Loading...
HomeMy WebLinkAbout2006-10-26 - Resolution No. 06-10RESOLUTION NO. 06-10 RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT SETTING FORTH THE POLICY OF REIMBURSEMENT OF EXPENSES INCURRED BY DIRECTORS, DIRECTOR ETHICS TRAINING AND RESCINDING RESOLUTION 93-05 WHEREAS, the Board of Directors of the Yorba Linda Water District have from time to time reaffirmed the importance of active participation by the Directors in conferences, conventions, symposiums and legislative meetings which relate to the District's mission statement; and, WHEREAS, the continuing population growth within the boundaries of the District, the County of Orange, and the State of California, and the entire west as a region, creates an enormous demand upon the existing scope of services provided by the District and the essential, efficient implementation thereof; and, WHEREAS, in the coming years an increase in activity with regard to local and regional planning for the scope of services provided by the District is becoming more evident, and in meeting the responsibility of the Directors for continual concern in these areas, the District's participation in such activities must of necessity increase; and, WHEREAS, the District's policies must be amended to meet the requirements of California Assembly Bill 1234 (passed in 2005) and this Resolution No. 06-10 is intended to meet the requirements of AB 1234 and has been adopted during a public meeting. NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District as follows: Section 1: Resolution No. 93-05 is hereby rescinded effective immediately upon adoption of this Resolution. Section 2: It is the policy of the Board that the Directors of the District are encouraged to attend conferences, conventions, meetings, symposiums and legislative session (herein referred to as an "Activity" or "Activities") relating to the mission of the District. It is further believed by the Board of Directors that it is important that full participation in these Activities in the coming years be encouraged so that the best interests of the District will at all time be served. Attendance at an occurrence not listed herein must be pre-approved by the Board in order to be considered as an Activity for the purposes of this policy. Section 3: That the District, in furtherance of these important policies, will pay or reimburse the following expenses incurred in attending such Activities: (a) Compensation. The amount set forth for each day's attendance or service as a Director per Ordinance No. 03-02 adopted by the Board of Directors. (b) Reimbursement. Directors shall be reimbursed for actual costs to attend Activities, not to exceed: Travel: $750.00 per round trip. Lodging: $400 per night. Meals: $50 per day. Actual and necessary expenses: $50 per day. 1 1) Notwithstanding the preceding, when available, Directors must use government or group rates for transportation and lodging. In addition, when lodging to be reimbursed is for an organized educational conference that would qualify for attendance under the Brown Act, including ethics training, the reimbursement cannot be more than the group rate published by the conference assuming it is available at the time the reservation is made. If the group rate is not available, the reimbursement cannot be more than the amount set forth above. 2) If an expense does not fall within the reimbursement rates discussed above or in Section 3(b)(1), it must be approved by the Board, in a public meeting, before it is incurred. Section 4: In order to obtain reimbursement for the Activities in accordance with Section 3, the following procedures must be followed: (a) Directors shall submit all expense reimbursement requests on forms provided by the District. The completed form must show that the expenses for which reimbursement is requested meet the requirements set forth in this Resolution. (b) The form must be submitted within thirty (30) days of the Activity. (c) With the exception of mileage reimbursement, any expense shown on the form must have a corresponding, attached written receipt. (d) All forms and all receipts attached to them shall be public documents subject to redaction of any confidential information, such as credit card numbers. 1 Section 5: Directors shall provide a brief report about the Activity attended at the expense of the District at the next regular Board meeting after attendance at the Activity. Section 6: A full accounting of expenditures of public funds shall be made and become part of the records of the District. Section 7: Ethics training. Each Director, except Directors whose term of office end before January 1, 2007, must receive ethics training before January 1, 2007. Thereafter, ethics training must be received at least once every two years. For any Director whose term of office begins after January 1, 2006, that Director must receive ethics training within one year from the first day of service with the District. Thereafter, the Director will also be required to receive ethics training at least once every two years. A Director who serves on more than one local agency board may satisfy the requirement under this section by obtaining ethics training once every two years without regard to the number of local agencies with which he or she serves. The District shall provide information annually on where training is available. All Directors shall provide a copy of proof of participation in the required ethics training to the District. Copies of proofs of participation shall be public documents and shall be retained by the District for five (5) years. PASSED AND ADOPTED this G ? day of October, 2006, by the following called vote: AYES: NOES: ABSENT: ABSTAIN: Armstrong, Mills, Summerfield None Beverage, Collett None President, Paul R. Armstrong Yorba Linda Water District ~' ~ Secretary l~/lichael A. PayneU Yorba Linda Water District