the IT Department's Supplies and Services budget will increase 4.5 %, from the previously proposed $625,922 to $653.922 STRATEGIC PLAN: FR 1 -B: Prepare a High Level Annual Budget Document and Comprehensive Annual Financial Report and Compete for Recognition by the Government Finance Officers Association ATTACHMENTS: Name: 6020 FY 2015 Budget.odf.odf Description: 6020 Budget Type: Backup Material IT S S Worksheet second draft.xlsx IT Supplies and Services Comparison Backup Material Section Detail Expense Budget Dept /Section: IT (Information FY 2015 Systems) (6020) Primary GL Category 1- 6020 - 0600 -00 Contractual Services Category Total $113,620 Sub Acct No./Sub Category 1- 6020 - 0600 -00 Contractual Services 1,940 Detail Item Description Security Solutions: Annual Fire & Burglar Alarm 1,700 District Web Site Hosting 240 1- 6020 - 0600 -10 Data Hosting 1,200 FTP Today 1,200 1- 6020 - 0600 -20 Lease Agreements 15,500 Konica Minolta Operations Copier Lease 4,500 Konica Minolta Copier Leases for Admin Building 11,000 1- 6020 - 0600 -30 Warranties & Service Contracts 27,780 RMJ Tech. GPS Vehicle Tracking Service 20,000 APC Symmetra Data Center UPS On -Site Service Rene 3,780 Dell Hardware Service Contracts 4,000 1- 6020 - 0600 -32 Service for Cell Phones 25,000 Cell Phone Service ( Verizon) 25,000 1- 6020- 0600 -33 Mobile Broadband Service 11,000 Verizon Broadband Aircard Service inc. CMMS 11,000 1- 6020 - 0600 -34 Communication Lines 31,200 Time Warner Cable & Dedicated Internet Access 20x 16,200 AT &T District Lines 15,000 1- 6020 - 0620 -00 Data Processing $130,830 1- 6020 - 0620 -10 Software Purchases 4,500 CMMS Licensing 4,000 New Software 500 1- 6020 - 0620 -20 Software License Renewals 120,280 Solar Winds Orion Monitoring Tool Maintenance 10,000 VMWare vSphere (Essentials Plus Kit) Maintenance 6,000 Trend Micro NeatSuite Antivirus & Spyware 110 lic 2,500 Lenel Onguard Software Support Agreement Renewal 250 Netmotion Mobility XE Premium Software Maintenanc 2,000 Laserfiche Software Assurance Plan (LSAP) 4,780 Solar Winds Engineering's Toolkit Renewal 800 Novus Agenda Maintenance Renewal 4,000 Microsoft Volume License Renewals 28,000 CityWorks Annual Maintenance 12,000 GP & Cogsdale annual Maintenance 49,500 Enterprise Leave Manager for Dynamics GP Maint. 450 1- 6020 - 0620 -30 Hardware Subscription Renewals 5,550 Watchguard x1250e Firewall UTM Renewal 2,900 BDR Monthly Charge for Offsite Backup Storage 300 Barracuda Spam Firewall Energizer Annual Renewal 750 Barracuda Message Archiver Energizer Annual Renew 1,400 PageR Monitoring 200 1- 6020- 0620 -47 Cell Phone Supplies 500 Chargers 150 Batteries 200 Holsters & Covers 150 1- 6020 - 0640 -00 Dues, Memberships, & Subscriptions $872 1- 6020 - 0640 -00 Dues, Memberships, & Subscriptions 872 Maximum PC 12 CPU 30 PCWorld 50 Misc Memberships 250 Smart Computing 30 MS TechNet Plus Subscription 500 1- 6020 - 0710 -00 Materials $2,500 1- 6020 - 0710 -00 Materials 200 Materials 200 1- 6020 - 0710 -49 Power Strips 100 Power Strips 100 1- 6020- 0710 -51 Cabling 700 Duplex 50/125 LC /LC fiber, CAT6A, CAT5e patch cab 400 Adapters 100 DVI, VGA, DB9, Display Port, HDMI, USE; cables 200 1- 6020- 0710 -60 Hardware Supplies 1,500 USE; Drives USB Keys, SO / micro SD Cards 200 Desktop peripherals 900 Hardware supplies, AA & AAA batteries 400 1- 6020- 0715 -00 District Activities and Events $300 1- 6020- 0715 -50 Meeting Supplies 300 Meeting Supplies 300 1- 6020- 0730 -00 Maintenance $6,900 1- 6020- 0730 -00 Maintenance 850 Maintenance 850 1- 6020 - 0730 -06 Printer Servicing 1,200 HP Printer Servicing 1,200 1- 6020 - 0730 -11 Telco /Phone Servicing 2,000 Building Line Repairs 400 Cell Phone Servicing /replacement /repair 800 Phone Switch Servicing 400 Security Equipment Maintenance & Repair 400 1- 6020 - 0730 -30 Cabling & WAN Communication 1,500 Cabling (CAT6A, CAT5e, fiber) installation & rep ( 1,500 1- 6020 - 0730 -60 UPS & Back -up Power systems 1,350 APC Symmetra Data Center UPS battery modules (6) 1,000 UPS replacement batteries for desktops 350 1- 6020 - 0750 -00 Non - Capital Equipment $57,500 1- 6020 - 0750 -00 Non - Capital Equipment 2,000 Non - Capital Equipment 2,000 1- 6020 - 0750 -06 Desktops 10,600 Dell Optiplex PCs 10,000 Thin Clients 600 1- 6020 - 0750 -07 Notebooks 31,200 CMMS Notebooks and Equipment 20,000 Dell Notebooks 6,400 Tablets (Field /Eng) 4,800 1- 6020 - 0750 -08 Printers 2,000 Replacement Printers 2,000 1- 6020 - 0750 -09 Networking Equipment 4,900 KVM System Interface Pods 200 Network Storage Devices 1,500 Network Office /cubicle Switches 200 Misc Network Equipment such as Transceivers 800 Data Center Switches 2,200 1- 6020 - 0750 -30 Tools & Equipment 800 Data Center equipment (Rack & Cabinet) 800 1- 6020 - 0750 -00 Non - Capital Equipment $57,500 1- 6020 - 0750 -35 Security 1,500 HID proximity badges for building access 500 FABS 1,000 1- 6020 - 0750 -41 Audio /Visual 3,500 Replacement LCD Monitors 3,000 Digital Cameras (Ops) 500 1- 6020 - 0750 -45 Telco 1,000 Phones & Accessories 1,000 1- 6020 - 0760 -00 Office Expense $10,325 1- 6020 - 0760 -00 Office Expense 100 Business Cards 100 1- 6020 - 0760 -21 Printer Supplies 9,225 HP LaserJet Printers & Copier toners fusers etc 9,000 Konica Minolta Copier /Printer Supplies for Ops 175 Konica Minolta Copier /Printer Supplies Mail Room 50 1- 6020 - 0760 -26 Desktop Supplies 1,000 Mice 200 Blank DVD +R, CD Disc, USB Keys etc. 200 Keyboards 400 Misc 200 1- 6020 - 0780 -00 Professional Services $40,000 1- 6020 - 0780 -11 Network /Hardware Consulting 10,500 Network Engineering Consulting 10,500 1- 6020 - 0780 -20 Software Consulting 28,500 Software Consulting 3,500 CMMS Consulting EEC 25,000 1- 6020- 0780 -50 Technical Support 1,000 Technical Support 1,000 1- 6020 - 0810 -00 Professional Development $2,500 1- 6020 - 0810 -00 Professional Development 2,500 VM Ware Training 2,500 1- 6020- 0830 -00 Travel & Conferences $3,600 1- 6020- 0830 -00 Travel & Conferences 3,600 Intersect (October) R.S. 2,200 CityWorks User's Conference (June) R.S. 1,000 Mileage and Travel Reimbursement 400 Section Total $368,947 IT Supplies & Services Comparison FY 2013/14 FY 2014/15 Budget Budget Supplies & Services Contractual Services $ 138,520 $ 143,120 Data Processing $ 170,730 $ 186,830 Dues & Memberships $ 1,327 $ 1,622 Materials $ 11,275 $ 15,825 District Activities & Events $ 300 $ 300 Maintenance $ 84,950 $ 79,250 Non - Capital Equipment $ 98,100 $ 98,950 Office Expense $ 19,175 $ 15,025 Professional Services $ 56,000 $ 91,500 Professional Development $ 16,800 $ 11,800 Travel & Conferences $ 9,300 $ 9,700 Supplies & Services Sub -Total $ 606,477 $ 653,922 ITEM NO. 5.3 AGENDA REPORT Meeting Date: April 17, 2014 To: Public Affairs- Communications- Technology Committee From: Steve Conklin, Acting General Manager Presented By: Damon Micalizzi, Public Information Officer Prepared By: Damon Micalizzi, Public Information Officer Subject: MWDOC Choice Program Budget FY 2014/2015 SUMMARY: Initial budget numbers from Municipal Water District of Orange County for the Choice program for FY 2014/15 came in higher ($26,026) than originally forecasted ($20,000 based on 13/14). These forecasts are draft and have not been approved by the MWDOC Board. The school program is based on 1,278 students in the Keypad program at $6.33 per student. The Water Use Efficiency choice numbers are still being finalized, but they are based on $22,031 in outside funding from WUE programs in CY 2013, and a lifetime savings of 114 AF. Yorba Linda Water District Choice Budget Choice Program FY 2013/14 FY 2014/15 Water Use Efficiency $8,503 $8,936 School Program $8,503 $8,090 Doheny Ocean Desal $0 $0 Huntington Beach Desal $2,755 N/A Second Lower Cross Feeder $0 N/A AMP Administration $46 N/A Value of Water Communications N/A $9,000 Choice Total $19,806 $26,026 AGENDA REPORT Meeting Date: April 17, 2014 ITEM NO. 5.4 To: Public Affairs- Communications- Technology Committee From: Steve Conklin, Acting General Manager Subject: Signs for Water Conservation Demonstration Project with City of Placentia SUMMARY: Over the past year, the District and the City of Placentia collaborated on a Joint Turf Replacement Demonstration Project replacing grass with artificial turf on median islands within the YLWD service area. There was discussion regarding providing information to the public for the use of artificial turf as a water - saving measure. It was agreed that the project should include temporary signs during construction and permanent signs thereafter naming the project and the participants. In addition, messages will be provided on the websites of each agency, and literature will be available to download or as handouts for interested parties. Included will be information prepared by MWDOC on water conservation programs and turf replacement rebates. Attached are the images of the signs on display. ATTACHMENTS: Description: Type: actual sign.ipq Actual Sign Backup Material original WaterConservation Poster. pdf Original Proposed Sign Backup Material C Yorba Linda Water District r law www. OCTu rf And Putti ngG reens. com 0 0 VZN� 'Ilti� III•tl Meeting Date Subject: ATTACHMENTS: AGENDA REPORT April 17, 2014 Draft Spring Newsletter ITEM NO. 5.6 „ Description: Type: 340669 Spring14 Newsletter.pdf Backup Material Backup Material Yorba Linda Water District 1717 E. Miraloma Ave., Placentia, CA 92870 (714) 701 -3000 1 www.YLWD.com BOARD OF DIRECTORS PRESIDENT Bob Kiley VICE PRESIDENT Ric Collett DIRECTORS Michael J. Beverage Phil Hawkins Gary Melton WE WELCOME YOUR COMMENTS! YLWD PUBLIC AFFAIRS PublicAffairs@ylwd.com (714) 701 -3000 twitter.com /ylwd �1 OUR MISSION Yorba Linda Water District will provide reliable, high quality water and sewer services in an environmentally responsible manner, while maintaining an economical cost and unparalleled customer service to our community. OUR VISION Yorba Linda Water District will become the leading, innovative and efficient source for high quality reliable services. Spring 2014 W j \x/ATQR I I NHS After the storms last month, phones started ringing here at the District. The common question- Does this mean the drought is over? To that, the answer is no. While these latest storms, were the largest since December 2010, the drought is a long way from being over. To put things into perspective, if the drought created an empty gallon jug for us, the rain we've seen recently created a cup and half of water. It would still have to rain every other day for two months to reach average precipitation totals, and even then we would still be in a drought due to the last two dry years. Unfortunately, 2013 was the driest year on record and as the dry conditions continue, some regions throughout the state are being impacted severely. Governor Brown recently declared a drought emergency in the state of California and asked that everyone voluntary reduce their water use. However, here in Southern California, water providers have planned for dry periods like this, and as a result our regional reservoirs are currently near full. YLWD has spent nearly 100 million dollars on capital improvement projects over the past decade to add redundancy, storage capacity and pumping capacity to our water system. Over the past 20 years, regionally (Southern California), we have invested more than $5 billion in water storage and infrastructure improvements that will sustain us during these dry conditions. During "wet" years, water providers purchase extra water supplies and store it for use during "dry" periods, like the present. We have also made significant investments in water recycling, water use efficiency, and groundwater storage programs to ensure a reliable water supply for the region. It's because of these investments that we don't have to push the panic button.... Yet. We're in good shape today because we invested yesterday, and we'll be okay tomorrow if we continue investing in the water system. By continuing to invest in key water reliability projects, like the water conveyance facilities proposed in the Bay Delta Conservation Plan as well as local projects, we can ensure our water supplies remain reliable in the future. While there is no immediate danger of water supply interruptions here in Orange County, the dry conditions may persist for some time, so we are asking that everyone be as efficient as possible in their water use. STEVE CONKLIN Acting General Manager CentannLC tt e MEMOR A 5 R Nand A K un MANAGING THE WATER SYSTEM... A 24 -7 OPERATION Within minutes of last month's 5.1 magnitude earthquake, YLWD had crews confirming the structural and hydraulic integrity of the water system. While water main lines closer to the quake were bursting in neighboring cities, YLWD's water delivery system was thankfully unfazed by the quake. However, it serves as a daunting reminder of what an earthquake could potentially do. YLWD's primary mission is to provide our customers drinking water that meets or exceeds California Department of Public Health requirements. At the core of this mission is the Water Production Division, a highly- trained crew that is in charge of pumping and transferring water from regional supplies to your homes through complex infrastructure, while protecting the quality of the water at the same time. Monitoring the District's water system is a round - the -clock operation that takes an understanding of state of the art technology, complex water hydraulics, and numerous pump stations and pressure zones. The Production crew monitors the water supply, water demand, and other critical information in real time via our Supervisory Control and Data Acquisition (SCADA) system. The Production crew constantly monitors the system from the operations center, remotely via their lap top computers and in the field. Remote access, 24 -hours per day, is important because YLWD takes advantage of off -peak power rates to reduce costs and to respond to events throughout the distribution system at all hours of the day and night. In addition to moving water to and from the District's 14 water reservoirs to our customers, the Production Division also constantly monitors the entire system. In addition, the crew also schedules preventative maintenance programs to keep the District's infrastructure running smoothly, which reduces the risk of costly and disruptive breakdowns. In order to perform this important job, crew members must complete years of rigorous training, pass numerous state exams and take part in regular continuing education to achieve and maintain the required certifications. Due to the size and complexity of our system, YLWD Operators are required to be certified at a high level designated by the State of California. In order to obtain this level of certification the Operators must pass several State exams and have a minimum of four years working experience at a water system similar in size and complexity. To maintain their water operating licenses each operator is required to complete ongoing training courses on a regular basis. You rely on YLWD to provide a clean and reliable source of water and the Production Division works night and day behind the scenes to ensure that YLWD continues to provide clean, safe drinking water to your tap. Meeting Date Subject: ATTACHMENTS: AGENDA REPORT April 17, 2014 Status of Current Public Outreach Activities Name: Description: Public Outreach Activities FY 13.14.xlsx Public Outreach Activity ITEM NO. 5.8 Type: Backup Material PUBLIC OUTREACH ACTIVITIES AND DONATIONS FY 2013/14 Date Business Bottles Sport Bottles Pencils Droplets Bags Water Truck /Staff Presence 07/03/13 Y.L.H.S. Boys Basketball Picnic Kickoff 168 0 0 0 0 N/A 07/11/13 Geneological Society of N.O.C. Annual Seminar 120 0 0 0 0 N/A 07/11/13 TOPSOCCER FEST 408 0 0 0 0 N/A 07/18/13 Yorba Linda Boy Scouts 504 0 0 0 0 N/A 07/22/13 El Dorado H.S. Quarterback Club Golf Classic 168 0 0 0 0 N/A 07/25/13 East Lake Eagle Rays Swim Along 120 0 0 0 0 N/A 08/02/13 Relay For Life 2000 1,500 0 0 0 YES 08/08/13 Cal State Fullerton Ruby Geontology Center Open House 504 0 01 0 0 N/A 08/08/13 YL Girl Scouts Camp at the Club House 216 0 0 0 0 N/A 08/14/13 Esperanza Men's Cross Country's Ryan M. Bousquet Memorial 5k 264 0 0 0 0 N/A 08/22/13 iCureMelanoma 5k 1200 500 0 0 0 YES 08/22/13 Esperanza H.S. Women's Volleyball Program 240 0 0 0 0 N/A 08/28/13 YL Pop Warner Cowboys Cookout 216 0 0 0 0 N/A 08/29/13 Chelsea Soccer Club Champions Cup Tournament 96 0 0 0 0 N/A 09/04/13 YL Pop Warner Jets Cookout 288 0 0 0 0 N/A 09/05/13 Tee It Up For The Troops 216 0 0 0 0 N/A 09/05/13 Ocf- Greatest Camp on Earth 240 0 0 0 0 N/A 09/11/13 YL Pop Warner Longhorns Cookout 312 0 01 0 0 N/A 09/12/13 California Performance Runners' OC Youth Cross Country Meet 264 0 0 0 0 N/A 09/12/13 National League of Young Men Meeting 72 0 0 0 0 N/A 09/12/13 Esperanza Cheer & Song's Cheer Clinic 168 0 0 0 0 N/A 09/18/13 YL Pop Warner Cook Off 288 0 0 0 0 N/A 09/19/13 Boys & Girls Club Golf Invitational 168 0 0 0 0 N/A 09/19/13 YMCA's Annual Crab Feast & Auction Under the Stars 504 0 0 0 01 N/A 09/19/13 City of Yorba Linda's Kid's Community Swapmeet 312 0 0 0 0 N/A 09/22/13 Costco Health and Business Expo 744 0 400 500 0 YES 09/26/13 East Lake Village Comm. Assoc. Wine & Boots 96 0 0 0 0 N/A 09/26/13 Elite Aquatics Sports Team's Back to School Swim Meet 408 0 0 0 0 N/A 09/26/13 Girl Scouts of OC Recruitment Night 120 0 0 0 0 N/A 09/26/13 St. Joseph Church's Confirmation Youth Retreat 216 0 0 0 0 N/A 09/26/13 YL Pop Warner's JMM Cowboys Cookout 288 0 0 0 0 N/A 09/26/13 PYLUSD Valadez Academy's Read for the Record 600 0 0 0 0 N/A 09/26/13 Friends Church Elija Jay Memorial Golf Tourn. 216 0 0 0 0 N/A 10/03/13 Girl Scouts Welcome Back Dance Party 1 8161 0 0 0 01 N/A YLWD PUBLIC AFFAIRS PUBLIC OUTREACH ACTIVITIES AND DONATIONS FY 2013/14 10/03/13 City of Yorba Linda CERT Training 240 0 0 0 0 NA 10/05/13 Chamber Chilli Cook Off & Car Show 1056 0 600 700 700 YES 10/10/13 Fullerton Rangers Car Wash 168 0 0 0 0 N/A 10/10/13 YL Pop Warner Jaguar's Cookout Night 312 0 0 0 0 NA 10/10/13 National League of Young Men Mother's Meeting 72 0 01 0 0 NA 10/12/13 City of Placentia Heritage Festival 3100 YES 10/17/13 St. Francis of Assisi's Tricks, Treats, and Tacos 600 0 0 0 0 N/A 10/17/13 Rose Drive PTA's Jog -a -thon 600 0 0 0 0 N/A 10/17/13 Linda Vista PTA Harvest Festival 504 0 0 0 0 N/A 10/17/13 Esperanza H.S. Cheer and Song Booster's Annual Cheer Showcase 216 0 0 0 0 N/A 10/17/13 El Dorado H.S. Fallen Heroes Memorial Project 312 0 0 0 0 N/A 10/21/13 OCSD Drug Use Is Life Abuse Golf Tornament 480 100 10/23/13 Fairmont Elementary Jog -a -thon 984 0 0 0 0 N/A 10/23/13 Esperanza H.S. Cheer and Song Booster's Haunted Maze 120 0 0 0 0 N/A 10/23/13 Mabel Paine PTA Jog -a -thon 528 0 0 0 0 N/A 10/24/13 City of YL Parks & Rec. Dept. Senior Health and Resource Fair 504 0 0 0 0 N/A 10/24/13 Lakeview Elementary Jog -a -thon 600 0 0 0 0 N/A 10/24/13 Littlest Angel Guild 288 0 0 0 0 N/A 10/24/13 St. Martin de Porres Catholic Church's Trunk or Treat 456 0 0 0 0 N/A 10/29/13 Travis Ranch Elementary Jog -a -thon 672 0 0 0 0 N/A 10/30/13 Linda Vista Elementary Annual Jog -a -thon 576 0 0 0 0 N/A 10/31/13 Ovarian Cancer Orange County Alliance's Bingo Fundraiser 168 0 0 0 0 N/A 11/06/13 Travis Ranch Colorguard and Band's Band Pageant 120 0 0 0 0 N/A 11/07/13 Fairmont Elementary PTA Principal Luncheon 120 0 0 0 0 N/A 11/07/13 El Dorado Band and Colorguard Quartermania 120 0 0 0 0 N/A 11/07/13 Esperanza H.S. Men's Basketball Program 360 0 0 0 0 N/A 11/07/13 Y.L. Fiesta Days Foundation's 5k Red Shirt Run 192 0 0 0 0 N/A 11/14/13 Kraemer Middle School 552 0 0 0 0 N/A 11/14/13 Y.L. High School's Football Banquet 216 0 0 0 0 N/A 11/14/13 Church of Jesus Christ of Latter Day Saints' Emergency Prep Fair 312 0 0 0 0 N/A 11/21/13 El Dorado High School Freshman Football's Year -End Banquet 216 0 0 0 0 N/A 12/05/13 Fairmont Elementary PTA Principal Luncheon 120 0 0 0 0 N/A 01/09/13 Y.L.H.S. Baseball Boosters Golf Tournament 120 0 0 0 0 N/A 01/09/13 Kane Events Honkers Motivaitonal Marathon 264 0 0 0 0 N/A 01/09/13 Esperanza HS Cross Country Team's End of Season Banquet 168 0 0 0 0 N/A YLWD PUBLIC AFFAIRS PUBLIC OUTREACH ACTIVITIES AND DONATIONS FY 2013/14 01/23/13 El Modena High School Baseball Boosters Club 288 0 0 0 0 N/A 01/23/13 Valencia High School Ti -Gears Robotics Team 240 0 0 0 0 N/A 01/23/14 CPRunners' Yorba Linda Distance Carnival 312 0 0 0 0 N/A 01/31/14 Placentia Pony Baseball's Placentia Pony Golf Tournament 312 0 0 0 0 N/A 02/06/14 Mt. SAC College Education Fundraiser 960 0 0 01 0 N/A 02/06/14 Friends Church Day One Vision Event 480 0 0 0 0 N/A 02/13/13 Van Buren Elementary Jog -a -thon 720 0 0 0 0 N/A 02/13/14 Tynes Elementary 480 0 0 0 0 N/A 02/13/14 Yorba Hills Little League 216 0 01 0 0 N/A 02/16/14 Placentia Pony Baseball's 0 50 0 0 0 N/A 03/06/14 YLHS Track Boosters 384 0 0 0 0 N/A 03/06/14 YLMS Theatre Jump to the Beat 600 0 0 0 0 N/A 03/13/14 YLHS MUSTANG PRIDE DAY 264 0 0 0 01 N/A 03/13/14 PYL Boys & Girls Club St. Paddy's Day 216 0 0 0 0 N/A 03/13/14 Valencia High School Ti -Gears Robotics Team 240 0 0 0 0 N/A 03/16/14 REACH Foundation ShamRock N Run 0 150 0 0 0 YES 03/19/14 YLHS Elite Aquatics Sports Team USA Swimming Meet 480 0 0 0 0 N/A 03/19/14 Friends Christian School 264 0 0 0 0 N/A 03/23/14 Ric Centanni Memorial Run 600 0 0 0 0 YES 03/26/14 Travis Ranch School Jog A Thon 720 0 0 0 0 N/A 03/26/14 Friends Church Golf Tourney 408 0 0 0 0 N/A 03/26/14 YLHS Wrestling Casino Night 312 0 0 0 0 N/A 03/26/14 10 Cases YL Chamber Events NOCLA 240 0 0 0 0 N/A 03/26/14 Helping Hearts Logan Wells Funeral 504 0 0 0 0 N/A TOTALS 1 341361 5400 1000 1200 700 YLWD PUBLIC AFFAIRS