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Home My WebLink About2002-02-14 - Board of Directors Meeting Minutes2002-13 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS MEETING February 14, 2002 8:30 A.M. The February 14, 2002 meeting of the Yorba Linda Water District Board of Directors was called to order by President Arthur C. Korn at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call Arthur C. Korn, President John W. Summerfield, Vice President Mark Abramowitz Paul R. Armstrong Michael J. Beverage Staff Present: William J. Robertson, General Manager Arthur G. Kidman, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Ken Vecchiarelli, Engineering Manager Amelia Cloonan, Executive Secretary Kinga Cieszko, Engineering Technician II Visitors resent: Steve Peters, Construction Manager, HQT Homes Thomas A. King, P.E., King Civil Engineering Corp. SPECIAL RECOGNITION 1. William J. Robertson, General Manager; introduced Kinga Cieszko, Engineering Technician II, and presented her with a Yorba Linda Water District pin recognizing her for fifteen years of service to the District. 2. Daniel Ornelas, Maintenance Worker I, Operations Department, new employee, was unable to attend and will be introduced at the next meeting of the Board on February 28, 2002. CONSENT CALENDAR On a motion by Director Abramowitz, seconded by Director Beverage, the Board of Directors voted 5-0 to approve the Consent Calendar, except that Director Armstrong abstained from item 3. 3. Approve minutes of meeting, January 24, 2002. 4. Authorize directors to leave the State of California prior to next meeting. 5. Approve disbursements of $1,453,928.32. 6. Approve Proposed Terms and Conditions for Water Service with Extended Stay America, Job No. 020 1. 2002-14 7. Approve Proposed Terms and Conditions for Water and Sewere Service with HQT Homes @ Yorba Linda, L.P., Job No. 0202. 8. Approve Progress Payment No. 5 in the net amount of $112,817.78 to International Custom Enterprises for construction of the Richfield Plant Renovation Project, Phase II. Kinga Cieszko, Steve Peters and Thomas King left the meeting at 8:35 a.m. ACTION CALENDAR 9. Consider Acceptance of the Financial Statements for Six Months Ended December 31, 2001. Beverly Meza, Business Manager, presented the report. On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 5-0 to accept the Financial Reports for six months ended December 31, 2001. 10. Consider Acceptance of the Investment Report for Quarter Ending December 31, 2001. Beverly Meza, Business Manager, presented the report. On a motion by Director Beverage, seconded by Vice President Summerfield, the Board of Directors voted 5-0 to accept the Investment Portfolio Report for the quarter ending December 31, 2001. 11. Consider executing the Facility, finance, Design and Construction Agreement (FFDCA) with Shell Western E&P, Inc. (SWEPT) for the 16-inch Zone 3 Transmission Main. Ken Vecchiareili, Engineering Manager, presented the report. Questions were asked, and a discussion was held. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to continue this item for two weeks. 12. Consider ACWA/JPIA Executive Committee Election Notice. William J. Robertson, General Manager presented the report. Questions were asked, and a discussion was held. The Board took no action. GENERAL MANAGER'S REPORT 13. General Manager's oral report and comments. a) General Counsel Kidman reported: 1) He was asked to do an analysis of a program coming from the Regional Water Quality Control Board. This analysis is complete. The general conclusion reached is the Yorba Linda Water District general rules and regulations relative to how it operates and maintains its sewer system will put the District in good stead. If compliance is shown, the District won't be subject to the same types of sanctions in the event of sewer spills. 2) The sewer agreement between the District and MET and the intertie agreement between the sewer district and Anaheim are getting attention from the legal department. 3) There is a Pringle II Bill -2- 2002-15 being proposed by Cal LAFCO. The legal counsel for Cal LAFCO is the Yorba Linda City Attorney. b) Solicit bids for new vactor truck. Lee Cory, Operations Manager, reported the District is going to advertise for a vactor truck. The process will take in excess of 30 days. 3-4 bids usually come in. They are looking at alternative fuel vehicles.- Questions were asked, and a discussion took place. c) Change in intergovernmental meeting assignments. President Kom explained the suggested change is an experiment to try to maintain the audit trail, which is a prime concern. There was a lengthy discussion regarding reasons for the change. Directors should call if they wish to have special conferences listed. The General Manager will continue to have the standard conferences listed. Normal conferences will be listed. d) District activities. William J. Robertson, General Manager, reported: 1) The Orange County Sanitation District held a meeting attended by Ken Vecchiarelli, Mike Robinson and Lee Cory. The Sanitation District will come out to do a presentation to the Board about waiver issues. Questions were asked, and a discussion took place. 2) William Robertson reported on his attendance at the LAFCO meeting where the Pulte annexation was on the agenda. 3) The Production Department was busy over last weekend because of the winds. There was a lot of checking going on. He gave kudos to Lee Cory, Rick Walkemeyer, Scott Abbe and the Production Department for their hard work. President Korn declared a recess at 9:28 a.m. Lee Cory left the meeting. The meeting reconvened at 9:35 a.m. with all Directors present. COMMITTEE REPORTS 14. Executive-Administration Committee (Kom/Summerfield) Report of meeting held January 30, 2002, 4:00 p.m. Review of construction meter issues, per diem for Board members, Board assignments, BMP's/Development policies, Director business cards, property tax "deemed allocated" task order, status report on goals and objectives. Meeting scheduled for Wednesday, March 6, 4:00 p.m. Per diem for Board members. President Kom asked Director Abramowitz to outline his concerns. 15. Finance-Accounting Committee (Beverage/Kom) 16. Personnel-Risk Management Committee (Abramowitz/Armstrong) Meeting scheduled for Wednesday, February 20, 2002, 9:00 a.m. Security measures, OCWA salary survey, golf course water rates, employee survey, property insurance renewals. 17. Planning-Engineering-Operations Committee (SummerfieldBeverage) Report of meeting held Wednesday, February 13, 2002, 4:00 p.m. Well #19, Richfield plant status report, Well # 18 discharge pipeline, hydraulic model presentation, pipeline reimbursements. -3- 2002-16 Vice President Summerfield spoke about the impressive presentation by the Engineering Department, which showed the progress made in mapping out the District. He recommends making a short presentation to the full Board. Schedule meeting for Tuesday, March 5, 2002, 3:30 p.m. 18. Public Information Committee (Armstrong/Abramowitz) Meeting scheduled for Wednesday, February 20, 2002, 9:00 a.m. District tours. 19. Orange County Water District Ad Hoc Committee (Beverage/Kom) President Korn asked staff to schedule a meeting for a Monday afternoon and to invite Mr. Kraemer to the meeting. Director Abramowitz reported his calendar could be cleared 90% of the time for Monday afternoon meetings. Schedule meeting for the end of March 2002. 20. MWDOC Ad Hoc Committee (Kom/Abramowitz) Report of meeting held Monday, January 28,2002,4:00 p.m. Metropolitan Water Rate. INTERGOVERNMENTAL MEETINGS 21. Yorba Linda City Council, February 5,2002,6:30 p.m. (Korn) President Korn attended. There was nothing to report. 22. Yorba Linda Planning Commission, February 13,2002,7:30 p.m. (Beverage) No Director attended. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after February 14 and before February 28.. Agenda is available at District office prior to meeting. Yorba Linda City Council, February 19, 6:30 p.m. Korn MWDOC, February 20,9:00 a.m. No OCWD, February 20,9:00 a.m. No Yorba Linda Planning Commission, February 27, 7:30 p.m. Armstrong Authorization to attend conferences: ACWA's 2002 Legislative Symposium March 19 & 20, 2002 No ACWA Spring Conference, May 8-10, 2002, Monterey Armstrong JP1A Board of Directors, May 7, Monterey Armstrong BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Director Abramowitz spoke about the decision not to move forward on property tax issue because of the potentially large expense to research. He had mentioned the District might be able to ask the Attorney General for an opinion. General Counsel Kidman disagrees with Director Abramowitz' interpretation and checked with the Attorney General's opinion section. State boards and commissions are what they refer to, not special districts. The Attorney General will answer hypothetical questions, but the question here is speculative. General Counsel Kidman said a brief could be prepared, but it would be expensive to do so. -4- 2002-17 Director Abramowitz wondered if we could get the website updated more regularly. Committee meetings and Board agendas need to be added before Board meetings. The Board of Directors went into Closed Session at: 10:02 a.m. CLOSED SESSION 23. Discussion of pending litigation to which the District is a parry, (Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. OOCC14623, Keith Ranby Saul v. Yorba Linda Water District, et al. 24. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD. 25. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), status report of claims filed against the District and claims filed by the District against others. On a motion by Director Abramowitz, seconded by Director Armstrong, the Board of Directors voted 5-0 to come out of Closed Session at 10:44 a.m. ADJOURNMENT On a motion by Director Abramowitz, seconded by Vice President Summerfield, the Board of Directors voted 5-0 to adjourn at 10:45 a.m. The next regular meeting of the Board is scheduled for Thursday, February 28, 2002 at 8:30 a.m. at the District-Headwarters. Manager -5- 2002-18