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Home My WebLink About2014-06-05 - Planning-Engineering-Operations Committee Meeting Agenda PacketYorba Linda '"Water District AGENDA YORBA LINDA WATER DISTRICT PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING Thursday, June 5, 2014, 10:00 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. ROLL CALL COMMITTEE STAFF Director Gary T. Melton, Chair Steve Conklin, Acting General Manager Director Michael J. Beverage John DeCriscio, Operations Manager 3. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 4. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 4.1. Awarding of Uniform - Supply Contract Recommendation: That the Committee recommend the Board of Directors authorize the Acting General Manager to enter into a Uniform Supplier Contract with Aramark. The term of the contract will be 36 months with service starting on July 1, 2014 and ending on June 30, 2017, with a total estimated contract cost of $30,000. 4.2. Renewal of Janitorial Contract Recommendation: That the Committee recommend the Board of Directors authorize the Acting General Manager to renew the Janitorial Service Contract with SC PrimeSource, Inc. The term of the contract would be 12 months with service starting on July 1, 2014 and ending on June 30, 2015, with a total estimated 12 -month contract cost of $63,147.60. 4.3. Construction Contract for the YLHS Park Pipeline Relocation Project Recommendation: That the Committee recommend the Board of Directors award the Construction Contract for the YLHS Park Pipeline Relocation Project to Vido Samarzich, Inc. for $345,780, Job No. 201213. 4.4. Terms and Conditions for Water and Sewer Service with Shapell Homes for Tract 16208 Recommendation: That the Committee recommend the Board of Directors approve the Terms and Conditions for Water and Sewer Service with Shapell Homes for Tract 16208, Job No. 201406. 4.5. Terms and Conditions for Water and Sewer Service with Shapell Homes for Tract 17653 Recommendation: That the Committee recommend the Board of Directors approve the Terms and Conditions for Water and Sewer Service with Shapell Homes for Tract 17653, Job No. 201407. 4.6. Terms and Conditions for Water and Sewer Service with Shapell Homes for Tract 17654 Recommendation: That the Committee recommend the Board of Directors approve the Terms and Conditions for Water and Sewer Service with Shapell Homes for Tract 17654, Job No. 201408. 5. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 5.1. Status of Well Siting (Verbal Report) 5.2. Monthly Groundwater Production and Purchased Import Water Report (To be provided at the meeting.) 5.3. Monthly Preventative Maintenance Report (To be provided at the meeting.) 5.4. Monthly Production Summary Report (To be provided at the meeting.) 5.5. Groundwater Producer Meeting Notes for May 2014 5.6. Status Report on Capital Projects in Progress 5.7. Future Agenda Items and Staff Tasks 6. ADJOURNMENT 6.1. The next Planning- Engineering- Operations Committee meeting is scheduled to be held Thursday, July 3, 2014 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http: / /www.ylwd.com /. Accommodations for the Disabled Any person may make a request for a disability - related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. AGENDA REPORT Meeting Date: June 5, 2014 To: Planning-Engineering- Operations Committee From: Steve Conklin, Acting General Manager Presented By: John DeCriscio, Operations Manager Prepared By: Harold Hulbert, Operations Assistant Budgeted: Total Budget: Cost Estimate: Funding Source: Account No: Dept: Reviewed by Legal: CEQA Compliance: Subject: Awarding of Uniform - Supply Contract SUMMARY: ITEM NO. 4.1 Yes $30,000 $30,000 All Funds 1- 5010- 0600 -50 Operations No N/A In fiscal year 2009/2010 the District awarded a one -year with three annual - renewal options uniform - supply contract to Aramark Uniform Company. Last year 2012/2013 the District gave the last one - year extension on the contract. This year District staff solicited quotes from four uniform companies for a new uniform - supply contract. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors authorize the Acting General Manager to enter into a Uniform Supplier Contract with Aramark. The term of the contract will be 36 months with service starting on July 1, 2014 and ending on June 30, 2017, with a total estimated contract cost of $30,000. DISCUSSION: Staff contacted several uniform suppliers, including those that had submitted proposals during the 2009 contract bid. Four vendors responded, including the current contractor. After meeting with each vendor and discussing the District's needs, each vendor was provided a Specification for Uniform needs. District staff evaluated its needs and requested a price based on weekly charges including all service fees. Staff also asked for cost related to replacement for damaged uniforms to use as a comparison to all vendors, but the weekly charge was the main factor in determining who would be recommended as the new supplier of uniforms. Three of the four vendors expressed interest in securing a contract and provided quotes. 1. Aramark: $185.06 per week = $9623.12 per year. 2. Prudential Overall Supply: $224.78 per week = $11,688.56 per year. 3. Unifirst Corporation: $238.38 per week = 12,395.76 per year. When reviewing the District needs, staff determined that a simple 3 -year contract would be acceptable, with no renewal options. Furthermore, District staff reviewed the estimated cost of the contract and because it is expected to be around $30,000 over the three years, this contract would not require a competitive bid, as per District Resolution 13 -03, Section 1. The specification did include the option for the vendor to request once per year a price increase on the weekly total charge based on the Orange Country CPI, which will be provided by the District at the time of the request from the vendor. District staff is estimating that the three -year cost of the contract would be in the range of $30,000 which would include small additional charges related to damages outside the scope of the contract and or the addition of new employees and their set -up charges. This price does not include the CPI cost increase, which is estimated to be no more than 1 -2% per year, based on the last several years of the OC CPI. AGENDA REPORT Meeting Date: June 5, 2014 To: Planning-Engineering- Operations Committee From: Steve Conklin, Acting General Manager Presented By: John DeCriscio, Operations Manager Prepared By: Harold Hulbert, Operations Assistant Subject: Renewal of Janitorial Contract SUMMARY: Budgeted: Total Budget: Cost Estimate: Funding Source: Account No: Dept: Reviewed by Legal: CEQA Compliance: ITEM NO. 4.2 Yes $65,000 $63,147.60 All Water Funds 1- 5060 - 0600 -35 Operations N/A N/A On April 11, 2013 the Board of Directors approved the change in Janitorial service to SC Primesource for a 14 -month initial contract with three (3) annual renewal options. The current contract runs from May 1, 2013 to June 30, 2014. SC Primesource is requesting to renew the contract for the next fiscal year. SC Primesource has provided quality services to the District and staff supports the request for a 12 -month renewal. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors authorize the Acting General Manager to renew the Janitorial Service Contract with SC PrimeSource, Inc. The term of the contract would be 12 months with service starting on July 1, 2014 and ending on June 30, 2015, with a total estimated 12 -month contract cost of $63,147.60. DISCUSSION: The District's Maintenance and Supplier agreements include options for renewing the contracts without the District having to seek new proposals. Each contract agreement can be renewed up to three times extending the total contract to a maximum of four (4) years. The renewal option request, made by the vendor, can be based on either a no added cost offer or with a price increase that is tied to the Orange County Consumer Price Index. The District's current contract with SC Primesource ends on June 30, 2014. SC Primesource has sent a letter requesting to renew the contract for the next year with an increase in price based on the Orange County CPI. The current average Orange County CPI from July 2013 through April 2014 is 0.08 %. As stated in the recommendation, District staff has been happy with the service SC Primesource has been providing over the 14 months and recommends renewing the contract from July 1, 2014 thru June 30, 2015 at the new rates listed below. Based upon this CPI the new monthly cost for services would be $5,262.30 with an estimated annual cost of $63,147.60. This price does not reflect any additional services that the district might request such as carpet cleaning or addition cleaning outside the scope of work. AGENDA REPORT Meeting Date: June 5, 2014 To: Planning-Engineering- Operations Committee From: Steve Conklin, Acting General Manager Presented By: Steve Conklin, Acting General Manager Prepared By: Anthony Manzano, Senior Project Manager Budgeted: Total Budget: Cost Estimate: Funding Source: Account No: Job No: Dept: Reviewed by Legal: ITEM NO. 4.3 Yes $350,000.00 $345,780.00 All Water Funds 101 -2700 J2012 -13 Engineering Yes CEQA Compliance: Exempt Subject: Construction Contract for the YLHS Park Pipeline Relocation Project SUMMARY: On May 14, 2014, bids were received from twelve contractors for construction of YLHS Park Pipeline Relocation Project. Following review of the bids, staff recommends award to the low - bidder, Vido Samarzich, Inc. for $345,780. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors award the Construction Contract for the YLHS Park Pipeline Relocation Project to Vido Samarzich, Inc. for $345,780, Job No. 201213. DISCUSSION: The proposed Yorba Linda High School Park, within Placentia Yorba Linda Unified School District's (PYLUSD) property located south of Yorba Linda High School, includes proposed grading with nearly 18 -feet of fill over our existing 39 -inch diameter Bryant Cross Feeder (BCF) pipeline. See attached map. The BCF pipeline will be unable to support the additional fill, and must be replaced with a new line with approximately 5 -feet of cover. Per the Pre - Annexation Agreement with PYLUSD, the District is responsible for design and construction costs for replacing approximately 520 lineal feet of the BCF pipeline. To meet PYLUSD's previous construction schedule, District staff executed a Professional Services Agreement with a consultant, Albert A. Webb Associates, to complete design drawings by the end of 2012. Late 2013, PYLUSD stated that the District is required to complete the BCF relocation work independent from their park work. Consequently, District staff completed specifications in -house and solicited bids in early 2014 after the PYLUSD established a construction schedule. On May 14, 2014, sealed bids were received from twelve contractors, as shown below. The bid tabulation and bid documents from the low bidder, Vido Samarzich, Inc., were reviewed and confirmed by District staff and found to be responsive and fully in order. Accordingly, staff recommends award to Vido Samarzich, Inc. NO. COMPANY BID 1 Vido Samarzich, Inc. $ 345,780.00 2 T.E. Roberts, Inc. $ 358,560.00 3 TBU, Inc. $ 362,640.00 4 Paulus Engineering, Inc. $ 389,700.00 5 Cedro Construction $ 393,692.00 6 J.A. Salazar Construction & Supply $ 430,735.00 7 VCI Construction, Inc. $ 436,500.00 8 Kana Pipeline, Inc. $ 444,000.00 9 GRFCO, Inc. $ 467,000.00 10 GCI Construction $ 477,500.00 11 Mike Bubalo Construction $ 569,000.00 12 Atlas- Allied, Inc. $ 702,000.00 STRATEGIC PLAN: SR 3 -A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011 -2015 with adopted amendments ATTACHMENTS: Name Description: Type: YLHS PARK MAP.pdf YLHS Park & BCF Relocation Map Backup Material i[iiii vi O PROPOSED YORBA LINDA HIGH SCHOOLPARK LOCATION MAP KP-MED. 36" WATER LINE 39" WATER LINE DEL REY c 0 0 - - -- - ------ - - - - -- -- - -- PROPOSED. 36" WATER LINE EX. 39" WATER LINE AVENIDA DEL REY F Im NO SCALE Meeting Date To: From: Presented By: Prepared By: Subject: SUMMARY: AGENDA REPORT June 5, 2014 Planning-Engineering- Operations Committee Steve Conklin, Acting General Manager Steve Conklin, Acting General Manager Arel Bacani, Engineering Technician II Budgeted: Funding Source: Account No: Job No: Dept: Reviewed by Legal: CEQA Compliance: ITEM NO. 4.4 N/A Developer Funded 1/2-2600 201406 Engineering N/A N/A Terms and Conditions for Water and Sewer Service with Shapell Homes for Tract 16208 Shapell Homes is proposing to develop Tract 16208 into 40 single family residential lots on 20.0 acres. The project is located within the area covered by the Pre - Annexation Agreement ( "PAA ") that was executed on July 25, 2006 between the District and Shapell Industries, Inc. The project is located on the north side of Bastanchury Rd., across the street from the Yorba Linda High School, and is being developed in conjunction with Tracts 17653 and 17654, as shown in the attached exhibit. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors approve the Terms and Conditions for Water and Sewer Service with Shapell Homes for Tract 16208, Job No. 201406. DISCUSSION: The PAA required the incorporation of Water and Sewer Facilities Master Plans to meet District standards for water and sewer service to its customers and to integrate proposed facilities with existing District facilities. In 2006, Shapell Industries provided the S &S Development Phase 1 Analysis report which was an amendment to the Water Facilities Master Plan. The report specified the water facilities for the proposed housing tracts in the Phase 1 development. In early 2014, Toll Brothers, Inc. became the official owner of Shapell Homes and wished to retain the Shapell name for Tracts 16208, 17653 and 17654. Payment of the Administrative Fees were made simultaneously for all three tracts on April 28, 2014 for water and sewer service. The pad elevations within Tract 16208 range between 595 and 664 feet above mean sea level. The tract will tie into the District's Pressure Zone 4 transmission line in Bastanchury Rd., which is supplied by the Spring View Reservoir, at a high water elevation of 780 feet. Additionally, the proposed pressure reducing station at the neighboring Tract 17654 will provide water from Pressure Zone 5 into Zone 4 during times of low pressure caused by high demand. Tract 16208 is located within Drainage Area "1" of the District's Sewer Service Area. The District has an existing sewer main in Bastanchury Rd. that is adequate in size to serve the project site. Staff will require the applicant to connect into the sewer main stub -out located at the southwest corner of the tract. The District's standard water and sewer fees will apply to this project. In addition, annexation fees will be collected for the 40 lots, in accordance with the PAA. The Terms and Conditions for Water and Sewer Service with Shapell Homes, Tract No. 16208 are attached for your consideration. ATTACHMENTS: Name: Description: Type: Terms & Conditions for Water & Sewer Service with 201406 T C.doc Agreement Shapell Homes for Tract 16208 201406 Exhibit.odf Exhibit of Proposed Water & Sewer Improvements for Exhibit Shapell Homes Tract 16208 Date: JUNE 26, 2014 YORBA LINDA WATER DISTRICT TERMS AND CONDITIONS FOR WATER AND SEWER SERVICE NAME OF APPLICANT: SHAPELL HOMES LOCATION OF PROJECT: NORTH SIDE OF BASTANCHURY RD., ACROSS STREET FROM YORBA LINDA HIGH SCHOOL TRACT NUMBER: 16208 JOB NUMBER: 201406 LOT(S): 40 The applicant will be required to complete to the satisfaction of the District the following items that have an "X" following the number. 1) X The applicant shall provide the District with a copy of the Grant Deed or Title Report of the property to be served. 2) X The applicant shall include information deemed necessary by the District in the event the applicant is required to file a Department of Real Estate Tax Disclosure statement. 3) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 1 and that the home is subject to a property tax over and above the normal 1 % Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. I. 4) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 2 and that the home is subject to a property tax over and above the normal 1 % Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. 2. 5) X The applicant shall submit two (2) sets of the improvement plans to the District for plan check processing. a) Improvement Plans b) Grading Plans c) Tract, Parcel or Vesting Map d) Landscaping Plans 6) X Improvement Plans submitted for plan check shall comply with the submittal requirements established by the YLWD Engineering Department. Page 2 of 5 NAME OF APPLICANT: SHAPELL HOMES LOCATION OF PROJECT: TRACT 16208 - N. SIDE OF BASTANCHURY RD., ACROSS FROM Y.L. HIGH SCHOOL 7) X The applicant shall dedicate or obtain all easements deemed necessary by the District in accordance with the Rules and Regulations of the District. All easement documents shall be prepared under the supervision of and stamped by a Professional Land Surveyor or a Registered Civil Engineer (licensed prior to January 1, 1982) licensed to practice in the State of California. 8) X The applicant shall provide the District with a copy of the Recorded Tract/Parcel Map(s) or Easement Documents illustrating all District easements required by Term and Condition No. 7, prior to requesting occupancy releases. 9) X The applicant shall prepare and process all easements to be quitclaimed by the District in accordance with the Rules and Regulations of the District. 10) X The applicant shall furnish the District with a 24 -hour emergency telephone number prior to the District's approval of the construction plans. 11) X The applicant shall notify the District 48 hours prior to initiating any work related to required or proposed improvements. 12) X The applicant shall complete a Temporary Construction Meter Permit application for all water to be used in construction work and all water used under such permit shall be taken from the approved construction meter. 13) X The applicant shall provide per the District specifications one complete set of "As Built" mylars and electronic copy of ACAD drawings (version 2008 or later) for the Water facilities. 14) X The applicant shall complete an Application to and Agreement for Water Service. 15) X The applicant shall pay all of the water fees as required by the Rules and Regulations of the District. 16) X The applicant shall pay meter fees associated with the installation of radio read meters for this project. 17) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Water Service. 18) X The applicant shall provide the District with a set of plans stamped and approved by the Orange County Fire Authority, or fire agency having jurisdiction, that identifies approved fire hydrant locations. Such approved plan must be submitted to the District before staff will initiate a District plan check for water improvements. Page 3 of 5 NAME OF APPLICANT: SHAPELL HOMES LOCATION OF PROJECT: TRACT 16208 - N. SIDE OF BASTANCHURY RD., ACROSS FROM Y.L. HIGH SCHOOL 19) X The applicant shall have all water facilities designed in accordance with the District's Water Facilities Plan and the District's Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 20) X The applicant's water facilities (on -site) shall be District owned and maintained. 21) X The applicant shall be required to conduct flow tests at their cost in the event the Orange County Fire Authority requires a flow test. A District representative shall be present to witness the flow test. 22) X The applicant shall comply with all additional District requirements, relative to the fire protection system, fire hydrant construction and fire hydrant locations. 23) X The applicant shall install one 1 water Sampling Station(s) in conformance with the District's Standard Plans. 24) X The applicant shall provide a completed Surety Bond for the water facilities prior to the District signing the Water Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed water facilities. 25) X The applicant shall install the curb and gutters a minimum of one week prior to the installation of the water main and services. 26) X All existing water services that are not useable in the new plan shall be cut and plugged at the main line. 27) X The applicant shall coordinate through the District all connections of new water facilities to the existing District facilities. 28) X The applicant shall provide a written copy of the Bacteriological Report prior to occupancy releases certifying that the water meets the Health Department's requirements. 29) X The applicant shall adjust and raise to grade all valve covers within the limits of this project. 30) X The applicant shall install a pressure regulator in all dwellings that have over 80 p.s.i. static water pressure in accordance with the appropriate building codes. 31) X The applicant shall complete a Temporary Water Permit for all water that will be used through the new water services to serve the new dwellings. 32) X The applicant shall install a District approved backflow device in connection with any private fire suppression sprinkler facilities that may be required by the Orange County Fire Authority or fire agency having jurisdiction. Page 4 of 5 NAME OF APPLICANT: SHAPELL HOMES LOCATION OF PROJECT: TRACT 16208 - N. SIDE OF BASTANCHURY RD., ACROSS FROM Y.L. HIGH SCHOOL 33) X The applicant shall install a reduced pressure principle backflow prevention device on all commercial buildings and landscape services. 34) X The applicant shall install and provide a written test report to the District for each backflow device certifying that the backflow devices are operating properly prior to the water meters being turned on for service. 35) X The applicant shall install and provide a written test report to the District certifying that the double check detector assembly is operating properly prior to the double check detector assembly being turned on for service. 36) X The applicant shall provide an annual written test report to the District certifying that the backflow devices and fire detector assemblies are operating properly pursuant to the District's Backflow Prevention Program and the State of California Administrative Code, Title 17, Public Health Rules and Regulations Relating to Cross - Connections. 37) The applicant shall complete a Sewer Connection Application and Permit for Sewer Service. 38) X The applicant shall complete an Application to and Agreement for Sewer Service. 39) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Sanitary Sewer Service. 40) X The applicant shall pay all of the sewer fees as required by the Rules and Regulations of the District. 41) X The applicant shall have all sewer facilities designed in accordance with the District's Sewer Master Plan and Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 42) X The applicant shall provide a completed Surety Bond for the sewer facilities prior to the District signing the Sewer Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed sewer facilities. 43) X The applicant's sewer facilities (on -site) shall be District owned and maintained. 44) X The applicant shall construct a sewer main and appurtenances in conformance with the approved plans and the District's Plans and Specifications. 45) X The applicant shall adjust and raise to grade all sewer manhole covers within the limits of this project. Page 5 of 5 NAME OF APPLICANT: SHAPELL HOMES LOCATION OF PROJECT: TRACT 16208 - N. SIDE OF BASTANCHURY RD., ACROSS FROM Y.L. HIGH SCHOOL 46) X The applicant shall install a sewer backflow prevention valve on all sewer service connections in which the pad elevations of the property being served is lower than the rim elevation of the upstream manhole. Installation of the backflow device shall comply with all requirements of the Building and Plumbing Codes of the appropriate agency having jurisdiction. 47) X The applicant shall submit a video inspection report of their sewer project in DVD format. The video of the sewer facilities shall be conducted in the presence of the District inspector, which will include stationing locations of manholes, cleanouts, wyes, laterals, backflow devices and appurtenances. ND OF STANDARD TERMS AND CONDITIONS PROJECT SPECIFIC TERMS AND CONDITIONS 48) X The applicant shall pay the annexation fee and comply with all provisions of the "Pre- Annexation Agreement between Yorba Linda Water District and Shapell Industries, Inc." executed on July 25, 2006 and recorded on August 7, 2006 in the Official Records of Orange County as Document No. 2006000525185. I hereby certify that the foregoing Terms and Conditions were approved at the June 26, 2014 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The approved Terms and Conditions shall become void six (6) months from the approval date if a formal Application To and Agreement with the Yorba Linda Water District for Water and Sewer Service is not executed for the project under consideration. Steve Conklin, P.E., Acting General Manager VICINITY MAP NOT TO SCALE PREPARED BY: LOCATION MAP YORBA LINDA WATER DISTRICT 1717 E. MIRALOMA AVENUE PLACENTIA, CALIFORNIA 92870 (714) 701 -3100 NOT TO SCALE EXHIBIT WATER & SEWER IMPROVEMENTS FOR TRACT 16208 SHAPELL HOMES SCALE: N.T.S. DATE: 05 -27 -14 FILENAME: J201406 Meeting Date To: From: Presented By: Prepared By: Subject: SUMMARY: AGENDA REPORT June 5, 2014 Planning-Engineering- Operations Committee Steve Conklin, Acting General Manager Steve Conklin, Acting General Manager Arel Bacani, Engineering Technician II Budgeted: Funding Source: Account No: Job No: Dept: Reviewed by Legal: CEQA Compliance: ITEM NO. 4.5 N/A Developer Funded 1/2-2600 201407 Engineering N/A N/A Terms and Conditions for Water and Sewer Service with Shapell Homes for Tract 17653 Shapell Homes is proposing to develop Tract 17653 into 21 single family residential lots on 16.4 acres. The project is located within the area covered by the Pre - Annexation Agreement ( "PAA ") that was executed on July 25, 2006 between the District and Shapell Industries, Inc. The project is located on the north side of Bastanchury Rd., across the street from the Yorba Linda High School, and is being developed in conjunction with Tracts 16208 and 17654, as shown in the attached exhibit. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors approve the Terms and Conditions for Water and Sewer Service with Shapell Homes for Tract 17653, Job No. 201407. DISCUSSION: The PAA required the incorporation of Water and Sewer Facilities Master Plans to meet District standards for water and sewer service to its customers and to integrate proposed facilities with existing District facilities. In 2006, Shapell Industries provided the S &S Development Phase 1 Analysis report which was an amendment to the Water Facilities Master Plan. The report specified the water facilities for the proposed housing tracts in the Phase 1 development. In early 2014, Toll Brothers, Inc. became the official owner of Shapell Homes and wished to retain the Shapell name for Tracts 16208, 17653 and 17654. Payment of the Administrative Fees were made simultaneously for all three tracts on April 28, 2014 for water and sewer service. The pad elevations within Tract 17653 range between 612 and 645 feet above mean sea level. The tract is designated to be in Pressure Zone 4, which is supplied by the Spring View Reservoir, at a high water elevation of 780 feet. It will tie into the proposed water mains within its neighboring Tracts 16208 and 17654. Tract 17653 is located within Drainage Area "1" of the District's Sewer Service Area. Staff will require the applicant to connect the onsite public sewer system into the proposed sewer main at the neighboring Tract 16208. The District's standard water and sewer fees will apply to this project. In addition, annexation fees will be collected for the 21 lots, in accordance with the PAA. The Terms and Conditions for Water and Sewer Service with Shapell Homes, Tract No. 17653 are attached for your consideration. ATTACHMENTS: Description: Type: Terms & Conditions for Water & Sewer Service with 201407 T C.doc Agreement Shapell Homes for Tract 17653 Exhibit of Proposed Water & Sewer Improvements for 201407 Exhibit.pdf Exhibit Shapell Homes Tract 17653 Date: JUNE 26, 2014 YORBA LINDA WATER DISTRICT TERMS AND CONDITIONS FOR WATER AND SEWER SERVICE NAME OF APPLICANT: SHAPELL HOMES LOCATION OF PROJECT: NORTH SIDE OF BASTANCHURY RD., ACROSS STREET FROM YORBA LINDA HIGH SCHOOL TRACT NUMBER: 17653 JOB NUMBER: 201407 LOT(S): 21 The applicant will be required to complete to the satisfaction of the District the following items that have an "X" following the number. 1) X The applicant shall provide the District with a copy of the Grant Deed or Title Report of the property to be served. 2) X The applicant shall include information deemed necessary by the District in the event the applicant is required to file a Department of Real Estate Tax Disclosure statement. 3) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 1 and that the home is subject to a property tax over and above the normal 1 % Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. I. 4) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 2 and that the home is subject to a property tax over and above the normal 1 % Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. 2. 5) X The applicant shall submit two (2) sets of the improvement plans to the District for plan check processing. a) Improvement Plans b) Grading Plans c) Tract, Parcel or Vesting Map d) Landscaping Plans 6) X Improvement Plans submitted for plan check shall comply with the submittal requirements established by the YLWD Engineering Department. Page 2 of 5 NAME OF APPLICANT: SHAPELL HOMES LOCATION OF PROJECT: TRACT 17653 - N. SIDE OF BASTANCHURY RD., ACROSS FROM Y.L. HIGH SCHOOL 7) X The applicant shall dedicate or obtain all easements deemed necessary by the District in accordance with the Rules and Regulations of the District. All easement documents shall be prepared under the supervision of and stamped by a Professional Land Surveyor or a Registered Civil Engineer (licensed prior to January 1, 1982) licensed to practice in the State of California. 8) X The applicant shall provide the District with a copy of the Recorded Tract/Parcel Map(s) or Easement Documents illustrating all District easements required by Term and Condition No. 7, prior to requesting occupancy releases. 9) X The applicant shall prepare and process all easements to be quitclaimed by the District in accordance with the Rules and Regulations of the District. 10) X The applicant shall furnish the District with a 24 -hour emergency telephone number prior to the District's approval of the construction plans. 11) X The applicant shall notify the District 48 hours prior to initiating any work related to required or proposed improvements. 12) X The applicant shall complete a Temporary Construction Meter Permit application for all water to be used in construction work and all water used under such permit shall be taken from the approved construction meter. 13) X The applicant shall provide per the District specifications one complete set of "As Built" mylars and electronic copy of ACAD drawings (version 2008 or later) for the Water facilities. 14) X The applicant shall complete an Application to and Agreement for Water Service. 15) X The applicant shall pay all of the water fees as required by the Rules and Regulations of the District. 16) X The applicant shall pay meter fees associated with the installation of radio read meters for this project. 17) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Water Service. 18) X The applicant shall provide the District with a set of plans stamped and approved by the Orange County Fire Authority, or fire agency having jurisdiction, that identifies approved fire hydrant locations. Such approved plan must be submitted to the District before staff will initiate a District plan check for water improvements. Page 3 of 5 NAME OF APPLICANT: SHAPELL HOMES LOCATION OF PROJECT: TRACT 17653 - N. SIDE OF BASTANCHURY RD., ACROSS FROM Y.L. HIGH SCHOOL 19) X The applicant shall have all water facilities designed in accordance with the District's Water Facilities Plan and the District's Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 20) X The applicant's water facilities (on -site) shall be District owned and maintained. 21) X The applicant shall be required to conduct flow tests at their cost in the event the Orange County Fire Authority requires a flow test. A District representative shall be present to witness the flow test. 22) X The applicant shall comply with all additional District requirements, relative to the fire protection system, fire hydrant construction and fire hydrant locations. 23) The applicant shall install one 1 water Sampling Station(s) in conformance with the District's Standard Plans. 24) X The applicant shall provide a completed Surety Bond for the water facilities prior to the District signing the Water Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed water facilities. 25) X The applicant shall install the curb and gutters a minimum of one week prior to the installation of the water main and services. 26) X All existing water services that are not useable in the new plan shall be cut and plugged at the main line. 27) X The applicant shall coordinate through the District all connections of new water facilities to the existing District facilities. 28) X The applicant shall provide a written copy of the Bacteriological Report prior to occupancy releases certifying that the water meets the Health Department's requirements. 29) X The applicant shall adjust and raise to grade all valve covers within the limits of this project. 30) X The applicant shall install a pressure regulator in all dwellings that have over 80 p.s.i. static water pressure in accordance with the appropriate building codes. 31) X The applicant shall complete a Temporary Water Permit for all water that will be used through the new water services to serve the new dwellings. 32) X The applicant shall install a District approved backflow device in connection with any private fire suppression sprinkler facilities that may be required by the Orange County Fire Authority or fire agency having jurisdiction. Page 4 of 5 NAME OF APPLICANT: SHAPELL HOMES LOCATION OF PROJECT: TRACT 17653 - N. SIDE OF BASTANCHURY RD., ACROSS FROM Y.L. HIGH SCHOOL 33) X The applicant shall install a reduced pressure principle backflow prevention device on all commercial buildings and landscape services. 34) X The applicant shall install and provide a written test report to the District for each backflow device certifying that the backflow devices are operating properly prior to the water meters being turned on for service. 35) X The applicant shall install and provide a written test report to the District certifying that the double check detector assembly is operating properly prior to the double check detector assembly being turned on for service. 36) X The applicant shall provide an annual written test report to the District certifying that the backflow devices and fire detector assemblies are operating properly pursuant to the District's Backflow Prevention Program and the State of California Administrative Code, Title 17, Public Health Rules and Regulations Relating to Cross - Connections. 37) The applicant shall complete a Sewer Connection Application and Permit for Sewer Service. 38) X The applicant shall complete an Application to and Agreement for Sewer Service. 39) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Sanitary Sewer Service. 40) X The applicant shall pay all of the sewer fees as required by the Rules and Regulations of the District. 41) X The applicant shall have all sewer facilities designed in accordance with the District's Sewer Master Plan and Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 42) X The applicant shall provide a completed Surety Bond for the sewer facilities prior to the District signing the Sewer Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed sewer facilities. 43) X The applicant's sewer facilities (on -site) shall be District owned and maintained. 44) X The applicant shall construct a sewer main and appurtenances in conformance with the approved plans and the District's Plans and Specifications. 45) X The applicant shall adjust and raise to grade all sewer manhole covers within the limits of this project. Page 5 of 5 NAME OF APPLICANT: SHAPELL HOMES LOCATION OF PROJECT: TRACT 17653 - N. SIDE OF BASTANCHURY RD., ACROSS FROM Y.L. HIGH SCHOOL 46) X The applicant shall install a sewer backflow prevention valve on all sewer service connections in which the pad elevations of the property being served is lower than the rim elevation of the upstream manhole. Installation of the backflow device shall comply with all requirements of the Building and Plumbing Codes of the appropriate agency having jurisdiction. 47) X The applicant shall submit a video inspection report of their sewer project in DVD format. The video of the sewer facilities shall be conducted in the presence of the District inspector, which will include stationing locations of manholes, cleanouts, wyes, laterals, backflow devices and appurtenances. ND OF STANDARD TERMS AND CONDITIONS PROJECT SPECIFIC TERMS AND CONDITIONS 48) X The applicant shall pay the annexation fee and comply with all provisions of the "Pre- Annexation Agreement between Yorba Linda Water District and Shapell Industries, Inc." executed on July 25, 2006 and recorded on August 7, 2006 in the Official Records of Orange County as Document No. 2006000525185. I hereby certify that the foregoing Terms and Conditions were approved at the June 26, 2014 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The approved Terms and Conditions shall become void six (6) months from the approval date if a formal Application To and Agreement with the Yorba Linda Water District for Water and Sewer Service is not executed for the project under consideration. Steve Conklin, P.E., Acting General Manager I I - -- I I I I - I I I 1 I I 2 PROPOSED SEWER MAI PROJECT .. -..ern WATER MAI SITE W A j 1 1 LINDA N O VORDA A f eL d 76 4 T CT 16 08 \ P RD. O OZ FP 90 3 90 � yQ w rG Qp ORANGEiHOR S AVE. I = VICINITY MAP \ - _ — 4° �° NOT TO SCALE / I 16 16 — / V 19 18 17 14 L 1 4� 3 �\ 20 PROP SED W TER MAI / 21 R MAI PROP ED S — / 8 � F- < \ � 6 6 9 10 12 I \ 1 4 2 3 TRACT 11 17653 `' r EXISTING SEWER MAIN � EX. 36 "ZONE� R I �_ ` WATER e�STq C EX. 18" ZONE 3 WATER MAIN I LOCATION MAP NOT TO SCALE PREPARED BY: EXHIBIT SCALE: N.T.S. YORBA LINDA WATER DISTRICT WATER & SEWER IMPROVEMENTS DATE: 1717 E. MIRALOMA AVENUE FOR TRACT 17653 05 -27 -14 PLACENTIA, CALIFORNIA 92870 SHAPELL HOMES FILENAME: (714) 701 -3100 J201407 Meeting Date To: From: Presented By: Prepared By: Subject: SUMMARY: AGENDA REPORT June 5, 2014 Planning-Engineering- Operations Committee Steve Conklin, Acting General Manager Steve Conklin, Acting General Manager Arel Bacani, Engineering Technician II Budgeted: Funding Source: Account No: Job No: Dept: Reviewed by Legal: CEQA Compliance: ITEM NO. 4.6 N/A Developer Funded 1/2-2600 201408 Engineering N/A N/A Terms and Conditions for Water and Sewer Service with Shapell Homes for Tract 17654 Shapell Homes is proposing to develop Tract 17654 into 58 single family residential lots on 24.1 acres. The project is located within the area covered by the Pre - Annexation Agreement ( "PAA ") that was executed on July 25, 2006 between the District and Shapell Industries, Inc. The project is located on the north side of Bastanchury Rd., across the street from the Yorba Linda High School, and is being developed in conjunction with Tracts 16208 and 17653, as shown in the attached exhibit. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors approve the Terms and Conditions for Water and Sewer Service with Shapell Homes for Tract 17654, Job No. 201408. DISCUSSION: The PAA required the incorporation of Water and Sewer Facilities Master Plans to meet District standards for water and sewer service to its customers and to integrate proposed facilities with existing District facilities. In 2006, Shapell Industries provided the S &S Development Phase 1 Analysis report which was an amendment to the Water Facilities Master Plan. The report specified the water facilities for the proposed housing tracts in the Phase 1 development. In early 2014, Toll Brothers, Inc. became the official owner of Shapell Industries and wished to retain the Shapell name for the remaining Tracts 16208, 17653 and 17654. Payment of the Administrative Fees were made simultaneously for all three tracts on April 28, 2014 for water and sewer service. The pad elevations within Tract 17654 range between 630 and 720 feet above mean sea level. The S &S Development Phase 1 Analysis report required Tract 17654 to have two pressure zones. The higher elevation portion of the tract will tie into an existing water line stub -out at Lot 9 of Tract 15566, in the District's Pressure Zone 5, which is served by the Quarter Horse Reservoir, at a high water elevation of 920 feet. This equates to water pressures exceeding 80 p.s.i., which will require the installation of pressure regulators for the designated lots. The lower elevation portion will tie into the District's Pressure Zone 4 transmission line in Bastanchury Rd., which is supplied by the Spring View Reservoir, at a high water elevation of 780 feet. The Analysis report called for the installation of two pressure reducing stations ( "PRS ") to provide water from Pressure Zone 5 into Zone 4 during times of low pressure caused by high demand within the lower elevations of the tract. On May 7, 2014, Toll Brothers representatives and District Engineering staff met to discuss the design of the two PRS. The meeting resulted with the District - required update to the Analysis report that may eliminate one PRS and reconfigure Pressure Zones 4 and 5 within the tract. Tract 16754 is located within Drainage Area "1" of the District's Sewer Service Area. The District has an existing sewer main in Bastanchury Rd. that is adequate in size to serve the project site. Staff will require the applicant to connect the appropriate lots into the existing sewer main stub -out located at the southeast corner of the tract. The remaining lots shall connect to the proposed sewer main at the neighboring Tract 16208. The District's standard water and sewer fees will apply to this project. In addition, annexation fees will be collected for the 58 lots, in accordance with the PAA. The PRS design will also be incorporated into the Water and Sewer Improvement Plans. The Terms and Conditions for Water and Sewer Service with Shapell Homes, Tract No. 17654 are attached for your consideration. ATTACHMENTS: Name: Description: 201408 T C.doc Type: Terms & Conditions for Water & Sewer Service with Shapell Homes for Tract 17654 Agreement 201408 Exhibit.odf Exhibit of Proposed Water & Sewer Improvements for Exhibit Shapell Homes Tract 17654 Date: JUNE 26, 2014 YORBA LINDA WATER DISTRICT TERMS AND CONDITIONS FOR WATER AND SEWER SERVICE NAME OF APPLICANT: SHAPELL HOMES LOCATION OF PROJECT: NORTH SIDE OF BASTANCHURY RD., ACROSS STREET FROM YORBA LINDA HIGH SCHOOL TRACT NUMBER: 17654 JOB NUMBER: 201408 LOT(S): 58 The applicant will be required to complete to the satisfaction of the District the following items that have an "X" following the number. 1) X The applicant shall provide the District with a copy of the Grant Deed or Title Report of the property to be served. 2) X The applicant shall include information deemed necessary by the District in the event the applicant is required to file a Department of Real Estate Tax Disclosure statement. 3) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 1 and that the home is subject to a property tax over and above the normal 1 % Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. I. 4) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 2 and that the home is subject to a property tax over and above the normal 1 % Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. 2. 5) X The applicant shall submit two (2) sets of the improvement plans to the District for plan check processing. a) Improvement Plans b) Grading Plans c) Tract, Parcel or Vesting Map d) Landscaping Plans 6) X Improvement Plans submitted for plan check shall comply with the submittal requirements established by the YLWD Engineering Department. Page 2 of 5 NAME OF APPLICANT: SHAPELL HOMES LOCATION OF PROJECT: TRACT 17654 - N. SIDE OF BASTANCHURY RD., ACROSS FROM Y.L. HIGH SCHOOL 7) X The applicant shall dedicate or obtain all easements deemed necessary by the District in accordance with the Rules and Regulations of the District. All easement documents shall be prepared under the supervision of and stamped by a Professional Land Surveyor or a Registered Civil Engineer (licensed prior to January 1, 1982) licensed to practice in the State of California. 8) X The applicant shall provide the District with a copy of the Recorded Tract/Parcel Map(s) or Easement Documents illustrating all District easements required by Term and Condition No. 7, prior to requesting occupancy releases. 9) X The applicant shall prepare and process all easements to be quitclaimed by the District in accordance with the Rules and Regulations of the District. 10) X The applicant shall furnish the District with a 24 -hour emergency telephone number prior to the District's approval of the construction plans. 11) X The applicant shall notify the District 48 hours prior to initiating any work related to required or proposed improvements. 12) X The applicant shall complete a Temporary Construction Meter Permit application for all water to be used in construction work and all water used under such permit shall be taken from the approved construction meter. 13) X The applicant shall provide per the District specifications one complete set of "As Built" mylars and electronic copy of ACAD drawings (version 2008 or later) for the Water facilities. 14) X The applicant shall complete an Application to and Agreement for Water Service. 15) X The applicant shall pay all of the water fees as required by the Rules and Regulations of the District. 16) X The applicant shall pay meter fees associated with the installation of radio read meters for this project. 17) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Water Service. 18) X The applicant shall provide the District with a set of plans stamped and approved by the Orange County Fire Authority, or fire agency having jurisdiction, that identifies approved fire hydrant locations. Such approved plan must be submitted to the District before staff will initiate a District plan check for water improvements. Page 3 of 5 NAME OF APPLICANT: SHAPELL HOMES LOCATION OF PROJECT: TRACT 17654 - N. SIDE OF BASTANCHURY RD., ACROSS FROM Y.L. HIGH SCHOOL 19) X The applicant shall have all water facilities designed in accordance with the District's Water Facilities Plan and the District's Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 20) X The applicant's water facilities (on -site) shall be District owned and maintained. 21) X The applicant shall be required to conduct flow tests at their cost in the event the Orange County Fire Authority requires a flow test. A District representative shall be present to witness the flow test. 22) X The applicant shall comply with all additional District requirements, relative to the fire protection system, fire hydrant construction and fire hydrant locations. 23) X The applicant shall install one 1 water Sampling Station(s) in conformance with the District's Standard Plans. 24) X The applicant shall provide a completed Surety Bond for the water facilities prior to the District signing the Water Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed water facilities. 25) X The applicant shall install the curb and gutters a minimum of one week prior to the installation of the water main and services. 26) X All existing water services that are not useable in the new plan shall be cut and plugged at the main line. 27) X The applicant shall coordinate through the District all connections of new water facilities to the existing District facilities. 28) X The applicant shall provide a written copy of the Bacteriological Report prior to occupancy releases certifying that the water meets the Health Department's requirements. 29) X The applicant shall adjust and raise to grade all valve covers within the limits of this project. 30) X The applicant shall install a pressure regulator in all dwellings that have over 80 p.s.i. static water pressure in accordance with the appropriate building codes. 31) X The applicant shall complete a Temporary Water Permit for all water that will be used through the new water services to serve the new dwellings. 32) X The applicant shall install a District approved backflow device in connection with any private fire suppression sprinkler facilities that may be required by the Orange County Fire Authority or fire agency having jurisdiction. Page 4 of 5 NAME OF APPLICANT: SHAPELL HOMES LOCATION OF PROJECT: TRACT 17654 - N. SIDE OF BASTANCHURY RD., ACROSS FROM Y.L. HIGH SCHOOL 33) X The applicant shall install a reduced pressure principle backflow prevention device on all commercial buildings and landscape services. 34) X The applicant shall install and provide a written test report to the District for each backflow device certifying that the backflow devices are operating properly prior to the water meters being turned on for service. 35) X The applicant shall install and provide a written test report to the District certifying that the double check detector assembly is operating properly prior to the double check detector assembly being turned on for service. 36) X The applicant shall provide an annual written test report to the District certifying that the backflow devices and fire detector assemblies are operating properly pursuant to the District's Backflow Prevention Program and the State of California Administrative Code, Title 17, Public Health Rules and Regulations Relating to Cross - Connections. 37) The applicant shall complete a Sewer Connection Application and Permit for Sewer Service. 38) X The applicant shall complete an Application to and Agreement for Sewer Service. 39) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Sanitary Sewer Service. 40) X The applicant shall pay all of the sewer fees as required by the Rules and Regulations of the District. 41) X The applicant shall have all sewer facilities designed in accordance with the District's Sewer Master Plan and Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 42) X The applicant shall provide a completed Surety Bond for the sewer facilities prior to the District signing the Sewer Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed sewer facilities. 43) X The applicant's sewer facilities (on -site) shall be District owned and maintained. 44) X The applicant shall construct a sewer main and appurtenances in conformance with the approved plans and the District's Plans and Specifications. 45) X The applicant shall adjust and raise to grade all sewer manhole covers within the limits of this project. Page 5 of 5 NAME OF APPLICANT: SHAPELL HOMES LOCATION OF PROJECT: TRACT 17654 - N. SIDE OF BASTANCHURY RD., ACROSS FROM Y.L. HIGH SCHOOL 46) X The applicant shall install a sewer backflow prevention valve on all sewer service connections in which the pad elevations of the property being served is lower than the rim elevation of the upstream manhole. Installation of the backflow device shall comply with all requirements of the Building and Plumbing Codes of the appropriate agency having jurisdiction. 47) X The applicant shall submit a video inspection report of their sewer project in DVD format. The video of the sewer facilities shall be conducted in the presence of the District inspector, which will include stationing locations of manholes, cleanouts, wyes, laterals, backflow devices and appurtenances. ND OF STANDARD TERMS AND CONDITIONS PROJECT SPECIFIC TERMS AND CONDITIONS 48) X The applicant shall provide an update to the 2006 Development Phase 1 Analysis to determine the viability of said Analysis' water facilities design. District will allow reduction of the number of pressure reducing stations and reconfiguration of pressure zones if supported by update data. The reconfigured water facilities shall be incorporated into the Improvement Plans and installed per approved plans and District Specifications. 49) X The applicant shall incorporate the pressure reducing station design into the Improvement Plans. The District will approve the Improvement Plans when both tract and pressure reducing station designs are finalized, per approved plans and District Specifications. 50) X The applicant shall pay the annexation fee and comply with all provisions of the "Pre- Annexation Agreement between Yorba Linda Water District and Shapell Industries, Inc." executed on July 25, 2006 and recorded on August 7, 2006 in the Official Records of Orange County as Document No. 2006000525185. I hereby certify that the foregoing Terms and Conditions were approved at the June 26, 2014 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The approved Terms and Conditions shall become void six (6) months from the approval date if a formal Application To and Agreement with the Yorba Linda Water District for Water and Sewer Service is not executed for the project under consideration. Steve Conklin, P.E., Acting General Manager PREPARED BY: LOCATION MAP YORBA LINDA WATER DISTRICT 1717 E. MIRALOMA AVENUE PLACENTIA, CALIFORNIA 92870 (714) 701 -3100 NOT TO SCALE EXHIBIT WATER & SEWER IMPROVEMENTS FOR TRACT 17654 SHAPELL HOMES pq T VICINITY MAP NOT TO SCALE SCALE: N.T.S. DATE: 05 -27 -14 FILENAME: J201408 Material Distributed Less Than 72 Hours Prior to the Meeting Meeting Date: June 5, 2014 To: From: AGENDA REPORT Plan. - Eng. -Ops. Committee Budgeted: Total Budget: Cost Estimate: Funding Source Steve Conklin, Acting General Mgr Account No: Job No: Presented By: Steve Conklin, Acting General Mgr Dept: Reviewed by Legal: Prepared By: Alex Thomas, Water Quality Eng. CEQA Compliance: Subject: Proposed Change Order No. 1 for Well 21 Drilling Contract ITEM NO. 4.7 Yes $1,000,000 $863,345 All Water Funds N/A 2009 -22 Engineering N/A Exempt SUMMARY: Work has been completed for the Well 21 drilling contract. The project involves drilling an 18 -in diameter, high capacity drinking water well capable of producing approximately 3,000 gpm. Submitted for Board approval is Change Order No. 1. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors approve Change Order No. 1 in the amount of $0.00 and 70 additional calendar days to Bakersfield Well and Pump, Co., for construction of the Well 21 Drilling Project. Job No. 2009 -22. COMMITTEE RECOMMENDATION: N/A DISCUSSION: In accordance with the contract documents, Bakersfield Well and Pump, Co. submitted the proposed Change Order No. 1 due to unforeseen events encountered during the course of construction to date. A copy of Change Order No. 1 is attached for your review and details are provided below. Bakersfield Well and Pump, Co. is requesting a 70 day no -cost time extension due to an unforeseen delay from the drill rig being tied up at another Job. Additionally, various other Material Distributed Less Than 72 Hours Prior to the Meeting delays occurred from issues during the initial and zone test fluids discharge, high turbidity water samples and slow laboratory analysis. The status of the construction contract with Bakersfield Well and Pump, Co. is as follows: The current contract amount is $863,345.00 and 98 calendar days starting on December 16, 2013. If approved, Change Order No. 1 adds $0.00 and 70 additional calendar days. If approved, the revised construction contract is $863,345.00 (0.0% changes from the original contract amount) and 168 calendar days. The construction was complete on June 2, 2014. Staff and CDM Smith, the District's consultant engineer, discussed the change order request and recommend approval. STRATEGIC PLAN: SR 3 -B: Continue Planning for Long Term Capital Improvements and Replacements into the future. PRIOR RELEVANT BOARD ACTION(S): • On December 20, 2012, the Board of Directors approved a Professional Services Agreement with CDM Smith in the amount of $117,740 to provide hydrogeologic services to evaluate two potential well sites and provide well drilling design, specifications and inspection services. • On December 20, 2012, the Board of Directors authorized approval and execution of the 50 -year Lease Agreement between Orange County Water District and Yorba Linda Water District for the Well 21 site. • On October 10, 2013, the Board of Directors approved Amendment No. 1 in the amount of $10,620 to CDM Smith for Hydrologic Services to provide full -time oversight monitoring during the drilling of Well No. 21. • On October 10, 2013, the Board of Directors authorized execution of a Construction Contract with Bakersfield Well and Pump, Co. in the amount of $863,345 for Drilling of Well No. 21. • On April 24, 2014, the Board of Directors approved Progress Payment No. 1 in the amount of $181, 646.65 to Bakersfield Well and Pump Co. for drilling Well No. 21. ATTACHMENTS: Yes YORBA LINDA WATER DISTRICT CONTRACT NAME: CONTRACTOR: PROJECT NUMBER OWNER: Well 21 Drilling Project CHANGE ORDER NO. 1 DATE 6/3/2014 Page 1 of 1 CONTRACT AMT.: $863,345.00 DAYS: 98 Bakersfield Well and Pump, Co. THIS CHANGE 2009 -22 Yorba Linda Water District REVISED CONTRACT AMT: $0.00 DAYS: 70 (0.00 %) $863,345.00 DAYS: 168 This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and Yorba Linda Water District otherwise referred to as Owner. DESCRIPTION OF CHANGES +INCREASE CONTRACT /OR TIME +EXTENSION - DECREASE IN / OR - CONTRACT REDUCTION AMOUNT ($) (DAYS) 1) Additional days for unforeseen delays due to the drill rig being tied up at the Golden State Job, initial discharge, Zone test fluids discharge, high turbidity water samples and slow laboratory time issues. $0.00 70 NET CHANGE $0.00 70 REVISED CONTRACT AMOUNT AND TIME $863,345.00 168 The amount of the contract will be increased <desreased} by the sum of $0.00 and the contract time shall be increased <decreased> by 70 calendar days. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order. The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. This Change Order constitutes full, final, and complete compensation to the Contractor for all costs, expenses, overhead, profit, and any damages of every kind that the Contractor may incur in connection with the above referenced changes in the work, including any impact on the referenced work of any other work under the contract, any changes in the sequences of any work, any delay to any work, any disruption of any work, any rescheduling of any work, and any other effect on any of the work under this contract. By the execution of the Change Order, the Contractor accepts the contract price change and the contract completion date change, if any, and expressly waives any claims for any additional compensation, damages or time extensions, in connection with the above - referenced changes. A RECOMMENDED: ACCEPTED: (ENGINEER OR DATE: CONSULTANT Alex T mas, J Qu M n ineer, YLWD R hn C. Zi m sident/Ge ra Manage sfield Well Pump Co. DATE: APPROVED: DATE: /OWNER Steve Conklin Acting General Manager, YLWD 7ioie: 3/ >`) /,x June 3, 2014 _ BAKERSFIELD WELL & PUMP CO. 7212 Fruitvale Ave. • Bakersfield, CA 93308 • (661) 393.9661 FAX (661) 393 -9647 May 30, 2014 Yorba Linda Water Disrict 1717 E. Miraloma Avenue Placentia, Ca. 92870 -6785 Attn.: Derek Nguyen Re: Construction of YLWD — Well 21 Contract Extension Bakersfield Well & Pump Company is requesting a contract extension of 70 calendar days based on delayed mobilization date and subsequent fluid discharge and lab delays. This extension request is based on the revised contract completion date of June 2, 2014, 70 days after the original contract completion date of March 24, 2014. With the notice to proceed date of December 16, 2013 and the contract completion time of 98 calendar days, June 2, 2014 will be 168 calendar days. The project was delayed from the rig being tied up at Golden State Job, also initial discharge, zone test fluids discharge, high turbidity water samples and slow laboratory time issues contributed to these unforeseen delays. Feel free to call me if you should have any questions or comments regarding this time extension letter. Thank you for your consideration in this matter. C: (Documents and SettingsyzimmererUcal SetlingslTemporary Internet r ileslCont ent.Oullook10G6OU90MIContract Extension request letter 5-30 - I4.doc AGENDA REPORT Meeting Date: June 5, 2014 ITEM NO. 5.2 To: Planning- Engineering- Operations Committee Subject: Monthly Groundwater Production and Purchased Import Water Report (To be provided at the meeting.) ATTACHMENTS: Description: Type: Import 2013 -14 May.pdf Backup Material Distributed Less Than 72 Hours Prior to Backup Material the Meeting Backup Material Distributed Less Than 72 Hours Prior to the Meeting YLWD SOURCE WATER SUMMARY FY 2013 -14 Allowable GW (YTD) 10,542.8 (AF) Underpumped 63.7 (AF) CUP Obligation FY 2014 -15 2,741.0 (AF) Monthly CUP Pumping (AF) 280.0 (AF) YTD CUP Pumping (AF) 560.0 (AF) YTD CUP Achieved ( %) 20.4% ADJUSTED GW (AF) ACTUAL IMPORT (AF) CUP (AF) TOTAL DEMAND (AF) MONTHLY GW (%) YTD GW (%) BUDGET (Demand Est.) (AF) DELTA (%) MONTH Jul -13 1,286.5 1,105.4 2,391.8 53.8% 53.8% 2,477.9 -3.5% Aug -13 824.9 1,581.0 2,405.8 34.3% 44.0% 2,437.9 -1.3% Sep -13 762.2 1,521.2 2,283.4 33.4% 40.6% 2,139.0 6.8% Oct -13 1,048.7 941.6 1,990.3 52.7% 43.2% 1,804.2 10.3% Nov -13 948.9 661.9 1,610.7 58.9% 45.6% 1,425.3 13.0% Dec -13 844.1 612.8 30.0% 1,456.9 57.9% 47.1% 1,282.1 13.6% Jan -14 944.4 689.0 1,633.3 57.8% 48.4% 1,117.9 46.1% Feb -14 752.6 519.7 1,272.3 59.2% 49.3% 1,069.5 19.0% Mar -14 865.2 506.6 1,371.8 63.1% 50.4% 1,267.4 8.2% Apr -14 928.6 529.1 280.0 1,737.7 53.4% 50.7% 1,585.3 9.6% May -14 1,273.1 645.7 280.0 2,198.8 57.9% 51.5% 2,096.9 4.9% Jun -14 2,349.5 FYTD 10,479.1 9,313.8 560.0 20,352.9 51.5% 1 18,703.5 8.8% Allowable GW (YTD) 10,542.8 (AF) Underpumped 63.7 (AF) CUP Obligation FY 2014 -15 2,741.0 (AF) Monthly CUP Pumping (AF) 280.0 (AF) YTD CUP Pumping (AF) 560.0 (AF) YTD CUP Achieved ( %) 20.4% GROUNDWATER PERCENTAGE 80.0°x° -*-MONTHLY GW (% ) 75.0% YTD GW (%) 70.0% .. BPP GOAL 51.8% 65.0% 60.0% 55.0% 50.0% 45.0% 40.0% 35.0% 30.0% Jul -13 Aug -13 Sep -13 Oct -13 Nov -13 Dec -13 Jan -14 Feb -14 Mar -14 Apr -14 May -14 Jun -14 Month 22,000 20,000 111 16,000 14,000 LL a 12,000 E 0 10,000 8,000 6,000 4,000 2,000 0 Jul -13 Backup Material Distributed Less Than 72 Hours Prior to the Meeting FY 2013 -14 YTD Water Supply Budgeted Total GW + Import --I&--Actual Total GW + Import —*--BPP GW Goal 51.8% Actual GW Production Actual Total GW + Import 2012 -13 Aug -13 Sep -13 Oct -13 Nov -13 Dec -13 Jan -14 Feb -14 Mar -14 Apr -14 May -14 Jun -14 Month ITEM NO. 5.3 AGENDA REPORT Meeting Date: June 5, 2014 Subject: Monthly Preventative Maintenance Report (To be provided at the meeting.) ATTACHMENTS: NaI me. Description: Type PM 2013 -14 May.pdf Backup Material Distributed Less Than 72 Hours Prior to Backup Material the Meeting Backup Material Distributed Less Than 72 Hours Prior to the Meeting PREVENTATIVE AND REACTIVE MAINTENANCE FISCAL 2013/14 Fiscal 2013 -14 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN Percent of target 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 100% HYDRANTS (3,966) Target; all hydrants to be serviced annually. INSPECTED THIS MONTH 319 2851 2521 349 3451 105 381 322 3191 601 512 INSPECTED THIS YEAR 319 6041 8561 1,205 1 1,550 1 1,655 1,693 1 2,015 2,334 1 2,935 3,447 % TOTAL 8.0% 15.2%1 21.6%1 30.4%1 39.1%1 41.7% 42.4%1 50.8%1 58.9%1 74.0 VALVES (11,82212 = 5,911) Target; all valves to be operated every two years OPERATED THIS MONTH 518 582 6441 654 6611 7301 859 641 554 622 630 OPERATED THIS YEAR 518 1100 1,7441 2,398 3,059 1 3,789 1 4,648 5,289 5,843 6,465 7,095 OF TOTAL 8.8 % 18.6%1 29.5%1 40.1% 51.8%1 64.1%1 78.6%. 89.5%. 98.9%1 109.4 DEAD ENDS (155 X 2 = 310) Target; all dead ends to be flushed biannually. FLUSHED THIS MONTH 01 0 01 155 01 01 0 0 01 0 155 FLUSHED THIS YEAR 01 0 01 155 1551 1551 155 155 1551 155 310 % TOTAL 0.0%1 0.0%1 0.0%1 50.0% 50.0%1 50.0%1 50.0% 50.0% 50.0%1 50.0% AIR VACS (499) Target; all air /vacs to be serviced annually. INSPECTED THIS MONTH 3 0 1 1 1 105 400 4 1 0 0 INSPECTED THIS YEAR 3 3 4 5 6 111 511 515 516 516 516 % TOTAL 0.6% 0.6%1 0.8%1 1.0% 1.2%1 22.2%1 102.4% 103.2% 103.4%1 103.4% PRVs (150) Target; all PRVs to be serviced annually. INSPECTED THIS MONTH 10 18 ill 2 1 1 141 34 24 22 1 5 4 INSPECTED THIS YEAR 10 28 391 41 431 571 91 115 137 142 146 OF TOTAL 6.7 % 18.7%1 26.0%1 27.3% 28.7%1 38.0%1 60.7%. 76.7%. 91.3%1 94.7 WATER LEAKS Target; all leaks repaired at first available opportunity. MAIN REPAIRED 1 1 0 0 1 0 1 11 11 01 1 SERVICE REPAIRED 10 3 2 2 1 1 2 3 4 3 4 SERVICE REPLACED 11 15 18 29 12 12 11 61 81 181 12 AMS REPLACED 12 11 10 15 12 101 9 71 131 121 10 METERS Target; all meter work completed no later than next working day. NEW INSTALL 13 1 33 1 31 30 19 1 101 101 301 301 41 3 STUCKS 1 41 41 21 51 161 51 91 101 191 131 4 SEWER CLEANING (235 M) Target; all sewers to be cleaned annually. CLEANED THIS MONTH 20.35 19.56 16.731 31.56 21.461 13,021 18.62 23.31 13.52 26.141 24.13 CLEANED THIS YEAR 20.35 39.91 56.641 88.20 109.661 122.681 165.69 189.00 202.52 228.661 252.79 OF TOTAL 8.70% 16.98%1 24.10%1 37.53% 46.66%1 52.20%1 70.51%. 80.43%. 86.18%. 97.31%1 107.57 SEWER TELEVISING (29.38M) Target; all sewers to be televised every 8 years. TELEVISED THIS MONTH 4.08 3.47 1 1.64 3.60 2.98 3.42 5.20 6.26 6.31 7.76 6.75 TELEVISED THIS YEAR 4.08 7.55 1 9.19 12.79 15.77 19.19 24.39 30.65 36.96 44.72 51.47 OF TOTAL 13.90%1 25.70%1 31.28%1 43.53% 53.68%1 65.32%1 83.00%1 104.32%1 125.80%1 152.22%1 175.19 OTHER SEWER WORK. S.S. OVERFLOWS 0 0 0 0 0 0 0 0 2 0 0 ROOT FOOTAGE 4,020 0 335 0 0 2,511 5,783 2,231 1,900 2,416 0 EMAs AND SYPHONS 4.46 2 3.12 1.23 2.32 6.35 0 2.42 6.3 1.10 1 SERVICE CALLS 3 2 0 1 2 1 0 0 6 8 0 REHAB FOOTAGE 0 0 0 0 498 491 0 0 0 200 0 MAIN REPAIRS 0 0 0 9 1 0 3 1 1 1 0 MANHOLE ROOT CLEANING 0 2191 1 2 6 31 61 8 2 8 1 1 MANHOLE REPAIRS 6 2 8 0 0 0 1 8 4 8 4 Meeting Date Subject: ATTACHMENTS: AGENDA REPORT June 5, 2014 ITEM NO. 5.4 Monthly Production Summary Report (To be provided at the meeting.) Monthly Production Summary Report.pdf Description: Type: Backup Material Distributed Less Than 72 Hours Prior to Backup Material the Meeting Backup Material Distributed Less Than 72 Hours Prior to the Meeting Monthly Production Summary Report DATE: May -2014 Water Production Equipment Name • Groundwater 72.10% • Import Water 27.90% Max Day Consumption 26.9 MG Min Day Consumption 19.3 MG Average Day 22.7 MG Weather Conditions Max Temperature 104° F Min Temperature 65° F # of High Wind Days 6 # of Red Flag Days 6 Inches of Rain 0 Water Quality Location Average Cl2 Dose Richfield (North Loop) 1.4 Mg /I Richfield (South Loop) 1.3 Mg /I Lakeview Booster (Zone 2) 1.0 Mg /I Lakeview Booster (Zone 3) 1.3 Mg /I Well # 15 0.7 Mg /I Well # 20 1.0 Mg /I Location Average Cl2 Residual Highland Booster 1.3 Mg /I Valley View Booster 1.3 Mg /I Paso Fino Booster 1.2 Mg /I Hidden Hills Reservoir 1.4 Mg /I Camino de Bryant Reservoir 1.4 Mg /I Out of Service Equipment Equipment Name Reason for Out of Service Well #7 Natural Gas Engine Failure Highland BP #1 Murphy Panel Failure Well #1 Shaft Failure Richfield Chemical PS Failure due to pragramming Lakeview SH System Voltage failure Returned to Service Equipment Name Date Well #7 May 15th Richfield Chemical PS May 20th Lakeview SH System May 5th Well #12 Replace sump pump Water System Equipment Maintenance & Repairs Lakeview Chemical Pump Chemical feed pump rebuild Well #12 Pratt Valve cleaned and rebuilt Highland Reservoir Cleaning and Inspection Trentino PRS Installation of hardware for SCADA control Well #12 Replace sump pump South Loop Cl2 analyzer replaced motor assembly and striker Notes: Ground Water conitnues to be served in zones 4 and 5 to comply with the CUP call out as of April 1st. The Production Department is currently operating the water system with SCE TOU restrictions for the summer months. The Highland Reservoir has been cleaned and inspected with the Lakeview reservoir to follow in the month of June. District Well #1 has experienced a failure. The well has been pulled and transported to the contractor facility for inspection and final report. The estimated down time is about 4 to 5 weeks. Meeting Date Subject: ATTACHMENTS: AGENDA REPORT June 5, 2014 Groundwater Producer Meeting Notes for May 2014 ITEM NO. 5.5 Name: Description: Type: GWP Mtq Notes May 2014.docx GWP Meeting for May 2014 Backup Material Yorba Linda Water District MEMORANDUM DATE: May 14, 2014 TO: Steve Conklin, Acting General Manager FROM: John DeCriscio, Operations Manager SUBJECT: Groundwater Producers Meeting May 14, 2014 Steve Conklin, Javier Martinez and I attended the Groundwater Producers (GWP) meeting on May 14, 2014 at Orange County Water District (OCWD). A summary of the items discussed is as follows: 1. Annual Santa Ana River Watermaster Report: OCWD provided a report on the Santa Ana River flows from October 1, 2012 thru September 30, 2013. The stand out item in the report is the steady drop in base flows coming down the river from the upper watershed. In the report the base flow was reported at 81,452 acre feet, down from the 2011 -12 report of 93,068 acre feet. This decrease occurred even though the 2012 -13 year actually had a half -inch of additional precipitation. Two factors are contributing to the reduction in the base flows: A. Wastewater discharge is dropping significantly. They attribute this reduction to two things: water recycling and economic down -turn in the Inland Empire. B. Storm Water Diversion: As the Inland Empire agencies get better at capturing storm flow coming down the river we are receiving less of this water into Orange County. 2. Poseidon Resources Project Update: OCWD board approved an RFP for consulting to help staff develop a white paper on the project. Staff anticipates the white paper to be ready to go to the OCWD board in August /September time frame. 3. GWRS Pipeline Shutdown: In order to install new equipment for the Ground Water Replenishment System (GWRS) expansion, OCWD will need to shut down and take the system off line for 21 days. During this time they will drain and inspect the large- diameter pipeline from Fountain Valley to Anaheim and make minor repairs as needed. This will be the first time they have inspected the pipe since it was put into service in 2008. Additionally an asset management plan for the pipeline will be established based on the findings during the inspection. 4. LAFCO Annexation Hearing: It was announced at the Producers meeting that the annexation agreement was approved by LAFCO. 5. OCWD Groundwater Management Plan Update: OCWD is required to update their Groundwater Management Plan every five years. An update is in progress. The next Groundwater Producers Meeting is scheduled for June 11, 2014 in the OCWD Board Room. ITEM NO. 5.6 AGENDA REPORT Meeting Date: June 5, 2014 Subject: Status Report on Capital Projects in Progress ATTACHMENTS: Name: Description: Type: CIP Rept Jun20l4.pdf Status Report on Capital Projects in Progress Backup Material CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: June 1, 2014 New Information since Last Report is Shown in Red IN CONSTRUCTION Project Current Status Next Actions Comments 1 2012 Waterline Repl., Ph. II: Tamarisk, Hidden Contractor has completed Final payment and Notice Project expected to be complete Hills, Catalina Ct., Gordon Ln. & Richfield Rd. Sunwood Ln. improvements. of Completion will be by early June 2014. Budget: $1.17M Job No.: 201120 Contractor is completing final filed when contractor Project Contact: Joe Polimino punchlist items. completes the project. Planned Completion: June 2014 2 Yorba Linda Blvd. Pump Station Contractor continuing with Contractor will complete Project expected to be complete Budget: $2.65M Job No.: 200817B electrical installation, paving, electrical work and begin July 2014. Project Contact: Joe Polimino chlorination of pipeline and testing for pump station Planned Completion: July 2014 landscaping. start-up. 3 Lakeview Grade Separation (OCTA Project) Contractor installed approx. 90- Contractor will continue Bridge work requires complete Budget: $700,000 Job No.: 201002 feet of casing and waterline with channel & District closure, after completion of Project Contact: Joe Polimino under the Atwood storm water waterline improvements. utility relocations. Planned Completion: Late 2016 channel. 4 Well 21 Drilling Project Contractor completed drilling, Awaiting pumping Anticipate issuance of Notice of Budget: $800,000 Job No.: 200922 #21 well development and pump recommendations from Completion of drilling contract Project Contact: Alex Thomas testing. consultant prior to staring in June 2014. Planned Completion: Mid 2014 well manifold design. 5 Elk Mountain Surge Tank Construction Agreement Anticipated tank delivery Anticipate completion July 2014. Budget: $100,000 Job No.: 201312 executed with Pascal & Ludwig date: Early June, 2014. Project Contact: Anthony Manzano (P &L). NTP issued May 19th Planned Completion: July 2014 with 60 completion period. CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: June 1, 2014 New Information since Last Report is Shown in Red IN DESIGN Project Current Status Next Actions Comments 1 YL High School Park Pipe Relocation Bids received May 14'h. PYLUSD scheduled to begin YLWD Pipeline relocation Budget: $350,000 Job No.: 201213 Recommend Board award grading mid - summer 2014. work tentatively planned for Project Contact: Anthony Manzano to low bid contractor, Vido late summer 2014. Planned Completion: Summer 2014 Samarzich, June 2014. 2 Well 21 Equipping Project PSA executed with Stantec Awaiting 1St design Estimated equipping design Budget: $150,000 Job No.: 200922 #21 Consulting. District submittal, after well pumping completion, fall 2014. Project Contact: Alex Thomas provided design rate determined. Estimated construction Planned Completion: Late 2015 information to Stantec. completion fall 2015. 3 Fairmont BPS Upgrade Staff is currently 70% design submittal to be Design estimated to be Budget: $6,000,000 Job No. 201011B reviewing 70% design returned to consultant mid- complete fall 2014. Project Contact: Bryan Hong submittal. June, 2014. Construction estimated to be Planned Completion: Mid 2016 complete mid -2016. CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: June 1, 2014 New Information since Last Report is Shown in Red IN PLANNING Project Current Status Next Actions Comments 1 Well 22 Site Acquisition Staff completing preliminary Select a site, seek Board Staff's goal is to procure a Budget: $450,000 Job No. 2009 -22 #22 field research for several authorization, negotiate site by late 2014 and Project Contact: Anthony Manzano potential locations. terms and enter into an prepare to drill pilot hole. Planned Completion: Late 2014 Agreement. CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: June 1, 2014 New Information since Last Report is Shown in Red PROPOSED DEVELOPMENT Project Current Status Next Actions Comments 1 Olson Co. T17489 (N. of Golden Ave., Placentia) Developer continuing Prepare Declaration of Estimate 33 -unit condo tract Job No.: 201301 home construction & water Restrictive Covenants for completion by 2016 -17. Project Contact: Ariel Bacani service installation. water main easement run. 2 Brandywine Homes T17548 (S. of Nixon Lib.) Completed 3rd Plan Continue plan check process, Developer will negotiate Job No.: 201304 Check. Generate Agreements & fee easement acquisitions. Project Contact: Ariel Bacani schedule for execution. 3 Buy -Buy Baby (Savi Ranch) Contractor held precon. Prepare job closing forms. Estimate construction start date Job No.: 201309 meeting. Awaiting mid 2014 & building Project Contact: Ariel Bacani construction start date. completion mid to late 2015. 4 Costco Gas Station/Mirage Street Vacation After gas station design is Seek Board approval for Costco to complete new gas Job No. 201310 submitted, Agreement to easement execution. Review station & improvements by mid Project Contact: Anthony Manzano be executed. design early to mid -2014. to late 2014. 5 Yavitz Company — Valley View Retail Developer submitted final Developer to finalize Parcel Anticipate water improvement Job No.: 201313 Improvement Plans. Map before District approves completion late 2014 & retail Project Contact: Ariel Bacani Improvement Plans. center completion late 2015. 6 Shapell Homes T17652 (West of YLHS) Received executed Seek General Manager Estimate construction start date Job No.: 201315 Agreements & payments. approval of Plans. mid 2014 & 49 -lot housing tract Project Contact: Ariel Bacani Awaiting Improvement completion by 2018. Plan mylars & Tract Map. 7 Shapell Homes T16208 (North of YLHS) Developer paid Admin Fee District staff seeking June Estimate 40 -lot housing tract Job No.: 201406 for submittal of Terms & Board approval of T &Cs. construction start date early Project Contact: Ariel Bacani Conditions (T &C) to PEO. 2015. 8 Shapell Homes T17653 (North of YLHS) Developer paid Admin Fee District staff seeking June Estimate 21 -lot housing tract Job No.: 201407 for submittal of Terms & Board approval of T &Cs. construction start date early Project Contact: Ariel Bacani Conditions (T &C) to PEO. 2015 9 Shapell Homes T17654 (North of YLHS) Developer paid Admin Fee District staff seeking June Estimate 58 -lot housing tract Job No.: 201408 for submittal of Terms & Board approval of T &Cs. construction start date early Project Contact: Ariel Bacani Conditions (T &C) to PEO. 2015