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Home My WebLink About2014-04-15 - Planning-Engineering-Operations Committee Meeting Agenda PacketYorba Linda '"Water District AGENDA YORBA LINDA WATER DISTRICT PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING Tuesday, April 15, 2014, 4:00 PM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. ROLL CALL COMMITTEE STAFF Director Gary T. Melton, Chair Steve Conklin, Acting General Manager Director Michael J. Beverage John DeCriscio, Operations Manager 3. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 4. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 4.1. Construction Contract for the Deville Dr. Waterline Extension Recommendation: That the Committee recommend the Board of Directors award the Construction Contract for the Deville Dr. Waterline Extension for $43,500 to Valverde Construction, Inc. 5. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 5.1. Revised Draft CIP for FY 2014/15 (To be provided at the meeting.) 5.2. Operations Department Increase to Supplies and Services Budget for Safety Equipment and Signage 5.3. Monthly Groundwater Production and Purchased Import Water Report 5.4. Monthly Preventative Maintenance Report 5.5. Monthly Production Summary Report 5.6. Groundwater Producer Meeting Report for March 2014 5.7. Status of OCWD Annexation Process (Verbal Report) 5.8. Status of Cielo Vista and Esperanza Hills Development Projects (Verbal Report) 5.9. Status of Well Siting (Verbal Report) 5.10. Status Report on Capital Projects in Progress 5.11. Future Agenda Items and Staff Tasks 6. ADJOURNMENT 6.1. The next Planning- Engineering- Operations Committee meeting is scheduled to be held Thursday, May 1, 2014 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http: / /www.ylwd.com /. Accommodations for the Disabled Any person may make a request for a disability - related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. AGENDA REPORT Meeting Date: April 15, 2014 To: Planning-Engineering- Operations Committee From: Steve Conklin, Acting General Manager Presented By: Steve Conklin, Acting General Manager Prepared By: Anthony Manzano, Senior Project Manager Budgeted: Total Budget: Cost Estimate: Funding Source: Account No: Job No: Dept: Reviewed by Legal: ITEM NO. 4.1 Yes $50,000 $43,500 All Water Funds 101 -2700 J2013 -20 Engineering Yes CEQA Compliance: Exempt Subject: Construction Contract for the Deville Dr. Waterline Extension SUMMARY: On March 25, 2014, bids were received from five contractors for construction of the Deville Dr. Waterline Extension. Following review of the bids, staff recommends award to the low- bidder, Valverde Construction, Inc. for $43,500. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors award the Construction Contract for the Deville Dr. Waterline Extension for $43,500 to Valverde Construction, Inc. DISCUSSION: Per the attached 1964 Agreement, the District was paid by the original property owner in Deville Drive, a private residential street north of Yorba Linda Blvd., just east of Avocado Ln., to install 115 feet of new waterline from it's existing location easterly. Per District documentation, the line was not installed in the 1960s because of interference with a large tree. Recently, the current property owner, Mr. Eric Helmle, contacted the District and requested that this line be installed. After research and consultation with Legal Counsel, staff determined that the District is obligated to complete this work. Staff notified the PEO Committee of this obligation in a recent meeting. Since that time, staff proceeded to complete in -house plans and specifications and solicited bids. On March 25, 2014, sealed bids were received from five contractors, as shown below. The bid tabulation and bid documents from the low bidder, Valverde Construction, Inc., were reviewed and confirmed by District staff and found to be responsive and fully in order. Accordingly, staff recommends award to Valverde Construction, Inc. No. Company Bid 1. Valverde Construction, Inc. $43,500.00 2. Lonerock, Inc. $45,750.00 3. Vido Samarzich, Inc. $49,780.00 4. JA Salazar Construction & Supply Corp. $66,000.00 5. TBU, Inc. $73,089.00 STRATEGIC PLAN: SR 3 -A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011 -2015 with adopted amendments ATTACHMENTS: Name: Waterline Agreement 01- 30- 1964.pdf Description: 1964 Waterline Agreement Type: Backup Material APPLICATION TO AND AGREEMENT WITH Page No. 1 of 3 pages Agreement with - Ha11eY ---- �_T_fo199t4r Service. Dated. THE YORBA LINDA COUNTY WATER DISTRICT FOR WATER SERVICE Dated January 30, 1964 _ The undersigned, hereinafter referred to as Applicant, hereby requests the extension of certain water service by the Yorba Linda County Water District, hereinafter referred to as the District, in accordance with the Rules and Regulations of the District, as amended from time to time, to that certain real property located in the County of Orange, State of California, consisting of approximately 0.436 _acres, and described as follows: The Easterly 115 feet of the Southerly 165 Feet of the Northerly 330 feet of Lot 12 in Block 10 of the Yorba Linda Tract as said Tract is shown on a Map recorded in Book 5, Pages 17 and 18 of Miscellaneous Maps records of Orange County in California, Said property being also shown as A.P. 076 - 230 -30 March 1963 Applicant hereby applies for that water service which can be provided by the facilities described below, in accordance with the Rules and Regulations of the District, as amended from time to time, for the purpose of; Single Family Dwelling Applicant hereby agrees to deed any and all water rights which may be appurtenant to said property to the District. Said extension will consist of the following facilities, and Applicant hereby agrees to pay the Extension Fees and Charges, and Service Fees required by the Rules and Regulations of District in effect on the date of this application as tab- ulated below: EXTENSION FEES & CHARGES (FOR NEW FACILITICS eenumen en NO Flo NO. OF UNITS DESCRIPTION OF UNITS UNIT PRICE FEES 8 CHARGES 1 ea. Std. Fire Hydrant 385,00 385 >00 20 1 ea, 1° Service with 111 meter 143000 143.00 ( to be installed at east end of existing main approximately 230, West of West line of property) 3, 1 ea. Rate Deposit ._ 15,00 15.00 TOTAL EXTENSION FEES & CHARGES S s� W 13.1 11.63 D. P. t S. Page No.- 2 of 3 pages Agreement with Hal 1 r Tan 30164 For Water Service. ITEM NO. S OF UNITS SERVICE FEES FEE as follows: 1, 2, 31 & A (FOR USE OF EXISTING FACILITIES REQUIRED FOR SUCH SERVICE) ITEM NO. S OF UNITS DESCRIPTION OF UNITS UNIT FEE as follows: 1, 2, 31 & A service shall PRICE 784°50 A 115 feet of 611 water line - to be installed at TOTAL EXTENSION FEES & CHARGES & SERVICE FEES S 784. 50 future date to be determined by the District 2,10 241.50 TOTAL SERVICE FEES $ 241a50 TOTAL EXTENSION FEES & CHARGES & SERVICE FEES S 7RLL Sn NAME OF APPLICANT Applicant also hereby agrees that said Extension Fees and Charges and Service Fees for such water be paid as follows: 1, 2, 31 & A service shall NAME OF APPLICANT ITEM NUMBERS USED TO CALCULATE APPLICANTS PORTION APPLICANT'S PORTION AMOUNT APPLICANTS TOTAL Lawrence B. Hill Er 1, 2, 31 & A 100% 784o50 784°50 TOTAL EXTENSION FEES & CHARGES & SERVICE FEES S 784. 50 Applicant, also hereby agrees that such total Extension Fees and Charges and Service Fees will be paid to the Yorba Linda County Water District before construction of the new facilities required for such service is begun, and that all facilities described herein, are and will remain the property of the Yorba Linda County Water District and its successors and assigns forever. The amounts paid by Applicant as set forth above for the following items, or portions thereof, will be refunded in ac- cordance with Section 3 and 7.10 of the Rules and Regulations of the District in effect on the date of this application, as tabulated below: )NOM I AMOUNT I PORTION REFUNDABLE I REFUNDABLE 10 I 385900 I 5/6 = 83% I 320.83 TOTAL AMOUNT REFUNDABLE $ 320.83 w 19.2 11 -69 D. P. & S. Page No. 3 of 3 pages Agreement with Haller For Water Service. Dated Jan> 30 , 1964 Applicant also hereby agrees that the amounts refundable as set forth above shall be refunded to applicant as follows: WIINESS Imy) (our) hand(s) on the date following our signatures below: (If a corporation the corporate seal shall b aff i near the signatures of the duly authorized officers). By , t/jJ/ �'- f- Date 27 Laurence B. Haller — The foregoing application and agreement provisions are hereby accepted and approved. YORBA LINDA COUNTY WATER DISTRICT -/ By General Manager ITEM NO. TOTAL AMOUNT REFUNDABLE APPLICANTS* PORTION REFUNDABLE APPLICANTS' AMOUNT REFUNDABLE APPLICANTS' TOTAL FLawrence Halle 1 320,83 100% 320o83 320 *83 TOTAL AMOUNT REFUNDABLE $ 207,17 =466 320.83 WIINESS Imy) (our) hand(s) on the date following our signatures below: (If a corporation the corporate seal shall b aff i near the signatures of the duly authorized officers). By , t/jJ/ �'- f- Date 27 Laurence B. Haller — The foregoing application and agreement provisions are hereby accepted and approved. YORBA LINDA COUNTY WATER DISTRICT -/ By General Manager W 13.3 1163 D. P. k S. FOR DISTRICT USE ONLY AMOUNT ACCT. NO. *DR /CR *GEN. JRNL. *REF. ACCT. REFERENCE 528 *00 223 207,17 =466 15.00 221 320,83 =327 241,50 455 Q---TOTAL *JRNL. ENTRIES MADE BY ------------ -- --- - ....---_ DATE..- - - - - W 13.3 1163 D. P. k S. AGENDA REPORT Meeting Date: April 15, 2014 ITEM NO. 5.1 Subject: Revised Draft CIP for FY 2014/15 (To be provided at the meeting.) ATTACHMENTS: v „ Description: Type Draft CIP FY14- 15.pdf Backup Material Distributed Less Than 72 Hours Prior to Backup Material the Meeting FY 14/15 Water Capital Projects Reserve Balance @ March 31, 2014: Less Draw Amount From Wells Fargo LOC as of March 31, 2014: Net Water Capital Projects Reserve Balance Available for Future Capital Expenditures: Backup Material Distributed Less Than 72 Hours Prior to the Meeting $7,857,568 ($3,405,408) $4,452,160 2008 -17B YL Blvd BPS (Booster Pump Station) Total Project Increase/ Total Project Expenditures FY 13/14 FY 13/14 FY 13/14 FY 13/14 Year- 2,075,000 FY 15/16 FY 16/17 FY 17/18 FY 18/19 5 Year Future Project # Project Description Budget (13/14) (Decrease) Budget (14/15) Through Budget (Jul -Mar) Apr thru June End Forecast FY 14/15 Budget Budget Budget Budget Budget Projected $ 2,306,789 $ 44,832 $ 6/30/2013 $ Expenditure Forecast $ 1,085,970 $ 940,790 $ 235,197 Budgets - 2008 -17B YL Blvd BPS (Booster Pump Station) $ 3,115,000 (1,217,009) $ 1,897,991 $ 602,885 $ 2,075,000 $ 1,151,918 $ 43,188 $ 1,195,106 $ 100,000 $ - $ - $ $ $ 100,000 2009 -22 #21 S & W Well Project (Well No. 21) $ 1,750,000 556,789 $ 2,306,789 $ 44,832 $ 1,000,000 $ 140,353 $ 945,617 $ 1,085,970 $ 940,790 $ 235,197 $ - $ $ $ 1,175,987 2009 -22 #22 S & W Well Project (Well No. 22) $ 2,500,000 - $ 2,500,000 $ 2,742 $ - $ 870 $ 4,130 $ 5,000 $ 445,000 $ 800,000 $1,247,258 $ $ $ 2,492,258 2010 -02 Lakeview Grade Separation $ 600,000 - $ 600,000 $ 275,689 $ 300,000 $ 4,863 $ 55,137 $ 60,000 $ 264,311 $ - $ $ $ $ 264,311 2013 -20 Deville Dr. Waterline Extension $ 50,000 - $ 50,000 $ - $ - $ - $ 25,000 $ 25,000 $ 25,000 $ - $ $ $ $ 25,000 2010 -11B Fairmont BPS Upgrade $ 6,300,000 - $ 6,300,000 $ 142,012 $ 500,000 $ 236,128 $ 183,872 $ 420,000 $ 2,500,000 $ 2,937,988 $ 300,000 $ $ $ 5,737,988 2012 -13 Yorba Linda High School Park $ 370,000 - $ 370,000 $ 47,014 $ 20,000 $ - $ 45,000 $ 45,000 $ 325,000 $ - $ - $ $ - $ 325,000 Rehabilitation & Restoration * Meter Replacement Program $ 2,500,000 (2,500,000) $ - $ - $ - $ - $ - $ - $ - $ $ $ - Future Pipeline Project $ 2,690,000 - $ 2,690,000 $ - $ 50,000 $ - $ 40,000 $ 40,000 $ 660,000 $ 160,000 $ 1,500,000 $ 330,000 $ - $ 2,650,000 Timber Ridge BPS Rehabilitiation $ 250,000 - $ 250,000 $ - $ 50,000 $ - $ 10,000 $ 10,000 $ 240,000 $ - $ - $ - $ - $ 240,000 Richfield Campus Spoils $ 150,000 - $ 150,000 $ - $ - $ - $ 20,000 $ 20,000 $ 130,000 $ $ - $ $ $ 130,000 Lakeview Booster Piping $ 100,000 - $ 100,000 $ - $ $ - $ - $ - $ 100,000 $ $ - $ $ $ 100,000 Future PRS Rehabilitation $ 1,430,000 - $ 1,430,000 $ - $ $ - $ $ $ 100,000 $ 700,000 $ 100,000 $ 530,000 $ - $ 1,430,000 Annual Routine Capital R &R $ 1,520,000 $ 2,500,000 $ 4,020,000 $ - $ $ - $ - $ - $ - $ - $ - $ 1,520,000 $ 2,500,000 $ 4,020,000 R & R Subtotal $ 8,640,000 $ - $ 8,640,000 $ - $ 100,000 $ - $ 70,000 $ 70,000 $ 1,230,000 $ 860,000 $ 1,600,000 $ 2,380,000 $ 2,500,000 $ 8,570,000 TOTAL $ 23,325,000 $ (660,220) $ 22,664,780 $ 1,115,174 $ 3,995,000 $ 1,534,132 $ 1,371,944 $ 2,906,076 $ 5,830,101 $ 4,833,185 $ 3,147,258 $ 2,380,000 $ 2,500,000 $ 18,690,544 2011 -20 2012 Waterline Project $ 1,645,000 404,629 $ 2,049,629 $ 1,135,006 $ 500,000 $ 514,623 $ 400,000 $ 914,623 2013 -12 Elk Mountain Booster Surge Tank $ 100,000 (10,000) $ 90,000 $ - $ 100,000 $ - $ 90,000 $ 90,000 TOTAL $ 1,745,000 $ 394,629 $ 2,139,629 $ 1,135,006 $ 600,000 $ 514,623 $ 490,000 $ 1,004,623 GRAND TOTAL $ 25,070,000 $ (265,591) $ 24,804,409 $ 2,250,180 $ 4,595,000 $ 2,048,756 $ 1,861,944 $ 3,910,699 Water Capital Outlay Water Capital Projects Reserve Balance Available for Future Expenditures: * Project Needs To Be Assessed in FY 17/18 $2,590,216 $ 449,000 ($3,688,885) ($8,522,070) ($11,669,328) ($14,049,328) ($16,549,328) Total Project Over /(Under) Actual Project Expenditures FY 13/14 FY 13/14 (Jul- FY 13/14 Apr FY 13/14 Year - Project # Projects Completed in FY 13/14 Budget (13/14) Budget Total Through Budget Mar) thru June End Forecast 6/30/2013 Expenditure Forecast 2011 -20 2012 Waterline Project $ 1,645,000 404,629 $ 2,049,629 $ 1,135,006 $ 500,000 $ 514,623 $ 400,000 $ 914,623 2013 -12 Elk Mountain Booster Surge Tank $ 100,000 (10,000) $ 90,000 $ - $ 100,000 $ - $ 90,000 $ 90,000 TOTAL $ 1,745,000 $ 394,629 $ 2,139,629 $ 1,135,006 $ 600,000 $ 514,623 $ 490,000 $ 1,004,623 GRAND TOTAL $ 25,070,000 $ (265,591) $ 24,804,409 $ 2,250,180 $ 4,595,000 $ 2,048,756 $ 1,861,944 $ 3,910,699 Water Capital Outlay Water Capital Projects Reserve Balance Available for Future Expenditures: * Project Needs To Be Assessed in FY 17/18 $2,590,216 $ 449,000 ($3,688,885) ($8,522,070) ($11,669,328) ($14,049,328) ($16,549,328) AGENDA REPORT Meeting Date: April 15, 2014 ITEM NO. 5.2 To: Planning- Engineering- Operations Committee From: Steve Conklin, Acting General Manager Presented By: John DeCriscio, Operations Manager Prepared By: John DeCriscio, Operations Manager Subject: Operations Department Increase to Supplies and Services Budget for Safety Equipment and Signage SUMMARY: Operations Dept is bringing forward a request to increase its Supplies and Services budget in the amount of $15,000, which will be applied to Account # 1- 5010 - 0750 -50. This request is the result of a recent evaluation of the District's many "Confined Spaces" (vaults, reservoirs, sewer manholes, etc.) into which our staff must enter and work, and recent updates to the our Confined Space Program. In order for the District to be in compliance with the California Code of Regulations for confined space entry, new signage and rescue items will need to be purchased, which we currently do not have. As we improve on our safety programs, staff expects there to be a need for further additional equipment, signs, and training in the future. ATTACHMENTS: Description: Type: 5010 FY 2015 Budget.0 Supplies and Services Budget Backup Material OPS 2015 budget summary worksheet.xlsx Suppplies and Services Budget exc. Backup Material Section Detail Expense Budget Dept /Section: Ops (Admin) (5010) FY 2015 Primary GL Category M Sub Acct No./Sub Category M Detail Item Description w 1 -5010- 0710 -00 $9,000 1 -5010- 0710 -65 9,000 PPE Equipment 9,000 Materials PPE Equipment 1 -5010- 0715 -00 $1,500 1 -5010- 0715 -50 1,500 Meeting Supplies 1,500 District Activities and Events Meeting Supplies 1 -5010- 0750 -00 $15,000 1 -5010- 0750 -50 15,000 Safety Equipment (Regulatory Requirements) 15,000 Non - Capital Equipment Safety Equipment 1 -5010- 0760 -00 $9,500 1 -5010- 0760 -00 3,500 Misc Supplies 3,500 Office Expense OFFICE EXPENSE (E) 1 -5010- 0760 -10 400 Paper Supplies 400 Paper 1 -5010- 0760 -20 1,500 Printer Ink 1,500 Printer Ink 1 -5010- 0760 -30 100 Manuals /Books /Magazines 100 Books & Publications 1 -5010- 0760 -40 4,000 Breakroom Supplies 4,000 Breakroom Supplies 1 -5010- 0810 -00 $800 1 -5010- 0810 -00 500 Training 500 Professional Development Professional Development 1 -5010- 0810 -40 300 Certificate Reimbursement 300 Certificate Reimbursment 1 -5010- 0830 -00 $900 1 -5010- 0830 -10 100 Travel 100 Travel & Conferences Travel 1 -5010- 0830 -30 300 Meals 300 Meals 1 -5010- 0830 -40 500 Registration 500 Registration Section Total $36,700 Operations Department Supplies & Services Comparison FY 2013/14 FY 2014/15 Budget Budget Expenses (Operating) Supplies & Services Communications $ 500 $ 500 Contractual Services $ 153,900 $ 176,500 Dues & Memberships $ 700 $ 700 Fees & Permits $ 37,900 $ 37,050 Materials $ 548,500 $ 613,900 District Activities & Events $ 1,500 $ 1,200 Maintenance $ 402,537 $ 362,600 Non - Capital Equipment $ 34,100 $ 32,100 Office Expense $ 9,500 $ 7,500 Training $ 10,900 $ 12,750 Travel & Conferences $ 4,150 $ 5,600 Utilities $ 90,800 $ 90,800 Vehicle Expense $ 367,150 $ 358,400 Supplies & Services Sub -Total $ 1,662,137 $ 1,699,600 Meeting Date Subject: ATTACHMENTS: AGENDA REPORT April 15, 2014 ITEM NO. 5.3 Monthly Groundwater Production and Purchased Import Water Report „ Description: Type: Import 2013 -14 Mar.pdf March 2014 Monthly Water Report Backup Material YLWD SOURCE WATER SUMMARY FY 2013 -14 Allowable GW (YTD) 8,503.7 (AF) Underpumped 226.4 (AF) IN -LIEU GW (AF) ACTUAL GW (AF) ADJUSTED IMPORT (AF) TOTAL DEMAND (AF) MONTHLY GW ( %) YTD GW ( %) BUDGET (Demand Est.) (AF) DELTA ( %) MONTH Jul -13 1,286.5 1,105.4 2,391.8 53.8% 53.8% 2,477.9 -3.5% Aug -13 824.9 1,581.0 2,405.8 34.3% 44.0% 2,437.9 -1.3% Sep -13 - 762.2 1,521.2 2,283.4 33.4% 40.6% 2,139.0 6.8% Oct -13 45.0% 1,048.7 941.6 1,990.3 52.7% 43.2% 1,804.2 10.3% Nov -13 948.9 661.9 1,610.7 58.9% 45.6% 1,425.3 13.0% Dec -13 844.1 612.8 1,456.9 57.9% 47.1% 1,282.1 13.6% Jan -14 - 944.4 689.0 1,633.3 57.8% 48.4% 1,117.9 46.1% Feb -14 752.6 519.7 1,272.3 59.2% 49.3% 1,069.5 19.0% Mar -14 - 865.2 506.6 1,371.8 63.1% 50.4% 1,267.4 8.2% Apr -14 1,585.3 May -14 2,096.9 Jun -14 2,349.5 FYTD - 8,277.4 8,139.1 16,416.4 50.4% 15,021.3 9.3% Allowable GW (YTD) 8,503.7 (AF) Underpumped 226.4 (AF) GROUNDWATER PERCENTAGE 80.0% MONTHLY GW (% ) 75.0% YTD GW (%) 70.0% -BPP GOAL 51.8% 65.0% 60.0% 55.0% 50.0% 45.0% 40.0% 35.0% 30.0% Jul -13 Aug -13 Sep -13 Oct -13 Nov -13 Dec -13 Jan -14 Feb -14 Mar -14 Apr -14 May -14 Jun -14 Month 22,000 20,000 16,000 14,000 LL a 12,000 E M 0 10,000 8,000 6,000 4,000 2,000 7-- 0 Jul -13 FY 2013 -14 YTD Water Supply —*--Budgeted Total GW + Import --M--Actual Total GW + Import tBPP GW Goal 51.8% Actual GW Production tActual Total GW + Import 2012 -13 Aug -13 Sep -13 Oct -13 Nov -13 Dec -13 Jan -14 Feb -14 Mar -14 Apr -14 May -14 Jun -14 Month Meeting Date: To: From: Presented By: Prepared By: Subject: ATTACHMENTS: Name: AGENDA REPORT April 15, 2014 Planning- Engineering- Operations Committee Steve Conklin, Acting General Manager John DeCriscio, Operations Manager Ken Mendum, Water Maintenance Superintendent Monthly Preventative Maintenance Report Copy of 2013 -14 fiscal March 2014.pdf ITEM NO. 5.4 Description: Type: Monthly Preventative Maintenance Report Backup Material PREVENTATIVE AND REACTIVE MAINTENANCE FISCAL 2013/14 Fiscal 2013 -14 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN Percent of target 8% 17% 25% 33% 42% 50% 58% 67% 83% 92% 100% HYDRANTS (3,966) Target; all hydrants to be serviced annually. INSPECTED THIS MONTH 3191 2851 2521 349 3451 1051 381 3221 3191 1 INSPECTED THIS YEAR 3191 6041 8561 1,205 1,550 1,655 1,693 2,015 2,334 % TOTAL 8.0%1 15.2%1 21.6%1 30.4% 39.1%1 41.7%1 42.4%1 50.8%1 VALVES (11,822/2 = 5,911) Target; all valves to be operated every two years OPERATED THIS MONTH 5181 5821 6441 654 6611 7301 8591 6411 554 OPERATED THIS YEAR 518 11001 1,7441 2,398 3,059 1 3,789 1 4,6481 5,289 1 5,843 OF TOTAL 8.8%1 18.6%1 29.5%1 40.1 % 51.8%1 64.1%1 78.6%1 89.5 DEAD ENDS (155 X 2 = 310) Target; all dead ends to be flushed biannually. FLUSHED THIS MONTH 01 01 01 155 01 01 01 01 01 1 FLUSHED THIS YEAR 01 01 01 155 1551 1551 1551 1551 1551 1 % TOTAL 0.0%1 0.0%1 0.0%1 50.0% 50.0%1 50.0%1 50.0%1 50.0 AIR VACS (499) Target; all air /vacs to be serviced annually. INSPECTED THIS MONTH 31 01 1 1 11 105 4001 4 1 INSPECTED THIS YEAR 31 31 4 5 61 1111 5111 5151 5161 1 OF TOTAL 0.6%1 0.6%1 0.8%1 1.0% 1.2%1 22.2%1 102.4%1 103.2 PRVs (150) Target; all PRVs to be serviced annually. INSPECTED THIS MONTH 1 101 18 ill 2 1 141 34 24 22 INSPECTED THIS YEAR 1 101 281 391 41 43 571 91 115 1 137 OF TOTAL 6.7%1 18.7%1 26.0%1 27.3 % 28.7%1 38.0%1 60.7%1 76.7 WATER LEAKS Target; all leaks repaired at first available opportunity. MAIN REPAIRED 1 11 01 01 1 0 1 1 1 SERVICE REPAIRED 10 3 21 21 1 1 2 3 4 SERVICE REPLACED 11 15 18 29 12 12 11 6 8 AMS REPLACED 12 11 10 15 12 10 9 7 13 METERS Target; all meter work completed no later than next working day. NEW INSTALL 13 33 31 30 19 10 10 30 30 STUCKS 4 41 21 51 161 51 9 101 191 1 SEWER CLEANING (235 M) Target; all sewers to be cleaned annually. CLEANED THIS MONTH 1 20.351 19.561 16.73 31.56 21.46 13.021 18.62 23.31 13.52 CLEANED THIS YEAR 1 20.351 39.911 56.641 88.20 109.66 122.681 165.691 189.001 202.521 1 OF TOTAL 1 8.70%1 16.98%1 24.10%1 37.53% 46.66%1 52.20%1 70.51%1 80.43%1 86..'E v SEWER TELEVISING (29.38M) Target; all sewers to be televised every 8 years. TELEVISED THIS MONTH 4.08 1 3.47 1 1.64 3.60 2.98 3.42 5.20 6.26 6.31 TELEVISED THIS YEAR 4.08 1 7.55 1 9.19 12.79 15.77 19.19 24.39 30.65 36.96 OF TOTAL 13.90%1 25.70%1 31.28%1 43.53 % 53.68%1 65.32%1 83.00%1 104.32%1 125.80 OTHER SEWER WORK. S.S. OVERFLOWS 0 0 0 0 0 0 0 0 2 ROOT FOOTAGE 4,020 0 335 0 0 2,511 5,783 2,231 1,900 EMAs AND SYPHONS 4.46 2 3.12 1.23 2.32 6.35 0 2.42 6.3 SERVICE CALLS 3 2 0 1 2 1 0 0 6 REHAB FOOTAGE 0 0 0 0 498 491 0 0 0 MAIN REPAIRS 0 0 0 9 1 0 3 1 1 MANHOLE ROOT CLEANING 0 219 1 2 6 3 6 8 2 MANHOLE REPAIRS 1 61 21 81 01 01 01 11 81 41 1 206 AGENDA REPORT Meeting Date: April 15, 2014 To: Planning-Engineering- Operations Committee From: Steve Conklin, Acting General Manager Presented By: John DeCriscio, Operations Manager Prepared By: Javier Martinez, Water Prod. Superintendent Subject: Monthly Production Summary Report ATTACHMENTS: Name: Description: Monthly Production Summary Report March 2014.pdf Monthly Production Summary Report ITEM NO. 5.5 Type: Backup Material Monthly Production Summary Report DATE: March -2014 Water Production Equipment Name • Groundwater 64% • Import Water 35% Max Day Consumption 19.5 MG Min Day Consumption 7.7 MG Average Day 14.1 MG Weather Conditions Max Temperature 89 Min Temperature 60 # of High Wind Days 0 # of Red Flag Days 1 Inches of Rain 1.37" Water Quality Location Average C12 Dose Richfield (North Loop) 1.40 Mg /I Richfield (South Loop) 1.30 Mg /I Lakeview Booster (Zone 2) 1.00 Mg /I Lakeview Booster (Zone 3) 1.20 Mg /I Well # 15 off Well # 20 1.10 Mg /I Location Average C12 Residual Highland Booster 1.30 Mg /I Valley View Booster 1.20 Mg /l Paso Fino Booster 1.00 Mg /I Hidden Hills Reservoir 1.50 Mg /l Camino de Bryant Reservoir 1.40 Mg /I Notes: Out of Service Equipment Equipment Name Reason for Out of Service Well 18 Murphy Panel Failure Fairmont Pump #1 Murphy Panel Failure Returned to Service Equipment Name Date Well 18 3/8/2014 Fairmont Pump #1 3/18/2014 Water System Equipment Maintenance & Repairs Lakeview C12 System I Repair chemical feed line Highland Pump Station lChange gearhead oil Wells 11, 15, and 20 ISCE efficiency testing Hidden Hills Pump Station ISCE efficiency testing Keith Lyons from MWDOC confirmed that MET was calling for YLWD to pump Ground Water from the CUP account starting on April 1, 2014. In anticipation of the possible CUP account call out, the Production Staff developed a proactive strategy to make the necessary water system adjustments in order to comply. On March 19, the Production Staff conducted water system adjustments in order to meet the request. Currently, Valley View Reservoir, Gardenia Reservoir, and Quarter Horse Reservoir are storing and serving ground water to Zone 4 and Zone 5. On March 28, the district experienced an earthquake event. District Staff responded and performed a damage assessment and found the system to be in good order. Staff continues to work with SCE to perform efficiency testing at the District pump stations. ITEM NO. 5.6 AGENDA REPORT Meeting Date: April 15, 2014 Subject: Groundwater Producer Meeting Report for March 2014 ATTACHMENTS: Description: Type: GWP Mtq Notes March 2014.docx GWP Meeting for Mar 2014 Backup Material Yorba Linda Water District MEMORANDUM DATE: March 13, 2014 TO: File FROM: Steve Conklin, Acting General Manager SUBJECT: Groundwater Producers Meeting March 12, 2014 I attended the Groundwater Producers (GWP) meeting on March 12, 2014 at Orange County Water District (OCWD). A summary of the item discussed is as follows: 1. Water Quality Issues. Nlra Yamachika of OCWD provided an update on the status of the 2014 Consumer Confidence Report (CCR), the status of testing required for the Unregulated Contaminant Monitoring Report Phase 3 (UCMR3), and the status of the establishment of the Chrome 6 MCL by the State Department of Health, which is anticipated to be 10 parts per billion. 2. Proposed Draft OCWD FY 14/15 Budget. John Kennedy of OCWD presented the draft budget, which is $206 million, an increase of $20 million over the current FY13/14 budget of $185.5. Included in the draft budget is a CIP of $74.3 million, of which $59.5 million is for the construction of the GWRS Initial Expansion. The water budget is $29.3 million for the purchase of 40,000 AF of MWD untreated full- service water for recharge. In addition, they propose to purchase an additional 25,000 AF of MWD water using $16.7 million Commercial Paper debt, to take advantage of the currently - available water. Proposed is an RA of $294/AF and a BPP of 72 %. April 16 Board meeting is planned to consider approval of the RA, BPP and budget. 3. MWD Conjunctive -Use Program (CUP) Call for Water. John Kennedy presented the water budget and indicated that they estimate that demand from the basin will be approximately the same as the recharge at about 327,000 AF. The basin overdraft will remain at approximately 322,000 AF. MWD is making a call for its water stored in the basin under the CUP. Under the program, MWD can store up to 66,000 AF; they currently have about 48,000 AF stored. The program calls for a max draw of 22,000 AF per year, but MWD has requested that all of its water be extracted as soon as practicable, not waiting until July 1 to start. However, with OCWD planning to buy 65,000 AF of MWD untreated water for recharge and MWD planning to extract approx. 45,000 AF from the basin, MWD is suggesting that the two agencies swap water or perform a paper exchange rather than "put and take" in the basin. OCWD will be pursuing this with MWD and will provide direction to the GWPs as soon as decided. 4. East Newport Mesa Groundwater Investigation. Roy Herndon of OCWD reported that monitoring well information from the South Basin Groundwater Contamination investigation has indicated that poor quality groundwater in the shallow aquifer is moving south. The only route from there is for the water to move downward through breaks in the aquitard into the deeper Principal Aquifer. In order to confirm this assumption and, if confirmed, determine its impact on the Principal Aquifer, OCWD will be drilling 4 monitoring wells in public parks and other public land in areas in the vicinity of the 405/55 Freeway interchange. The budget for this proposed investigation is $573,000. 5. Update on the North and South Basin Lawsuits. Mike Markus of OCWD reported that there is no news; they are awaiting a decision from the judge. Otherwise, he noted that AB 2712 (Daly) is a new bill that would require oversight by a state regulatory agency before OCWD could act on a groundwater contamination issue. He noted that OCWD will be looking to meet with the author or proponents of the bill to discuss amendments or to curtail it. 6. Ocean Desalination Update. Mike Markus reported that the Board did not take action concerning the hiring of three consultants to prepare studies concerning the costs and issues relating to development, construction and implementation of an ocean desalination plant in HB. In a lengthy discussion, it was suggested by several of the GWPs that OCWD include a review of projects in its Long -Term Facilities Plan, and the cost and benefits of those projects relative to ocean desalting, as part of the decision process for the HB project. It was noted that a decision is needed soon by OCWD relative to the HB project because of the permit issue for Poseidon. 7. Consolidation Update. No progress to report. Next Meeting: Wednesday April 9, 2014 at 9:30 a.m. ITEM NO. 5.10 AGENDA REPORT Meeting Date: April 15, 2014 Subject: Status Report on Capital Projects in Progress ATTACHMENTS: Description: Type: CIP Rept Apr20l4.pdf Status Report on Capital Projects in Progress Backup Material CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: April 1, 2014 New Information since Last Report is Shown in Red IN CONSTRUCTION Project Current Status Next Actions Comments 1 2012 Waterline Repl., Ph. II: Tamarisk, Hidden Contractor completed open Contractor to install the Project expected to be complete Hills, Catalina Ct., Gordon Ln. & Richfield Rd. trench work from golf course to Press. Regulating Station by April 2014. Budget: $1.17M Job No.: 201120 Sunwood Ln. and is currently in Sunwood Ln. after pipe Project Contact: Joe Polimino finishing pipeline installation. is installed. Planned Completion: Early 2014 2 Yorba Linda Blvd. Pump Station Contractor continuing with Contractor will soon begin Submittals nearly complete. Budget: $2.65M Job No.: 200817B electrical conduits and wiring. grading and curb, gutter, Project expected to be complete Project Contact: Joe Polimino SCE installed the transformer. paving installation around mid -2014. Planned Completion: April 2014 Painting of interior pipe and building; roofing work structural steel continues. continues. 3 Well 21 Drilling Project Pilot -hole drilling complete. Install well casing, gravel Anticipate drilling to finish May Budget: $800,000 Job No.: 200922 #21 Water quality samples analyzed filter pack, seal well and 2014. Project Contact: Derek Nguyen and passed. Casing design in perform test pump to Planned Completion: Early 2014 progress, installation to follow. determine design capacity. CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: April 1, 2014 New Information since Last Report is Shown in Red IN DESIGN Project Current Status Next Actions Comments 1 Lakeview Grade Separation (OCTA Project) OCTA awarded contract. Utility relocation work to Bridge work requires complete Budget: $700,000 Job No.: 201002 OCTA scheduled an April begin late June 2014. closure, after completion of Project Contact: Anthony Manzano 81h, 2014 utilities Assume 1 yr. for all utility utility relocations. Planned Completion Date: Early 2014 preconstruction meeting. relocations. 2 YL High School Park Pipe Relocation YLWD work must be PYLUSD scheduled to begin YLWD Pipeline relocation Budget: $350,000 Job No.: 201213 independent of PYLUSD grading summer 2014. work tentatively planned for Project Contact: Anthony Manzano work. YLWD project YLWD bids due May 14th. late summer 2014. Planned Completion Date: Summer 2014 currently out to bid. 3 Well 21 Equipping Project PSA executed with Stantec Awaiting 1St design Estimated equipping design Budget: $150,000 Job No.: 200922 #21 Consulting. District submittal. completion, summer 2014. Project Contact: Derek Nguyen provided design Estimated construction Planned Completion Date: Late 2015 information to Stantec. completion spring 2015. 4 Elk Mountain Surge Tank Construction Agreement Tank requires a minimum 4 Anticipate completion early Budget: $100,000 Job No. 201312 executed with Pascal & month lead. Will issue NTP summer 2014. Project Contact: Anthony Manzano Ludwig (P &L). Approved with a May 2014 start date. Planned Completion Date: January 2014 submittal returned to P &L. 5 Fairmont BPS Upgrade Staff approved Preliminary 70% design submittal due Design estimated to be Budget: $6,000,000 Job No. 201011B Design Report and mid - April, 2014. complete mid -2014. Project Contact: Anthony Manzano reviewed portion of 70% Construction estimated to be Planned Completion Date: Mid 2016 submittal. complete mid -2016. CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: April 1, 2014 New Information since Last Report is Shown in Red IN PLANNING Project Current Status Next Actions Comments Well 22 Site Acquisition Staff completed preliminary Select a site, seek Board Staff's goal is to procure a Budget: $450,000 Job No. 2009 -22 #22 water quality, geotechnical and authorization, negotiate site by late 2014 and Project Contact: Anthony Manzano field research for several terms and enter into an prepare to drill pilot hole. Planned Completion Date: Late 2014 potential locations. Agreement. CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: April 1, 2014 New Information since Last Report is Shown in Red PROPOSED DEVELOPMENT Project Current Status Next Actions Comments 1 Olson Co. T17489 (N. of Golden Ave., Placentia) Developer continuing Prepare Declaration of Estimate 33 -unit condo tract Budget: TBD Job No.: 201301 water facility construction. Restrictive Covenants for completion by 2016 -17. Project Contact: Ariel Bacani water main easement run. 2 Brandywine Homes T17548 (S. of Nixon Lib.) Completed 1st Plan Check. Continue plan check process, Developer will negotiate Budget: TBD Job No.: 201304 Generate Agreements & fee easement acquisitions. Project Contact: Ariel Bacani schedule for execution. 3 Buy -Buy Baby (Savi Ranch) Improvement Plans were Developer's contractor will Estimate construction start date Budget: TBD Job No.: 201309 approved by District. schedule preconstruction early 2014 & building Project Contact: Ariel Bacani meeting with District. completion early 2015. 4 Costco Gas Station /Mirage Street Vacation After gas station design is Seek Board approval for Costco to complete new gas Budget: TBD Job No. 201310 submitted, Agreement to easement execution. Review station & improvements by mid Project Contact: Anthony Manzano be executed. design early to mid -2014. to late 2014. 5 Yavitz Company — Valley View Retail Developer submitted final Developer to finalize Parcel Estimate construction start date Budget: TBD Job No.: 201313 Improvement Plans. Map before District approves in early 2014 & retail center Project Contact: Ariel Bacani Improvement Plans. completion by 2015. 6 Shapell Homes T17652 (West of YLHS) Received executed Seek General Manager Estimate construction start date Budget: TBD Job No.: 201315 Agreements & payments. approval of Plans. mid 2014 & 49 -lot housing tract Project Contact: Ariel Bacani Awaiting Improvement completion by 2018. Plan mylars & Tract Map.