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2014-08-14 - Board of Directors Meeting Agenda Packet
Yorba Linda '"Water District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, August 14, 2014, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Robert R. Kiley, President Ric Collett, Vice President Michael J. Beverage Phil Hawkins Gary T. Melton 4. ADDITIONS /DELETIONS TO THE AGENDA 5. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 6. SPECIAL RECOGNITION 6.1. Introduction of Recently Hired Employees • Ryan Pace, Maintenance Worker I 7. COMMITTEE REPORTS 7.1. Citizens Advisory Committee (Kiley) Minutes of the meeting held July 28, 2014 at 8:30 a.m. Next meeting is scheduled to be held September 22, 2014 at 8:30 a.m. 8. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 8.1. Minutes of the Board of Directors Regular Meeting held July 10, 2014 Recommendation: That the Board of Directors approve the minutes as presented. 8.2. Minutes of the Board of Directors Special Meeting held July 17, 2014 Recommendation: That the Board of Directors approve the minutes as presented. 8.3. Minutes of the Board of Directors Special Meeting held July 18, 2014 Recommendation: That the Board of Directors approve the minutes as presented. 8.4. Payments of Bills, Refunds and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $2,679,796.51. 8.5. Progress Payment No. 1 for the Deville Drive Waterline Project Recommendation: That the Board of Directors approve Progress Payment No. 1 in the net amount of $36,147.50 to Valverde Construction, Inc. for construction of the Deville Drive Waterline Project, Job No. 2013 -20. 8.6. Investment Report for Period Ending June 30, 2014 Recommendation: That the Board of Directors receive and file the Investment Report for the Period Ending June 30, 2014. 9. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action. 9.1. Proposed Resolution Instituting Stage 1 Water Conservation Measures Recommendation: That the Board of Directors adopt Resolution No. 14 -11 Instituting Stage 1 Watering Restrictions, to be effective September 2, 2014. 9.2. Amendment No. 1 to the Professional Services Agreement with Stantec Consulting for the Well 21 Wellhead Equipping Project Recommendation: That the Board of Directors approve Amendment No. 1 to the PSA with Stantec Consulting Services, Inc., in the amount of $87,966, which will increase the original contract amount of $147,258 to a total revised contract amount not to exceed $235,224. 9.3. Reject Claim for Damages Recommendation: That the Board of Directors reject the claim filed by Caron Taylor on behalf of the Coldren Family Trust. 9.4. Sponsorship of Table for Yorba Linda State of the City Address Recommendation: That the Board of Directors authorize staff to purchase a $1,000 table sponsorship for this event and approve Director attendance if desired. 10. REPORTS, INFORMATION ITEMS, AND COMMENTS 10.1. President's Report 10.2. Directors' Reports • MWDOC Water Policy Forum - July 30, 2014 (Collett /Hawkins /Kiley) • MWD Community Leaders Briefing - August 12, 2014 (Collett) 10.3. Acting General Manager's Report 10.4. General Counsel's Report 10.5. Future Agenda Items and Staff Tasks 11. COMMITTEE REPORTS CONTINUED 11.1. Executive - Administrative - Organizational Committee (Kiley / Collett) • Minutes of the meeting held August 11, 2014 at 4:00 p.m. (To be provided at the next regular Board meeting.) • Next meeting is scheduled to be held September 8, 2014 at 4:00 p.m. 11.2. Finance - Accounting Committee (Hawkins / Beverage) Minutes of the meeting held July 29, 2014 at 4:00 p.m. Next meeting is scheduled to be held August 25, 2014 at 4:00 p.m. 11.3. Personnel -Risk Management Committee (Hawkins / Melton) • Minutes of the meeting held July 8, 2014 at 4:00 p.m. Minutes of the meeting held July 21, 2014 at 4 :00 p.m. Minutes of the meeting held August 12, 2014 at 4:00 p.m. (To be provided at the next regular Board meeting.) • Next meeting is scheduled to be held September 15, 2014 at 4:00 p.m. 11.4. Planning- Engineering- Operations Committee (Melton / Beverage) • Minutes of the meeting held July 15, 2014 at 4:00 p.m. • Minutes of the meeting held August 11, 2014 at 10:00 a.m. (To be provided at the next regular Board meeting.) • Next meeting is scheduled to be held September 4, 2014 at 4:00 p.m. 11.5. Public Affairs - Communications - Technology Committee (Collett / Kiley) Minutes of the meeting held August 4, 2014 at 4:00 p.m. Next meeting is scheduled to be held September 2, 2014 at 4:00 p.m. 11.6. YLWD -City of Placentia Joint Agency Committee (Beverage / Melton) • Next meeting is yet to be scheduled. 11.7. YLWD -City of Yorba Linda Joint Agency Committee (Kiley / Collett) • Next meeting is scheduled to be held August 26, 2014 at 5:00 p.m. 11.8. YLWD - MWDOC -OCWD Joint Agency Committee (Kiley / Beverage) Minutes of the meeting held July 22, 2014 at 4:00 p.m. Next meeting is scheduled to be held September 23, 2014 at 4:00 p.m. 12. INTERGOVERNMENTAL MEETINGS 12.1. YL LMCAC - July 24, 2014 (Collett) 12.2. ISDOC - July 31, 2014 (Hawkins) 12.3. WACO - August 1, 2014 (Kiley /Hawkins) 12.4. YL City Council - August 5, 2014 (Collett) 12.5. MWDOC Board - August 6, 2014 (Melton) 12.6. OCWD Board - August 6, 2014 (Collett) 12.7. YL Planning Commission - August 13, 2014 (Melton) 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from August 15, 2014 - September 30, 2014 14. CONFERENCES, SEMINARS, AND SPECIAL EVENTS This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events. 14.1. MWD Community Leaders' Briefing - August 12, 2014 Recommendation: That the Board of Directors ratify Director attendance at this event if desired. 14.2. CASA Annual Conference - August 20 -22, 2014 CSDA Annual Conference - September 29- October 2, 2014 Recommendation: That the Board of Directors authorize Director attendance at these events if desired. 15. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and /or litigation. The public is excused during these discussions. 15.1. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to written communication received by the District. Number of Potential Cases: One 16. ADJOURNMENT 16.1. The next Regular Board of Directors Meeting will be held Thursday, August 28, 2014 at 8:30 a.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy -two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http: / /www.ylwd.com /. Accommodations for the Disabled Any person may make a request for a disability - related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. Meeting Date Subject: ATTACHMENTS: AGENDA REPORT August 14, 2014 Citizens Advisory Committee (Kiley) Name: 072814 - CAC Minutes.docx ITEM NO. 7.1 Minutes of the meeting held July 28, 2014 at 8:30 a.m. Next meeting is scheduled to be held September 22, 2014 at 8:30 a.m. Description: CAC Mtg Minutes 072814 Type: Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT CITIZENS ADVISORY COMMITTEE MEETING Monday, July 28, 2014, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The July 28, 2014 meeting of the Yorba Linda Water District's Citizens Advisory Committee was called to order by Chair Daniel Mole at 8:30 a.m. The meeting was held in the Training Room at the District's Administration Building located at 1717 East Miraloma Avenue, Placentia, California 92870. 2. 3. ROI I CAI I COMMITTEE MEMBERS PRESENT Daniel Mole, Chair Rick Buck, Vice Chair Modesto Llanos Cheryl Spencer- Borden Fred Hebein YLWD DIRECTORS PRESENT Robert R. Kiley, President Bill Guse Lindon Baker Oscar Bugarini, Sr. Carl Boznanski Joe Holdren YLWD STAFF PRESENT Steve Conklin, Acting General Manager Damon Micalizzi, Public Information Officer ALSO PRESENT Brett Barbre, Director, MWDSC and MWDOC Darcy Burke, Director of Public Affairs, MWDOC PUBLIC COMMENTS None. 4. PRESENTATIONS 4.1. Bay Delta Conservation Plan (BDCP) - Presented by Darcy Burke, Director of Public Affairs, Municipal Water District of Orange County Director Barbre, introduced Ms. Burke while encouraging support of the BDCP. Ms. Burke discussed the BDCP and answered questions posed by Committee members who inquired about the points raised by Congressman John Garamendi at the Orange County Water Summit regarding the plan and what it encompasses. Ms. Burke explained that MWDOC is supporting the BDCP and underscored that the BDCP and the pending Water Bond are unrelated with the BDCP being led by the California Department of Water Resources, with close coordination and funding from six major water agencies throughout the state, and 1 involvement from a large group of highly engaged and sophisticated stakeholders representing a wide range of interest groups. 5. DISCUSSION ITEMS 5.1. Drought and State Water Board Regulations Ms. Burke and Mr. Conklin addressed the recent regulations passed down from the State Water Resources Board and explained that the District would be responding to those regulations at a future meeting with the Board looking at entering stage one of the District's Conservation Ordinance. 5.2. President's Report As President Kiley was not present, Mr. Conklin informed the Committee that SB 946 had been passed and signed by the Governor with the District set to assume the seat on the Sanitation District Board on January 1, 2015. 5.3. Future Agenda Items None. 6. ADJOURNMENT 6.1. The meeting was adjourned at 10:05 a.m. The next Citizens Advisory Committee meeting is scheduled to be held Monday, September 22, 2014 at 8:30 a.m. 2 ITEM NO. 8.1 AGENDA REPORT Meeting Date: August 14, 2014 Subject: Minutes of the Board of Directors Regular Meeting held July 10, 2014 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: 071014 BOD - Minutes.doc Approved by the Board of Directors of the Yorba Linda Water District 8/14/2014 MB /PH 4 -1 RK was absent. Description: Type: BOD Regular Meeting Minutes 07/10/14 Minutes 1 K MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, July 10, 2014, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 F'LCUUM Vr ALLr-U1A1V1.t President Kiley led the pledge 3. ROLL CALL DIRECTORS PRESENT Robert R. Kiley, President Ric Collett, Vice President Michael J. Beverage Phil Hawkins Gary T. Melton 4 5 DI 'TAFF PRESENT >teve Conklin, Acting General Manager ohn DeCriscio, Operations Manager )elia Lugo, Finance Manager art Vega, Acting IT Manager knnie Alexander, Executive Secretary )iane Dalton, Sr. Maint. Distribution Operator )amon Micalizzi, Public Information Officer ALSO PRESENT Tom Lindsey, Councilmember, City of Yorba Linda Art Kidman, Partner, Kidman Law LLP Daniel Mole, Chair, YLWD Citizens Advisory Committee ADDITIONS /DELETIONS TO THE AGENDA None. PUBLIC COMMENTS None. SPECIAL RECOGNITION 6.1. Recognition of Employee for their Service to the District • Diane Dalton, Senior Maintenance Distribution Operator (35 Years) Mr. DeCriscio provided an overview of Ms. Dalton's work history with the District. Mr. Conklin presented Ms. Dalton with an award and proclamation commemorating the number of years she had served with the District. The Board and audience applauded Ms. Dalton for her accomplishment. 1 Ms. Dalton let the meeting at this time. 7. COMMITTEE REPORTS 7.1. Citizens Advisory Committee (Kiley) ■ Minutes of the meeting held June 23, 2014 at 8:30 a.m. were provided in the agenda packet. Mr. Mole addressed the Board and commended the District for its efforts in recognizing employees for their service. He then provided a report regarding matters discussed during the previous Citizens Advisory Committee meeting including the District's participation in MWDOC's turf removal and smart timer rebate programs and the conclusion of litigation related to the Freeway Complex Fire. 8.1. Minutes of the Board of Directors Regular Meeting held June 12, 2014 A# Recommendation: That the Board of Directors approve the minutes as presented. 8.2. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $636,467.34. 9. ACTION CALENDAR 9.1. Authorized Officers for Investments Held at Pershing Mr. Conklin explained that due to staff changes, an updated resolution was needed to identify personnel authorized to act on behalf of the District pertaining to investments held at Pershing. Director Hawkins noted that this matter was reviewed by the Finance - Accounting Committee at its meeting held June 23, 2014. Director Hawkins made a motion, seconded by Director Beverage, to adopt Resolution No. 14 -09 Authorizing the Acting General Manager and Finance Manager to Act on Behalf of the District Relating to District Investments Held at Pershing LLC and Rescinding Resolution No. 13 -02. Motion carried 5 -0 on a Roll Call vote. 10. 9.2. Sewer Charges Collected on the Tax Roll for Fiscal Year 2014/15 Mr. Conklin explained that each year, the Board of Directors adopts a resolution to facilitate the collection of certain sewer maintenance charges on the property tax rolls. This matter was reviewed by the Finance - Accounting Committee at its meeting held June 23, 2014. Director Hawkins made a motion, seconded by Director Beverage to adopt Resolution No. 14 -10 Electing to Have Certain Sewer Maintenance Charges Collected on the FY 2014115 Tax Roll and Superseding Resolution No. 13 -12. Motion carried 5 -0 on a Roll Call vote. 9.3. OPEB Deposit with CERBT Mrs. Lugo explained that staff was proposing that the District pre -fund the California Employees Retirement Benefit Trust (CERBT) for FY 2014/15 with the entire Annual Required Contribution (ARC) of $192,919. Mrs. Lugo then responded to questions from the Board regarding the purpose of the pre- funding and associated legal requirements. Director Hawkins made a motion, seconded by Director Beverage to authorize staff to deposit $192,919 (the District's Annual Required Contribution) to the California Employees' Retirement Benefit Trust (CERBT) for FY 2014115. Motion carried 5 -0. 9.4. Final Draft of District Organizational Performance Review Director Beverage explained that the final draft of the review had been completed. It included comments received from the Board of Directors, the Citizens Advisory Committee, and management staff. Director Collett suggested that staff provide a regular report to the Board regarding the status of recommendations included in the document. Director Beverage made a motion, seconded by Director Hawkins to receive and file the 2013 Organizational Performance Review. Motion carried 5 -0. REPORTS, INFORMATION ITEMS AND COMMENTS 10.1. President's Report President Kiley provided a brief report regarding the status of SIB 946. 10.2. Directors' Reports Director Hawkins reported that he had been appointed to serve on CSDA's Legislative Committee and would provide updates to the Board regarding water related matters. 10.3. Acting General Manager's Report Mr. Conklin distributed copies of an e -mail he received from MWDOC regarding proposed statewide emergency water conservation regulations by the State Water Resources Control Board (SWRCB). The proposed 3 11 regulations will be considered by the SWRCB on July 15, 2014 and if adopted, could go into effect as early as August 1, 2014. Mr. Kidman then commented on the proposed legislation. Mr. Conklin then reported on the status of annexation to OCWD and the District's construction projects. Mr. DeCriscio reported on the status of groundwater production during FY 2013/14 and repairs on Well No. 1. He noted that staff would be assisting in an inspection by AQMD that same day. Director Kiley suggested that staff begin working on the District's messaging to customers regarding the proposed water conservation regulations. 11.2. Finance - Accounting Committee (Hawkins / Beverage) ■ Minutes of the meeting held June 23, 2014 at 4:00 p.m. were provided in the agenda packet. ■ Next meeting is scheduled to be held July 28, 2014 at 4:00 p.m. 11.3. Personnel -Risk Management Committee (Hawkins / Melton) ■ Minutes of the meeting held July 8, 2014 at 4:00 p.m. will be provided at the next regular Board meeting. ■ Next meeting is scheduled to be held August 12, 2014 at 4:00 p.m. 12 11.4. Planning- Engineering- Operations Committee (Melton / Beverage) ■ Next meeting is scheduled to be held July 15, 2014 at 4:00 p.m. 11.5. Public Affairs - Communications - Technology Committee (Collett / Kiley) ■ Minutes of the meeting held July 7, 2014 at 4:00 p.m. will be provided at the next regular Board meeting. ■ Next meeting is scheduled to be held August 4, 2014 at 4:00 p.m. 11.6. Organizational Performance Review Ad Hoc Committee (Beverage / Hawkins) ■ Next meeting is yet to be scheduled. 11.7. YLWD -City of Placentia Joint Agency Committee (Beverage / Melton) • Minutes of the meeting held May 12, 2014 at 4:00 p.m. were provided in the agenda packet. 1% • Next meeting is yet to be scheduled. Next meeting is scheduled to be held August 26, 2014 at 5:00 p.m. t 11.9. YLWD - MWDOC -OCWD Joint Agency Committee (Kiley / Beverage) ■ Next meeting is scheduled to be held July 22, 2014 at 4:00 p.m. 12. INTERGOVERNMENTAL MEETINGS 12.1. YL City Council — July 1, 2014 (Collett) Director Collett attended and commented on the status of the Town Center Update and approval of the Engineer's report and Declaration of Intent to Levy and Collect Assessments associated with the Landscaping Maintenance Assessment District for FY 2014/15 which were discussed during the meeting. 5 Councilmember Lindsey requested that the District notify the City as soon as possible in regards to the proposed implementation of mandatory water conservation measures. 12.2. MWDOC Board — July 2, 2014 (Melton) Director Melton attended and commented on a presentation by MWD regarding its findings from several focus groups and MWD's drought message campaign which were discussed during the meeting. 12.3. OCWD Board — July 2, 2014 (Collett) Director Collett attended and commented on the proposed reorganization of the agency's committee structure, renewal of a contract with Townsend Public Affairs, and the recent shutdown of the Groundwater Replenishment System which were discussed during the meeting. 12.4. YL Planning Commission — July 9, 2014 (Beverage) Director Beverage attended and commented on four public hearings which were held during the meeting. 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from July 11, 2014 —August 31, 2014 The Board reviewed the activity calendar and made no changes. 14. CONFERENCES. SEMINARS. AND SPECIAL EVENTS 14.1. Urban Water Institute Annual Water Conference —August 13 -15, 2014 Director Kiley expressed an interest in attending this event. Director Collett made a motion, seconded by Director Hawkins, to authorize Director attendance at this event if desired. Motion carried 5 -0. The following Closed Session was not held Title: General Manaqer Councilmember Lindsey reiterated his request to receive information regarding potential mandatory water conservation measures as soon as possible. I 16. ADJOURNMENT 16.1. The meeting was adjourned at 9:40 a.m. The next Regular Board of Directors Meeting will be held Thursday, July 24, 2014 at 8:30 a.m. Steven R. Conklin me 7 AGENDA REPORT Meeting Date: August 14, 2014 ITEM NO. 8.2 Subject: Minutes of the Board of Directors Special Meeting held July 17, 2014 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Description: Type: 071714 BOD - Minutes.doc BOD Special Meeting Minutes 07/17/14 Minutes Approved by the Board of Directors of the Yorba Linda Water District 8/14/2014 MB /PH 4 -1 RK was absent. 1 K 3 4. MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS SPECIAL MEETING Thursday, July 17, 2014, 9:00 a.m. 1717 E Miraloma Ave, Placentia CA 92870 f & Associates 5. CLOSED SESSION The meeting was adjourned to Closed Session at 9:01 a.m. All Directors in attendance were present. 5.1. Public Employment (Recruitment) Pursuant to Section 54957 of the California Government Code Title: General Manager The Board reconvened in Open Session at 11:00 a.m. President Kiley announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 1 6. ADJOURNMENT Robe Presic 6.1. The meeting was adjourned at Meeting will be held Friday, Jul y Board of Directors Meeting will a.m. 11:01 a.m. A Special Board of Directors 18, 2014 at 8:00 a.m. The next Regular be held Thursday, July 24, 2014 at 8:30 oil AGENDA REPORT Meeting Date: August 14, 2014 ITEM NO. 8.3 Subject: Minutes of the Board of Directors Special Meeting held July 18, 2014 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Description: Type: 071814 BOD - Minutes.doc BOD Special Meeting Minutes 07/18/14 Minutes Approved by the Board of Directors of the Yorba Linda Water District 8/14/2014 MB /PH 4 -1 RK was absent. 1 K 3 4. MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS SPECIAL MEETING Friday, July 18, 2014, 8:00 a.m. 1717 E Miraloma Ave, Placentia CA 92870 f & Associates 5. CLOSED SESSION The meeting was adjourned to Closed Session at 8:01 a.m. All Directors in attendance were present. 5.1. Public Employment (Recruitment) Pursuant to Section 54957 of the California Government Code Title: General Manager The Board reconvened in Open Session at 12:30 p.m. President Kiley announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 1 6. ADJOURNMENT 6.1. The meeting was adjourned at 12:31 p.m. The next Regular Board of Directors Meeting will be held Thursday, July 24, 2014 at 8:30 a.m. Robert R. Kiley Presic i• AGENDA REPORT Meeting Date: August 14, 2014 To: Board of Directors From: Steve Conklin, Acting General Manager Presented By: Delia Lugo, Finance Manager Prepared By: Richard Cabadas, Accounting Assistant I Subject: SUMMARY: Budgeted Cost Estimate: Funding Source: Dept: Reviewed by Legal: CEQA Compliance: Payments of Bills, Refunds and Wire Transfers ITEM NO. 8.4 Yes $2,679,796.51 All Funds Finance N/A N/A Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors' approval. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $2,679,796.51. DISCUSSION: The major items and wires on this disbursement list are as follows: A wire of $78,231.14 to So. Cal Edison for June's electricity fees; a wire of $1,651,285.32 to OCWD for Replenishment Assessment for January 2014 — June 2014; and a wire of $192,919.00 to OPEB for FY 14/15 Annual Required Contribution. The balance of $284,580.37 is routine invoices. The Accounts Payable check register total is $2,207,015.83; Payroll No. 15 total is $235,515.31; Payroll No. 16 total is $237,265.37 and the disbursements of this agenda report are $2,679,796.51. A summary of the checks is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi - monthly. ATTACHMENTS: Name: 14 -CS 0814.0 14 CC 0814.pdf CkReg081414.pdf Approved by the Board of Directors of the Yorba Linda Water District 8/14/2014 Description: CAP SHEET CREDIT CARD SUMMARY CHECK REGISTER Type: Backup Material Backup Material Backup Material MB /PH 3 -1 -1 RK was absent. RC abstained from voting on this item as he has a financial interest with one of the listed vendors. August 14, 2014 CHECK NUMBERS: Computer Checks 63881 -63971 $ 257,099.25 $ 257,099.25 WIRES: W072414 SO. CAL EDISON $ 78,231.14 W073014 OCWD PUMP TAX $ 1,651,285.32 W073114 OPEB $ 192,919.00 W080414 SO. CAL EDISON $ 27,481.12 $ 1,949,916.58 TOTAL OF CHECKS & WIRES $2,207,015.83 PAYROLL NO. 15: Direct Deposits $ 146,049.56 Third Party Checks 5913 -5926 $ 49,896.31 Payroll Taxes $ 39,569.44 $ 235,515.31 PAYROLL NO. 16: Direct Deposits $ 149,237.74 Third Party Checks 5928 -5938 $ 48,451.95 Payroll Taxes $ 39,575.68 $ 237,265.37 TOTAL OF PAYROLLS $472,780.68 ---------------------------------------------------------------------------------------------------------------------- DISBURSEMENT TOTAL: $2,679,796.51 ------------------------------------------------------------------ ------------------------------------------------------------------ APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF August 14, 2014 ------------------------------------------------------------------ ------------------------------------------------------------------ Cal Card Credit Card U S Bank 6/17/14- 7/30/14 Date Vendor Name Amount Description 06/17/14 Ferguson 336.40 Bathroom Hot /Cold valves 07/01/14 Cla -Val 200.00 Cla -Val service training 07/01/14 Orchard Hardware Supply 82.10 Repair parts for Well 18 07/01/14 Office Solutions 84.96 Office & cleaning supplies 07/01/14 Home Depot 7.41 Liquid chlorine 07/01/14 Home Depot 236.52 Mini refrigerator for warehouse 07/02/14 Public Safety 1,699.00 COSS Program -Jeremy Smith 07/02/14 Accessorygeeks.com 10.81 Hard case for Samsung Galaxy 54 07/02/14 Home Depot 9.05 SOD for landscape repair 07/02/14 Staples 143.63 Quartet Corkboard 07/03/14 Home Depot 119.23 Pipe fittings for trailler E112 07/03/14 CalPers 350.00 Educational Forum - Oct. 26 -29 07/03/14 BNI Building News 225.72 2012 Greenbook plans & 2014 greenbook specifications. 07/07/14 Amazon.com 165.11 Steel toe boots and shoes 07/07/14 Orchard Hardware Supply 8.63 Liquid ant bait 07/07/14 Mobile Industrial Supply 29.16 50# CO2 07/07/14 Staples 93.25 Printer Ink 07/08/14 Kenny's 11.50 I.T. Dept. Staff meeting 07/08/14 Country Inn & Suites 185.14 Travel & Conferences 07/08/14 Harrington Industrial 148.01 CL2 Parts 07/08/14 Harrington Industrial 23.01 CL2 Parts 07/08/14 Harrington Industrial 378.60 CL2 Parts 07/09/14 Cal -OSHA Reporter 135.20 Confined Space Webinar 07/09/14 NeoGov 3,000.00 12 month insight enterprise license 07/09/14 FTP Today 49.95 ylwd.ftptoday.com 07/09/14 ESRI Cafe 7.42 Lunch meal - Alfredo Vargas 07/09/14 Subway 8.91 Lunch meal - Alfredo Vargas 07/09/14 Harrington Industrial 19.02 CL2 Parts 07/10/14 ESRI Cafe 7.74 Lunch meal - Alfredo Vargas 07/10/14 Shoeteria Industrial 2,020.66 Safety boots 07/10/14 Red Wing Shoe Store 4,322.65 Safety boots 07/10/14 KM Shoes (BOOTWORLD) 1,638.98 Safety boots 07/11/14 American Water Works Association 101.00 AWWA Annual membership 07/13/14 Justhost.com 78.81 Dedicated IP 07/14/14 Answer One Communications 897.75 Answering Service 07/14/14 Secure128 260.00 RapidSSL Wildcard 07/14/14 Light Bulbs, etc. 307.00 Light bulbs for facilities 07/15/14 Zappos.com 156.67 Workboots /Safety boots 07/15/14 City of Anaheim 51.00 Inspection & administrative fees for J2011 -20 07/15/14 B &M Lawn & Garden 51.13 Landscape equipment - chainsaw blades 07/16/14 Urban Water Institute 475.00 Registration for UWI annual conference - R. Kiley 07/16/14 Dan Copp 300.00 Dump fees 07/16/14 Dan Copp 95.51 Lumber and Hardware 07/17/14 Inland Group 5,323.29 2014 Water Quality reports & Summer newsletters 07/17/14 Answer One Communications 515.53 Answering Service 07/17/14 Online Information Servies 98.80 Online Collections for July 2014 07/17/14 Online Information Servies 963.65 Online Utility Exchange May & June 2014 07/17/14 Placentia Disposal 500.48 Front loads - June 2014 07/17/14 Konica Minolta Business 694.30 Bizhub C224 & C181 usage 07/17/14 Orchard Hardware Supply 29.57 Repair parts 07/17/14 Home Depot 57.10 Hardware Supplies 07/17/14 Harrington Industrial 353.28 CL2 Parts 07/18/14 Red Wing Shoe Store 155.52 Safety boots 07/21/14 Tigersdirect.com 29.65 Samsung spare battery charger 07/21/14 AWWA CA -NV 1,160.00 Water Education Seminar (8 seats) 07/21/14 Home Depot 32.30 Pump oil 07/21/14 Powers Electric Products 79.10 2 conductor standard brass electrode 07/22/14 Harrington Industrial 07/22/14 Harrington Industrial 07/23/14 John Deere Landscape 07/23/14 Home Depot 07/23/14 Sunstate Equipment 07/23/14 Light Bulbs, etc. 07/24/14 Village Nurseries 07/24/14 Pres -Tech 07/28/14 Zov's Bistro 07/29/14 Fullerton Paint 07/29/14 AWWA CA -NV 07/29/14 Fullerton Paint 07/29/14 Home Depot 07/30/14 John Deere Landscape 07/30/14 Tom's Place 213.28 Well #15 CL2 system repairs 118.56 CL2 Parts 285.89 Irrigation parts for Hidden Hills 186.12 Landscape supplies for Hidden Hills 59.18 Propane 179.02 Light bulbs for buildings 8.86 SOD replacement 3,909.06 Pipeline locator - VLOC 9800 61.84 Lunch with website developer - D. Micalizzi 153.90 Paint & Paint supplies 145.00 Water Education Seminar (1 seat) 258.69 Blue marking paint 87.69 Hardware Supplies 5.15 Landscape supplies 59.29 Refreshments for Special board meetings 07/31/14 TOTAL 34,255.74 Yorba Linda Water District Check Register For Checks Dated: 07/25/2014 thru 08/14/2014 Check No. Date Vendor Name Amount Description 63900 08/14/2014 15T TEAM REAL ESTATE 224.38 CUSTOMER REFUND 63908 08/14/2014 ACWA /JPIA 15.00 TRAINING - JESUS SOSA 63909 08/14/2014 Alfredo Vargas 202.86 TRAVEL REIMBURSEMENT 63883 08/14/2014 AMY EVANS 10.56 CUSTOMER REFUND 63897 08/14/2014 ANDREW PHILLIPS 200.65 CUSTOMER REFUND 63888 08/14/2014 ANDRO CHAVEZ 125.00 CUSTOMER REFUND 63910 08/14/2014 Anthem Blue Cross EAP 168.63 EAP - AUGUST 2014 63911 08/14/2014 Aqua- Metric Sales Co. 23,068.81 3/4" SRII STRAINERS & 150PFITR 63912 08/14/2014 Aramark 505.09 UNIFORM SERVICE 63914 08/14/2014 AT & T 45.33 CIRCUIT #78KS315PT 63913 08/14/2014 AT & T - Calnet2 3,179.92 ATT CALNET2 63915 08/14/2014 Bee Busters, Inc 300.00 COL. ABATEMENT - 1427 CARLSBAD & 5522 CLUBVIEW 63907 08/14/2014 BILLY T CHEN 898.90 CUSTOMER REFUND 63916 08/14/2014 CalCard US Bank 34,255.74 CREDIT CARD PURCHASES - JULY 2014 W073114 07/31/2014 CaIPERS 192,919.00 FY 14/15 OPEB ARC 63882 08/14/2014 CECILIA TORRES 147.03 CUSTOMER REFUND 63895 08/14/2014 CHARLES JOHNSON 197.50 CUSTOMER REFUND 63917 08/14/2014 Convington Group, LLC 1,180.00 REIMBURSE - SINGLE SVC FEE SWR 63918 08/14/2014 Costco 110.00 COSTCO MEMBERSHIP 14/15 63896 08/14/2014 CUIYING CHEN 93.02 CUSTOMER REFUND 63919 08/14/2014 Culligan of Santa Ana 1,903.98 PE SOFTENER - JULY 2014 63920 08/14/2014 Cynthia Botts 102.04 TRAVEL REIMBURSEMENT 63924 08/14/2014 Dean Criske Trucking 636.79 BASE, SAND MATERIAL 63921 08/14/2014 Dell Marketing L.P. 7,034.45 IT EQUIPMENT /HARDWARE 63922 08/14/2014 Dick's Lock & Safe Inc. 1,248.20 SERVICE CALL 63923 08/14/2014 Don Wolf & Associates Inc. 12,469.86 TESTO 350 TURBINE KIT 63925 08/14/2014 Eisel Enterprises, Inc. 400.95 2010 -23 - METER BOX & COVERS 63926 08/14/2014 Equarius Waterworks 4,905.68 T -10 1" METER R900i 63889 08/14/2014 ERIK HUGHES 172.26 CUSTOMER REFUND 63927 08/14/2014 Evoqua Water Technology LLC 1,341.36 MEMBRANE TYPE SENSOR 63928 08/14/2014 Fairway Ford Sales, Inc. 32.64 AUTOMOBILE ACCESSORIES - #E112 63929 08/14/2014 Fleet Services, Inc 850.88 VEHICLE SERVICE - UNIT 154 63930 08/14/2014 Flex Advantage 94.50 FLEX ADVANTAGE - 21 MEMBERS 63931 08/14/2014 Fry's Electronics 147.94 COMPUTER EQUIPMENT /ACCESSORIES 63932 08/14/2014 Graybar Electric Co 1,411.20 BMXNOE0100 63934 08/14/2014 Infosend Inc. 9,216.70 MAIL & DATA PROCESSING & POSTAGE 63903 08/14/2014 INVESTORS REALTY SERVICES 170.87 CUSTOMER REFUND 63936 08/14/2014 J & S Construction 17,305.00 R &R @ SEVERAL LOCATIONS 63935 08/14/2014 Jackson's Auto Supply - Napa 381.53 AUTOMOBILE EXPENSES 63881 08/14/2014 JAMES L WISMER 22.42 CUSTOMER REFUND 63906 08/14/2014 JEFFREY CARTER 104.93 CUSTOMER REFUND 63937 08/14/2014 Konica Minolta Business 833.78 BIZHUB C224 & C552 63938 08/14/2014 Layne Christensen Company 33,681.86 WELL 1 REPAIR AND INSTALL 63939 08/14/2014 Lee & Ro, Inc. 1,320.00 J2008 -17B -PROF SVCS JULY 14 63902 08/14/2014 LESLEY BOYD 5.83 CUSTOMER REFUND 63940 08/14/2014 Liebert Cassidy Whitmore 55.00 CALIPERS AUDIT WEBINAR 63933 08/14/2014 MailFinance 313.93 LEASE- H1201197 - 08/07 -11/14 63941 08/14/2014 Marina Landscape, Inc 4,114.68 MONTHLY MAINTENANCE - JUNE 14 63901 08/14/2014 MASKELL PIPE & SUPPLY 848.70 CUSTOMER REFUND 63890 08/14/2014 MATHER DANCE CO. 635.50 CUSTOMER REFUND 63942 08/14/2014 Mc Fadden -Dale Hardware 884.66 HARDWARE SUPPLIES 63943 08/14/2014 Mc Master -Carr Supply Co. 330.43 VACUUM HOSE - #180 63944 08/14/2014 Muzak LLC 72.43 MUZAK SERVICES AUGUST 2014 63886 08/14/2014 NANCY BENJAMIN 9.00 CUSTOMER REFUND 63945 08/14/2014 Nickey Kard Lock Inc 6,752.83 FUEL 63946 08/14/2014 Office Solutions 467.24 OFFICE SUPPLIES 63947 08/14/2014 Orange County Water District 7,654.00 DA 13 -13 ANNEX PROC. FEE W073014 07/30/2014 Orange County Water District 1,651,285.32 REPLENISH ASSES- JAN -JUN 2014 63948 08/14/2014 Orvac Electronics 161.61 IT HARDWARE 63905 08/14/2014 P ASSET INC 406.33 CUSTOMER REFUND 63953 08/14/2014 P.T.I. Sand & Gravel, Inc. 1,285.88 COLD MIX ASPHALT 63949 08/14/2014 Parts Source Anaheim 272.16 MIST TIRE/TRIM SHINE & WINDOW HANDLE & BATTERY 63950 08/14/2014 Pascal & Ludwig Constructors, Inc 5,964.00 ADD'L ANODE INSTL - HIDDEN HIL 63951 08/14/2014 Powerstride Battery 397.25 4D & GROUP 27 BATTERY 63952 08/14/2014 Prudential Group Insurance 3,742.58 INSURANCE LIFE /ADD /LTD & STD 63898 08/14/2014 QI LIU 57.78 CUSTOMER REFUND 63961 08/14/2014 Rachel Padilla /Petty Cash 218.76 PETTY CASH - OFFICE 63892 08/14/2014 RALPH J CARTRON JR 22.88 CUSTOMER REFUNDS 63954 08/14/2014 RBF Consulting 1,570.72 2011 -20 -PROF SVC PD END 06/14 63899 08/14/2014 RENEE RENTERIA 70.22 CUSTOMER REFUND 63955 08/14/2014 Robert Kiley 20.00 DATA PLAN - REIMBURSEMENT 63885 08/14/2014 RONALD HEATH 68.77 CUSTOMER REFUNDS 63956 08/14/2014 Rootx 4,814.64 ROOTX 40# CS 63887 08/14/2014 S &5 HOMES 35.81 CUSTOMER REFUND 63884 08/14/2014 SAMUEL LOPEZ 14.30 CUSTOMER REFUND 63957 08/14/2014 Shred -It USA Inc 93.55 SHRED ONSITE SVC 63958 08/14/2014 Southern Calif Edison Co. 396.37 6115 & 6354 - JULY 2014 W072414 07/25/2014 Southern Calif Edison Co. 78,231.14 #7573 & 42688 - JUNE 2014 - ELECTRICITY 63959 08/14/2014 Southern Calif Gas Co. 11,649.48 ELECTRICITY FEES FOR JULY 2014 W080414 08/04/2014 Southern Calif Gas Co. 27,481.12 #70000 & #55008 - JULY 2014 63960 08/14/2014 Specialized Cleaning 340.00 GRAFFITI REMOVAL 63893 08/14/2014 STACIE CUNNINGHAM 179.75 CUSTOMER REFUND 63962 08/14/2014 Step Saver Inc 536.13 COARSE SALT - 3700 LBS 63894 08/14/2014 STEPHANIE FRAYAR 105.35 CUSTOMER REFUND 63963 08/14/2014 Sunrise Medical Group 120.00 SUNRISE OH - HEP B VACCINE 63891 08/14/2014 TAYLOR MORRISSON HOMES LLC 25.14 CUSTOMER REFUND 63964 08/14/2014 TDC Group Inc 1,500.00 FREEANCE WEB SOFTWARE 14/15 63965 08/14/2014 TDI Refrigeration Air Conditioning Inc. 502.75 HVAC SERVICE 63966 08/14/2014 Terminix Processing Center 185.00 PEST CONTROL - JULY 63904 08/14/2014 TERRY D GENTRY 219.15 CUSTOMER REFUND 63967 08/14/2014 Time Warner Cable 1,119.54 BCV CABLE & OUTLETS 63968 08/14/2014 United Industries 958.79 PPE - EQUIPMENT 63969 08/14/2014 USA Blue Book 947.75 HYDRANT "NOT IN SVC" BAGS 63970 08/14/2014 Valverde Construction, Inc. 36,147.50 J2013 -20 - FROG. PAYMENT 41 63971 08/14/2014 Westside Building Material 86.84 BLADE SAWZALL 5T & 18T 12" L Z,ZU7,U15.83 AGENDA REPORT Meeting Date: August 14, 2014 To: Board of Directors From: Steve Conklin, Acting General Manager Presented By: Steve Conklin, Acting General Manager Prepared By: Subject: SUMMARY: Budgeted: Total Budget: Cost Estimate: Funding Source Account No: Job No: Dept: Reviewed by Legal: Joe Polimino, Project Engineer CEQA Compliance: ITEM NO. 8.5 Yes $50k $50k All Water Funds 101 -2700 J2013 -20 Engineering No Exempt Progress Payment No. 1 for the Deville Drive Waterline Project Work is well -along on construction of the Deville Drive Waterline Project. The project consists of the installation of approximately 130 linear feet of 6 -inch PVC waterline, ductile iron fittings, service connections, valves and associated appurtenances. STAFF RECOMMENDATION: That the Board of Directors approve Progress Payment No. 1 in the net amount of $36,147.50 to Valverde Construction, Inc. for construction of the Deville Drive Waterline Project, Job No. 2013 -20. DISCUSSION: In accordance with the contract documents, Valverde Construction, Inc. submitted a request for Progress Payment No. 1, in the amount of $38,050.00 for completed work through July 31, 2014. During this period, the contractor installed 130 linear feet of 6 -inch PVC waterline, all ductile iron fittings; hydro- tested and chlorinated the line. They also connected all of the new services, abandoned old services, backfilled and base paved over the trench. The status of the construction contract with Valverde Construction, Inc. is as follows: • The current contract is $43,500.00 and 60 calendar days starting June 19, 2014. • If approved, Progress Payment No. 1 is $38,050.00 (87.5% of the total contract amount), less 5% retention of $1,902.50 for a net payment of $36,147.50. • If approved, total payments to date including retention will be $38,050.00 (87.5% of the total contract amount). • As of July 31, 2014, 43 calendar days were used (71.7% of the contract time). Staff reviewed the contractor's progress payment and recommend approval. A copy of Progress Payment No. 1 is attached for your reference. PRIOR RELEVANT BOARD ACTION(S): On April 24, 2014, the Board of Directors authorized the President and Secretary to execute a Construction Agreement between Valverde Construction, Inc., and the Yorba Linda Water District for the Construction of the Deville Drive Waterline Project in the amount of $43,500.00. ATTACHMENTS: Description: Type: Deville Drive Progress Payment No. 1, Valverde PPR1 Deville Drive Valverde.pdf Backup Material Construction Approved by the Board of Directors of the Yorba Linda Water District 8/14/2014 MB /PH 4 -1 RK was absent. YORBA LINDA WATER DISTRICT PROGRESS PAY REPORT PROJECT Deville Dr. Waterline Extension PROGRESS PAY REQUEST NO. 001 LOCATION Yorba Linda, CA PROJECT NO. J2013 -20 PAGE 1 OF 1 PAGES CONTRACTOR Valverde Construction, Inc. DATE 8/1/14 ORIGINAL CONTRACT AMOUNT: $ 43,500.00 AUTHORIZED CHANGE ORDERS: $ - REVISED CONTRACT AMOUNT: $ 43,500.00 PROGRESS PAY ESTIMATE FOR PERIOD June 19, 2014 TO July 31, 2014 PREVIOUS THIS MONTH TO DATE VALUE OF WORK COMPLETED CHANGE ORDER WORK COMPLETED TOTAL VALUE OF WORK COMPLETED LESS RETENTION 5% LESS OTHER DEDUCTIONS NET EARNED TO DATE LESS AMOUNT PREVIOUSLY PAID BALANCE DUE THIS ESTIMATE NOTICE TO PROCEED COMPLETION TIME APPROVED TIME EXTENSIONS TOTAL CONTRACT TIME TIME EXPENDED TO DATE TIME REMAINING $ - $ 38,050.00 $ 38,050.00 $ - $ 38,050.00 $ 38,050.00 $ - $ 36,147.50 $ 36,147.50 Electronic Wire Fees June 19, 2014 60 CALENDAR DAYS 0 CALENDAR DAYS 60 CALENDAR DAYS 43 CALENDAR DAYS 17 CALENDAR DAYS $ 36,147.50 $ 36.147.50 REQUESTED BY: L DATE: ^3d -Ze / roe Valverde President, Va verde Cons ruction Inc. RECOMMENDED: DATE: Joe Polimino, Project Engineer, YLWD APPROVED BY: DATE: Steve Conklin, Engineering Manager, YLWD AGENDA REPORT Meeting Date: August 14, 2014 To: Board of Directors ITEM NO. 8.6 From: Steve Conklin, Acting General Manager Presented By: Delia Lugo, Finance Manager Dept: Finance Prepared By: Kelly McCann, Senior Accountant Subject: Investment Report for Period Ending June 30, 2014 SUMMARY: Government Code Section 53607, et, seq., requires the person delegated to invest funds to make quarterly report of investments to the legislative body. STAFF RECOMMENDATION: That the Board of Directors receive and file the Investment Report for the Period Ending June 30, 2014. COMMITTEE RECOMMENDATION: The Finance - Accounting Committee discussed this item at its meeting held July 29, 2014 and supports the staff's recommendation. DISCUSSION: Staff is submitting the Investment Report for the Period Ending June 2014 for your review and approval. This report ends the fourth quarter of FY2013/14. The Investment Portfolio Reports presents the market value and the percent yield for all the District investment by institution. The information and market value broken out by reserve categories. The total average portfolio yield for the month for the of June 2014 was 0.63 %. STRATEGIC PLAN: FR 1 -F: Continue to Record and Report the Fairly Stated Financial Activities of the District in a Timely and Transparent Manner to the Board of Directors and Member Agencies ATTACHMENTS: Name. Invst Rpt 06- 14.xlsx Invst Agenda Backup - June 2014.xlsx Approved by the Board of Directors of the Yorba Linda Water District 8/14/2014 MB /PH 4 -1 RK was absent. Description: Investment Report for Period Ending June 2014 Investment Summary Report - June 2014 Type: Backup Material Backup Material Yorba Linda Water District Investment Portfolio Report June 30, 2014 Market % Date of Percent Value Par of Total Institution Maturity Yield Checking Account. $ 279,661 $ 279,661 Wells Fargo Bank 74,033 74,033 Pershing $ 353,695 $ 353,695 1.20% Total 0.00% Money Market Accounts: $ 54,972 $ 54,972 37,239 37,239 4,553,729 4,553,729 $ 4,645,941 $ 4,645,941 15.80% Federal Agency Securities: Wells Fargo Money Market 0.03% US Bank (Revenue Bonds) 0.03% Bank of the West 0.24% Total 0.24% $ 492,770 $ 500,000 Fannie Mae 05/25/18 1.14% 491,885 500,000 Federal Home Loan Bank 06/12/18 1.01% 498,085 500,000 Fannie Mae 06/12/18 0.85% 493,190 500,000 Federal Home Loan Bank 06/13/18 1.11% 493,395 500,000 Federal Home Loan Bank 06/20/18 1.14 % 2,115,085 2,124,676 Federal Home Loan Bank 05/24/17 0.88 % $ 4,584,410 $ 4,624,676 15.59 % Total 05/14/18 0.97% Certificates of Deposits: $ 245,039 $ 248,000 Crf Bank, Salt Lake 05/22/18 1.21% 244,853 248,000 Discover 05/22/18 1.21% 245,138 248,000 Goldman Sachs Bank 05/22/18 1.21% 245,106 248,000 Beal Bank 05/23/18 1.01% 246,594 248,000 Wells Fargo 04/27/18 0.90% 243,717 247,000 Barclays Bank 04/30/18 0.70% 245,780 248,000 State Bank of India 05/14/18 1.16% 246,874 249,000 Webster Bank 05/03/18 0.90% 245,019 248,000 American Express Centurion Bank 05/23/18 1.21% 243,159 248,000 GE Capital Bank 05/24/18 1.12% 248,888 249,000 Merrick Bank 05/24/17 0.75% 247,888 248,000 BMW Bank 05/24/17 0.90% 249,281 249,000 Firstbank Puerto Rico 05/24/16 0.74% 246,017 249,000 Oriental Bank & Trust 05/29/18 1.06% 246,094 249,000 Silvergate Bank 05/30/18 1.01% 246,002 249,000 Enterprise Bank & TR Co Lowell 05/30/18 1.01% 245,990 249,000 Safm National Bank 05/31/18 1.01% 245,012 248,000 Townebank Portsmouth 05/31/18 1.01% 246,014 249,000 Mascoma Savings Bank 05/29/18 1.01 % $ 4,672,466 $ 4,719,000 15.89% Total 1.01% Pooled Investment Accounts: $ 5,752,378 $ 5,752,378 Local Agency Investment Fund 0.23% 1,440 1,440 CalTRUST Short Term 0.40% 9,394,448 9,395,171 CalTRUST Medium Term 0.73% $ 15,148,267 $ 15,148,989 51.52% 0.54% $ 29,404,777 $ 29,4929300 100% Total Investments 0.63% Per Government Code requirements, the Investment Report is in compliance with the Yorba Linda Water District's Investment Policy, and there are adequate funds available to meet budgeted and actual expenditures for the next six months. /A;—� Kelly D. McCann, Senior Accountant 6/30/14 Investment Summary Report Below is a chart summarizing the yields as well as terms and maturities for the month of June 2014: Average # of Month Portfolio Days to of 2014 Yield Maturity June 0.63% 425 Below is are charts comparing operating fund interest for current and prior fiscal years. Actual Interest 18.17% 6/30/2013 3.70% 6/30/2014 Monthly - June $ 21,941 $ 11,693 Year -to -Date $ 137,568 $ 138,598 Budget 1,009,486 2012/2013 1,429,427 2013/2014 Interest Budget, June YTD $ 150,000 $ 87,000 Interest Budget, Annual $ 150,000 $ 87,000 Interest earned on investments is recorded in the fund that owns the investment. Investment Summary Comparison Between Current and Previous Month The distribution of investments in the portfolio both in dollars and as a percentage of the total portfolio by funds is as follows: May 2014 % Alloc June 2014 % Alloc Fund Description Balance 5/31/2014 Balance 6/30/2014 Water Operating Reserve Water Emergency Reserve Water Capital Project Reserve Water Reserve for Debt Service Maintenance Reserve Employee Liability Reserve COP Revenue Bond 2008 - Reserve Sewer Operating Sewer Emergency Reserve Sewer Capital Project Reserve Water Operating Sewer Operating $ 4,950,503 18.17% 1,009,054 3.70% 12,929,327 47.46% 2,729,521 10.02% 191,658 0.70% 100,057 0.37% 2,131,508 7.82% 764,443 2.81% 1,009,486 3.71% 1,429,427 5.25% $ 27,244,985 100.00% Wells Fargo Bank Checking 124,099 21,749 145,848 $ 2,924,921 10.04% 1,010,940 3.47% 16,676,503 57.26% 2,730,024 9.37% 200,000 0.69% 200,076 0.69% 2,152,324 7.39% 92,869 0.32% 1,010,396 3.47% 2,127,063 7.30% $ 29,125,116 100.00% 212,041 67,620 279,661 Totals $ 27,390,833 $ 29,404,777 AGENDA REPORT Meeting Date: August 14, 2014 To: Board of Directors From: Steve Conklin, Acting General Manager Prepared By: Cindy Botts, Management Analyst Budgeted: Funding Source: Dept: Reviewed by Legal: CEQA Compliance: ITEM NO. 9.1 No Water Operating Fund Administration W N/A Subject: Proposed Resolution Instituting Stage 1 Water Conservation Measures SUMMARY: Attached for consideration by the Board of Directors is Resolution No. 14 -11 Instituting Stage 1 Water Conservation Measures. This resolution supports the Governor's State of Emergency and call for all Californians to conserve water. It also supports and meets all State Water Resources Control Board emergency regulation requirements for increased conservation practices. STAFF RECOMMENDATION: That the Board of Directors adopt Resolution No. 14 -11 Instituting Stage 1 Watering Restrictions, to be effective September 2, 2014. DISCUSSION: This resolution was developed in response to the continuing severe drought conditions throughout the State of California. The following is a synopsis of the permanent restrictions and requirements related to water waste that have remained in effect since 2009 with the Board's approval of Ordinance No. 09 -01. It is the intent of the Board that these restrictions continue in effect year- round, regardless of the water situation, unless overridden by stronger restrictions within the ordinance or other Board actions. • Irrigation of landscaping is prohibited between the hours of 9:00 a.m. and 6:00 p.m. • Irrigation of landscaping is limited to fifteen (15) minutes per station per day. • Irrigation of landscaping is prohibited during rain or when rain is forecasted for that day. • Runoff during irrigation of landscaping onto hard surfaces is prohibited. • Washing down of hard surfaces is prohibited. • All leaks and breaks are required to be fixed within three (3) days of notice. • Use of recirculated water is required for all fountains and water features. • Washing of vehicles is prohibited unless with a bucket or similar container and sponge, and /or with a hose with a self - closing device. • Drinking water is to be served at restaurants upon request only. • Hotels and motels must provide customers the option to decline daily linen changes. • Installation of single pass cooling systems is prohibited in buildings requesting new water service. • Installation of non - recirculating water systems is prohibited in new commercial laundry systems. • Restaurants are prohibited from using non -water conserving dish wash spray valves. • All new commercial conveyor car wash systems must have installed operational re- circulating water systems. In addition to the above permanent water conservation requirements, the resolution requires moving to a Stage 1 Water Supply Shortage level. This level has a water -use reduction goal of up to 10 %, with the associated incorporation of the permanent conservation requirements. The District's Stage 1 Restrictions include the following: Irrigation is limited to three (3) days per week, in which odd numbered addresses could irrigate on Monday, Wednesday and Friday, and even numbered addresses could irrigate Tuesday, Thursday and Saturday. No irrigation could take place on Sunday. Should a customer need a waiver from these restrictions due to hardship, a waiver process has been established within the ordinance. In addition, an appeals process related to the fines and violations has also been established. Staff is recommending an effective date of Tuesday, September 2, 2014 in order to revise and update the marketing collateral and to train District staff on Stage 1 logistics and frequently asked questions. PRIOR RELEVANT BOARD ACTION(S): The Board approved Ordinance No. 09 -01 on May 14, 2009 and Resolution No. 11 -13 Lifting Stage 2 Restrictions on June 23, 2011. ATTACHMENTS: Nam(. Description: Type: Resolution- Stage 1 Water Supply Shortage.docx Resolution 14 -11 Backup Material Approved by the Board of Directors of the Yorba Linda Water District 8/14/2014 MB /PH 4 -1 Roll Call RK was absent. RESOLUTION NO. 14 -11 RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT INSTITUTING STAGE 1 WATER SUPPLY SHORTAGE WHEREAS, on May 14, 2009, the Yorba Linda Water District adopted Ordinance No. 09 -01 instituting Water Conservation Measures, Prohibition Against Water Waste and Water Shortage Suply Contingencies; WHEREAS, on January 17, 2014 the Governor of California proclaimed a State of Emergency due to severe drought conditions and directed state officials to take all necessary actions to prepare for these drought conditions; WHEREAS, on April 25, 2014 the Governor of California issued an executive order that called on all Californians to redouble their efforts to conserve water; WHEREAS, on July 29, 2014 emergency drought regulations, which were adopted by the State Water Resources Control Board to promote water conservation and to impose restrictions on outdoor irrigation, went into effect; WHEREAS, pursuant to Section 1 of Ordinance No. 09 -01, Permanent Water Conservation Measures and Prohibitions Against Water Waste are currently in effect; and WHEREAS, pursuant to Section 2 of Ordinance No. 09 -01, a Stage 1 Water Supply Shortage exists when the District determines, in its sole discretion, that due to drought or other water supply conditions, a water shortage or threatened shortage exists and a consumer demand reduction is necessary to make more efficient use of water and appropriately respond to existing water conditions. NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District as follows: Section 1. The Board of Directors hereby determines that due to drought or other water supply conditions, a water shortage or threatened shortage exists and a consumer demand reduction is necessary to make more efficient use of water and appropriately respond to existing water conditions. Section 2. A Stage 1 Water Supply Shortage, as defined in Section 2 of Ordinance No. 09 -01, is hereby instituted. As set forth in Section 2 of Ordinance No. 09- 01, outdoor irrigation is hereby limited to three calendar days per week (Monday, Wednesday, Friday or Tuesday, Thursday, Saturday) based on the District's assigned schedule, and outdoor irrigation is hereby prohibited on Sunday. Section 3. The Permanent Water Conservation Measures and Prohibitions Against Water Waste under Section 1 of Ordinance No. 09 -01 remain in effect. Section 4. The District encourages customers to implement water conservation measures above and beyond those required by Ordinance No. 09 -01, such as Smart Controllers, Rotating Nozzles, High- Efficiency Nozzles, High - Efficiency Clothes Washers and Toilets, Smartimers and Synthetic Turf. Section 5. That all conflicting Resolutions and minute orders are hereby rescinded. PASSED AND ADOPTED this 14th day of August 2014, by the following called vote: AYES: NOES: ABSTAIN: ABSENT: Robert Kiley, President Yorba Linda Water District ATTEST: Steve Conklin, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Arthur G. Kidman, Esq. Kidman Law LLP ITEM NO. 9.2 AGENDA REPORT Meeting Date: August 14, 2014 Budgeted: No Total Budget: $150,000 To: Board of Directors Cost Estimate: $235,224 Funding Source: All Water Funds From: Steve Conklin, Acting General Manager Job No: 200922 Presented By: Steve Conklin, Acting General Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Alex Thomas, Water Quality CEQA Compliance: Pending Engineer Subject: Amendment No. 1 to the Professional Services Agreement with Stantec Consulting for the Well 21 Wellhead Equipping Project SUMMARY: Staff requested a letter proposal from Stantec Consulting Services, Inc. to provide additional services for engineering design, bidding support and construction management of a well collection pipeline running along Richfield Road from a tie -in location south of La Palma Avenue to a tie -in location at the northeast boundary of the YLWD Richfield Plant. The existing 16 -inch collection main along Richfield Road, servicing Well No. 11 & 20, cannot accommodate the estimated additional flow of 3,000 gpm from Well No. 21 and therefore a parallel pipeline providing sufficient capacity for Well No. 21 and future wells is necessary. STAFF RECOMMENDATION: That the Board of Directors approve Amendment No. 1 to the PSA with Stantec Consulting Services, Inc., in the amount of $87,966, which will increase the original contract amount of $147,258 to a total revised contract amount not to exceed $235,224. COMMITTEE RECOMMENDATION: The Planning- Engineering- Operations Committee considered this item at its meeting on August 11, 2014 and will provide its recommendation to the Board. DISCUSSION: Based on the established production rate of Well No. 20 and the proposed production rate of Well No. 21, the existing 16 -inch diameter pipeline in Richfield Road does not have sufficient capacity between Well No. 21 and the YLWD Richfield Plant. Therefore, a new collection pipeline with diameters of 20 -inch, 24 -inch and 36 -inch is required to accommodate flow from Well No. 21 future well flows and increasing capacity of the existing well collection system at the YLWD Richfield Plant. In addition, several proposed improvements will be designed for the chemical feed system at the YLWD Richfield Plant to properly dose raw ground water collected from Well No. 21 and future wells. Staff has reviewed the letter proposal and finds the proposed scope of work and the cost of $87,966.00 to be necessary and reasonable. A copy of the letter proposal with fee schedule is attached for reference. STRATEGIC PLAN: SR 3 -B: Continue Planning for Long Term Capital Improvements and Replacements into the future PRIOR RELEVANT BOARD ACTION(S): On October 10, 2013, the Board of Directors authorized execution of a Professional Services Agreement with Stantec Consulting Services, Inc. to provide engineering design, bidding support services and construction management for Wellhead Equipping of YLWD Well No. 21 in the amount not to exceed $147,258. ATTACHMENTS: Nam< Stantec Consulting Amendment No. 1.odf Approved by the Board of Directors of the Yorba Linda Water District 8/14/2014 GM /PH 4 -1 RK was absent. Description: Stantec Consulting Amendment No. 1 Type: Backup Material Stantec Consulting Services Inc. August 4, 2014 File: 2042496800 Attention: Alex Thomas, PE Yorba Linda Water District 1717 E. Miraloma Avenue Placentia, CA 92670 Dear Alex, Reference: Change Order Request to Provide Design Services for Richfield Road Pipeline and Richfield Plant Chemical Feed System Improvements BACKGROUND Stantec Consulting Services Inc. (Stantec) is currently providing the Yorba Linda Water District (YLWD) with engineering design services for the wellhead equipping of Well No. 21. Our current scope of work includes the design of a proposed 16 -inch diameter pipeline from the wellhead facilities to an existing 16 -inch pipeline in Richfield Road along the northern edge of Conrock Basin. Based on the established production rate of Well No. 20 and the proposed production rate of Well No. 21, the existing 16 -inch diameter pipeline in Richfield Road does not have sufficient capacity between the Well No. 21 and the YLWD Richfield Plant. Therefore, a new transmission main is required. We understand that the YLWD has determined that the new Richfield Road transmission main should have a diameter of 2o- inches between the Well No. 2116 -inch discharge pipeline and La Palma Avenue. It will then increase to a 24 -inch diameter between La Palma Avenue and Miraloma Avenue. The pipeline will join an existing 24 -inch pipeline and increase in diameter to 36- inches between this connection point and the northeast boundary of the YLWD Richfield Plant. The northern terminus of this proposed Richfield Road 36 -inch transmission main will connect to the existing 36 -inch CML &C steel pipeline near the northeast boundary of the YLWD Richfield Plant. The total length of the proposed pipeline will be approximately 2,000 lineal feet (LF). In addition, several proposed improvements will be designed for the chemical feed system at the YLWD Richfield Plant. These are summarized as follows: • A northern system chemical feed line from the existing sodium hypochlorite building to an existing, unused injection vault • A northern feed system sampling line from the existing sodium hypochlorite building to the proposed 36 -inch Richfield Road transmission main Design with community in mind 38 Technology Drive Suite 100 Sta ntec Irvine CA 92618 -5312 Tel: (949) 923 -6000 Fax: (949) 923 -6121 August 4, 2014 File: 2042496800 Attention: Alex Thomas, PE Yorba Linda Water District 1717 E. Miraloma Avenue Placentia, CA 92670 Dear Alex, Reference: Change Order Request to Provide Design Services for Richfield Road Pipeline and Richfield Plant Chemical Feed System Improvements BACKGROUND Stantec Consulting Services Inc. (Stantec) is currently providing the Yorba Linda Water District (YLWD) with engineering design services for the wellhead equipping of Well No. 21. Our current scope of work includes the design of a proposed 16 -inch diameter pipeline from the wellhead facilities to an existing 16 -inch pipeline in Richfield Road along the northern edge of Conrock Basin. Based on the established production rate of Well No. 20 and the proposed production rate of Well No. 21, the existing 16 -inch diameter pipeline in Richfield Road does not have sufficient capacity between the Well No. 21 and the YLWD Richfield Plant. Therefore, a new transmission main is required. We understand that the YLWD has determined that the new Richfield Road transmission main should have a diameter of 2o- inches between the Well No. 2116 -inch discharge pipeline and La Palma Avenue. It will then increase to a 24 -inch diameter between La Palma Avenue and Miraloma Avenue. The pipeline will join an existing 24 -inch pipeline and increase in diameter to 36- inches between this connection point and the northeast boundary of the YLWD Richfield Plant. The northern terminus of this proposed Richfield Road 36 -inch transmission main will connect to the existing 36 -inch CML &C steel pipeline near the northeast boundary of the YLWD Richfield Plant. The total length of the proposed pipeline will be approximately 2,000 lineal feet (LF). In addition, several proposed improvements will be designed for the chemical feed system at the YLWD Richfield Plant. These are summarized as follows: • A northern system chemical feed line from the existing sodium hypochlorite building to an existing, unused injection vault • A northern feed system sampling line from the existing sodium hypochlorite building to the proposed 36 -inch Richfield Road transmission main Design with community in mind UN August 4, 2014 Alex Thomas, PE Page 2 of 7 Reference: Change Order Request to Provide Design Services for Richfield Road Pipeline and Richfield Plant Chemical Feed System Improvements A northern feed system chlorine analyzer tap and pre -cast concrete vault in Richfield Road • A northern feed system chlorine line from the existing sodium hypochlorite building to the proposed 36 -inch Richfield Road transmission main • A northern feed system chlorine injection tap and pre -cast concrete vault in Richfield Road Based on our experience, different construction contractors are more proficient at pipeline construction than those that construct mechanical and electrical improvements, such as the wellhead facilities. Therefore, the construction will be separated into two bid packages. The first bid package will include the wellhead facilities. The second bid package will include the Richfield Road transmission main, the well discharge pipeline from Richfield Road to the well, and the northern chemical feed system improvements. PROPOSED SCOPE OF WORK TASK 1: PRELIMINARY ENGINEERING A. Data Review We will review the record drawings of the District's pipelines in Richfield Road between the Orange County Water District recharge basins and the northern boundary of the YLWD Richfield Plant, and other miscellaneous and applicable reports necessary to prepare the project documents. Site Survey and Site Visit We will complete a topographic survey map of Richfield Road from the proposed location of the Well No. 21 discharge pipeline to the northern boundary of the YLWD Richfield Plant in the latest version of AutoCAD. This survey data will be used to generate the base maps for the pipeline alignment in Richfield Road and for the proposed chemical feed system improvements. The survey data will have a suitable accuracy for 4o -scale design with 1 foot vertical contours. We will conduct a site reconnaissance to identify existing conditions that may affect the design and construction of the proposed pipeline and northern chemical feed system. All field culture reviews in proximity of the work will be verified to ascertain that the field survey is complete. C. Utility Coordination We will conduct complete utility coordination to construct the new Richfield Road transmission main. We will also perform USA Dig -Alert research. Additionally, we will request record drawings for all existing and proposed facilities in vicinity of the proposed pipeline and the northern chemical feed system. We will maintain a log that includes the dates that data requests are sent, and received, and any second data requests are made. Design with community in mind (3 August 4, 2014 Alex Thomas, PE Page 3 of 7 Reference: Change Order Request to Provide Design Services for Richfield Road Pipeline and Richfield Plant Chemical Feed System Improvements TASK 2: CEQA DOCUMENTATION Task 2.1 - Prepare Administrative Draft IS /MND Our current scope of work includes the preparation of an Administrative Draft Mitigated Negative Declaration (MND) that complies with the CEQA Guidelines for the Well No. 21 wellhead and pipeline to Richfield Road. This new task will include expanding the Administrative Draft MND to include the proposed Richfield Road transmission main and the northern chlorination feed system improvements. Upon review of comments received during the public review period and consultation with the District, the Final MND for the District will include the Richfield Pipeline and the chlorination system improvements. TASK 3: PREPARATION OF PLANS AND SPECIFICATIONS A. Construction Drawings We will prepare detailed design plans for construction. The plan and profile sheets will be completed at a horizontal scale of 1" = 2o' and a vertical scale of 1" = 4'. The District's standard details will be used where appropriate. To support the construction, traffic control plans will be created for the work in Richfield Road. These plans will be reviewed with the cities of Anaheim and Placentia. B. Technical Specifications We will prepare detailed technical specifications to support the transmission main drawings as specified above and complete the project elements. We will integrate the existing District standard specifications and standard drawings where applicable. For technical specifications not included in the District's standard specifications, we will provide stand -alone CSI format specifications. We will also incorporate the latest District front -end contract documents and general provisions. We have assumed that the District will provide a digital copy of their front -end documents in Microsoft Word for our review and modification for the construction bid package. Last, we will develop project specific special provisions for the bid package. We will provide a table of contents as part of our 70 percent complete submittal. We will provide the technical specifications for the go percent and loo percent complete submittals. C. Additional Project Status Meeting During Design Phase We will attend, participate, and prepare meeting agendas and minutes for three additional project status meetings with District staff. The agendas will be prepared and distributed at least three days before the meeting. We will discuss the topics of discussion with the District's project manager to make sure that the right District staff members are invited to each meeting. The Design with community in mind UN August 4, 2014 Alex Thomas, PE Page 4 of 7 Reference: Change Order Request to Provide Design Services for Richfield Road Pipeline and Richfield Plant Chemical Feed System Improvements meeting minutes will include all action items and team member responsibilities as well as the discussion items. Draft minutes will be distributed for comment within three days of each meeting. TASK 4: LEGAL AND CONTRACT DOCUMENTS A. Review and Incorporate Front -End Documents We will review and complete the District's contract documents, bid forms, and general provisions. We will incorporate the Special Provisions and Technical Specifications into a complete pipeline and chemical feed system improvements bid package ready for competitive bidding. TASK 5: ESTIMATES AND BID DOCUMENTS A. Engineer's Opinion of Probable Construction Cost We will prepare a detailed Engineer's Estimates of Probable Construction Costs for the new Richfield Road transmission main and northern chemical feed system improvements. The estimate will provide a one to one correspondence between the engineer's cost estimate and the bid schedule in the contract specifications. Our estimate will be prepared by a senior engineer who has extensive experience in the design and construction of water transmission mains. B. Bid Documents We will prepare a set of original Specifications and Contract Documents for the transmission mains and chemical feed system improvements, suitable to be reproduced for receiving competitive bids. The Bid Documents will include bid and contract documents, general, special and technical provisions, standard plans and a complete set of full scale 24 inch by 36 inch construction drawings. C. Assist with Bidding Process and Award We will assist the District in the bidding and award of the contract document for the pipeline project. Our services will include the following: • Answer contractors questions • Issue addenda • Review bids • Assist the District in recommending award of contract Design with community in mind August 4, 2014 Alex Thomas, PE Page 5 of 7 Reference: Change Order Request to Provide Design Services for Richfield Road Pipeline and Richfield Plant Chemical Feed System Improvements D. Project Deliverables We will provide the following deliverables to the District: • Plans including all utility information plotted onto the AutoCAD generated base maps with a proposed pipeline horizontal alignment and locations for potential potholes for the 30 percent complete submittal stage • Plans, design calculations, and outline of technical specifications for the 70 percent complete submittal stage • Plans, technical specifications, engineer's estimate of probable construction costs, and special provisions for the go percent complete and loo percent complete submittals. • Final Engineer's Estimate of Probable Construction Cost • Signed Mylar drawings for the loo percent complete construction drawings and AutoCAD format CD disks • One set of 24 inch by 36 inch reproducible original Contract Documents suitable for the District to reproduce for receiving competitive bids, including Specifications and Plans, five full -size sets of 24 inch by 36 inch drawings, a CD disk, and five sets of ii inch by 17 inch reduced -size drawings E. Potholes (Optiona� Based on our initial research, Richfield Road is very congested with existing buried utilities between Conrock Basin and the northeast boundary of the YLWD Richfield Plant. While the contractor will be required to pothole existing utilities before installation of the transmission main, it may be beneficial to pothole some of the proposed utility crossings during the design phase. Until the utility research is completed and a pipeline alignment selected, it cannot be determined which utilities should be potholed. As such, this proposed scope of work assumes that six (6) potholes will be required. However, Stantec will not commence with this subtask until written concurrence is obtained from YLWD. TASK 6: CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES A. Meetings We will attend the pre- construction meeting for the pipeline and chemical feed system improvements, and assist the District in responding to questions related to the design. We will attend, participate, and prepare meeting agendas and minutes for four project construction progress meetings with the contractors and District staff. The agendas will be Design with community in mind August 4, 2014 Alex Thomas, PE Page 6 of 7 Reference: Change Order Request to Provide Design Services for Richfield Road Pipeline and Richfield Plant Chemical Feed System Improvements prepared and distributed at least three days before the meeting. The meeting minutes will include all action items and team member responsibilities as well as the discussion items. Draft minutes will be distributed for comment within three days of each meeting. B. Shop Drawing Review We will review and process project shop drawings /submittals. For this construction project, we have assumed 12 submittals and 6 re- submittals. C. Construction Support Services We will perform the following services to support the construction of Richfield Road transmission main and northern chemical feed system improvements: • Develop design modifications as requested by the District • Provide construction staking services for the transmission main • Review and respond to RFIs; for these construction projects, we have assumed 7 RFIs • Evaluate the acceptability of substitute material and equipment proposed by the contractor and provide recommendations to the District • Identify, document, and mitigate field conflicts that are brought to our attention by the contractor or the District's inspector • Evaluate the contractors' change order requests and monthly progress payment requests, and make recommendations to the District for approval; we will assist in the negotiation of 2 contractor change order requests and 6 monthly progress payment requests • Prepare a final punch list items to be completed and corrected by the contractor • Participate in the final walk through the project • Provide a written recommendation for project acceptance • Prepare record drawings along with the digital electronic file in the latest versions of AutoCAD Design with community in mind (3 August 4, 2014 Alex Thomas, PE Page 7 of 7 Reference: Change Order Request to Provide Design Services for Richfield Road Pipeline and Richfield Plant Chemical Feed System Improvements PROPOSED BUDGET Stantec proposes to complete the scope of work described above as a change order to our existing contract. We respectfully request an engineering budget of $87,966. A detailed project budget is attached for your information. Please let me know if you would like any additional information. We look forward to adding these important components to the Well No. 21 system. Best regards, STANTEC CONSULTING SERVICES INC. ; ro�L )6xv;e Robert Reid, PE, CPA Senior Associate Phone: (949) 923 -6037 Fax: (949) 923-6121 Robert.Reid@stantec.com Attachment: Proposed Pipeline and Richfield Plant Chemical Feed Improvements Budget c. Steve Conklin Bob Seeman stante v:\projects \2o42496800 \management \contract \change orders \let_coi_draft.docx YORBA LINDA WATER DISTRICT Richfield Pipeline and Richfield Plant Chemical Feed Improvements Proposed Project Budget Hourly Rate Task 1: Preliminary Engineering Services i Stantec 0 Engineering M LLJ Stantec Environmental r CA UJ Stantec Survey >]-6 0 A. Data Gathering and Review 1 3 4 $640 $640 B. Alignment Survey and Site Visit 1 4 3 1 4 9 22 $3,922 $4,400 $8,322 C. Utility Coordination 2 10 12 $1,470 $1,470 Task 1 Subtotal 0 2 9 13 0 0 0 0 0 0 1 4 9 38 $6,032 $4,400 $10,432 Task 2: CECIA Documentation 2 4 4 10 $1,514 $1,514 Task 3: Preparation of Plans and Specifications A. Construction Drawings (13) 3 10 40 98 118 269 $30,272 $8,000 $38,272 B. Technical Specifications 1 4 8 2 15 $2,268 $2,268 C. Project Status Meetings during Design Phase (3) 6 6 12 $1,980 $75 $2,055 Task 3 Subtotal 4 20 54 98 118 2 0 0 0 0 0 0 0 296 $34,520 $8,075 $42,595 Task 4: Legal and Contract Documents 1 2 2 1 6 $786 $786 Task 5: Estimates and Bid Documents A. Engineer's Estimate of Probable Construction Cost 2 6 4 12 $1,744 $1,744 B. Bid Documents 1 2 4 2 4 13 $1,401 $1,401 C. Assist with Bidding Process and Award 2 4 1 7 $1,039 $1,039 D. Project Deliverables 2 2 4 $314 $1,700 $2,014 E. Potholes (6) (Optional) 1 2 3 $485 $6,365 $6,850 Task 5 Subtotal 0 6 14 8 4 7 0 0 0 0 0 0 0 39 $4,983 $8,065 $13,048 Total Design Services (Tasks 1 -5) 4 31 79 121 122 10 4 4 0 9 389 $47,835 $20,540 $68,375 Task 6: Construction Management and Inspection Services A. Meetings (4) 12 12 $2,100 $2,100 B. Shop Drawing Review (12) 2 6 6 14 $1,976 $1,976 C. Construction Support Services 8 37 8 18 0 2 8 18 99 $15,205 $310 $15,515 Task 6 Subtotal GRAND TOTAL 0 22 43 14 18 0 0 0 0 0 2 1 8 18 125 $19,281 $310 $19,591 AGENDA REPORT Meeting Date: August 14, 2014 To: Board of Directors From: Steve Conklin, Acting General Manager Presented By: Gina Knight, HR /Risk Manager Dept: Prepared By: Amelia Cloonan, Human Resources Analyst Subject: Reject Claim for Damages SUMMARY: Reject claim filed by Caron Taylor on behalf of the Coldren Family Trust STAFF RECOMMENDATION: ITEM NO. 9.3 Human Resources /Risk Management That the Board of Directors reject the claim filed by Caron Taylor on behalf of the Coldren Family Trust. COMMITTEE RECOMMENDATION: The Personnel -Risk Management Committee members were made aware that consideration of rejection of this claim would be presented directly to the Board of Directors. DISCUSSION: A claim filed by Caron Taylor on behalf of the Coldren Family Trust was received at the District offices on July 7, 2014. The claim was for damages to a water heater located at a rental property held in the trust. The damage occurred on June 11, 2014. The plumber's receipt indicated a one -inch pressure regulator was replaced along with a gas control valve and igniter mechanism system, and a Watts 210 brass fitting was rebuilt. The plumber also indicated the damage was due to high water pressure. Ms. Taylor is asking for $650.00, the amount of the receipt. The basis of the claim is damage caused by the main break on Meadowview in January 2014 and the fact District personnel were performing work in the neighborhood on a damaged valve proximate to June 11, 2014. An investigation of the claim was conducted by staff. According to Operations staff, a high pressure spike would not have selectively damaged only the water heater and that specific property but would have impacted surrounding homes in the neighborhood. The age of the water heater is not stated. A spike in a water heater may be caused by overheating causing the pressure valve to go out. Staff discussed the claim with an ACWA/JPIA Sr. Claims Adjuster who recommended the District deny and reject the claim. A denial letter was sent to Ms. Taylor on July 22, 2014. The letter cited the District's Water Rules and Regulations, Section 4.5 Water Pressures and Section 4.6 Shutting Off Water for Repairs. The claim form and supporting documents are on file and available for review in the office of the Acting General Manager. ATTACHMENTS: Name: BOD - Agenda Attachment.doc Approved by the Board of Directors of the Yorba Linda Water District 1/26/2012 PH /MB 4 -1 RK was absent. Description: Backup Material Type: Backup Material PLEASE CONTACT YLWD RECORDS DIVISION FOR THIS ATTACHMENT (714) 701-3101 records@ylwd.com , % • � Meeting Date; To: From: Presented By Prepared By: Subject: AGENDA REPORT August 14, 2014 Budgeted: Board of Directors Cost Estimate: Steve Conklin, Acting General Account No: Manager Steve Conklin, Acting General Manager Annie Alexander, Executive Secretary ITEM NO. 9.4 No $1,000 1- 2020 - 0580 -40 Sponsorship of Table for Yorba Linda State of the City Address STAFF RECOMMENDATION: That the Board of Directors authorize staff to purchase a $1,000 table sponsorship for this event and approve Director attendance if desired. COMMITTEE RECOMMENDATION: The Public Affairs - Communications - Technology Committee discussed this matter at its meeting held August 4, 2014 and support staff's recommendation. DISCUSSION: The City of Yorba Linda and the Yorba Linda Chamber of Commerce will be hosting the Mayor's 2014 State of the City Address and Luncheon on Thursday, September 25, 2014 at the Nixon Library. The Chamber has requested that the District consider sponsoring this event. Attached is a copy of the request which includes a description of the various sponsorship opportunities. While the Board does have a regular meeting scheduled this same day, it could be rescheduled to an earlier or later date if desired. ATTACHMENTS: YL State of the City Address.0 Approved by the Board of Directors of the Yorba Linda Water District 8/14/2014 MB /PH 4 -1 RK was absent. Description: Backup Material Type: Backup Material July 22, 2014 L (� �I / _ i 17670 YORBA LINDA BLVD. • YORBA LINDA, CA 92886 (714) 993 -9537 • FAX (714) 993 -7764 www.yorbalindachamber.org Yorba Linda Water District Steven Conklin 1717 E. Miraloma Avenue Placentia, CA 92870 Dear Steven Conklin: On September 25, 2014, the City of Yorba Linda and the Yorba Linda Chamber of Commerce will host the Mayor's 2014 State of the City Address and Luncheon in the Magnificent East Room of the Richard Nixon Library and Museum from 11:30 a.m. - 1:30 p.m. We would like to take this opportunity to personally invite Yorba Linda Water District to share in this experience by becoming a corporate sponsor. The sponsorship levels are as follows: Title Sponsor ($2,500) Sponsorship benefits include eight seats at the event, three minutes at the podium, and recognition in the event program. Gold Sponsor ($1,000) Sponsorship benefits include eight seats at the event and recognition in the event program. Silver Sponsor ($500) Sponsorship benefits include four seats at the event and recognition in event program. Bronze Sponsor ($250) Sponsorship benefits include two seats at the event and recognition in the event program. If you would like to be a sponsor of the Mayor's 2014 State of the City Address, please contact Phyllis Coleman, Executive Director for the Yorba Linda Chamber of Commerce at (714) 993 -9537 or at info@yorbalindachamber.com. We look forward to seeing you on September 25th! Sincerely, C;% Phyllis Coleman Executive Director AUG 04 2014 MISSION STATEMENT The role of the Yorba Linda Chamber of Commerce is to build an alliance between business owners, residents, and local government. Through a mutual exchange of services and information, the Chamber of Commerce promotes Yorba Linda as a desirable community in which to conduct business, live, shop and visit. Meeting Date Subject: ATTACHMENTS: Name: 072914 FA - Minutes.doc ITEM NO. 11.2 AGENDA REPORT August 14, 2014 Finance - Accounting Committee (Hawkins / Beverage) Minutes of the meeting held July 29, 2014 at 4:00 p.m. Next meeting is scheduled to be held August 25, 2014 at 4:00 p.m. Description: FA Mtg Minutes 072914 Type: Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT FINANCE - ACCOUNTING COMMITTEE MEETING Tuesday, July 29, 2014, 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The July 29, 2014 meeting of the Yorba Linda Water District's Finance - Accounting Committee was called to order by Director Hawkins at 4:00 p.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL COMMITTEE 91 4 5 Director Phil Hawkins, Chair Director Michael J. Beverage STAFF Steve Conklin, Acting General Manager Delia Lugo, Finance Manager OTHER ATTENDEES Nitin Patel, Partner, White Nelson Diehl Evans LLP Kassie Radermacher, Audit Manager, White Nelson Diehl Evans LLP PUBLIC COMMENTS None. ACTION CALENDAR 4.1. Investment Report for the Period Ending June 30, 2014 Mrs. Lugo presented the Investment Report for the Period Ending June 30, 2014. She reported that the average yield for June 2014 was 0.63% Mrs. Lugo also reported that the overall increase in the investment balance from the previous month is approximately $2 million. This is primarily due to the net proceeds $521,000 from the sale of the Plumosa Building and a positive net effect of $1.4 million between revenues and expenses for the month of June. In addition, Mrs. Lugo noted the effects of transfers that occurred from the Water and Sewer Operating Reserve Funds to the Water and Sewer Capital Project Reserve Funds. The primary purpose of the transfers was to end the fiscal year in accordance with the reserve policy and projected funding levels. DISCUSSION ITEMS 5.1. Auditor Discussion with Those in Governance Mr. Nitin Patel, Partner with White Nelson Diehl Evans LLP, and Kassie Radermacher, Audit Manager with White Nelson Diehl Evans LLP, addressed the Committee on what their responsibilities are as independent auditors as they pertain to the year -end audit field work and 1 the interim field work. Mr. Patel informed the Committee that the interim field work was completed this past June and that the year -end field work will begin on Monday, August 18, 2014 for approximately 7 working days. A report on findings will be made to the Committee on September 22, 2014 and the Board in October of 2014. The Committee had a few questions for Mr. Patel, after which he and Ms. Radermacher left the meeting. 5.2. Periodic Review of "AA" Bond Rating by Fitch Ratings Mrs. Lugo informed the Committee the Fitch Ratings will be performing a periodic review of all outstanding bonds pertaining to YLWD. This review is to ensure Fitch is in compliance with their policy as a rating agency. A copy of the last review of August 2012 was included in the package for the Committee's review and for reference on any questions they may have. Mrs. Lugo informed the Committee of the conference call that will be held on Monday, August 4, 2014 where a Fitch Ratings representative will be asking a series of questions related to the current financial position of the District, future debt plans, proposed rate increases, changes in management, and such. The Committee was also informed of the requested documents requested from Fitch Ratings to be submitted prior to the conference call. Mrs. Lugo invited Mr. Conklin to be included in the conference call, which he accepted. 5.3. Budget to Actual Results for June 2014 Mrs. Lugo reviewed the June 2014 Budget to Actual Results report with the Committee. Mrs. Lugo noted that the expenditures to date are trending as previously reported. The item noted was the recording of the Special Item due to the sale of the Plumosa property. 5.4. Future Agenda Items and Staff Tasks None. 6. ADJOURNMENT 6.1. The meeting was adjourned at 4:25 p.m. The next Finance - Accounting Committee meeting is scheduled to be held Monday, August 25, 2014 at 4:00 p.m. 04 Meeting Date Subject: ATTACHMENTS: ITEM NO. 11.3 August 14, 2014 070814 PRM - Minutes.doc 072114 PRM - Minutes.doc AGENDA REPORT Personnel -Risk Management Committee (Hawkins / Melton) Minutes of the meeting held July 8, 2014 at 4:00 p.m. Minutes of the meeting held July 21, 2014 at 4:00 p.m. Minutes of the meeting held August 12, 2014 at 4:00 p.m. (To be provided at the next regular Board meeting.) • Next meeting is scheduled to be held September 15, 2014 at 4:00 p.m. Description: Type: PRM Mtg Minutes 070814 Minutes PRM Mtg Minutes 072114 Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT PERSONNEL -RISK MANAGEMENT COMMITTEE MEETING Tuesday, July 8, 2014 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. 91 4 The July 8, 2014 meeting of the Yorba Linda Water District's Personnel -Risk Management Committee was called to order by Director Hawkins at 4:00 p.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. ROI I CAI I COMMITTEE MEMBERS PRESENT Director Phil Hawkins, Chair Director Gary T. Melton PUBLIC COMMENTS STAFF PRESENT Steve Conklin, Acting General Manager Gina Knight, HR and Risk Manager Amelia Cloonan, HR Analyst Bryan Melton, HR Technician Jeremy Smith, Acting Safety & Training Tech Mrs. Knight introduced Jeremy Smith, a Maintenance Worker I, to the Committee members. Mr. Smith was assigned to serve as the Acting Safety and Training Technician to assist with the revisions and /or development of Safety policies and procedures as well as assist with the District's Safety program. Mr. Smith shared with the Committee members his experience with Safety while working in construction and his education consisting of several course in Risk Management. DISCUSSION ITEMS 4.1. Status of Assessment of Job Descriptions and Titles (Verbal Report) Gina Knight reported that the District was in receipt of the revised job descriptions from Koff and Associates. Mrs. Knight informed the Committee that any revisions /changes /deletions to the District's job descriptions were not tracked thus making it difficult to identify what changed. Mrs. Knight stated that the HR staff would review all of the HR Department's job descriptions to identify the changes. The Committee requested notification of the results of the review of the HR job descriptions. 4.2. Status of Performance Evaluations (Verbal Report) Bryan Melton presented the latest report on the status of past -due performance evaluations to the Committee members. The Committee members were pleased to see that all performance evaluations were on track. 1 4.3. Status of Educational Reimbursement Policy (Verbal Report) Amelia Cloonan presented the Committee members with a copy of the latest revised Educational Reimbursement policy. The Committee members had requested that the policy reflect that only courses related to an employee's job would be approved for reimbursement. Ms. Cloonan reported and identified the sections related to the request. 4.4. Status of Policies and Procedures (Verbal Report) Gina Knight presented an update of the various policies and procedures that required revisions and /or development for Human Resources, Risk Management and Safety. The Committee had requested that all policies and procedures be prioritized. A spreadsheet of the Department's policies and procedures was presented to the Committee members that identified the priority and estimated date of completion for said policies and procedures. 4.5. Status of Revision of the District's Personnel Rules (Verbal Report) Gina Knight informed the Committee members that the District's Personnel Rules needed to be revised again. There was a concern with the language regarding benefits for part -time staff. The District's practice has been to not provide part -time staff with pro -rated benefits. The language needs to be revised to reflect the District's past and present practice. The Committee members agreed that the language needed to be revised. 4.6. Human Resources, Risk Management, and Safety Activity Amelia Cloonan reported on the Department's recruitment activity. One successful candidate for the Maintenance Worker I position joined the District on June 30, 2014. Ms. Cloonan gave an update on the active tort claims. Mrs. Knight participated in the discussion by informing the Committee members on the District's internal process for handling tort claims. Mrs. Knight shared that staff along with ACWA /JPIA's Risk Management /Claims representatives work side by side in resolving claims. The District's process mirrors ACWA/JPIA's recommended best practices when handling tort claims. The Committee members directed staff to continue to handle any future claims as dictated in the District's written policy. In addition, staff was directed to copy the District's Legal Counsel, Mr. Art Kidman, for informational purposes only. 4.7. Future Agenda Items and Staff Tasks None. 5. ADJOURNMENT 5.1. The meeting was adjourned at 5:30 p.m. The next Personnel -Risk Management Committee meeting is scheduled to be held Tuesday, August 12, 2014 at 4:00 p.m. Ir MINUTES OF THE YORBA LINDA WATER DISTRICT PERSONNEL -RISK MANAGEMENT COMMITTEE MEETING Monday, July 21, 2014 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. 3. 4 5. The July 21, 2014 meeting of the Yorba Linda Water District's Personnel -Risk Management Committee was called to order by Director Hawkins at 4:00 p.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. ROI I CAI I COMMITTEE MEMBERS PRESENT Director Phil Hawkins, Chair Director Gary T. Melton PUBLIC COMMENTS None. DISCUSSION ITEMS STAFF PRESENT Steve Conklin, Acting General Manager Gina Knight, HR and Risk Manager Amelia Cloonan, HR Analyst Bryan Melton, HR Technician 4.1. Status of Assessment of Job Descriptions and Titles (Verbal Report) There was a discussion between Committee members and staff regarding the status of the job descriptions presented by Koff & Associates to the District. 4.2. Future Agenda Items and Staff Tasks None. ADJOURNMENT 5.1. The meeting was adjourned at 4:27 p.m. The next Personnel -Risk Management Committee meeting is scheduled to be held Tuesday, August 12, 2014 at 4:00 p.m. 1 Meeting Date Subject: ATTACHMENTS: ITEM NO. 11.4 AGENDA REPORT August 14, 2014 Planning- Engineering- Operations Committee (Melton / Beverage) Minutes of the meeting held July 15, 2014 at 4:00 p.m. Minutes of the meeting held August 11, 2014 at 10:00 a.m. (To be provided at the next regular Board meeting.) • Next meeting is scheduled to be held September 4, 2014 at 4:00 p.m. 071514 - PEO Minutes.docx Description: PEO Mtg Minutes 071514 Type: Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING Tuesday, July 15, 2014, 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. 3 4 The July 15, 2014 meeting of the Yorba Linda Water District's Planning - Engineering- Operations Committee was called to order by Director Melton at 4:00 p.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. ROI I CAI I COMMITTEE MEMBERS PRESENT Director Gary T. Melton, Chair Director Michael J. Beverage PUBLIC COMMENTS None. ACTION CALENDAR STAFF PRESENT Steve Conklin, Acting General Manager John DeCriscio, Operations Manager 4.1. Terms and Conditions for Water and Sewer Service with Western Pacific Housing, Inc. for Tract 17617 Mr. Conklin reported that Western Pacific Housing is proposing to redevelop an existing medical office park into housing Tract 17617, consisting of 80 three -story townhome residential units at the northeast corner of Prospect and YL Blvd. Following discussion, the Committee supported the staff recommendation that the Board approve Terms and Conditions for the project. 4.2. Terms and Conditions for Water Service with Costco Wholesale Corporation Mr. Conklin reported that Costco is requesting approval to relocate an onsite public fire hydrant and potable water service and a new irrigation service for their property located at the northeast corner of Mirage and Savi Ranch Parkway. Following discussion, the Committee supported the staff recommendation that the Board approve Terms and Conditions for water service for the project. 4.3. Easement Agreement with Costco Wholesale Corporation Mr. Conklin reported that an easement agreement was negotiated with Costco to allow Costco to vacate a portion of Mirage St and to add parking lot improvements over the District's water line, in exchange for Costco granting an easement to allow the District to lawfully operate and maintain 1 the waterline facilities. Following discussion, the Committee supported the staff recommendation that the Board authorize the General Manager to approve and execute the Easement Agreement with Costco. 4.4. Authorization to Reimburse OCTA for Orangeview Waterline Extension Change Order Work Mr. Conklin reported that OCTA's Lakeview Grade Separation Project is proceeding, including construction of the new YLWD waterline improvements in Orangeview and Lakeview avenues. Because Orangeview was never improved as a public right -of -way, District customers at the westerly end of Orangeview have been serviced from a waterline constructed in the early 1960's that extends through an easement and crosses over the top of the Atwood Channel. The old waterline has a leak history and is oversized to serve two customers. District staff requested that OCTA include this westerly extension in Orangeview as part of their project, but they refused, indicating that this is outside of the scope of the Lakeview Project. As such, District staff asked OCTA if we could request a cost quote from OCTA's pipeline contractor to extend the pipe westerly as a change order paid by YLWD. OCTA agreed and a quote of $58,474 was received. District staff reviewed the cost quote and determined that it was reasonable and appropriate for the work required. Following discussion, the Committee supported the staff recommendation the Board authorize staff to issue a $58,474.51 check to OCTA, for the change order for the Orangeview Waterline Extension. 4.5 Acquisition Agreement for Electrical Service Easement at Well 21 Site Mr. Conklin reported that an easement deed for electrical services for the Well 21 site has been negotiated among OCWD, the City of Anaheim (the electrical provider) and YLWD. The easement deed will allow Anaheim to maintain the easement with OCWD property for electrical infrastructure to serve Well 21. OCWD requested an acquisition agreement between OCWD and YLWD for a one -time payment of $4,000. Following discussion the Committee supported the staff recommendation that the Board approve and authorize execution of the Acquisition Agreement for a one -time payment of $4,000 to OCWD. 5. DISCUSSION ITEMS 5.1. Status of Well Siting (Verbal Report) Mr. Conklin reported on the latest efforts of staff to identify and pursue acquisition of a site for proposed Well 22. He noted that a promising site was identified and a meeting took place with the property owner on July 3, 2014. Staff is waiting for a response from that property owner and will continue to pursue other options. 04 5.2. Monthly Groundwater Production and Purchased Import Water Report Mr. DeCriscio reported on the year -end FY13 -14 water production. He noted that total water demand for the FY was 7.4% over that budgeted. He also reported that we met our BPP pumping goal of 51.8% and also pumped an additional 895 AF of groundwater as part of our obligation for the CUP. With the CUP pumping in the last three months of FY13 -14, we have met 32% of our CUP obligation for FY 14 -15. 5.3. Monthly Preventative Maintenance (PM) Program Report Mr. DeCriscio was pleased to report that our PM crews met or exceed 100% of our PM targets. He also noted that in June, our sewer cleaning crew cleared roots from 4,868 feet of sewer line. 5.4. Monthly Production Summary Report Mr. DeCriscio reported water production values, weather conditions, water quality parameters, and equipment taken out and returned to service in the month of June. He noted that repair work on Well 1 has been completed and that it will be back in service in July. 5.5. Groundwater Producers Meeting Notes Mr. Conklin reported on items discussed at the June 11 GWP meeting. He updated the Committee on the status of work related to the proposed Poseidon HB Desalination Project and the status of OCWD's proposed Prado Basin Sediment Management Demonstration Project. 5.6. Status Report on Capital Projects in Progress Mr. Conklin reported on the status of District projects currently in planning, design and construction. 5.7. Future Agenda Items and Staff Tasks None. 6. ADJOURNMENT 6.1. The meeting was adjourned at 5:05 p.m. The next Planning- Engineering- Operations Committee meeting is scheduled to be held Thursday, August 7, 2014 at 4:00 p.m. 3 Meeting Date Subject: ATTACHMENTS: AGENDA REPORT August 14, 2014 Public Affairs - Communications - Technology Committee (Collett / Kiley) Name: 080414 PACT - Minutes.docx ITEM NO. 11.5 Minutes of the meeting held August 4, 2014 at 4:00 p.m. Next meeting is scheduled to be held September 2, 2014 at 4:00 p.m. Description: PACT Mtg Minutes 080414 Type: Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT PUBLIC AFFAIRS - COMMUNICATIONS - TECHNOLOGY COMMITTEE MEETING Monday, August 4, 2014, 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. 3. 4. The August 4, 2014 meeting of the Yorba Linda Water District's Public Affairs - Communications- Technology Committee was called to order by Director Collett at 4:00 p.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. ROI I CAI I COMMITTEE MEMBERS PRESENT Director Ric Collett, Chair Director Robert R. Kiley STAFF PRESENT Steve Conklin, Acting General Manager Damon Micalizzi, Public Information Officer OTHER ATTENDEES Gene Hernandez, City of Yorba Linda Resident Tom Lindsey, City of Yorba Linda Resident Mark Pulone, City Manager, City of Yorba Linda Michael Wolfe, Director of Public Works, City of Yorba Linda Matt Palmer, City of Yorba Linda Resident PUBLIC COMMENTS None. DISCUSSION ITEMS 4.1. Drought Communications Customer Outreach and Education The Committee discussed the District's plan to disseminate mandatory water conservation restrictions, if they are passed by the Board. Mr. Pulone offered the City's assistance in posting information on the website and on the City's Cable Access Channel. 4.2. District Community Outreach /Emergency Response Trailer (Verbal Report) Mr. Micalizzi informed the Committee that the District's Emergency Response Trailer has been retrofitted for water delivery and staff is presently looking at design options for the trailer. 4.3. Sponsorship of Table for Yorba Linda State of the City Address The Committee discussed the upcoming State of the City Address with legal counsel to be consulted as to the District's ability to sponsor a table. 1 4.4. Reschedule Date of September Meeting The Committee rescheduled the September meeting to Tuesday, September 2, 2014 at 4:00 p.m. to accommodate the Labor Day Holiday. 4.5. Future Agenda Items and Staff Tasks None. 5. ADJOURNMENT 5.1. The meeting was adjourned at 5:15 p.m. The next Public Affairs - Communications- Technology Committee meeting will be held September 2, 2014 2 Meeting Date Subject: ATTACHMENTS: ITEM NO. 11.8 AGENDA REPORT August 14, 2014 YLWD - MWDOC -OCWD Joint Agency Committee (Kiley / Beverage) Minutes of the meeting held July 22, 2014 at 4:00 p.m. Next meeting is scheduled to be held September 23, 2014 at 4:00 p.m. Name: 072214 MWDOC OCWD - Minutes.docx Description: YLWD - MWDOC -OCWD Mtg Minutes 072214 Type: Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT JOINT AGENCY COMMITTEE MEETING WITH MWDOC AND OCWD Tuesday, July 22, 2014, 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The July 22, 2014 meeting of the Yorba Linda Water District's Joint Agency Committee with MWDOC and OCWD was called to order at 4:00 p.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL 3 4 YLWD COMMITTEE MEMBERS YLWD STAFF Director Robert R. Kiley Steve Conklin, Acting General Manager Director Michael J. Beverage MWDOC STAFF Rob Hunter, General Manager OCWD COMMITTEE MEMBER OCWD STAFF Director Roger Yoh Mike Markus, General Manager PUBLIC COMMENTS None. DISCUSSION ITEMS 4.1. State Water Resources Control Board's Dictum Mr. Hunter reported on the State Board's emergency regulation for statewide urban water conservation that was approved on July 15, 2014 and takes effect August 1, 2014, to be implemented and enforced by local retail water agencies. He noted that the regulation requires retail water agencies to report on monthly water production and to provide comparative figures for 2013 versus 2014. 4.2. MWD Allocation Process Update Mr. Hunter reported that if the drought continues next year, MWD likely will have to initiate an allocation process on water deliveries. 4.3. MWD Water Supply Conditions and Outlook Mr. Hunter reported on conditions, noting that the 5% allocation of State Project Water continues. MWD will continue to draw on its water in storage, which is estimated to be 1.2 MAF by the end of Dec 2014. He noted that water from the Colorado River is at or above average and that MWD will take an estimated 1.2 MAF to meet its demands. 1 4.4. Status of Selection of MWDOC's MWD Director Mr. Hunter reported that the 10 south county water agencies have agreed on their candidate, Mr. McKinney, currently a director for Moulton Niguel WD. The MWDOC Board will be evaluating this candidate. 4.5. OCWD Groundwater Basin Condition and Outlook Mr. Markus reported that OCWD continues to purchase full- service, untreated MWD water for recharge in the Forebay, and is planning to take 80,000 AF by the end of Dec 2014. He noted that the baseflow in the SAR continues to decline. He also indicated that the Phase 1 expansion of GWRS is expected to be finished this fall and the plant will be producing an estimated 100 mgd for basin recharge. 4.6. Status of OCWD North and South Basin Cleanup Projects Mr. Markus reported that the National Contingency Plan (NCP) process is proceeding for the North Basin Project and should be completed in an estimated 18 months. Thereafter, construction of extraction and treatment facilities could begin again, if so determined by the OCWD Board. The South Basin Project is not as far along, but it is very possible that the OCWD Board may elect to follow the NCP for this as well. 4.7. Completion of YLWD Annexation to OCWD Mr. Conklin reported that the process for the annexation of areas of YLWD, IRWD and the City of Anaheim has been completed. He thanked Director Yoh and Gen Manager Markus for the support and efforts of OCWD to successfully complete the annexation. 4.8. Huntington Beach Poseidon Project and Status of Financial Analysis Mr. Markus reported that the financial analysis is in progress and should be complete in Aug -Sep timeframe. Thereafter, the OCWD Board may be in a place to consider again OCWD participation in the project. 4.9. Status of Response to Senate Bill 26 Mr. Markus reported that OCWD has been successful in negotiating revisions to the wording of SB 26 and AB 2712, to the point that the bills would be acceptable to OCWD. 4.10. YLWD Well Project Mr. Conklin reported that the drilling of YLWD's Well 21 has been completed, and production is expected to be in the range of 3,000 gpm. Work is progressing on the design of the wellhead facilities. Mr. Conklin provided an aerial photo map of the area near the OCWD recharge basins, and discussed with Messrs. Markus and Yoh a potential site for a future YLWD well near Huckleberry Basin, at the south end of Fee Ana Street. Following the discussion, Mr. Markus said that he would provide the map and well site information to his staff to review and consider. 04 4.11. Future Agenda Items None. 5. ADJOURNMENT 5.1. The meeting was adjourned at 5:20 p.m. The next YLWD /MWDOC /OCWD Joint Agency Committee meeting is scheduled to be held Tuesday, September 23, 2014 at 4:00 p.m. 3 Meeting Date Subject: ATTACHMENTS: AGENDA REPORT August 14, 2014 Meetings from August 15, 2014 - September 30, 2014 ITEM NO. 13.1 Description: Type: BOD - Activities Calendar.pdf Backup Material Backup Material Board of Directors Activitv Calendar Event Date Time Attendance b August 2014 UWI Water Conference Fri, Aug 15 8:OOAM Kiley Yorba Linda City Council Tue, Aug 19 6:30PM Kiley MWDOC Wed, Aug 20 8:30AM Melton OCWD Wed, Aug 20 5:30PM Collett Finance - Accounting Committee Meeting Mon, Aug 25 4:OOPM Beverage /Hawkins Joint Committee Meeting with City of Yorba Linda Tue, Aug 26 5:OOPM Kiley /Collett Yorba Linda Planning Commission Wed, Aug 27 6:30PM Beverage OCSD Wed, Aug 27 6:30PM Kiley Board of Directors Regular Meeting Thu, Aug 28 8:30AM Yorba Linda LMCAC Thu, Aug 28 6:30PM Collett September 2014 District Offices Closed Mon, Sep 1 7:OOAM Pub Affairs - Communications -Tech Committee Meeting Tue, Sep 2 4:OOPM Collett /Kiley Yorba Linda City Council Tue, Sep 2 6:30PM Collett MWDOC Wed, Sep 3 8:30AM Melton OCWD Wed, Sep 3 5:30PM Collett Planning- Engineering- Operations Committee Meeting Thu, Sep 4 4:OOPM Melton /Beverage WACO Fri, Sep 5 7:45AM Kiley /Hawkins Exec - Admin- Organizational Committee Meeting Mon, Sep 8 4:OOPM Kiley /Collett LAFCO Wed, Sep 10 8:30AM Beverage Yorba Linda Planning Commission Wed, Sep 10 6:30PM Beverage Board of Directors Regular Meeting Thu, Sep 11 8:30AM Yorba Linda LMCAC Thu, Sep 11 6:30PM Beverage Personnel -Risk Management Committee Meeting Mon, Sep 15 4:OOPM Hawkins /Melton Yorba Linda City Council Tue, Sep 16 6:30PM Kiley MWDOC Wed, Sep 17 8:30AM Melton OCWD Wed, Sep 17 5:30PM Collett Finance - Accounting Committee Meeting Thu, Sep 18 4:OOPM Beverage /Hawkins Citizens Advisory Committee Meeting Mon, Sep 22 8:30AM Kiley Joint Committee Meeting with MWDOC and OCWD Tue, Sep 23 4:OOPM Kiley /Beverage Yorba Linda Planning Commission Wed, Sep 24 6:30PM Melton OCSD Wed, Sep 24 6:30PM Kiley Board of Directors Regular Meeting Thu, Sep 25 8:30AM Yorba Linda State of the City Address Thu, Sep 25 11:OOAM Yorba Linda LMCAC Thu, Sep 25 6:30PM Collett 8/7/2014 4:18:45 PM ITEM NO. 14.1 AGENDA REPORT Meeting Date: August 14, 2014 Subject: MWD Community Leaders' Briefing - August 12, 2014 STAFF RECOMMENDATION: That the Board of Directors ratify Director attendance at this event if desired. ATTACHMENTS: Description: MWD Briefino.0 Backup Material Approved by the Board of Directors of the Yorba Linda Water District 8/14/2014 PH /GM 4 -1 RK was absent. Type: Backup Material THE METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA Office of the General Manager July 16, 2014 The Honorable Robert Kiley, President Yorba Linda Water District 5028 Vista Montana Yorba Linda, CA 92886 -4594 Dear President Kiley: Please join me at the Long Beach Water Department on Tuesday, August 12, for an informative "Community Leaders' Briefing" with invited speaker United States Representative Alan Lowenthal to discuss important water issues facing our state and local communities. California is experiencing a historic statewide drought. Now more than ever, our businesses, community organizations and elected officials must work together to ensure the Southland has adequate water supplies now and in the future. At this briefing, we will talk about our region's limited water reserves and the regulatory challenges that have restricted the supplies Californians receive from the State Water Project. We will also discuss how these issues impact residents and businesses and the steps Metropolitan is taking to improve water supply reliability for the region. A hosted lunch will be served promptly at 11:30 a.m. Date: Tuesday, August 12, 2014 Time: 11:30 a.m. — 1:30 p.m. Location: Long Beach Water Department Brennan S. Thomas Administration Building — Assembly Room 1800 East Wardlow Road, Long Beach, CA 90807 As we move into the high water demand summer season, we welcome your attention to this important matter. Space is limited so please RSVP by Thursday, August 7, to Jami Decker at jdecker@,mwdh2o.com or by calling 213- 217 -7347. We look forward to seeing you there. Sincerely, Jeffrey Kightlinger General Manager 700 N. Alameda Street, Los Angeles, California 90012 • Mailing Address: Box 54153, Los Angeles, California 90054 -0153 ® Telephone (213) 217 -6000 ITEM NO. 14.2 AGENDA REPORT Meeting Date: August 14, 2014 Subject: CASA Annual Conference - August 20 -22, 2014 CSDA Annual Conference - September 29- October 2, 2014 STAFF RECOMMENDATION: That the Board of Directors authorize Director attendance at these events if desired. ATTACHMENTS: Name: Description: Type: CASA Conf.pdf Backup Material Backup Material CSDA Conf.pdf Backup Material Backup Material Approved by the Board of Directors of the Yorba Linda Water District 8/14/2014 PH /GM 4 -1 RK was absent. Wednesday, August 20, 2014 rtt111> 5 �01115_r, Continental Breakfast 8:00 a.m. - 12:00 p.m. CSRMA Training Seminar The Tao of Ta -DA: Watch What Happens When Work Becomes Play Joel Zeff, Motivational Speaker 9:00 a.m. - 5:00 p.m. Registration 10:30 a.m. - 12:30 p.m. CASA Board of Directors Meeting 1:00 p.m. - 3:00 p.m. Pre - Conference Session Ethics Training for State and Local Officials 3:15 p.m. - 4:15 p.m. Utility Leadership Committee Meeting 4:15 p.m. - 5:30 p.m. Associates Committee Meeting 5:00 p.m. - 6:30 p.m. CSRMA Executive Board Meeting Thursday, August 21, 2014 7:30 a.m. - 9:00 a.m. Continental Breakfast 7:30 a.m. - 9:00 a.m. CSRMA Board of Directors Meeting 7:30 a.m. - 9:00 a.m. Federal Legislative Committee Meeting 9:00 a.m. - 12:00 p.m. Morning Sessions 9:00 a.m. - 9:45 a.m. Global Water Change: The State of the U.S. Water Industry Ralph Eberts, Executive Vice President, Black & Veatch 9:45 a.m. - 10:30 a.m. The California Water Bond Caitrin Chappelle, Research Associate, Public Policy Institute of California - What Does It Mean For Clean Water Utilities? Cindy Tuck, State Legislative Director, ACWA — What the Bond Means for CA Water Agencies Jolene Walsh, EMWD — Communicating to Ratepayers About the Bond (invited) 10:30 a.m. - 10:45 a.m. Networking Break 10:45 a.m. - 11:45 a.m. Sustainable Practices for Today's Utilities • Robert P. Ghirelli, Asst. General Manager, OCSD - Rate Increase: Strategy, Tactics and Public Outreach • Dennis Scherzer, Director, East Palo Alto Sanitary District - The Treatment Plant as Producer • Gary T. Arant, General Manager, Valley Center Municipal Water District - Sustainability on a Smaller Scale Thursday, August 21, 2014 continued 12:00 p.m. - 1:30 p.m. Conference Luncheon and Business Meeting Business Meeting • Election of Board of Directors • Approval of Dues Resolution • Executive Director's Report State Legislative Report, Mike Dillon, CASA State Lobbyist Achievement Awards Update 1:45 p.m. - 4:15 p.m. Afternoon Session 1:45 p.m. - 2:00 p.m. CASA Education Foundation Presents The 2014 Inaugural Scholarship Recipients 2:00 p.m. - 2:30 p.m. What's New at WERF? Daniel T. Woltering, Ph.D., Interim Executive Director, Water Environment Research Foundation 2:30 p.m. — 3:00 p.m. Emerging Environmental Issues: • Reclaiming Superfund Mine Sites with Biosolids - Harry L. Allen, Chief, Emergency Response Section, USEPA Region 9 - (invited) 3:00 p.m. - 3:15 p.m. Break 3:15 p.m. — 4:15 p.m. Emerging Environmental Issues: continued • AB 32 Scoping Plan Update - Sara Deslauriers, Climate Change Program Manager • Just When You Thought it Was Safe to Go Outside... Along Comes Cal Enviro Screen Lisa Rothbart, Engineer, Orange County Sanitation District Michael Scahill, Communications Manager, Central Contra Costa Sanitary District 5:30 p.m. - 6:30 p.m. Reception Friday, August 22, 2014 7:30 a.m. - 11:00 a.m. Registration 7:30 a.m. - 9:00 a.m. All American Breakfast 7:30 a.m. - 9:00 a.m. State Legislative Committee Meeting 8:00 a.m. - 9:00 a.m. Communication Workgroup Meeting Friday, August 22, 2014 9:00 a.m. - 11:00 a.m. Closing Session 9:00 a.m. - 10:15 a.m. Better Together: Regional Collaborative Approaches to Water Quality Challenges Moderator: Jackie Kepke, Chair, CASA Regulatory Workgroup Panel: • Tim Moore, Founder, Risk Science - Central Valley Salts • Michael S. Connor, Chair, Bay Area Clean Water Agencies - Bay Area Nutrients Process • Celeste Cantu, General Manager, Santa Ana Watershed Project Authority — The Use Attainability Analysis for Recreational Use 10:15 a.m. - 10:45 a.m. Washington Report and Election 2014: A Watershed Moment for Environmental Policy? Eric Sapirstein, Federal Legislative Advocate, CASA 10:45 a.m. - 11:00 a.m. Closing Remarks and Passing of the Gavel 11:00 a.m. - 3:00 p.m. Attorneys Committee Meeting 11:15 a.m. - 12:00 p.m. Program Committee Meeting CASA CASA 59th Annual Conference Ensuring Clean Water for California August 20 -22, 2014 Marriott Monterey Please register by Monday, August 11 First Name Last Name Nickname Title Agency/Firm Email Guest First Name Guest Last Name Check One O Director Registration Type ❑ Full Conference Member- $500.00 O Manager /Staff ❑ Wednesday Only Member- $300.00 OAssociate ❑ Thursday Only Member- $400.00 •Attorney ❑ Friday Only Member- $150.00 • Guest /Student ❑ Guest /Student Lunch Thursday- $50.00 • Non- member ❑ Guest /Student (Breakfast & Reception)- $75.00 ❑ Non- Member Full Conference- $900.00 ❑ Non - Member One -Day- $900.00 Dele ate Two First Name Last Name Nickname Title Agency /Firm Email Guest First Name Guest Last Name Check One Q Director Registration Type ❑ Full Conference Member- $500.00 0 Manager /Staff El Wednesday Only Member- $300.00 0 Associate ❑Thursday Only Member- $400.00 O Attorney ❑ Friday Only Member- $150.00 O Guest /Student ❑ Guest /Student Lunch Thursday- $50.00 O Non - member El Guest/Student (Breakfast & Reception)- $75.00 ❑ Non - Member Full Conference- $900.00 ❑ Non- Member One -Day- $900.00 Dele ate Three First Name Last Name Nickname Title Agency /Firm Email Guest First Name Guest Last Name Check One O Director Registration Type ❑ Full Conference Member- $500.00 O Manager /Staff ❑ Wednesday Only Member- $300.00 0 Associate ❑Thursday Only Member- $400.00 0 Attorney ❑ Friday Only Member- $150.00 0 Guest/Student ❑ Guest/Student Lunch Thursday- $50.00 0 Non - member E] Guest/Student (Breakfast & Reception)- $75.00 ❑ Non - Member Full Conference- $900.00 ❑ Non - Member One -Day- $900.00 Confirmation Yes, email registration confirmation $25 Cancellation fee on or before Monday, August 11, 2014. No Refund for Late Cancellations after Monday, August 11, 2014. Send a colleague if you cannot attend, please notify the office. Page 2 of 2 https:// cs2.memberclicks.net/index.php? option= com_mc &view =me &mcid= form_1... 7/21/2014 Ole, •nor, CAT AvLE G ZA MONDAY, SEPTEMBER 29, 2014 Conference & Exhibitor Registration � 8:0o a.m. - 5:00 p.m. 9 L CONF, Exhibitor Set -Up 10:0o a.m. - 4:00 p.m. So You Want to Be A General Manager ?* (Full day workshop) 8:0o a.m. - 3 :45 P.M. SDLF: Special District Administrator (SDA) Exam 9:00 -11:0o a.m. Special District Leadership Academy Module 1: Governance Foundations* (Full day workshop) 9:0o a.m. - 3:00 p.m. CSDA Annual Golf Tournament* 10:0o a.m. - 3:00 p.m. Water Awareness Tour: Coachella Valley Water District* 10:0o a.m. - 3:00 p.m. How to Be A Great Decision Maker* (Half day workshop) 12:00 - 3:00 P.M. CSDA Network /Region Meetings 4:00 - 5:00 p.m. President's Reception with the Exhibitors 5:30 - 7:30 p.m. Continental Breakfast with the Exhibitors /Raffle 7:30 - 8:45 a.m. Registration 7:3o a.m. - 5:00 p.m. CSDA Board of Directors Meeting 7:30 - 8:3o a.m. Opening General Session: "Leading at the Speed of Trust" with Stephen M. R. Covey 9:00 -10:45 a.m. 6 Breakout Session Options 11:0o a.m. -12:15 p.m. Exhibit Hall Lunch 12:30 -1:45 p.m. 6 Breakout Session Options 2:00 - 3:15 P.M. 6 Breakout Session Options 3:30 - 4 :30 p.m. Exhibit Hall Grand Prize Drawing 4:30 - 5:00 P.M. Exhibit Hall Closes 5:00 P.M. Optional Off -Site Event: Hangar Party at the Palm Springs Air Museum* 6:00 - 9:0o p.m. Registration 8:0o a.m. - 4:00 p.m. SDRMA sponsored full plated breakfast 8:15 - 9:0o a.m. SDRMAGeneral Session /Safety Awards /Keynote: "Experience the Power of Connections" with Bob Gray 9:00 -10:45 a.m. CSDA Finance Corporation Board Meeting 11:0o a.m. -12:15 P.M. SDRMA Safety Specialist Certificate Program 11:0o a.m. - 4:45 P.m. 6 Breakout Session Options 11:0o a.m. -12:15 P.M. Awards Luncheon 12:30 - 2:00 P.M. 6 Breakout Session Options 2:15 - 3:30 p.m. 6 Breakout Session Options 3 :45 -4:45 P.m. SDLF Taste of the City Reception 6:00 - 8:0o p.m. 1� 1 1: Registration 8:0o a.m. -12:00 P.M. 5 Breakout Session Options 8:30 -10:0o a.m. Chapter Roundtable Discussion 8:30 -10:0o a.m. Closing Brunch: 2014 Legislative Outcomes 10:15 a.m. -12:00 P.M. E �w 4w� v v E a Q 0 v v Q Attendee Registration Form ONE FORM PER ATTENDEE, PLEASE PRINT 0©100 Three Ways to Register: 1. ONLINE by visiting the CSDA Annual Conference website at conference.csda.net 2. FAX your registration form to 916 - 520 -2465. All faxed forms must include payment. 3. MAIL CSDA, 11121 Street, Suite 200, Sacramento, CA 95814, please include registration form along with payment. Check should be made payable to: California Special Districts Association. Not sure if you are a member? Contact the CSDA office at 877 -924 -2732 to find out if your agency or company is already a member. To learn more about the benefits of membership contact Cathrine Lemaire at cathrinel @csda.net or call toll -free 877 - 924 -2732. Registration fee includes: • President's Reception with the Exhibitors Monday evening • Keynote Sessions • Continental Breakfast with the Exhibitors on Tuesday • Lunch with the Exhibitors on Tuesday • SDRMA Full Plated Breakfast on Wednesday • Awards Luncheon on Wednesday • All Breakout Sessions on Tuesday, Wednesday, and Thursday • SDLF "Taste of the City" Reception on Wednesday • Closing Brunch on Thursday Name: Title: District: Address: City: State: Zip: Phone: Fax: Email: Website: Emergency Contact: Member status: ❑ Member ❑ Non - member ❑ Vegetarian ❑ Any Special Needs: Conference Registration Fees ❑ CSDA Member - Full Conference $550.00 Regular (after Aug. 22) $600.00 SUBTOTAL ❑ Non - member - Full Conference $750.00 $800.00 ❑ Guest- Full Conference (Cannot be from a district/company) ❑ Vegetarian $260.00 $300.00 ❑ CSDA Member - One -day registration ❑ Tuesday ❑ Wednesday ❑ Thursday $260.00 each day $275.00 each day ❑ Non - member - One -day registration ❑ Tuesday ❑ Wednesday ❑ Thursday $375.00 each day $435.00 each day Separate Registration Fees Member Non- member SUBTOTAL ❑ Pre - Conference Workshop: SDLA Module 1: Governance Foundations - Sept. 29 $225.00 $375.00 ❑ Pre - Conference Workshop: So You Want to Be A General Manager? - Sept. 29 $100.00 $100.00 ❑ CSDA Golf Tournament - Sept, 29 $ 60.00 (includes breakfast and lunch) ❑ Coachella Valley Water District Tour - Sept. 29 $ 45.00 (includes transportation and lunch) (limited seating) ❑ Hangar Party at the Palm Springs Air Museum - Sept 30 $ 50.00 (includes transportation) ❑ Safety Specialist Certificate Program - Oct. 1 FREE - Must be an SDRMA member ❑ CSDA Awards Luncheon (Guests only) - Oct. 1 $ 40.00 ❑ SDLF "Taste of the City" Reception (Guests only) - Oct. 1 $ 55.00 Payment type: ❑ Check ❑ Visa ❑ MasterCard ❑ AMEX ❑ Discover Account name: Account Number: Expiration date: Authorized Signature: Cancellations /Substitution Policy: Cancellations must be in writing and received by CSDA not later than September 5, 2014. All cancellations received by this date will be refunded less a $75 processing fee. There will be no refunds for cancellations made after September 5, 2014 Substitutions are acceptable and must be done in writing no later than September 12, 2014. Please submit any cancellation notice or substitution request to sharonf@csda.net or fax to 916- 520 -2465. Consent to Use Photographic Images: Registration and attendance at, or participation in, CSDA meeting and other activities constitutes an agreement by the registrant to CSDA's use and distribution (both now and in the future) of the registrant or attendee's image or voice in photographs, videotapes, electronic reproductions and audiotapes of such events and activities. CmSDA