HomeMy WebLinkAbout2014-05-08 - Board of Directors Meeting MinutesMINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, May 8, 2014, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The May 8, 2014 Regular Meeting of the Yorba Linda Water District Board of
Directors was called to order by Vice President Collett at 8:30 a.m. The meeting
was held in the Board Room at the District's Administration Building located at
1717 East Miraloma Avenue in Placentia, California 92870.
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PLEDGE OF ALLEGIANCE
Vice President Collett led the pledge.
ROLL CALL
DIRECTORS PRESENT
Ric Collett, Vice President
Michael J. Beverage
Phil Hawkins
Gary T. Melton
DIRECTORS ABSENT
Robert R. Kiley, President
STAFF PRESENT
Steve Conklin, Acting General Manager
John DeCriscio, Operations Manager
Delia Lugo, Finance Manager
Art Vega, Acting IT Manager
Annie Alexander, Executive Secretary
Damon Micalizzi, Public Information Officer
ALSO PRESENT
Brett Barbre, Director, MWDSC and MWDOC
Gene Hernandez, Mayor Pro Tem, City of Yorba Linda
Eddy Beltran, Senior Counsel, Kidman Law LLP
Richard Kreisler, Partner, Liebert Cassidy Whitmore
Eric Culp, Director of Technology Services, Environmental Engineering & Contracting, Inc.
Steve Shaffer, IS Supervisor, Environmental Engineering & Contracting, Inc.
ADDITIONS /DELETIONS TO THE AGENDA
None.
PUBLIC COMMENTS
None.
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6. COMMITTEE REPORTS
6.1. Citizens Advisory Committee
(Kiley)
■ Minutes of the meeting held April 28, 2014 at 8:30 a.m. were
provided in the agenda packet. Mr. Conklin explained that a
representative from the Committee was not available to provide a
report regarding matters discussed during the meeting due to a
schedule conflict. As such, this item will be continued to the next
regular Board meeting.
■ Next meeting is scheduled to be held June 23, 2014 at 8:30 a.m.
7. CLOSED SESSION
The meeting was adjourned to Closed Session at 8:33 a.m. All Directors in
attendance were present. Also present were Mr. Conklin and Mr. Kreisler.
The following items were taken out of order.
7.1. Conference with Legal Counsel — Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54956.9 of the California Government Code
Number of Potential Cases: One
Mr. Conklin left the Closed Session at 8:55 a.m. prior to discussion of the
following item.
13.8. Public Employment (Recruitment)
Pursuant to Section 54956 of the California Government Code
Title: General Manager
The following Closed Session was not held.
13.9. Conference with Labor Negotiators (Recruitment)
Pursuant to Section 54957.6 of the California Government Code
Agency Designated Representatives: Koff & Associates, Inc.
Unrepresented Employee: General Manager
The Board reconvened in Open Session at 9 :15 a.m. Vice President Collett
announced that no action was taken during Closed Session that was required to
be reported under the Brown Act.
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8. CONSENT CALENDAR
Director Beverage made a motion, seconded by Director Hawkins, to approve the
Consent Calendar. Motion carried 4 -0 -1 with Director Kiley being absent.
Director Collett abstained from voting on Item No. 8.2. as he has a financial
interest with one of the listed vendors.
8.1. Minutes of the Board of Directors Workshop Meeting held April 21, 2014
Recommendation: That the Board of Directors approve the minutes as
presented.
8.2. Payments of Bills, Refunds and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $483,898.52.
8.3. GIS & CMMS Consulting Services
Recommendation: That the Board of Directors authorize the Acting
General Manager to execute a Professional Services Agreement with
Environmental Engineering & Contracting, Inc. (EEC) in the amount of
$58,000 for GIS and CMMS Consulting Services.
8.4. Investment Report for Period Ending March 31, 2014
Recommendation: That the Board of Directors receive and file the
Investment Report for the Period Ending March 31, 2014,
9. REPORTS, INFORMATION ITEMS, AND COMMENTS
9.1. President's Report
President Kiley was not present at this meeting.
9.2. Directors' Report
None.
9.3. Acting General Manager's Report
Mr. Conklin reported on the status of various construction projects and the
joint agency turf removal demonstration project with the City of Placentia.
He further stated that he had received notice from OC Public Works of a
meeting on May 20, 2014 regarding the formal transfer of easements and
right of way related to a section of the SARI Line being maintained by the
District. Mr. DeCriscio then briefed the Board on current water production
rates and staff efforts during the recent red flag warnings.
9.4. General Counsel's Report
Mr. Beltran did not have any comments at this time.
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9.5. Future Agenda Items and Staff Tasks
Director Collett requested that the date of the Public Affairs -
Communications- Technology Committee meeting in June be rescheduled
to June 11, 2014 due to a schedule conflict.
10. COMMITTEE REPORTS
10.1. Executive - Administrative - Organizational Committee
(Kiley / Collett)
■ Next meeting is scheduled to be held May 12, 2014 at 4:00 p.m.
10.2. Finance - Accounting Committee
(Hawkins / Beverage)
■ Minutes of the meeting held April 28, 2014 at 4:00 p.m. will be
provided at the next regular Board meeting.
■ Next meeting is scheduled to be held May 20, 2014 at 4:00 p.m.
10.3. Personnel -Risk Management Committee
(Hawkins / Melton)
■ Minutes of the meeting held May 6, 2014 at 4:00 p.m. will be
provided at the next regular Board meeting.
■ Next meeting is scheduled to be held June 10, 2014 at 4:00 p.m.
10.4. Planning- Engineering- Operations Committee
(Melton / Beverage)
■ Minutes of the meeting held May 1, 2014 at 4:00 p.m. will be
provided at the next regular Board meeting.
■ Next meeting is scheduled to be held June 5, 2014 at 4:00 p.m.
10.5. Public Affairs- Communications - Technology Committee
(Collett / Kiley)
■ Minutes of the meeting held April 17, 2014 at 4:00 p.m. were
provided in the agenda packet.
■ Next meeting is scheduled to be held May 13, 2014 at 4:00 p.m.
(This meeting was subsequently rescheduled to May 14, 2014 at
4:00 p.m.)
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10.6. Organizational Performance Review Ad Hoc Committee
(Beverage / Hawkins)
■ Next meeting is yet to be scheduled.
10.7. YLWD -City of Placentia Joint Agency Committee
(Beverage / Melton)
■ Next meeting is scheduled to be held May 12, 2014 at 10:00 a.m.
10.8. YLWD -City of Yorba Linda Joint Agency Committee
(Kiley / Collett)
■ Minutes of the meeting held April 22, 2014 at 5:00 p.m. will be
provided at the next regular Board meeting.
■ Next meeting is scheduled to be held June 24, 2014 at 5:00 p.m.
10.9. YLWD - MWDOC -OCWD Joint Agency Committee
(Kiley / Beverage)
■ Next meeting is scheduled to be held May 27, 2014 at 4:00 p.m.
11. INTERGOVERNMENTAL MEETINGS
11.1. YL LMCAC —April 24, 2014 (Collett)
Director Collett was unable to attend this meeting.
11.2. WACO — May 2, 2014 (Kiley)
Director Kiley was not present to provide a report on his attendance at this
meeting.
11.3. YL City Council — May 6, 2014 (Collett)
Director Collett attended and commented on two public hearings which
were held during the meeting. He reported that the Council had requested
District staff to provide a presentation at a future meeting regarding the
statewide drought and its impact on YLWD.
11.4. MWDOC Board — May 7, 2014 (Melton)
This meeting was cancelled due to the ACWA Conference,
11.5. OCWD Board — May 7, 2014 (Collett)
This meeting was cancelled due to the ACWA Conference.
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12. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from May 9, 2014 —June 30, 2014
The Board reviewed the activity calendar and made no additional
changes.
13. CLOSED SESSION CONTINUED
The meeting was adjourned to Closed Session at 9:27 a.m. All Directors were
present. Also present were Mr. Conklin and Mr. Beltran.
13.1. Conference with Real Property Negotiators
Pursuant to Section 54956.8 of the California Government Code
Property: 4622 Plumosa Drive, Yorba Linda CA
Agency Negotiators: Steve Conklin
Negotiating Parties: Prospective Buyers
Under Negotiation: Price and Terms of Payment
13.2. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: ACWA/JPIA et al. vs. Insurance Company of the
State of Pennsylvania, et al. (OC Superior Court —
Case No. 00486884)
13.3. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: City of Yorba Linda vs. Josefina N. Sioson, et al. (OC
Superior Court — Case No. 00709123)
13.4. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: City of Yorba Linda vs. Leonard P. Bigonger, et al.
(OC Superior Court — Case No. 00709131)
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13.5. Conference with Legal Counsel — Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54956.9 of the California Government Code
Related to line break at 1301 North Rose Drive, Placentia CA 92870.
Number of Potential Cases: One
13.6. Conference with Legal Counsel — Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54956.9 of the California Government Code
Related to potential claim submitted on behalf of Charles Busch.
Number of Potential Cases: One
13.7. Conference with Legal Counsel — Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54956.9 of the California Government Code
Related to written communications from potential plaintiffs threatening
litigation.
Number of Potential Cases: One
The Board reconvened in Open Session at 9:46 a.m. Vice President Collett
announced that no action was taken during Closed Session that was required to
be reported under the Brown Act.
14. ADJOURNMENT
14.1. The meeting was adjourned at 9:47 a.m. The next Regular Board of
Directors Meeting will be held Thursday, May 22, 2014 at 8:30 a.m.
Steven R. Conklin
Board Secretary
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