HomeMy WebLinkAbout2014-06-09 - Executive-Administrative-Organizational Committee Meeting MinutesMINUTES OF THE
YORBA LINDA WATER DISTRICT
EXECUTIVE - ADMINISTRATIVE- ORGANIZATIONAL COMMITTEE MEETING
Monday, June 9, 2014, 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
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The June 9, 2014 meeting of the Yorba Linda Water District's Executive -
Administrative- Organizational Committee was called to order by Director Kiley at
4:00 p.m. The meeting was held in the Admin Conference Room at the District's
Administration Building located at 1717 East Miraloma Avenue in Placentia,
California 92870.
ROLL CALL
COMMITTEE STAFF
Director Robert R. Kiley, Chair Steve Conklin, Acting General Manager
Director Ric Collett Damon Micalizzi, Public Information Officer
OTHER ATTENDEES
Art Kidman, Partner, Kidman Law LLP
Heather Dion, Senior Director, Townsend Public Affairs (By Teleconference)
PUBLIC COMMENTS
None.
ACTION CALENDAR
4.1. Request to Sign Letter of Opposition to Senate Bill 26
Mr. Conklin reported that OCWD is requesting that YLWD send a letter in
opposition to SB 26, which, if approved, would amend the OCWD Act
regarding entering into lease agreements. The Committee discussed the
potential impacts of the bill on OCWD and YLWD and the pros and cons
of a letter at this time. Ms. Dion was asked for her thoughts on the bill and
its potential implications. Following discussion, the Committee decided to
take no action regarding a letter and to wait and follow the progress of the
bill and amendments thereto.
5. DISCUSSION ITEMS
5.1. Status of Legislative Affairs (Verbal Report)
The Committee discussed with Ms. Dion local and state -wide political
issues that relate to the District. At the completion of the discussion, Ms.
Dion ended her telephone connection with the meeting.
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5.2. Update of District Policies and Procedures (Verbal Report)
Mr. Conklin provided a handout to the Committee showing the status of
various district policies and procedures (P &Ps), broken down by the
department responsible for generating, updating and maintaining each.
He provided a sample for the Administration, HR /Risk Management, and
Finance Departments, noting that each list will be reviewed monthly by the
appropriate district committee to discuss status and progress. Mr. Conklin
noted that these lists are a work in progress, and that staff plans to bring
the proposed plan for updating the P &Ps to the Board in a workshop,
suggested for Thurs July 31. Further, he suggested that July 31 be a two -
part workshop, to discuss the P &Ps and then to discuss financial planning.
The Committee supported the idea of the two -part workshop, which will be
discussed with the Board on June 12.
5.3. Sharing of GIS Data with the City of Yorba Linda
Mr. Conklin reported that, as previously discussed with the EAO
Committee and the Board, staff is planning to share the District's GIS files
with the City of YL. He reviewed the letter provided by the City that
confirms that as a condition for the use of the data, the City releases
YLWD from liability related to the accuracy of the data. He noted that
District legal counsel reviewed the letter and found it acceptable.
Following discussion, the Committee agreed that staff can proceed with
the data transfer with the City.
5.4. Future Agenda Items and Staff Tasks
Mr. Conklin briefed the Committee on two recent requests for information
from the District, in accordance with the Public Records Act.
CLOSED SESSION
6.1. Conference with Real Property Negotiators
Pursuant to Section 54956.8 of the California Government Code
Property: 4622 Plumosa Drive, Yorba Linda CA
Agency Negotiators: Steve Conklin
Negotiating Parties: To Be Determined
Under Negotiation: Price and Terms of Payment
6.2. Conference with Legal Counsel — Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54956.9 of the California Government Code
Related to line break at 1301 North Rose Drive, Placentia CA 92870.
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Number of Potential Cases: One
6.3. Conference with Legal Counsel — Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54956.9 of the California Government Code
Related to potential claim submitted on behalf of Charles Busch.
Number of Potential Cases: One
6.4. Conference with Legal Counsel — Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54956.9 of the California Government Code
Related to potential claim submitted on behalf of Christopher and Milany
Pineda.
Number of Potential Cases: One
6.5. Conference with Legal Counsel — Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54956.9 of the California Government Code
Related to written communication received by the District.
Number of Potential Cases: One
The Committee reconvened in Open Session at 5:24 p.m. Director Kiley announced
that no action was taken during Closed Session that was required to be reported under
the Brown Act.
6. ADJOURNMENT
6.1. The meeting was adjourned at 5:25 p.m. The next Executive -
Administrative- Organizational Committee meeting is scheduled to be held
Monday, July 14, 2014 at 4:00 p.m.
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