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Home My WebLink About2014-04-28 - Citizens Advisory Committee Meeting Agenda PacketYorba Linda Hater District AGENDA YORBA LINDA WATER DISTRICT CITIZENS ADVISORY COMMITTEE MEETING Monday, April 28, 2014, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. ROLL CALL COMMITTEE MEMBERS Daniel Mole, Chair Rick Buck, Vice Chair Lindon Baker Carl Boznanski Oscar Bugarini, Bill Guse Fred Hebein Joe Holdren Modesto Llanos Sr. Cheryl Spencer- Borden 3. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 4. PRESENTATIONS 4.1. Draft YLWD Budget for FY 2014/15 (To be provided at the meeting.) 5. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 5.1. Update on SB 946 and YLWD Representation on the Orange County Sanitation District Board of Directors 5.2. Recap of YLWD /City of Yorba Linda Joint Agency Committee Meeting 5.3. CAC Meeting Calendar for 2014 5.4. Future Agenda Items 6. ADJOURNMENT 6.1. The next Citizens Advisory Committee meeting is scheduled to be held Monday, May 26, 2014 at 8:30 a.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http: / /www.ylwd.com /. Accommodations for the Disabled Any person may make a request for a disability - related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. AGENDA REPORT Meeting Date: April 28, 2014 ITEM NO. 4.1 Subject: Draft YLWD Budget for FY 2014/15 (To be provided at the meeting.) ATTACHMENTS: Description: Type: Backup Material Distributed Less Than 72 Hours Prior to Budget Workshop FY2014- 15- CAC.pdf Backup Material the Meeting Backup Material Distributed Less Than 72 Hours Prior to the Meeting ]Water Yorba Linda District Budget Workshop FY 2014/15 Presented By: Steve Conklin, Acting General Manager Delia Lugo, Finance Manager April 28, 2014 Fiscal Year 2014/15 Outlook N Backup Material Distributed Less Than 72 Hours Prior to the Meeting Total Volume of Water Purchased Total Volume of Water Sold Employees Reduced Expected Property Tax Revenue Scheduled Merit & Cost of Living Increases OCWD Replenishment Assessment (RA) MWDOC Blended Rate 21,980 AF 20,881 AF 1.5 $1.3M $340,000 $294/AF $890/$925 AF Income Before Depreciation $4,040,680 $6,712,874 $3,629,289 Depreciation $6,897,941 $7,275,606 $7,337,500 Income (Loss) ($2,857,261) ($562,732) ($3,708,211) S `�,+ `ice ��,� v•� _ - J - Y,Y�*I ] �; t_�/ '� N Approved Forecast Proposed Budget Year -End Budget (FY 13/14) (FY 13/14) (FY 14/15) Revenue Total Operating Revenue $29,969,760 $31,937,747 $31,025,713 Total Non - Operating Revenue $1,860,822 $1,942,491 $1,929,167 Total Revenue $31,830,583 $33,880,238 $32,954,880 Expenses Variable Water Costs $13,767,658 $14,291,273 $14,928,972 Salary- Related Expenses $7,904,873 $7,185,897 $8,224,812 Supplies & Services $4,225,654 $3,913,620 $4,319,015 Total Operating Expenses $25,898,185 $25,390,790 $27,472,799 Total Non- Operating Expense $1,891,717 $1,776,573 $1,852,793 Total Expenses $27,789,902 $27,167,363 $29,325,591 Income Before Depreciation $4,040,680 $6,712,874 $3,629,289 Depreciation $6,897,941 $7,275,606 $7,337,500 Income (Loss) ($2,857,261) ($562,732) ($3,708,211) S `�,+ `ice ��,� v•� _ - J - Y,Y�*I ] �; t_�/ '� N Backup Material Distributed Less Than 72 Hours Prior to the Meeting Note: As of March 2014 $3s "NO $200,797 $201,000 $200,797 $30,000,aao $1,553,688 $1,605,292 5zs,g00,000 rrt $2B,MAW $2,098,607 $2,074,097 $1s,0oopo0 $10.000.000 $16,217,590 $17,654,AM $17,154,552 $5,0W,000 s 2013/14eedget 2013/14 —j—d 2014115 Proposed 4 - • Water gevenue jResidentialj ■ Water RevenuejLOmmeW &Fine Det.j■ WatergevenuejLantlscap a /IrrigaYronj w ■ Service Charges ■ S—Chawkwnue Parcel kimments �Y �Sewer Note: As of March 2014 $411,000 $396,500 $s0,aa0,000 1 55,733 n-87 5zs,aaa,00a $43190 5 $20.000.000 $7,904,873 $7,18S,897 $15,000,W0 $10.000.000 $5,000,000 2013114 RA l 2013114 Projected 2014/15 Proposed ■Var�ilahyle�CO.syts. ■Salaries &Berrefils ■Supplies &Services ■CIP ■VE &CO y `J Backup Material Distributed Less Than 72 Hours Prior to the Meeting Total ..- Sl,ew,WO,W FY 2013 -14 j�fiW,000 pp a� MA.tat FY 2014 -15 SasSStu 9L1sv/at SLw0.a0a.W 15..a59.9� 51A5n,a1 SU59AAs SA,oaoaoom _ anappc 5L.1 >91. �� sasous Ss99A'as samsM i„ i to q�p la I OR -]a Nw -16 pec -Id lan -15 Feb15 Mar -]5 Apr -m •Graantlwak •Impwl yNhr •CUP •Elecfic •Gas Ce May 1S lun -15 Note: Includes 15% Estimated Increase in Energy Costs SLeWAW.W . $1,adp,WG -W 5sy,a,caa 5A.95�,99 u9a9u j6cO,GW.W 9sn,ss9 SaW,aoo.W - 51 W,aoa.00 nilt3 Aug -13 sep -13 act -13 iaaa -t3 Uec -11 tan -1A Febtd mar -1A Apr -Ad may -ss Aun -16 •Geauntlwalty •Impart Water •CUP •Elecfric •Gas Cp. • Variable Cost by • Sl,ew,WO,W j�fiW,000 pp a� MA.tat FY 2014 -15 SasSStu 9L1sv/at $I,aWpGOA(1 $I.1W,GW,W 51.!!5,591 ■ SLafaj SU59AAs SA,oaoaoom _ anappc $8a0,Gm.W 1 SbW.GW11G $nW,aoo.W - S1W,ppo.W S �� sasous Ss99A'as samsM i„ i to q�p la I OR -]a Nw -16 pec -Id lan -15 Feb15 Mar -]5 Apr -m •Graantlwak •Impwl yNhr •CUP •Elecfic •Gas Ce May 1S lun -15 Note: Includes 15% Estimated Increase in Energy Costs Backup Material Distributed Less Than 72 Hours Prior to the Meeting Total Water Purchases 111 n 1.117 1 111 N N 111 n N � � N ri N N O N N W M N N M N M N 1p lD W 1 111 M N N N N N N W N O N N N oc� N 1p O OCT OCT 1 111 1 Fixed Charge FY 13/14 34 &5 /8 in =$8.80 1 in = $14.67 1 %in = $29.34 2 in = $46.94 FY 14/15 34 &5 /8 in= $10.06 1 in = $16.77 1 % in = $33.54 2 in = $53.66 0 Backup Material Distributed Less Than 72 Hours Prior to the Meeting Pass-through �� Water Supply Calculations FY 14/15 Water Supply Costs @ FY 14/15 Rates Water Demand OCWD 12,020 CUP 1,954 MWDOC 8,006 Total 21,980 Water Supply Cost OCWD Unit Cost $294.00/AF CUP Unit Cost $761.25/AF MWDOC Unit Cost $908.10/AF MWDOC Fixed Cost $926,255 OCWD Supply Cost $3,533,880 CUP Supply Cost $1,487,483 MWDOC Supply Cost $8,196,504 Total Water Supply Cost $13,217,866 Estimated Pass - through Supply Cost $502,055 Estimated Water Sales 9,095,764/hcf Unit Pass through Rate $0.06 /hcf � of �t :~• �'�V Y` �'r�� Z. A • East Orange CWD $2.40 /ccf $54.25 $121.00 (Orange/-rustin Area) Mesa WD $3.15 /ccf $25.00 $103.75 (Costa Mesa Area) Serrano WD $3.01 /ccf $32.31 $107.56 (Villa Park Area) South Coast WD Tiered $42.69 $159.25 (Laguna Beach Area) " —YLWD Beginning in FY14/15, Other Agencies FY13/14 Fees — Based on 25 units, 1 inch meter Zone 3 Elevation Charges Included (Comparable to YLWD Elevations) -, • East Orange CWD $2.40 /ccf $54.25 $121.00 (Orange/-rustin Area) Mesa WD $3.15 /ccf $25.00 $103.75 (Costa Mesa Area) Serrano WD $3.01 /ccf $32.31 $107.56 (Villa Park Area) South Coast WD Tiered $42.69 $159.25 (Laguna Beach Area) Walnut Valley WD" Tiered $21.60 $91.16 (Walnut Area) ' Golden State WC Tiered $40.40 $130.20 (Placentia) Yorba Linda WD11 $2.70 /ccf ' $16.77 $84.27 " —YLWD Beginning in FY14/15, Other Agencies FY13/14 Fees — Based on 25 units, 1 inch meter Zone 3 Elevation Charges Included (Comparable to YLWD Elevations) -, Backup Material Distributed Less Than 72 Hours Prior to the Meeting • $1,161,000 -- Total Variable Water Cost Increase - 8.4% Increase from FY 13/14 Budget - Includes MWD & OCWD Pass - Through Costs, Power & Pumping • $93,000 -- Supplies & Services Increase - 2.2% Increase from FY 13/14 Budget - $75,000 in Election Expenses, $18,000 Various Expenses • $340,000 -- Personnel - Related Expenses Increase - 4.2% Increase from FY 13/14 Budget - Includes Merit & COLA, PERS, Medical Increases, OPEB Contribution - Includes Proposed Staffing Changes • $477,000 -- Vehicle Equip. & Capital Outlay Increase 107.4% Increase from FY 13/14, Includes Sewer Vactor Truck ($40Q��p Supplies & Services: Uncollectible Accounts Materials Fees & Permits Non - Capital Equipment Data Processing Dues & Memberships Insurance Contractual Services Utilities District Activities, Emp Recognition Vehicle Expenses Communications Maintenance Training Professional Services Travel & Conferences Office Expense Board Election Supplies & Services Sub -Total 4r 2013 -14 2014 -15 Budget Budget Variance % Change $25,000 $40,000 $15,000 60.0% $587,775 $656,125 $68,350 11.6% $167,365 $186,190 $18,825 11.2% $137,950 $151,850 $13,900 10.1% $170,730 $186,830 $16,100 9.4% $72,335 $78,065 $5,730 7.9% $299,240 $313,340 $14,100 4.7% $542,840 $559,840 $17,000 3.1% $90,800 $90,800 $0 0.0% $25,150 $24,710 ($440) -1.75/6 $367,149 $358,400 ($8,749) -2.4% $305,200 $291,750 ($13,450) -4.4% $479,150 $442,150 ($37,000) -7.7% $71,160 $64,520 ($6,640) -9.3% $785,210 $711,610 ($73,600) -9.4% $52,450 $47,360 ($5,090) -9.7% $46,150 $40,475 ($5,675) -12.3% $0 $75,000 $75,000 N/A $4,225,654 $4,319,015 $93,361 2,2% III Backup Material Distributed Less Than 72 Hours Prior to the Meeting YLWD Reserve Types Note: As of March 2014 T4fa1 Prolec[ Increase / Water Capital Replacement Planned CIPs $7.8M $1.8M Water Operating Fund Day -to -Day $3.6M $2.4M Budget Payments Budget Budget Water Emergency Fund Catastrophes $1.01VI $1.10M 2008 COP Bond Regulated $2.1M $2.1M Debt Service Reserve Regulated $2.7M $2.7M Maintenance Reserve Unanticipated R &R $191,000 $200,000 Employee Liabilities Retiree Payout of $100,000 $100,000 556,789 $ 940,790 $ 235,197 $ - $ - $ Vacation /Sick Time 2009 -22 #22 S& W WeII Prq-(Well NO. 22) $ 21500,000 TOTAL: - $ 2,492,258 $17.5M $10.3M - $ 264,311 $ - $ - $ - $ - $ 264,311 2013 -20 Deville Dr. Waterline Extension $ 50,000 - $ 25,000 $ - $ - $ - $ - $ 25,000 201&11B Fair, ont B PS U pgratle $ 6,300,000 i rrti --y - $ 5,]3],988 �•i T4fa1 Prolec[ Increase / FY 14/15 FY 15/16 FY 16 /1] FY 1]/18 FY 18/19 SYear Future Projec[N ProjeR Desttip[an Budget (Decrease( Budget Budget Budget Budget Budge[ Projected 13 14 Bud ets 2008 17B YL Blvd BPS (B--r Pump Station) $ 3,115,000 (1,217,009) $ 100,000 $ - $ - $ - $ - $ 100,000 2009 -22 #21 S& W WeII Project (Well NO. 21) $ 1,750,000 556,789 $ 940,790 $ 235,197 $ - $ - $ - $ 1,1]5,98] 2009 -22 #22 S& W WeII Prq-(Well NO. 22) $ 21500,000 - $ 445,000 $ 800,000 $1,247,258 $ - $ - $ 2,492,258 2010 -02 Lakeview G ratle Separation $ 600,000 - $ 264,311 $ - $ - $ - $ - $ 264,311 2013 -20 Deville Dr. Waterline Extension $ 50,000 - $ 25,000 $ - $ - $ - $ - $ 25,000 201&11B Fair, ont B PS U pgratle $ 6,300,000 - $2,500,000 $2,937,988 $ 300,000 $ - $ - $ 5,]3],988 2012 -13 Yorba Linda High School Park $ 370,000 - $ 325,000 $ - $ - $ - $ - $ 325,000 Rehabil#atan & Restom[pn ' Meter Replacement Program $ 2,500,000 (2,500,000) $ - $ - $ - $ - $ - $ - - Future Pipeline Project $ 2,690,000 - $ 660,000 $ 160,000 $1,500,000 $ 330,000 $ - $ 2,650,000 Timber R idg e B PS R ehabilitiation $ 250,000 - $ 240,000 $ - $ - $ - $ - $ 240,000 R ichtielrl Campus Spoils $ 150,000 - $ 130,000 $ - $ - $ - $ - $ 130,000 Lakeview B.-r Piping $ 100,000 - $ 100,000 $ - $ - $ - $ - $ 100,000 Future PRS Rehabilitation $ 1,430,000 - $ 100,000 $ 700,000 $ 100,000 $ 530,000 $ - $ 1,430,000 - Annual Routine Capital R &R $ 1,520,000 $ 2,500,000 $ $ $ $1,520,000 $ 2,500,000 $ 4,020,000 R &RSubtotal $ 8,640,000 $ - $1,230,000 $ 860,000 $1,600,000 $2,380,000 $ 2,500,000 $ 8,570,000 TOTAL $ 23,325,000 $ (660,220) $ 5,830,101 $4,833,185 $3,14],258 $2,380,000 $ 2,500,000 $18,690,544 Projec[N Projects Completed in FY 13/19 Total Project Budget Over /(Under) 3 14 Bua e[ 21111 -211 21112 Waterline Project $ 1,645,000 404,629 2013 -12 Elk Mountain B. -Surge Tank $ 100,000 (10,000) TOTAL $ 1,]45,000 $ 394,629 GRANDTOTAL $ 25,070,000 $ (265,591) 201415Water Cap Bal Outlay Budget $ 449,000 Water Cap#al Reserve Balance Available- Future Expendit- $2,621,098 ($2,212,086) ($5,359,344) ($],]39,344) ($10,239,344) �•i Backup Material Distributed Less Than 72 Hours Prior to the Meeting Water CapitalProjects Reserve Projected Balance CM June 30,2014(incl. LOC(: $8,900,199 O eratin Reserves Funded at l2% Total Project Increase/ FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 1 Year Futu re Projectg Project Description Budget (Decrease( I I Budget Budget Budget Budget Budget Projected (13/4 Budgets TOTAL $ 23,325,000 $ (660,22 $5,830,101 4,833,185 $ 3,147,258 $ 2,380,000 $ 2,500,000 $18,690,544 Total Project Project 9 Projects Completed in FY 13/14 Budget Over /(Under) 13 14 Bud et TOTAL $ 1,745,000 $ 394,629 GRAND TOTAL $ 25,070,000 $ (265,591( 2014 -15 Water Capital Outlay Budget: $ 449,000 Water Capital Reserve Balance Available- Future Expenditure $2,621,098 $2,212,086) ($5,359,344) ($7,739,344) ($10,239,344) 01