HomeMy WebLinkAbout2014-06-11 - Public Affairs-Communications-Technology Committee Meeting Agenda PacketYorba Linda
'"Water District
AGENDA
YORBA LINDA WATER DISTRICT
PUB AFFAIRS - COMMUNICATIONS -TECH COMMITTEE MEETING
Wednesday, June 11, 2014, 4:00 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. ROLL CALL
COMMITTEE STAFF
Director Ric Collett, Chair Steve Conklin, Acting General Manager
Director Robert R. Kiley Art Vega, Acting IT Manager
Damon Micalizzi, Public Information Officer
3. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
4. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
4.1. CMMS & GIS Services Status (Verbal Report)
4.2. Summer Newsletter Content and Target Mailing Date (Verbal Report)
4.3. YLWD.com Updates (Verbal Report)
4.4. Future Media Outreach and Press Relations (Verbal Report)
4.5. Status of Current Public Outreach Activities
4.6. Future Agenda Items and Staff Tasks
5. ADJOURNMENT
5.1. The next Public Affairs - Communications - Technology Committee meeting is scheduled to
be held Monday, July 7, 2014 at 4:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http: / /www.ylwd.com /.
Accommodations for the Disabled
Any person may make a request for a disability - related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
Meeting Date
Subject:
ATTACHMENTS:
AGENDA REPORT
June 11, 2014
Status of Current Public Outreach Activities
Name: Description:
Public Outreach Activities FY 13- 14.xlsx Public Outreach Activities
ITEM NO. 4.5
Type:
Backup Material
PUBLIC OUTREACH ACTIVITIES AND DONATIONS FY 2013/14
Date
Business
Bottles
Sport Bottles
Pencils
Droplets
Bags
Water Truck /Staff Presence
07/03/13
Y.L.H.S. Boys Basketball Picnic Kickoff
168
0
0
0
0
N/A
07/11/13
Geneological Society of N.O.C. Annual Seminar
120
0
0
0
0
N/A
07/11/13
TOPSOCCER FEST
408
0
0
0
0
N/A
07/18/13
Yorba Linda Boy Scouts
504
0
0
0
0
N/A
07/22/13
El Dorado H.S. Quarterback Club Golf Classic
168
0
0
0
0
N/A
07/25/13
East Lake Eagle Rays Swim Along
120
0
0
0
0
N/A
08/02/13
Relay For Life
2000
1,500
0
0
0
YES
08/08/13
Cal State Fullerton Ruby Geontology Center Open House
504
0
01
0
0
N/A
08/08/13
YL Girl Scouts Camp at the Club House
216
0
0
0
0
N/A
08/14/13
Esperanza Men's Cross Country's Ryan M. Bousquet Memorial 5k
264
0
0
0
0
N/A
08/22/13
iCureMelanoma 5k
1200
500
0
0
0
YES
08/22/13
Esperanza H.S. Women's Volleyball Program
240
0
0
0
0
N/A
08/28/13
YL Pop Warner Cowboys Cookout
216
0
0
0
0
N/A
08/29/13
Chelsea Soccer Club Champions Cup Tournament
96
0
0
0
0
N/A
09/04/13
YL Pop Warner Jets Cookout
288
0
0
0
0
N/A
09/05/13
Tee It Up For The Troops
216
0
0
0
0
N/A
09/05/13
Ocf- Greatest Camp on Earth
240
0
0
0
0
N/A
09/11/13
YL Pop Warner Longhorns Cookout
312
0
01
0
0
N/A
09/12/13
California Performance Runners' OC Youth Cross Country Meet
264
0
0
0
0
N/A
09/12/13
National League of Young Men Meeting
72
0
0
0
0
N/A
09/12/13
Esperanza Cheer & Song's Cheer Clinic
168
0
0
0
0
N/A
09/18/13
YL Pop Warner Cook Off
288
0
0
0
0
N/A
09/19/13
Boys & Girls Club Golf Invitational
168
0
0
0
0
N/A
09/19/13
YMCA's Annual Crab Feast & Auction Under the Stars
504
0
0
0
01
N/A
09/19/13
City of Yorba Linda's Kid's Community Swapmeet
312
0
0
0
0
N/A
09/22/13
Costco Health and Business Expo
744
0
400
500
0
YES
09/26/13
East Lake Village Comm. Assoc. Wine & Boots
96
0
0
0
0
N/A
09/26/13
Elite Aquatics Sports Team's Back to School Swim Meet
408
0
0
0
0
N/A
09/26/13
Girl Scouts of OC Recruitment Night
120
0
0
0
0
N/A
09/26/13
St. Joseph Church's Confirmation Youth Retreat
216
0
0
0
0
N/A
09/26/13
YL Pop Warner's JMM Cowboys Cookout
288
0
0
0
0
N/A
09/26/13
PYLUSD Valadez Academy's Read for the Record
600
0
0
0
0
N/A
09/26/13
Friends Church Elija Jay Memorial Golf Tourn.
216
0
0
0
0
N/A
10/03/13
Girl Scouts Welcome Back Dance Party
1 8161
0
0
0
01
N/A
YLWD PUBLIC AFFAIRS
PUBLIC OUTREACH ACTIVITIES AND DONATIONS FY 2013/14
10/03/13
City of Yorba Linda CERT Training
240
0
0
0
0
NA
10/05/13
Chamber Chilli Cook Off & Car Show
1056
0
600
700
700
YES
10/10/13
Fullerton Rangers Car Wash
168
0
0
0
0
N/A
10/10/13
YL Pop Warner Jaguar's Cookout Night
312
0
0
0
0
NA
10/10/13
National League of Young Men Mother's Meeting
72
0
01
0
0
NA
10/12/13
City of Placentia Heritage Festival
3100
YES
10/17/13
St. Francis of Assisi's Tricks, Treats, and Tacos
600
0
0
0
0
N/A
10/17/13
Rose Drive PTA's Jog -a -thon
600
0
0
0
0
N/A
10/17/13
Linda Vista PTA Harvest Festival
504
0
0
0
0
N/A
10/17/13
Esperanza H.S. Cheer and Song Booster's Annual Cheer Showcase
216
0
0
0
0
N/A
10/17/13
El Dorado H.S. Fallen Heroes Memorial Project
312
0
0
0
0
N/A
10/21/13
OCSD Drug Use Is Life Abuse Golf Tornament
480
100
10/23/13
Fairmont Elementary Jog -a -thon
984
0
0
0
0
N/A
10/23/13
Esperanza H.S. Cheer and Song Booster's Haunted Maze
120
0
0
0
0
N/A
10/23/13
Mabel Paine PTA Jog -a -thon
528
0
0
0
0
N/A
10/24/13
City of YL Parks & Rec. Dept. Senior Health and Resource Fair
504
0
0
0
0
N/A
10/24/13
Lakeview Elementary Jog -a -thon
600
0
0
0
0
N/A
10/24/13
Littlest Angel Guild
288
0
0
0
0
N/A
10/24/13
St. Martin de Porres Catholic Church's Trunk or Treat
456
0
0
0
0
N/A
10/29/13
Travis Ranch Elementary Jog -a -thon
672
0
0
0
0
N/A
10/30/13
Linda Vista Elementary Annual Jog -a -thon
576
0
0
0
0
N/A
10/31/13
Ovarian Cancer Orange County Alliance's Bingo Fundraiser
168
0
0
0
0
N/A
11/06/13
Travis Ranch Colorguard and Band's Band Pageant
120
0
0
0
0
N/A
11/07/13
Fairmont Elementary PTA Principal Luncheon
120
0
0
0
0
N/A
11/07/13
El Dorado Band and Colorguard Quartermania
120
0
0
0
0
N/A
11/07/13
Esperanza H.S. Men's Basketball Program
360
0
0
0
0
N/A
11/07/13
Y.L. Fiesta Days Foundation's 5k Red Shirt Run
192
0
0
0
0
N/A
11/14/13
Kraemer Middle School
552
0
0
0
0
N/A
11/14/13
Y.L. High School's Football Banquet
216
0
0
0
0
N/A
11/14/13
Church of Jesus Christ of Latter Day Saints' Emergency Prep Fair
312
0
0
0
0
N/A
11/21/13
El Dorado High School Freshman Football's Year -End Banquet
216
0
0
0
0
N/A
12/05/13
Fairmont Elementary PTA Principal Luncheon
120
0
0
0
0
N/A
01/09/13
Y.L.H.S. Baseball Boosters Golf Tournament
120
0
0
0
0
N/A
01/09/13
Kane Events Honkers Motivaitonal Marathon
264
0
0
0
0
N/A
01/09/13
Esperanza HS Cross Country Team's End of Season Banquet
168
0
0
0
0
N/A
YLWD PUBLIC AFFAIRS
PUBLIC OUTREACH ACTIVITIES AND DONATIONS FY 2013/14
01/23/13
El Modena High School Baseball Boosters Club
288
0
0
0
0
N/A
01/23/13
Valencia High School Ti -Gears Robotics Team
240
0
0
0
0
N/A
01/23/14
CPRunners' Yorba Linda Distance Carnival
312
0
0
0
0
N/A
01/31/14
Placentia Pony Baseball's Placentia Pony Golf Tournament
312
0
0
0
0
N/A
02/06/14
Mt. SAC College Education Fundraiser
960
0
0
01
0
N/A
02/06/14
Friends Church Day One Vision Event
480
0
0
0
0
N/A
02/13/13
Van Buren Elementary Jog -a -thon
720
0
0
0
0
N/A
02/13/14
Tynes Elementary
480
0
0
0
0
N/A
02/13/14
Yorba Hills Little League
216
0
01
0
0
N/A
02/16/14
Placentia Pony Baseball's
0
50
0
0
0
N/A
03/06/14
YLHS Track Boosters
384
0
0
0
0
N/A
03/06/14
YLMS Theatre Jump to the Beat
600
0
0
0
0
N/A
03/13/14
YLHS MUSTANG PRIDE DAY
264
0
0
0
01
N/A
03/13/14
PYL Boys & Girls Club St. Paddy's Day
216
0
0
0
0
N/A
03/13/14
Valencia High School Ti -Gears Robotics Team
240
0
0
0
0
N/A
03/16/14
REACH Foundation ShamRock N Run
0
150
0
0
0
YES
03/19/14
YLHS Elite Aquatics Sports Team USA Swimming Meet
480
0
0
0
0
N/A
03/19/14
Easter Service at Yorba Linda High School
720
0
0
0
0
N/A
03/19/14
Friends Christian School
264
0
0
0
0
N/A
03/23/14
Ric Centanni Memorial Run
600
0
0
0
0
YES
03/26/14
Travis Ranch School Jog A Thon
720
0
0
0
0
N/A
03/26/14
Friends Church Golf Tourney
408
0
0
0
0
N/A
03/26/14
YLHS Wrestling Casino Night
312
0
0
01
0
N/A
03/26/14
10 Cases YL Chamber Events NOCLA
240
0
0
0
0
N/A
03/26/14
Helping Hearts Logan Wells Funeral
5041
0
0
0
0
N/A
04/02/14
FAIRMONT ELEMENTARY
125
0
0
0
0
N/A
04/02/14
ESPERANZA HS
264
0
0
0
0
N/A
04/02/14
TRAVIS RANCH ELEMENTARY
149
0
0
0
0
N/A
04/02/14
YLHS THEATRE
240
0
0
0
0
N/A
04/07/04
GLENKNOLL ELEMENTARY JOGATHON
504
0
0
0
0
N/A
04/30/14
TRAVIS RANCH SCHOOL 5200 Via de la Escula
120
0
0
0
0
N/A
04/30/14
Boy Scout Troop 1613 5320 Richfield Road
192
0
0
0
0
N/A
04/30/14
Fairmont Elementary PTA Principal Luncheon
120
0
0
0
0
N/A
04/30/14
EL DORADO HS Digital Media Arts Academy
192
0
0
0
0
N/A
04/02/14
ORCHARD SUPPLY HARDWARE YARD SALE 3 DAY EVENT
720
150
150
200
BOTTLED WATER
YLWD PUBLIC AFFAIRS
PUBLIC OUTREACH ACTIVITIES AND DONATIONS FY 2013/14
04/03/14
iCureMelanoma 5k
2016
0
0
0
0
YES
05/05/14
SAINT JOSEPH SCHOOL GOLF TOURNEY
480
0
0
0
0
N/A
05/05/14
LEGENDS GOLF TOURNEY
480
0
0
0
0
N/A
05/15/14
Lakeview Elementary
168
0
0
0
0
N/A
05/15/14
Fiesta Days Foundation
408
0
01
0
0
N/A
05/21/14
Mabel Paine Kindergarten Fairy Tale Ball * **
240
0
0
0
0
N/A
05/26/14
Golden Elementary Carnival
720
0
0
0
0
N/A
05/26/14
Saint Angela Merici Summer Festival
720
0
0
0
0
N/A
05/26/14
Lakeview Elementary School Carnival
408
0
0
0
0
N/A
05/26/14
El Dorado Cheer & Song Carwash
264
0
0
0
0
N/A
05/26/14
LITTLEST ANGEL GUILD
408
0
0
0
0
Borrow 6 Cones
05/26/14
TRAVIS RANCH CARNIVAL
1008
0
0
0
0
N/A
05/26/14
BRANT RANCH
264
0
0
0
0
N/A
06/05/14
BERNARDO YORBA MIDDLE SCHOOL PROMOTION
432
0
0
0
0
N/A
06/05/14
Eastern Star Foundation & Senior Living Community
528
01
01
0
0
N/A
TOTALS
46026
55501
11501
1400
700
YLWD PUBLIC AFFAIRS