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HomeMy WebLinkAbout2014-07-15 - Planning-Engineering-Operations Committee Meeting MinutesMINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING Tuesday, July 15, 2014, 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. 3. 4. The July 15, 2014 meeting of the Yorba Linda Water District's Planning - Engineering- Operations Committee was called to order by Director Melton at 4:00 p.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. ROLL CALL COMMITTEE MEMBERS PRESENT Director Gary T. Melton, Chair Director Michael J. Beverage PUBLIC COMMENTS None. ACTION CALENDAR STAFF PRESENT Steve Conklin, Acting General Manager John DeCriscio, Operations Manager 4.1. Terms and Conditions for Water and Sewer Service with Western Pacific Housing, Inc. for Tract 17617 Mr. Conklin reported that Western Pacific Housing is proposing to redevelop an existing medical office park into housing Tract 17617, consisting of 80 three -story townhome residential units at the northeast corner of Prospect and YL Blvd. Following discussion, the Committee supported the staff recommendation that the Board approve Terms and Conditions for the project. 4.2. Terms and Conditions for Water Service with Costco Wholesale Corporation Mr. Conklin reported that Costco is requesting approval to relocate an onsite public fire hydrant and potable water service and a new irrigation service for their property located at the northeast corner of Mirage and Savi Ranch Parkway. Following discussion, the Committee supported the staff recommendation that the Board approve Terms and Conditions for water service for the project. 4.3. Easement Agreement with Costco Wholesale Corporation Mr. Conklin reported that an easement agreement was negotiated with Costco to allow Costco to vacate a portion of Mirage St and to add parking lot improvements over the District's water line, in exchange for Costco granting an easement to allow the District to lawfully operate and maintain 1 the waterline facilities. Following discussion, the Committee supported the staff recommendation that the Board authorize the General Manager to approve and execute the Easement Agreement with Costco. 4.4. Authorization to Reimburse OCTA for Orangeview Waterline Extension Change Order Work Mr. Conklin reported that OCTA's Lakeview Grade Separation Project is proceeding, including construction of the new YLWD waterline improvements in Orangeview and Lakeview avenues. Because Orangeview was never improved as a public right -of -way, District customers at the westerly end of Orangeview have been serviced from a waterline constructed in the early 1960's that extends through an easement and crosses over the top of the Atwood Channel. The old waterline has a leak history and is oversized to serve two customers. District staff requested that OCTA include this westerly extension in Orangeview as part of their project, but they refused, indicating that this is outside of the scope of the Lakeview Project. As such, District staff asked OCTA if we could request a cost quote from OCTA's pipeline contractor to extend the pipe westerly as a change order paid by YLWD. OCTA agreed and a quote of $58,474 was received. District staff reviewed the cost quote and determined that it was reasonable and appropriate for the work required. Following discussion, the Committee supported the staff recommendation the Board authorize staff to issue a $58,474.51 check to OCTA, for the change order for the Orangeview Waterline Extension. 4.5 Acquisition Agreement for Electrical Service Easement at Well 21 Site Mr. Conklin reported that an easement deed for electrical services for the Well 21 site has been negotiated among OCWD, the City of Anaheim (the electrical provider) and YLWD. The easement deed will allow Anaheim to maintain the easement with OCWD property for electrical infrastructure to serve Well 21. OCWD requested an acquisition agreement between OCWD and YLWD for a one -time payment of $4,000. Following discussion the Committee supported the staff recommendation that the Board approve and authorize execution of the Acquisition Agreement for a one -time payment of $4,000 to OCWD. 5. DISCUSSION ITEMS 5.1. Status of Well Siting (Verbal Report) Mr. Conklin reported on the latest efforts of staff to identify and pursue acquisition of a site for proposed Well 22. He noted that a promising site was identified and a meeting took place with the property owner on July 3, 2014. Staff is waiting for a response from that property owner and will continue to pursue other options. 2 5.2. Monthly Groundwater Production and Purchased Import Water Report Mr. DeCriscio reported on the year -end FY13 -14 water production. He noted that total water demand for the FY was 7.4% over that budgeted. He also reported that we met our BPP pumping goal of 51.8% and also pumped an additional 895 AF of groundwater as part of our obligation for the CUP. With the CUP pumping in the last three months of FY13 -14, we have met 32% of our CUP obligation for FY 14 -15. 5.3. Monthly Preventative Maintenance (PM) Program Report Mr. DeCriscio was pleased to report that our PM crews met or exceed 100% of our PM targets. He also noted that in June, our sewer cleaning crew cleared roots from 4,868 feet of sewer line. 5.4. Monthly Production Summary Report Mr. DeCriscio reported water production values, weather conditions, water quality parameters, and equipment taken out and returned to service in the month of June. He noted that repair work on Well 1 has been completed and that it will be back in service in July. 5.5. Groundwater Producers Meeting Notes Mr. Conklin reported on items discussed at the June 11 GWP meeting. He updated the Committee on the status of work related to the proposed Poseidon HB Desalination Project and the status of OCWD's proposed Prado Basin Sediment Management Demonstration Project. 5.6. Status Report on Capital Projects in Progress Mr. Conklin reported on the status of District projects currently in planning, design and construction. 5.7. Future Agenda Items and Staff Tasks None. 6. ADJOURNMENT 6.1. The meeting was adjourned at 5:05 p.m. The next Planning- Engineering- Operations Committee meeting is scheduled to be held Thursday, August 7, 2014 at 4:00 p.m. 3