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HomeMy WebLinkAbout2014-06-10 - Personnel-Risk Management Committee Meeting MinutesMINUTES OF THE YORBA LINDA WATER DISTRICT PERSONNEL -RISK MANAGEMENT COMMITTEE MEETING Tuesday, June 10, 2014 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. 3. 4. The June 10, 2014 meeting of the Yorba Linda Water District's Personnel -Risk Management Committee was called to order by Director Hawkins at 4:00 p.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. ROLL CALL COMMITTEE MEMBERS PRESENT Director Phil Hawkins, Chair Director Gary T. Melton PUBLIC COMMENTS None. ACTION CALENDAR STAFF PRESENT Steve Conklin, Acting General Manager Gina Knight, HR and Risk Manager 4.1. Professional Services Agreement with Norman A. Traub Associates for Background Checks and Investigative Services Ms. Knight presented to the Committee a professional services agreement from Norman A. Traub and Associates for investigative services and background checks. The Committee discussed this item and will recommend the Board of Directors consider authorizing the District's General Manager to execute a Professional Services Agreement with Norman A. Traub at the next Board of Directors meeting on June 26, 2014. 4.2. Professional Services Agreement with Liebert Cassidy Whitmore for Legal Services Ms. Knight presented to the Committee the proposed hourly rates for legal services from the Liebert Cassidy Whitmore law firm. The proposed rates become effective July 1, 2014. The Committee discussed this item and will recommend the Board of Directors consider authorizing the District's General Manager to execute a Legal Services Agreement with Liebert Cassidy Whitmore with the proposed rate increases at the next Board of Directors meeting on June 26, 2014. 1 5. DISCUSSION ITEMS 5.1. Educational Reimbursement Policy (Verbal Report) The Committee discussed the District's Educational Reimbursement policy. Ms. Knight informed the Committee that said policy was being revised to clarify the process for requesting approval for work - related courses as well as reimbursement for work - related courses. The Committee requested that the policy, following completion of revisions, come back to the Committee for review. 5.2. Human Resources, Risk Management, and Safety Activity Ms. Knight reported that the District's company picnic was attended by 70 individuals made up of District employees and their families. Two new hires commenced employment with the District: Alex Thomas, Water Quality Engineer and Bryan Hong, Associate Engineer. HR staff is conducting references /background checks on a successful candidate for one of two vacant Maintenance Worker I positions. Lastly, Ms. Knight informed the Committee that the District's Safety and Training Coordinator position was vacant as of May 27, 2014. The Committee discussed various options for filling the vacant position. 5.3. Status of Assessment of Job Descriptions and Titles (Verbal Report) Ms. Knight informed the Committee members that Koff and Associates was working on the revisions. 5.4. Status of Performance Evaluations (Verbal Report) Mr. Conklin advised the Committee members on the status of existing past -due performance evaluations. Ms. Knight shared with the Committee members that several of the past -due evaluations were at the draft level and had been reviewed and returned to the appropriate department manager for finalization. 5.5. Status of Policies and Procedures (Verbal Report) Ms. Knight presented a spreadsheet developed and created by the District's Executive Secretary that detailed dates, policies and procedures that were updated and /or revised. This spreadsheet will assist staff with tracking which policies have been revised as well as which policies need revision. The Committee members were pleased with the spreadsheet. This item will continue to remain on future Personnel /Risk Management Committee meeting agendas. 5.6. Future Agenda Items and Staff Tasks None. 2 6. ADJOURNMENT 6.1. The meeting was adjourned at 5:30 p.m. The next Personnel -Risk Management Committee meeting is scheduled to be held Tuesday, July 8, 2014 at 4:00 p.m.