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HomeMy WebLinkAbout2014-04-15 - Planning-Engineering-Operations Committee Meeting MinutesMINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING Tuesday, April 15, 2014, 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. 3. 4. 5. The April 15, 2014 meeting of the Yorba Linda Water District's Planning - Engineering- Operations Committee was called to order by Director Melton at 4:00 p.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. ROLL CALL COMMITTEE MEMBERS PRESENT Director Gary T. Melton, Chair Director Michael J. Beverage PUBLIC COMMENTS None. ACTION CALENDAR STAFF PRESENT Steve Conklin, Acting General Manager John DeCriscio, Operations Manager 4.1. Construction Contract for the Deville Dr. Waterline Extension Mr. Conklin reported that bids were received from five contractors for the subject project. Staff recommends award to the low bidder, Valverde Construction, Inc., for $43,500. Following discussion, the Committee supported staff's recommendation for award to Valverde. DISCUSSION ITEMS 5.1. Revised Draft CIP for FY 2014/15 (To be provided at the meeting.) Mr. Conklin handed out a copy of the revised draft CIP and reviewed it with the Committee. He reviewed the current status of the draw on the District's Line of Credit being used to fund projects in construction and the projected draw through June 30, 2014. The Committee provided input and suggestions, which will be incorporated when the draft CIP is presented to the Board at the April 21, 2014 Budget Workshop. 5.2. Operations Department Increase to Supplies and Services Budget for Safety Equipment and Signage Mr. Conklin reported that the Operations Department is requesting an increase in its proposed Supplies and Services Budget in the amount of $15,000 for the purchase of safety signage and rescue items for conformance with state requirements relating to entering and working in 1 confined spaces. Following discussion, the Committee supported the recommended increase in this budget. 5.3. Monthly Groundwater Production and Purchased Import Water Report Mr. DeCriscio reported that in March 2014, the District's water demand was 8.2% more than projected, and for the first nine months of FY 2013/14, we are 9.3% above our projection. Our groundwater draw for March was 63% of demand. Mr. DeCriscio also noted that we are maintaining a higher groundwater draw in order to meet our obligation under the CUP Program. 5.4. Monthly Preventative Maintenance (PM) Report Mr. DeCriscio reported that we are on target to meet our PM goals. He pointed out that we are a little behind on our water hydrant maintenance, but that is because staff is repainting many of the hydrants this go- around. Mr. DeCriscio also noted that this year to date his staff has installed 206 new services with meters in areas of new development. 5.5. Monthly Production Summary Report Mr. DeCriscio reviewed this report with the Committee, including water production highs and lows, weather conditions, chlorine residuals through- out the system, and equipment taken out and returned to service. He also described the call by MWD for CUP water and how we are complying. 5.6. Groundwater Producer Meeting Report for March 2014 Mr. Conklin reviewed the highlights of the GWP meeting with the Committee, including OCWD's draft budget, the call for CUP water, the North and South Basin Lawsuits and the HB Ocean Desalination Project. 5.7. Status of OCWD Annexation Process (Verbal Report) Mr. Conklin reported that he plans to attend the May 14, 2014 LAFCO Hearing, along with representatives from OCWD, IRWD and Anaheim. He noted that it is expected that reps from GSWC will attend and will request that the annexation be denied. Mr. Conklin indicated that OCWD staff anticipates LAFCO approval, after which the annexation will take effect July 1, 2014. 5.8. Status of Cielo Vista and Esperanza Hills Development Projects (Verbal Report) Mr. Conklin reported that he is not aware of any new information on the projects. He also noted that he is meeting with a representative for the Cielo Vista Project on April 16, 2014 at the request of that representative. 5.9. Status of Well Siting (Verbal Report) Mr. Conklin updated the Committee on the status of Well 21 construction and the efforts of staff investigating various sites and issues for the location of proposed Well 22. 2 5.10. Status Report on Capital Projects in Progress Mr. Conklin reported on the status of District projects currently in planning, design and construction. 5.11. Future Agenda Items and Staff Tasks None. 6. ADJOURNMENT 6.1. The meeting was adjourned at 5:00 p.m. The next Planning- Engineering- Operations Committee meeting is scheduled to be held Thursday, May 1, 2014 at 4:00 p.m. 3