HomeMy WebLinkAbout2014-05-01 - Planning-Engineering-Operations Committee Meeting Agenda PacketYorba Linda
'"Water District
AGENDA
YORBA LINDA WATER DISTRICT
PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING
Thursday, May 1, 2014, 4:00 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. ROLL CALL
COMMITTEE STAFF
Director Gary T. Melton, Chair Steve Conklin, Acting General Manager
Director Michael J. Beverage John DeCriscio, Operations Manager
3. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
4. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and committee discussions are needed prior to
formal committee action.
4.1. Proposed Change Order No. 2 for the Yorba Linda Blvd. Pump Station Project.
Recommendation: That the Committee recommend the Board of Directors approve
Change Order No. 2 in the amount of $0.00 and 39 additional days to
Environmental Construction, Inc., for construction of the Yorba Linda Blvd. Pump
Station Project, Job No. 2008 -17b.
4.2. Terms and Conditions for Water and Sewer Service with the City Ventures Communities,
LLC
Recommendation: That the Committee recommend the Board of Directors approve
the Terms and Conditions for Water and Sewer Service with City Ventures
Communities, LLC, Job No. J2014 -05.
5. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
5.1. Status of Well Siting (Verbal Report)
5.2. Monthly Groundwater Production and Purchased Import Water Report
5.3. Monthly Preventative Maintenance Report (To be provided at the meeting).
5.4. Monthly Production Summary Report (To be provided at the meeting).
5.5. Groundwater Producer Meeting Notes
5.6. Status Report on Capital Projects in Progress
5.7. Future Agenda Items and Staff Tasks
6. ADJOURNMENT
6.1. The next Planning- Engineering- Operations Committee meeting is scheduled to be held
Thursday, June 5, 2014 at 4:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http: / /www.ylwd.com /.
Accommodations for the Disabled
Any person may make a request for a disability - related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
Meeting Date
To:
From:
Presented By
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
May 1, 2014
Planning-Engineering-
Operations Committee
Steve Conklin, Acting General
Manager
Steve Conklin, Acting General
Manager
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Account No:
Job No:
Dept:
Reviewed by Legal:
Joe Polimino, Project Engineer CEQA Compliance:
ITEM NO. 4.1
Yes
$2.6M
$2.3M
All Water Funds
101 -2700
200817B
Engineering
No
MND
Proposed Change Order No. 2 for the Yorba Linda Blvd. Pump Station Project.
Work is proceeding on construction of the Yorba Linda Blvd. Pump Station Project. Submitted for
consideration is construction Change Order No. 2.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors approve Change Order No. 2 in the amount
of $0.00 and 39 additional days to Environmental Construction, Inc., for construction of the Yorba
Linda Blvd. Pump Station Project, Job No. 2008 -17b.
DISCUSSION:
In accordance with the contract documents, Environmental Construction Inc., submitted the
proposed Change Order No. 2 due to unforeseen events encountered during the course of
construction to date. A copy of Change Order No. 2 is attached for your review and details are
provided below.
ECI is requesting a 39 day no -cost time extension due to a defective part in one of the vertical
turbine pumps. On January 9, 2014, the pump supplier, Grundfos /Peerless installed all of the pump
seals. On January 10, 2014 ECI discovered one of the pump seals was leaking. It was found that
the seal "container" was manufactured incorrectly and had to be re- manufactured and re- installed.
Consequently, ECI could not complete or hydro -test any piping, the roof could not be installed (due
to open trenches) and other associated critical path items of the work stopped. The seal container
was successfully replaced on March 5, 2014.
The status of the construction contract with Environmental Construction Inc. is as follows:
• The current contract is $1,607,050.37 and 424 calendar days starting April 1, 2013.
• If approved, Change Order No. 2 adds $0.00 (0.0% of the current contract amount) and 39
additional calendar days.
If approved, the revised construction contract amount is $1,607,050.37 (0.0% changes from
the original contract amount) and 463 calendar days, with a contract completion date of July 7,
2014.
Staff and Lee & Ro, the District's design engineer, discussed the change order request and
recommend approval.
STRATEGIC PLAN:
SR 3 -A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011 -2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
On December 20, 2012, the Board of Directors authorized the President and Secretary to execute a
construction agreement between Environmental Construction, Inc. (ECI), and the Yorba Linda
Water District for the Construction of the Yorba Linda Blvd Pump Station Project in the amount of
$1,581,179.00. The Board of Directors has approved twelve progress payments to date, the last of
which was approved on April 10, 2014.
ATTACHMENTS:
Name:
ECI Change Order No 2 signed.pdf
Description:
YL Blvd. Pump Station CO 2 ECI Construction
Type:
Backup Material
YORBA LINDA WATER DISTRICT
CONTRACT NAME: Yorba Linda Blvd. Pub Station
CHANGE ORDER NO. 2
DATE 4/21/2014
Page 1 of 1
CONTRACT AMT.: $1,607,050.37 DAYS: 424
CONTRACTOR: Environmental Construction Inc. THIS CHANGE
PROJECT NUMBER: 2008 -17b
OWNER: Yorba Linda Water District REVISED CONTRACT AMT:
$0.00 DAYS: 39
(0 %)
$1,607,050.37 DAYS: 463
This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and
perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and Yorba
Linda Water District otherwise referred to as Owner_
DESCRIPTION OF CHANGES
+INCREASE
CONTRACT
TIME
/ OR
+EXTENSION
— DECREASE IN
/ OR -
CONTRACT
REDUCTION
AMOUNT ($)
(DAYS)
1) Additional days for delays in the installation and testing of the vertical pump
seals, which prevented exterior pipe backfill and final hydro -test. This also
delayed the roof installation.
$0.0
39
NET CHANGE
$0.0
39
REVISED CONTRACT AMOUNT AND TIME
$1,607,050.37
463
The amount of the contract will be increased 4desreased> by the sum of $0.0 and the contract time shall be increasec
4desreased> by 39 calendar days. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in
the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the
change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order.
The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly
related to the approved time extension, required to complete the Change Order items. This document will become a supplOh6nt 01
the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the
Owner. This Change Order constitutes full, final, and complete compensation to the Contractor for all costs, expenses, ovbfttead,
profit, and any damages of every kind that the Contractor may incur in connection with the above referenced changes in the Work,
including any impact on the referenced work of any other work under the contract, any changes in the sequences of any work, any
delay to any work, any disruption of any work, any rescheduling of any work, and any other effect on any of the work under this
contract. By the execution of the Change Order, the Contractor accepts the contract price change and the contract completion date
change, if any, and expressly waives any claims fo'r'bny additional compensation, damages or time extensions, in connection with
the above - referenced changes. t
RECOMMENDED: /ENGINEER OR DATE:
J P limino
Co st do S pervisor, YLWD
ACCEPTED: I% ` /CONTRACTOR
Mike Domanski
Project Manager, Environmental
Construction, Inc.
APPROVED:
/OWNER
Steve Conklin
Acting General Manager, YLWD
DATE:
DATE:
Meeting Date
To:
From:
Presented By:
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
May 1, 2014
Planning- Engineering-
Operations Committee
Steve Conklin, Acting General
Manager
Steve Conklin, Acting General
Manager
Funding Source:
Job No:
Dept:
Reviewed by Legal
Ricardo Hipolito Jr., Engineering CEQA Compliance:
Tech II
ITEM NO. 4.2
Developer Funded
J2014 -05
Engineering
N/A
N/A
Terms and Conditions for Water and Sewer Service with the City Ventures
Communities, LLC
City Ventures Communities, LLC is proposing to develop Tentative Tract Map (TTM) 17547 into 18
condominium units,within Pressure Zone 2 of the District's Western Service Area. The project
consists of approximately 1.86 acres and is located at the southeast corner of Rose Drive and
Wabash Avenue, as shown in the attached exhibit.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors approve the Terms and Conditions for
Water and Sewer Service with City Ventures Communities, LLC, Job No. J2014 -05.
DISCUSSION:
The District has existing water facilities in Wabash Avenue and Rose Drive that front this project.
The water facilities are adequate in size and of sufficient pressure to serve the project. Staff will
require that the applicant construct a looped water main through the proposed development.
TTM 17547 is located within Drainage Area "2" of the District's Sewer Service Area. The District has
existing sewer facilities in Wabash Avenue that front this project. The sewer facilities are adequate
in size to meet the demands of this project. The applicant will be required to extend the sewer main
and to install a manhole connection to the existing public sewer main to serve the proposed
development.
The proposed Terms and Conditions for Water and Sewer Service with City Ventures Communities,
LLC are attached for your consideration.
ATTACHMENTS:
Name: Description:
201405 T C.pdf Terms & Conditions for Water & Sewer Service with the Backup Material
City Ventures Communities, LLC
201405 Exhibit.pdf Exhibit of Proposed Water & Sewer Improvements for Backup Material
City Ventures Communities, LLC
Date: MAY 1, 2014
YORBA LINDA WATER DISTRICT
TERMS AND CONDITIONS
FOR WATER AND SEWER SERVICE
NAME OF APPLICANT: CITY VENTURES COMMUNITIES, LLC
LOCATION OF PROJECT: SE CORNER OF ROSE DRIVE & WABASH AVENUE
TRACT NUMBER: TTM 17547 JOB NUMBER: 201405 LOT(S): 18
The applicant will be required to complete to the satisfaction of the District the following
items that have an "X" following the number.
1) X The applicant shall provide the District with a copy of the Grant Deed or
Title Report of the property to be served.
2) X The applicant shall include information deemed necessary by the District in
the event the applicant is required to file a Department of Real Estate Tax
Disclosure statement.
3) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 1 and that the home is
subject to a property tax over and above the normal 1 % Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. I.
4) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 2 and that the home is
subject to a property tax over and above the normal 1 % Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. 2.
5) X The applicant shall submit two (2) sets of the improvement plans to the
District for plan check processing.
a) Improvement Plans
b) Grading Plans
c) Tract, Parcel or Vesting Map
d) Landscaping Plans
6) X Improvement Plans submitted for plan check shall comply with the submittal
requirements established by the YLWD Engineering Department.
Page 2 of 5
NAME OF APPLICANT: CITY VENTURES COMMUNITIES, LLC
LOCATION OF PROJECT: SE CORNER OF ROSE DRIVE & WABASH AVENUE — TTM
17547
7) X The applicant shall dedicate or obtain all easements deemed necessary by
the District in accordance with the Rules and Regulations of the District. All
easement documents shall be prepared under the supervision of and
stamped by a Professional Land Surveyor or a Registered Civil Engineer
(licensed prior to January 1, 1982) licensed to practice in the State of
California.
8) X The applicant shall provide the District with a copy of the Recorded
Tract /Parcel Map(s) or Easement Documents illustrating all District
easements required by Term and Condition No. 7, prior to requesting
occupancy releases.
9) X The applicant shall prepare and process all easements to be quitclaimed by
the District in accordance with the Rules and Regulations of the District.
10) X The applicant shall furnish the District with a 24 -hour emergency telephone
number prior to the District's approval of the construction plans.
11) X The applicant shall notify the District 48 hours prior to initiating any work
related to required or proposed improvements.
12) X The applicant shall complete a Temporary Construction Meter Permit
application for all water to be used in construction work and all water used
under such permit shall be taken from the approved construction meter.
13) X The applicant shall provide per the District specifications one complete set
of "As Built" mylars and electronic copy of ACAD drawings (version 2008 or
later) for the Water facilities.
14) X The applicant shall complete an Application to and Agreement for Water
Service.
15) X The applicant shall pay all of the water fees as required by the Rules and
Regulations of the District.
16) X The applicant shall pay meter fees associated with the installation of radio
read meters for this project.
17) X The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Water Service.
18) X The applicant shall provide the District with a set of plans stamped and
approved by the Orange County Fire Authority, or fire agency having
jurisdiction, that identifies approved fire hydrant locations. Such approved
plan must be submitted to the District before staff will initiate a District plan
check for water improvements.
Page 3 of 5
NAME OF APPLICANT: CITY VENTURES COMMUNITIES, LLC
LOCATION OF PROJECT: SE CORNER OF ROSE DRIVE & WABASH AVENUE — TTM
17547
19) X The applicant shall have all water facilities designed in accordance with the
District's Water Facilities Plan and the District's Standard Specifications. All
design plans shall be prepared under the supervision of and stamped by a
Registered Civil Engineer licensed to practice in the State of California.
20) X The applicant's water facilities (on -site) shall be Publicly owned and
maintained.
21) X The applicant shall be required to conduct flow tests at their cost in the
event the Orange County Fire Authority requires a flow test. A District
representative shall be present to witness the flow test.
22) X The applicant shall comply with all additional District requirements, relative
to the fire protection system, fire hydrant construction and fire hydrant
locations.
23) The applicant shall install one 1 water Sampling Station(s) in conformance
with the District's Standard Plans.
24) X The applicant shall provide a completed Surety Bond for the water facilities
prior to the District signing the Water Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed water facilities.
25) X The applicant shall install the curb and gutters a minimum of one week prior
to the installation of the water main and services.
26) X All existing water services that are not useable in the new plan shall be cut
and plugged at the main line.
27) X The applicant shall coordinate through the District all connections of new
water facilities to the existing District facilities.
28) X The applicant shall provide a written copy of the Bacteriological Report prior
to occupancy releases certifying that the water meets the Health
Department's requirements.
29) X The applicant shall adjust and raise to grade all valve covers within the
limits of this project.
30) X The applicant shall install a pressure regulator in all dwellings that have over
80 p.s.i. static water pressure in accordance with the appropriate building
codes.
31) X The applicant shall complete a Temporary Water Permit for all water that
will be used through the new water services to serve the new dwellings.
Page 4 of 5
NAME OF APPLICANT: CITY VENTURES COMMUNITIES, LLC
LOCATION OF PROJECT: SE CORNER OF ROSE DRIVE & WABASH AVENUE — TTM
17547
32) X The applicant shall install a District approved backflow device in connection
with any private fire suppression sprinkler facilities that may be required by
the Orange County Fire Authority or fire agency having jurisdiction.
33) X The applicant shall install a reduced pressure principle backflow prevention
device on all commercial buildings and landscape services.
34) X The applicant shall install and provide a written test report to the District for
each backflow device certifying that the backflow devices are operating
properly prior to the water meters being turned on for service.
35) X The applicant shall install and provide a written test report to the District
certifying that the double check detector assembly is operating properly
prior to the double check detector assembly being turned on for service.
36) X The applicant shall provide an annual written test report to the District
certifying that the backflow devices and fire detector assemblies are
operating properly pursuant to the District's Backflow Prevention Program
and the State of California Administrative Code, Title 17, Public Health
Rules and Regulations Relating to Cross - Connections.
37) The applicant shall complete a Sewer Connection Application and Permit for
Sewer Service.
38) X The applicant shall complete an Application to and Agreement for Sewer
Service.
39) X The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Sanitary Sewer Service.
40) X The applicant shall pay all of the sewer fees as required by the Rules and
Regulations of the District.
41) X The applicant shall have all sewer facilities designed in accordance with the
District's Sewer Master Plan and Standard Specifications. All design plans
shall be prepared under the supervision of and stamped by a Registered
Civil Engineer licensed to practice in the State of California.
42) X The applicant shall provide a completed Surety Bond for the sewer facilities
prior to the District signing the Sewer Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed sewer facilities.
43) X The applicant's sewer facilities (on -site) shall be Publicly owned and
maintained.
Page 5 of 5
NAME OF APPLICANT: CITY VENTURES COMMUNITIES, LLC
LOCATION OF PROJECT: SE CORNER OF ROSE DRIVE & WABASH AVENUE — TTM
17547
44) X The applicant shall construct a sewer main and appurtenances in
conformance with the approved plans and the District's Plans and
Specifications.
45) X The applicant shall adjust and raise to grade all sewer manhole covers
within the limits of this project.
46) X The applicant shall install a sewer backflow prevention valve on all sewer
service connections in which the pad elevations of the property being
served is lower than the rim elevation of the upstream manhole. Installation
of the backflow device shall comply with all requirements of the Building and
Plumbing Codes of the appropriate agency having jurisdiction.
47) X The applicant shall submit a video inspection report of their sewer project in
DVD format. The video of the sewer facilities shall be conducted in the
presence of the District inspector, which will include stationing locations of
manholes, cleanouts, wyes, laterals, backflow devices and appurtenances.
(END OF STANDARD TERMS AND CONDITIONS)
PROJECT SPECIFIC TERMS AND CONDITIONS
48) X The applicant shall loop the proposed public onsite water system onto the
existing 8" water main at Wabash Avenue, per approved plans and District
Specifications.
49) X The applicant shall connect the public onsite sewer system with an 8" sewer
lateral and manhole connection to the existing 8" sewer main at Wabash
Avenue, per approved plans and District Specifications.
50) X The applicant shall cut and plug all existing sewer laterals at the main that
are not useable in the new plan.
I hereby certify that the foregoing Terms and Conditions were approved at the May 8,
2014 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The
approved Terms and Conditions shall become void six (6) months from the approval date
if a formal Application To and Agreement with the Yorba Linda Water District for Sewer
Service is not executed for the project under consideration.
Steve Conklin, P.E., Acting General Manager
I 1
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EX. WATER SERVICE TO
�BE ABANDON
--------------------------------------------------------------
�., ......__- *EX. F.H.
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LOCATION MAP N
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VICINITY MAP N
SCALE:
EXHIBIT
PREPARED BY: N.T.S.
YORBA LINDA WATER DISTRICT PROPOSED WATER AND SEWER IMPROVEMENTS DATE:
1717 E. M I RALOMA AVE N U E FOR TRACT 17547 5/1/2014
PLACENTIA, CALIFORNIA 92870 CITY VENTURES COMMUNITIES, LLC FILENAME:
(714) 701 -3100 1 1 J- 201405
ITEM NO. 5.2
AGENDA REPORT
Meeting Date: May 1, 2014
Subject: Monthly Groundwater Production and Purchased Import Water Report
ATTACHMENTS:
Na me: Description: Type
Import 2013 -14 Apr.pdf Backup Material Distributed Less Than 72 Hours Prior to Backup Material
the Meeting
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
YLWD SOURCE WATER SUMMARY
FY 2013 -14
Allowable GW (YTD) 9,403.8 (AF)
Underpumped 197.9 (AF)
CUP Obligation FY 2014 -15 2,741.0 (AF)
Monthly CUP Pumping (AF) 280.0 (AF)
YTD CUP Pumping (AF) 280.0 (AF)
YTD CUP Achieved ( %) 10.2%
ADJUSTED
GW
(AF)
ACTUAL
IMPORT
(AF)
CUP
(AF)
TOTAL
DEMAND
(AF)
MONTHLY
GW
(%)
YTD
GW
(%)
BUDGET
(Demand Est.)
(AF)
DELTA
(%)
MONTH
Jul -13
1,286.5
1,105.4
2,391.8
53.8%
53.8%
2,477.9
-3.5%
Aug -13
824.9
1,581.0
2,405.8
34.3%
44.0%
2,437.9
-1.3%
Sep -13
762.2
1,521.2
2,283.4
33.4%
40.6%
2,139.0
6.8%
Oct -13
1,048.7
941.6
1,990.3
52.7%
43.2%
1,804.2
10.3%
Nov -13
948.9
661.9
1,610.7
58.9%
45.6%
1,425.3
13.0%
Dec -13
844.1
612.8
30.0%
1,456.9
57.9%
47.1%
1,282.1
13.6%
Jan -14
944.4
689.0
1,633.3
57.8%
48.4%
1,117.9
46.1%
Feb -14
752.6
519.7
1,272.3
59.2%
49.3%
1,069.5
19.0%
Mar -14
865.2
506.6
1,371.8
63.1%
50.4%
1,267.4
8.2%
Apr -14
928.6
529.1
280.0
1,737.7
53.4%
50.7%
1,585.3
May -14
2,096.9
Jun -14
2,349.5
FYTD
9,206.0
8,668.2
280.0
18,154.1
50.7%
16,606.6
9.3%
Allowable GW (YTD) 9,403.8 (AF)
Underpumped 197.9 (AF)
CUP Obligation FY 2014 -15 2,741.0 (AF)
Monthly CUP Pumping (AF) 280.0 (AF)
YTD CUP Pumping (AF) 280.0 (AF)
YTD CUP Achieved ( %) 10.2%
GROUNDWATER PERCENTAGE
80.0%
MONTHLY GW (% )
75.0%
YTD GW (%)
70.0% <. BPP GOAL 51.8%
65.0%
60.0%
55.0%
50.0%
45.0%
40.0%
35.0%
30.0%
Jul -13 Aug -13 Sep -13
Oct -13 Nov -13 Dec -13 Jan -14 Feb -14 Mar -14 Apr -14 May -14 Jun -14
Month
22,000
20,000
111
16,000
14,000
LL
a
12,000
E
0 10,000
8,000
6,000
4,000
2,000
0
Jul -13
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
FY 2013 -14 YTD Water Supply
Budgeted Total GW + Import
--I&--Actual Total GW + Import
—*--BPP GW Goal 51.8%
Actual GW Production
—0--Actual Total GW + Import 2012 -13
Aug -13 Sep -13 Oct -13 Nov -13 Dec -13 Jan -14 Feb -14 Mar -14 Apr -14 May -14 Jun -14
Month
Meeting Date:
To:
From:
Presented By:
Prepared By:
Subject:
ATTACHMENTS:
Name:
PM 2013- 14.pdf
ITEM NO. 5.3
AGENDA REPORT
May 1, 2014
Planning- Engineering-
Operations Committee
Steve Conklin, Acting General
Manager
John DeCriscio, Operations
Manager
Ken Mendum, Water
Maintenance Superintendent
Monthly Preventative Maintenance Report (To be provided at the meeting).
Description:
Type:
Backup Material Distributed Less Than 72 Hours Prior to
Backup Material
the Meeting
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
PREVENTATIVE AND REACTIVE MAINTENANCE
FISCAL 2013/14
Fiscal 2013 -14 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Percent of target 8% 17% 25% 33% 42% 50% 58% 67% 75% 3, 92% 100%
HYDRANTS (3,966) Target; all hydrants to be serviced annually.
INSPECTED THIS MONTH 3191
285
2521
3491 3451
1051
381
3221
3191
6011
1
INSPECTED THIS YEAR 3191
6041
8561
1,205 1 1,550
1 1,655
1 1,693
1 2,015
1 2,334
1 2,935
% OF TOTAL 8.0%1
15.2%1
21.6%1
30.4%1 39.1%1
41.7%1
42.4%1
50.8%1
58.9
VALVES (11,822/2 = 5,911) Target; all valves to be operated every two years
OPERATED THIS MONTH 5181
5821
6441
654 1 6611
7301
8591
6411
554
1 622
OPERATED THIS YEAR 5181
11001
1,7441
2,3981 3,059
1 3,789
1 4,6481
5,289
1 5,843
1 6,465
% OF TOTAL 8.8%1
18.6%1
29.5%1
40.1%1 51.8%1
64.1%1
78.6%1
89.5%1
98.9
DEAD ENDS (155 X 2 = 310) Target; all dead ends to be flushed biannually.
FLUSHED THIS MONTH 01
0
01
1551 01
01
01
01
01
01
1
FLUSHED THIS YEAR 01
01
01
1551 1551
1551
1551
1551
1551
1551
1
% OF TOTAL 0.0%1
0.0%1
0.0%1
50.0%1 50.0%1
50.0%1
50.0%1
50.0%1
50.0
AIR VACS 499 Target; all air /vacs to be serviced annually.
INSPECTED THIS MONTH 31
01
11
11 1
105
4001
4
1
0
INSPECTED THIS YEAR 31
31
41
51 61
1111
5111
5151
5161
516
%OFTOTAL 0.6%1
0.6%1
0.8%1
1.0%1 1.2%1
22.2%1
102.4%
1012%
103.4%1
10 2. 1
PRVs (150) Target; all PRVs to be serviced annual! .
INSPECTED THIS MONTH 10
18
ill
21 1
1 14
34
241
22
5
INSPECTED THIS YEAR 10
281
391
411 431
571
911
115
1 137
1 142
% TOTAL 6.7%1
18.7%1
26.0%1
27.3%1 28.7%1
38.0%1
60.7%1
76.7%1
91.3%
WATER LEAKS Target; all leaks repaired at first available opportunity.
MAIN REPAIRED
1
1
01
01
1 01
11
11
11
0
SERVICE REPAIRED
10
3
21
21
1 11
21
31
41
31
1
SERVICE REPLACED
11
15
181
291
12 121
ill
61
81
181
1
AMS REPLACED
12
11
101
151
12 101
91
71
131
121
1
METERS Target; all meter work completed no later than next working day.
NEW INSTALL 1 13
1 33
1 31
1 30
1 19
1 101 101
301
301
41
1
STUCKS 1 41
41
21
51
161
51 91
101
191
131
1
SEWER CLEANING 235 M Target; all sewers to be cleaned annuall .
CLEANED THIS MONTH 20.351
19.56
16.731
31.561 21.461
13.02
18.62
23.311
13.52
26.14
CLEANED THIS YEAR 20.351
39.911
56.641
88.201 109.661
122.681
165.691
189.001
202.521
228.661
1
% OF TOTAL 8.70%1
16.98%1
24.10%1
37.53%1 46.66%1
52.20%1
70.51%1
80.43%1
86.18
SEWER TELEVISING 29.38M) Target; all sewers to be televised every 8 ears.
TELEVISED THIS MONTH 4.08
1 3.47
1.64
1 3.60 1 2.98 1 3.42
1 5.20
6.26
6.31
7.76
TELEVISED THIS YEAR 4.08
1 7.55
9.19
1 12.79 1 15.77 1 19.19
1 24.39
1 30.65
1 36.96
1 44.72
% OF TOTAL 13.90%1
25.70%1
31.28%1
43.53%1 53.68%1 65.32%1
83.00%1
104.32%1
125.80
OTHER SEWER WORK.
S.S. OVERFLOWS
0
0
0
0
0
0
0
0
2
0
ROOT FOOTAGE
4,020
0
335
0
0
2,511
5,783
2,231
1,900
2,416
EMAs AND SYPHONS
4.46
2
3.12
1.23
2.32
6.35
0
2.42
6.3
1.10
SERVICE CALLS
3
2
0
1
2
1
0
0
6
8
REHAB FOOTAGE
0
0
0
0
498
491
0
0
0
200
MAIN REPAIRS
0
01
0
9
1
01
3
1
1
1 1
MANHOLE ROOT CLEANING
1 01
2191
11
21
61
31
6
8
21
8
MANHOLE REPAIRS
1 61
21
81
01
01
01
1
8
41
81
1
Meeting Date:
Subject:
ATTACHMENTS:
AGENDA REPORT
May 1, 2014
ITEM NO. 5.4
Monthly Production Summary Report (To be provided at the meeting).
Description:
Monthly Production Summary Report April 2014.pdf Backup Material
Type:
Backup Material
Monthly Production Summary Report
DATE: April -2014
Water Production
Equipment Name
• Groundwater
71%
• Import Water
29%
Max Day Consumption
22.45 MG
Min Day Consumption
13.44 MG
Average Day
18.04 MG
Weather Conditions
Max Temperature
92 °F
Min Temperature
447
# of High Wind Days
0
# of Red Flag Days
0
Inches of Rain
.25"
Water Quality
Location Average Cl2 Dose
Richfield (North Loop)
1.40 Mg /I
Richfield (South Loop)
1.30 Mg /I
Lakeview Booster (Zone 2)
1.00 Mg /I
Lakeview Booster (Zone 3)
1.30 Mg /I
Well # 15
off
Well # 20
1.00 Mg /I
Location Average Cl2 Residual
Highland Booster
1.20 Mg /I
Valley View Booster
1.20 Mg /I
Paso Fino Booster
1.25 Mg /I
Hidden Hills Reservoir
1.50 Mg /I
Camino de Bryant Reservoir
1.30 Mg /I
Notes:
Out of Service Equipment
Equipment Name
Reason for Out of Service
Highland Gas Engine #5
Spark plug failure.
South Loop C12 analyzer
Motor assembly failed.
Richfield C12 Tank
Level Indicator failed.
SCADA System
Various system issues.
Returned to Service
Equipment Name Date
Highland Gas Engine #5 4/10/2014
Water System Equipment Maintenance & Repairs
Lakeview Cl2 feed system Rebuild pump system discharge piping.
Well 20 C12 feed pump #2 Rebuild pump due to leak.
Richfield sump pump Installed new conduit and wiring to pull box.
Lakeview C12 storage tank Repair a leak on the inlet to the tank.
The Production Staff and SCE have completed the Efficiency Testing and Infrared MCC maintenance for the Fiscal Year 2013 -2014. The water system
continues to serve groundwater to zones 4 and 5 in order to comply with the CUP call out on April 1st. The Production Staff, Cla -Val Crew, and the
SCADA programmer will be coordinating to perform a modification at the Trentino PRS station to control the flow.
AGENDA REPORT
Meeting Date: May 1, 2014
ITEM NO. 5.5
Subject: Groundwater Producer Meeting Notes
ATTACHMENTS:
Name: Description: Type:
GWP Mtq Notes April 2014.docx GWP Meeting for April 2014 Backup Material
Yorba Linda
Water District
MEMORANDUM
DATE: April 14, 2014
TO: File
FROM: Steve Conklin, Acting General Manager
SUBJECT: Groundwater Producers Meeting April 9, 2014
attended the Groundwater Producers (GWP) meeting on April 9, 2014 at Orange
County Water District (OCWD). A summary of the item discussed is as follows:
1. Long -Term Facilities Plan (LTFP) Review. Greg Woodside of OCWD
described the LTFP as a strategic planning tool used to identify, evaluate and
prioritize future potential projects. Projects should meet OCWD's objectives of:
1) increase water supply reliability and sustainable yield; 2) protect and enhance
groundwater quality; and 3) increase operational efficiency. OCWD staff
identified 62 potential projects that were short - listed to 13 priority projects.
Following discussion, a meeting was scheduled on April 30 at 8:00 am at the City
of Santa Ana for the Producers to review and discuss the LTFP projects with
OCWD staff.
2. Proposed OCWD FY 14115 Capital Improvement Program. The proposed CIP
budget is $74.3 million, of which $59.5M is for construction of the GWRS Initial
Expansion. The balance is to fund 16 other projects. The proposed projects and
their budgets were reviewed and discussed with the Producers.
3. Ocean Desalination Update. It was reported that OCWD is currently seeking
proposals to assist the District in evaluating financing alternatives and other
issues related to the proposed Poseidon Project. The estimated cost for the
study is in the range of $120,000. The goal is to complete this evaluation by
August.
4. MWD's Conjunctive -Use Program (CUP) Call for Water. The CUP call for
water was reiterated, being 27,000 AF of pumping by the seven participating
Producers (including YLWD), between April 2014 and December 2015 (15
months). It is anticipated that MWD will call for the balance of its water in the
basin (approx. 20,000 AF) in 2016.
5. Coastal Pumping Transfer Program (CPTP) Update. OCWD's CPTP was
established to encourage inland producers to pump more groundwater and
coastal producers to pump less. The goal of this is two -fold: 1) to help reduce
groundwater losses to LA County, and 2) to reduce the gradient for seawater to
travel inland. The original CPTP participants included Anaheim and Buena Park,
which now will be taken out so that they can meet their CUP pumping
obligations. Five new Producers were brought into the CPTP.
6. Monthly Update on the North and South Basin Lawsuits. Mike Markus
reported that there is nothing new to report on the South Basin suit. Regarding
the North Basin suit, he reported that the OCWD Board has voted to follow the
National Contingency Plan (NCP), which is typically used by the federal
government in major cleanups. He noted that AB2712 was pulled from Assembly
committee consideration until April 29, to allow more time for negotiations with
the OCBC on a compromise. OCWD has retained a specialty PR firm to assist in
this effort. OCWD may be requesting letters of support from the Producers in
opposition to AB2712 in its current form.
7. Other. There was a brief discussion on MWDOC budget issues. In closing, John
Kennedy noted that the FY 14 -15 BEA will be calculated slightly differently to
account for Producer groundwater treatment cost and incremental additional
O &M cost.
2
ITEM NO. 5.6
AGENDA REPORT
Meeting Date: May 1, 2014
Subject: Status Report on Capital Projects in Progress
ATTACHMENTS:
Description: Type:
CIP Rept May2014.pdf Status Report on Capital Projects in Progress Backup Material
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: May 1, 2014
New Information since Last Report is Shown in Red
IN CONSTRUCTION
Project
Current Status
Next Actions
Comments
1
2012 Waterline Repl., Ph. II: Tamarisk, Hidden
Contractor completed pipe
Contractor to complete
Project expected to be complete
Hills, Catalina Ct., Gordon Ln. & Richfield Rd.
installation from golf course to
punch list items.
end of May 2014.
Budget: $1.17M Job No.: 201120
Sunwood Ln.; completing
Project Contact: Joe Polimino
Pressure Reducing Station in
Planned Completion: Early 2014
Sunwood Ln.
2
Yorba Linda Blvd. Pump Station
Contractor continuing with
Contractor will soon begin
Submittals nearly complete.
Budget: $2.65M Job No.: 200817B
wiring, irrigation system, site
curb, gutter, paving, and
Project expected to be complete
Project Contact: Joe Polimino
grading, roofing system and
landscaping. Continuing
mid -2014.
Planned Completion: April 2014
fencing.
with electrical work.
3
Well 21 Drilling Project
Contractor continues to develop
Design capacity will be
Anticipate drilling to finish May
Budget: $800,000 Job No.: 200922 #21
well by cleaning, swabbing and
based on test pump
2014.
Project Contact: Derek Nguyen
surging, to maximize yield. Test
results.
Planned Completion: Early 2014
pump scheduled for late April.
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: May 1, 2014
New Information since Last Report is Shown in Red
IN DESIGN
Project
Current Status
Next Actions
Comments
1
Lakeview Grade Separation (OCTA Project)
OCTA awarded contract.
Utility relocation work to
Bridge work requires complete
Budget: $700,000 Job No.: 201002
OCTA met with District
begin July 2014. Assume 1
closure, after completion of
Project Contact: Anthony Manzano
staff and discussed
yr. for all utility relocations.
utility relocations.
Planned Completion Date: Early 2014
tentative start of July 2014.
2
YL High School Park Pipe Relocation
YLWD bids due 05/14/14.
PYLUSD scheduled to begin
YLWD Pipeline relocation
Budget: $350,000 Job No.: 201213
Coordinated work with
grading summer 2014.
work tentatively planned for
Project Contact: Anthony Manzano
PYLUSD construction
late summer 2014.
Planned Completion Date: Summer 2014
manager and contractors.
3
Well 21 Equipping Project
PSA executed with Stantec
Awaiting 1St design
Estimated equipping design
Budget: $150,000 Job No.: 200922 #21
Consulting. District
submittal.
completion, summer 2014.
Project Contact: Derek Nguyen
provided design
Estimated construction
Planned Completion Date: Late 2015
information to Stantec.
completion spring 2015.
4
Elk Mountain Surge Tank
Construction Agreement
Tank requires a minimum 4
Anticipate completion early
Budget: $100,000 Job No. 201312
executed with Pascal &
month lead. Will issue NTP
summer 2014.
Project Contact: Anthony Manzano
Ludwig (P &L). Approved
with a May 2014 start date.
Planned Completion Date: January 2014
submittal returned to P &L.
5
Fairmont BPS Upgrade
Staff is currently
70% design submittal to be
Design estimated to be
Budget: $6,000,000 Job No. 201011B
reviewing 70% design
returned to consultant mid-
complete mid -2014.
Project Contact: Anthony Manzano
submittal.
May, 2014.
Construction estimated to be
Planned Completion Date: Mid 2016
complete mid -2016.
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: May 1, 2014
New Information since Last Report is Shown in Red
IN PLANNING
Project
Current Status
Next Actions
Comments
1
Well 22 Site Acquisition
Staff completed preliminary
Select a site, seek Board
Staff's goal is to procure a
Budget: $450,000 Job No. 2009 -22 #22
water quality, geotechnical and
authorization, negotiate
site by late 2014 and
Project Contact: Anthony Manzano
field research for several
terms and enter into an
prepare to drill pilot hole.
Planned Completion Date: Late 2014
potential locations.
Agreement.
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: May 1, 2014
New Information since Last Report is Shown in Red
PROPOSED DEVELOPMENT
Project
Current Status
Next Actions
Comments
1
Olson Co. T17489 (N. of Golden Ave., Placentia)
Developer continuing
Prepare Declaration of
Estimate 33 -unit condo tract
Budget: TBD Job No.: 201301
water facility construction.
Restrictive Covenants for
completion by 2016 -17.
Project Contact: Ariel Bacani
water main easement run.
2
Brandywine Homes T17548 (S. of Nixon Lib.)
Completed 1st Plan Check.
Continue plan check process,
Developer will negotiate
Budget: TBD Job No.: 201304
Generate Agreements & fee
easement acquisitions.
Project Contact: Ariel Bacani
schedule for execution.
3
Buy -Buy Baby (Savi Ranch)
Improvement Plans were
Developer's contractor will
Estimate construction start date
Budget: TBD Job No.: 201309
approved by District.
schedule preconstruction
early 2014 & building
Project Contact: Ariel Bacani
meeting with District.
completion early 2015.
4
Costco Gas Station /Mirage Street Vacation
After gas station design is
Seek Board approval for
Costco to complete new gas
Budget: TBD Job No. 201310
submitted, Agreement to
easement execution. Review
station & improvements by mid
Project Contact: Anthony Manzano
be executed.
design early to mid -2014.
to late 2014.
5
Yavitz Company — Valley View Retail
Developer submitted final
Developer to finalize Parcel
Estimate construction start date
Budget: TBD Job No.: 201313
Improvement Plans.
Map before District approves
in early 2014 & retail center
Project Contact: Ariel Bacani
Improvement Plans.
completion by 2015.
6
Shapell Homes T17652 (West of YLHS)
Received executed
Seek General Manager
Estimate construction start date
Budget: TBD Job No.: 201315
Agreements & payments.
approval of Plans.
mid 2014 & 49 -lot housing tract
Project Contact: Ariel Bacani
Awaiting Improvement
completion by 2018.
Plan mylars & Tract Map.