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HomeMy WebLinkAbout2014-08-28 - Board of Directors Meeting Agenda PacketYorba Linda '"Water District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, August 28, 2014, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Robert R. Kiley, President Ric Collett, Vice President Michael J. Beverage Phil Hawkins Gary T. Melton 4. ADDITIONS /DELETIONS TO THE AGENDA 5. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 6. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 6.1. Minutes of the Board of Directors Regular Meeting held July 24, 2014 Recommendation: That the Board of Directors approve the minutes as presented. 6.2. Minutes of the Board of Directors Special Meeting held July 31, 2014 Recommendation: That the Board of Directors approve the minutes as presented. 6.3. Minutes of the Board of Directors Regular Meeting held August 7, 2014 Recommendation: That the Board of Directors approve the minutes as presented. 6.4. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $1,627,296.28. 6.5. Unbudgeted Sewer Pipeline and Manhole Capital Repairs Recommendation: That the Board of Directors authorize staff to transfer up to $150,000 from the Sewer Capital Reserve to fund several unbudgeted Sewer Capital Outlay projects in FY 2014115. 6.6. Brand Name Requirement for Richfield Gate Modifications Recommendation: That the Board of Directors approve the Brand Name Requirement for the Richfield Gate Modifications Project for the proposed gate shown on the attached Exhibit A. 6.7. Backhoe Purchase for Water Operations Recommendation: That the Board of Directors authorize the Acting General Manager to make the purchase of (1) one Backhoe as listed above and approved in the District's FY 2014115 Budget from Coastline Equipment in the amount of $80,919.00. 6.8. Purchase of Ford F350 Service Truck Recommendation: That the Board of Directors authorize the Acting General Manager to make the purchase of (1) one Cab & Chassis from Elk Grove Ford in the amount of $25,017.74 and Service Body from Pacific Truck Equipment in the amount of $33,800.90, as approved in the District's Budget for FY 2014 -15. 6.9. Amendment to Application to and Agreement with YLWD for Water Service with Brandywine Homes Recommendation: That the Board of Directors authorize the Acting General Manager to approve the Amendment to Application to and Agreement with YLWD for Water Service with Brandywine Homes, Job No. 201304. 7. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action. 7.1. Proposed Extension of Professional Services Agreement with Townsend Public Affairs Recommendation: That the Board of Directors approve extending the Professional Services Agreement with Townsend Public Affairs at a fee of $5,000 per month, with a total fee not to exceed $60,000 for the period of July 1, 2014 through June 30, 2015. 7.2. CSDA Committee and Expert Feedback Team Participation Recommendation: direction to Staff. That the Board of Directors consider this matter and provide 8. REPORTS, INFORMATION ITEMS, AND COMMENTS 8.1. President's Report UWI Water Conference - August 13 -15, 2014 8.2. Directors' Reports 8.3. Acting General Manager's Report 8.4. General Counsel's Report 8.5. Future Agenda Items and Staff Tasks 9. COMMITTEE REPORTS 9.1. Executive - Administrative - Organizational Committee (Kiley / Collett) Minutes of the meeting held August 11, 2014 at 4:00 p.m. Next meeting is scheduled to be held September 8, 2014 at 4:00 p.m. 9.2. Finance - Accounting Committee (Hawkins / Beverage) • Minutes of the meeting held August 25, 2014 at 4:00 p.m. (To be provided at the next regular Board meeting.) • Next meeting is scheduled to be held September 18, 2014 at 4:00 p.m. 9.3. Personnel -Risk Management Committee (Hawkins / Melton) • Minutes of the meeting held August 12, 2014 at 4:00 p.m. • Next meeting is scheduled to be held September 15, 2014 at 4:00 p.m. 9.4. Planning- Engineering- Operations Committee (Melton / Beverage) • Minutes of the meeting held August 11, 2014 at 10:00 a.m. • Next meeting is scheduled to be held September 4, 2014 at 4:00 p.m. 9.5. Public Affairs - Communications - Technology Committee (Collett / Kiley) Next meeting is scheduled to be held September 2, 2014 at 4:00 p.m. 9.6. YLWD -City of Placentia Joint Agency Committee (Beverage / Melton) Next meeting is yet to be scheduled. 9.7. YLWD -City of Yorba Linda Joint Agency Committee (Kiley / Collett) • Minutes of the meeting held August 26, 2014 at 5:00 p.m. (To be provided at the next regular Board meeting.) • Next meeting is yet to be scheduled. 9.8. YLWD - MWDOC -OCWD Joint Agency Committee (Kiley / Beverage) • Next meeting is scheduled to be held September 23, 2014 at 4:00 p.m. 9.9. Citizens Advisory Committee (Kiley) • Next meeting is scheduled to be held September 22, 2014 at 8:30 a.m. ill= Ilk 111111111:4: ICTOIN4ZIL IVil41 :11:111119l11 [L7 10.1. YL LMCAC - August 14, 2014 (Beverage) 10.2. YL City Council - August 19, 2014 (Kiley) 10.3. MWDOC Board - August 20, 2014 (Melton) 10.4. OCWD Board - August 20, 2014 (Collett) 10.5. OCSD - August 27, 2014 (Kiley) 10.6. YL Planning Commission - August 27, 2014 (Beverage) 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from August 29, 2014 - September 30, 2014 12. ADJOURNMENT 12.1. A Board of Directors Special Meeting has been scheduled Wednesday, September 3, 2014 at 8:30 a.m. The next Regular Board of Directors Meeting will be held Thursday, September 11, 2014 at 8:30 a.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy -two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http: / /www.ylwd.com /. Accommodations for the Disabled Any person may make a request for a disability - related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. AGENDA REPORT Meeting Date: August 28, 2014 ITEM NO. 6.1 Subject: Minutes of the Board of Directors Regular Meeting held July 24, 2014 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Description: Type: 072414 BOD - Minutes.doc BOD Mtg Minutes 07/24/14 Minutes Approved by the Board of Directors of the Yorba Linda Water District 8/28/2014 MB /RC 5 -0 1 K 3 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, July 24, 2014, 8:30 a. m. 1717 E Miraloma Ave, Placentia CA 92870 rLCUUM Vr ALLCUTADJUM President Kiley led the pledge. ROLL CALL niPFrTOWR PPFSFNT Robert R. Kiley, President Ric Collett, Vice President Michael J. Beverage Phil Hawkins Gary T. Melton ALSO PRESENT STAFF rrccacnl I Steve Conklin, Acting General Manager John DeCriscio, Operations Manager Gina Knight, Human Resources / Risk Manager Delia Lugo, Finance Manager Art Vega, Acting IT Manager Annie Alexander, Executive Secretary Damon Micalizzi, Public Information Officer Cindy Botts, Management Analyst Marcus Millen, Records Management Specialist Jim Scroggins, Maintenance Worker I Jeremy Smith, Acting Safety & Training Tech Tom Lindsey, Councilmember, City of Yorba Linda Eddy Beltran, Partner, Kidman Law LLP Susan Janowicz, General Manager, East Lake Village Community Association 4. ADDITIONS /DELETIONS TO THE AGENDA Mr. Conklin requested to add the following item to the agenda. He explained that staff had received a letter from the developer of the proposed Cielo Vista development project on Thursday, July 17, 2014 (subsequent to the agenda being posted). Mr. Conklin distributed a copy of the letter and staff's draft response at the meeting. 8.4. Response Letter Regarding Proposed Cielo Vista Project Director Beverage made a motion, seconded by Director Collett, to add Item No. 8.4. to the agenda. Motion carried 5 -0. 1 5. PUBLIC COMMENTS None. 6. SPECIAL RECOGNITION 6.1. Introduction of Recently Hired or Promoted Employees ■ Jim Scroggins, Maintenance Worker I Mr. DeCriscio introduced Mr. Scroggins and provided the Board with an overview of his background and work experience. The Board welcomed Mr. Scroggins to the District. ■ Jeremy Smith, Acting Safety and Training Technician Mrs. Knight introduced Mr. Smith and provided the Board with an overview of his background and work experience. The Board welcomed Mr. Smith to the District. Messrs. Scroggins and Smith left the meeting at this time. 7. CONSENT CALENDAR Director Collett made a motion, seconded by Director Hawkins, to approve the Consent Calendar. Motion carried 5 -0. 7.1. Minutes of the Board of Directors Regular Meeting held June 26, 2014 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $2,021,452.52. 7.3. Progress Payment No. 15 for the Yorba Linda Blvd Pump Station Project Recommendation: That the Board of Directors approve Progress Payment No. 15 in the net amount of $18,402.41 to ECI, Inc. for construction of the Yorba Linda Blvd Pump Station Project, Job No. 2008 - 17B. 7.4. Final Progress Payment and Notice of Completion for Elk Mountain Surge Tank Replacement Recommendation: That the Board of Directors approve the Final Progress Payment in the net amount of $76,190.00 to Pascal & Ludwig Constructors and authorize staff to file the Notice of Completion and release retention thirty -five days following recordation, if no liens have been filed; release the Labor and Material Bond and release the Faithful Performance Bond in one year if no defects have been found for the Elk Mountain Surge Tank Replacement. 7.5. Terms and Conditions for Water and Sewer Service with Western Pacific Housing, Inc. for Tract 17617 Recommendation: That the Board of Directors approve the Terms and Conditions for Water and Sewer Service with Western Pacific Housing, Inc. for Tract 17617, Job No. 201409. 7.6. Terms and Conditions for Water Service with Costco Wholesale Corporation Recommendation: That the Board of Directors approve the Terms and Conditions for Water Service with Costco, Job No. J2013 -10B. 7.7. Easement Agreement with Costco Wholesale Corporation Recommendation: That the Board of Directors authorize the General Manager to approve and execute the Easement Agreement with Costco. 7.8. Acquisition Agreement for Electrical Service Easement at Well 21 Site Recommendation: That the Board of Directors approve and execute the attached Acquisition Agreement for a total lump sum of $4, 000 to be paid when a copy of the executed easement deed between OCWD and the City of Anaheim has been delivered to YLWD. 7.9. Authorization to Reimburse OCTA for Orangeview Waterline Extension Change Order Work Recommendation: That the Board of Directors authorize staff to issue a $58,474.51 check, payable to OCTA, for the Orangeview Avenue Waterline extension. 8. ACTION CALENDAR 8.1. Proposed Response Letter Regarding Draft Bay Delta Conservation Plan Mr. Conklin explained that MWDOC had requested each Orange County Water Agency to send a response letter with comments in regards to the Draft Bay Delta Conservation Plan (BDCP). Director Collett noted that the Public Affairs - Communications - Technology Committee had discussed this matter at its meeting held July 7, 2014 and recommended that it be presented to the Board of Directors for consideration. Director Collett made a motion, seconded by Director Beverage, to approve the response letter regarding the draft BDCP as drafted. Motion carried 5 -0. 3 8.2. CSDA Region 6 Election of Officers and Board Members for 2014 -2018 Term Mr. Conklin explained that the District had been sent a ballot from CSDA to vote for a candidate in the Region 6, Seat C Election. All 5 individuals running campaigning for this seat have submitted Candidate Statements which were included in the agenda packet. Mr. Conklin noted that this matter had been reviewed by the Executive - Administrative - Committee who suggested that the Board request Director Hawkins' input. Director Hawkins stated that he had spoken to a CSDA representative who indicated that there was only one candidate from Orange County, Ms. Arlene Schafer from the Costa Mesa Sanitary District. He suggested that the Board consider voting for her. Director Hawkins made a motion, seconded by Director Collett, to vote for Ms. Arlene Schafer in CSDA's Region 6, Seat C Election. Motion carried 5 -0. 8.3. Records Management Policy Mr. Conklin explained that staff was in the process of implementing a comprehensive Records Management program for which this policy had been developed. He stated that the Executive- Administrative- Organizational Committee had reviewed the policy at its meeting held July 14, 2014 and supported staff's recommendation. Ms. Alexander noted that the policy would address how the District manages its paper and electronic records. She further stated that the District's Records Retention Schedule is a separate document which was in the process of being updated. Ms. Alexander then responded to questions from the Board regarding the fee schedule for copies of records. Director Beverage made a motion, seconded by Director Hawkins, to approve the response letter to North County BRS Project as drafted. Motion carried 5 -0. 12 9. DISCUSSION ITEMS 9.1. State Water Resources Control Board ( SWRCB) Emergency Regulation for Statewide Urban Water Conservation Mr. Conklin explained that the SWRCB had approved emergency regulations requiring all water agencies to a level of conservation that requires mandatory cutbacks in landscape irrigation. Staff has been in attendance at various local meetings with other agencies regarding this matter. YLWD would need to move back to Stage 1 in accordance with Ordinance No. 09 -01. Mr. Conklin distributed copies of various exhibits associated with this Ordinance which were previously prepared by Mrs. Botts in 2009. The state will be requiring agencies to report on their conservation programs and water production activities on a regular basis. Mr. DeCriscio commented on current water usage as compared to 2009. Mr. Beltran briefly commented on the District's current water restrictions per Ordinance No. 09 -01, the proposed implementation of Stage 1, and the new reporting requirements to the state. Director Beverage noted that if the Board does approve moving to Stage 1, it would require up to 10% water use reduction by District customers. 10.3. Acting General Manager's Report Mr. Conklin reported on the status of various construction projects in progress. He noted that there was a Board workshop meeting scheduled July 31, 2014 during which the status of policies and procedures, development of an Administrative Code, and the District's financial model would be discussed. 10.4. General Counsel's Report None. 10.5. Future Agenda Items and Staff Tasks None. 5 11. COMMITTEE REPORTS 11.1. Executive - Administrative - Organizational Committee (Kiley / Collett) ■ Minutes of the meeting held July 14, 2014 were provided in the agenda packet. ■ Next meeting is scheduled to be held August 11, 2014 at 4:00 p.m. 11.3. Personnel -Risk Management Committee (Hawkins / Melton) ■ Minutes of the meeting held July 8, 2014 at 4:00 p.m. will be provided at the next regular Board meeting. ■ Minutes of the meeting held July 21, 2014 at 4:00 p.m. will be provided at the next regular Board meeting. ■ Next meeting is scheduled to be held August 12, 2014 at 4:00 p.m. 11.4. Planning- Engineering- Operations Committee (Melton / Beverage) ■ Minutes of the meeting held July 15, 2014 at 4:00 p.m. will be provided at the next regular Board meeting. ■ Next meeting is scheduled to be held August 7, 2014 at 4:00 p.m. (This meeting was subsequently rescheduled to August 11, 2014 at 10:00 a.m.) 11.5. Public Affairs - Communications - Technology Committee (Collett / Kiley) ■ Minutes of the meeting held July 7, 2014 at 4:00 p.m. were provided in the agenda packet. ■ Next meeting is scheduled to be held August 4, 2014 at 4:00 p.m. I 11.6. YLWD -City of Placentia Joint Agency Committee (Beverage / Melton) ■ Next meeting is yet to be scheduled. 11.7. YLWD -City of Yorba Linda Joint Agency Committee (Kiley / Collett) ■ Next meeting is scheduled to be held August 26, 2014 at 5:00 p.m. 11.8. YLWD - MWDOC -OCWD Joint Agency Committee (Kiley / Beverage) ■ Minutes of the meeting held July 22, 2014 at 4:00 p.m. will be provided at the next regular Board meeting. ■ Next meeting is scheduled to be held September 23, 2014 at 4:00 p.m. 11.9. Citizens Advisory Committee 12.3. YL City Council - July 15, 2014 (Kiley) President Kiley attended and noted that Ms. Kadie Karcher, outgoing president for the Yorba Linda Chamber of Commerce, Mr. Guy Navarro, Executive Director of the Stroke Foundation, and Retiring Chief of Police, Lt. Bob Wren, were all recognized for their efforts during the meeting. Also discussed was the Citizen Participation Plan for Community Development Block Grant (CDBG) and the Draft 2014 -15 Annual Action Plan for CDBG Funding. 12.4. MWDOC Board - July 16, 2014 (Melton) Director Melton attended and commented on the state's emergency regulations related to water conservation which were discussed during the meeting. 7 12.5. OCWD Board - July 16, 2014 (Collett) Director Collett attended and commented on the potential streaming of Board meeting on the internet and proposed groundwater management legislation (SB 1158 and AB 1739) which were discussed during the meeting. 12.6. OCSD - July 23, 2014 (Kiley) President Kiley attended and noted that certificates of commendation had been provided to the California Water Environment Association, the California Association of Sanitation Agencies and the Southern California Alliance of POTWs during the meeting. He also reported that Governor Brown had signed the bill related to YLWD's seat on OCSD's Board of Directors. 12.7. YL Planning Commission - July 23, 2014 (Melton) Director Melton attended and reported that only one item of business had been discussed during the meeting, the preparation of a subsequent Environmental Impact Report for the proposed Lakeview Apartments Project. 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from July 25, 2014 —August 31, 2014 The Board reviewed the activity calendar and made no changes. 5. PUBLIC COMMENTS CONTINUED Ms. Janowicz addressed the Board and requested that the District please notify local homeowners associations regarding any action taken relative to the implementation of Stage 1 of Ordinance No. 09 -01. 14. CLOSED SESSION The meeting was adjourned to Closed Session at 9:23 a.m. All Directors were present. Also present was Mrs. Knight and Messrs. Conklin and Beltran. 14.1. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to written communication received by the District. Number of Potential Cases: One Messrs. Conklin and Beltran left the Closed Session prior to discussion of Item No. 14.2. 14.2. Public Employment (Recruitment) Pursuant to Section 54957 of the California Government Code Title: General Manager Mrs. Knight left the Closed Session at 10:30 a.m. The Board reconvened in Open Session at 10:45 a.m. President Kiley reported that no action was taken during Closed Session that was required to be reported under the Brown Act. 15. ADJOURNMENT Steve Boarc 15.1. The meeting was adjourned at 10:46 a.m. A Board of Directors Workshop Meeting has been scheduled Thursday, July 31, 2014 at 8:00 a.m. The next Regular Board of Directors Meeting will be held Thursday, August 14, 2014 at 8:30 a.m. AM 9 AGENDA REPORT Meeting Date: August 28, 2014 ITEM NO. 6.2 Subject: Minutes of the Board of Directors Special Meeting held July 31, 2014 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Name: 073114 BOD - Minutes.doc Approved by the Board of Directors of the Yorba Linda Water District 8/28/2014 MB /RC 5 -0 Description: BOD Mtg Minutes 07/31/14 Type: Minutes 1 K 3 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS SPECIAL MEETING Thursday, July 31, 2014, 8:00 a. m. 1717 E Miraloma Ave, Placentia CA 92870 F'LCUUM Vr ALLCUTADJUM President Kiley led the pledge. ROLL CALL DIRECTORS PRESENT Robert R. K Ric Collett, ' Michael J. E Phil Hawkin Gary T. Mel ALSO PRESENT, Mew Eddy Beltran, Partner, Kidman Law LLP 4. PUBLIC COMMENTS None. ALSO rrcCaCn11 Steve Conklin, Acting General Manager John DeCriscio, Operations Manager Gina Knight, Human Resources /Risk Manager Delia Lugo, Finance Manager Art Vega, Acting IT Manager Annie Alexander, Executive Secretary Cindy Botts, Management Analyst Kelly McCann, Senior Accountant Damon Micalizzi, Public Information Officer 5. CLOSED SESSION The meeting was adjourned to Closed Session at 8:02 a.m. All Directors were present. Also present were Messrs. Conklin and Beltran and Mrs. Knight. 5.1. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to written communication received by the District. Number of Potential Cases: One Messrs. Conklin and Beltran left the Closed Session prior to discussion of Item No. 5.2. 1 5.2. Public Employment (Recruitment) Pursuant to Section 54957 of the California Government Code Title: General Manager The Board reconvened in Open Session at 9:00 a.m. President Kiley announced that no action was taken during Closed Session that was required to be reported under the Brown Act. Director Collett made a motion, seconded by Director Beverage, in support of using an outside vendor to compile the District's Ordinances 6.3. Review of District's Financial Model Mr. Conklin explained that staff had recently engaged Raftelis Financial Consultants, Inc. to update and provided staff training for the District's financial model. Mrs. Lugo and Mrs. Botts provided an overview of the model while demonstrating various financial scenarios. Staff then responded to questions from the Board regarding the impact of water conservation, reserve requirements, Capital Improvement Projects, and rehabilitation /replacement on the District's projected finances. Mrs. Lugo noted that she and Mr. Conklin would soon be meeting with Fitch via teleconference to discuss the District's future bond ratings. Staff was instructed to prepare various financial scenarios to address the District's projected financial needs for review by the Finance - Accounting Committee. 2 6. ADJOURNMENT 6.1. The meeting was adjourned at 10:23 a.m. The next Regular Board of Directors Meeting will be held Thursday, August 14, 2014 at 8:30 a.m. Steven R. Conklin =4 AGENDA REPORT Meeting Date: August 28, 2014 ITEM NO. 6.3 Subject: Minutes of the Board of Directors Regular Meeting held August 7, 2014 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Description: Type: 080714 BOD - Minutes.doc BOD Mtg Minutes 08/07/14 Minutes Approved by the Board of Directors of the Yorba Linda Water District 8/28/2014 MB /RC 5 -0 1 K MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, August 7, 2014, 8:00 a.m. 1717 E Miraloma Ave, Placentia CA 92870 CALL TO ORDER The August 7, 2014 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Kiley at 8:00 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 3. ROLL CALL rces /Risk Manager Secretary >urces Technician a.m. All Directors were q1. Conference with Labor Negotiators Pursuant to Section 54957.6 of the California Government Code Agency Designated Representatives: Koff & Associates, Inc. Unrepresented Employee: General Manager 1 6.2. Public Employment (Recruitment) Pursuant to Section 54957 of the California Government Code Title: General Manager The Board reconvened in Open Session at 8:24 a.m. President Kiley reported that no action was taken during Closed Session that was required to be reported under the Brown Act. 7.2. Approval of Employment Agreement (General Manager) Director Beverage made a motion, seconded by Director Melton, to approve an Employment Agreement with Andrew P. Marcantonio for the 2 AGENDA REPORT Meeting Date: August 28, 2014 To: Board of Directors From: Steve Conklin, Acting General Manager Presented By: Delia Lugo, Finance Manager Prepared By: Richard Cabadas, Accounting Assistant I Budgeted: Cost Estimate: Funding Source: Dept: Reviewed by Legal: CEQA Compliance: Subject: Payments of Bills, Refunds, and Wire Transfers ITEM NO. 6.4 Yes $1,627,296.28 All Funds Finance N/A N/A SUMMARY: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors' approval. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $1,627,296.28. DISCUSSION: The major items and wires on this disbursement list are as follows: A wire of $888,836.09 to MWDOC for June's 2014 water purchases; a wire of $85,602.25 to So. Cal Edison for July's electricity fees; a check of $104,930.98 to ACWA /JPIA for September's 2014 medical & dental premium; a check of $42,594.70 to City of Anaheim for electricity charges for Richfield & Lakeview; and a check to Pascal & Ludwig Constructors for $76,190.00 for surge tank replacement at J2013 -12. The balance of $181,531.84 is routine invoices. The Accounts Payable check register total is $1,379,685.86; Payroll No. 17 total is $247,610.42; and the disbursements of this agenda report are $1,627,296.28. A summary of the checks is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approve bills, refunds and wire transfers semi - monthly. ATTACHMENTS: Name: CkReg082814.pdf 14 -CS 0828.gdf 14 CC 0828.pdf Approved by the Board of Directors of the Yorba Linda Water District 8/28/2014 MB /RC 5 -0 Description: Type: CHECK REGISTER Backup Material CAP SHEET Backup Material CREDIT CARD SUMMARY Backup Material Yorba Linda Water District Check Register For Checks Dated: 08/15/2014 thru 08/28/2014 Check No. Date Vendor Name Amount Description 63995 08/28/2014 A Plus Awards By Dewey 17.82 NAME PLATE FOR MARCANTONIO 63991 08/28/2014 ACWA /JPIA 104,930.98 MEDICAL & DENTAL - SEPT 2014 63992 08/28/2014 Albert A. Webb Associates 1,170.00 J2012 -13 63975 08/28/2014 ALICIA F RONAN 98.00 REIMBURSE CUST FOR PLUMBER FEE 63993 08/28/2014 Alternative Hose Inc. 44.48 HOSE ASSEMBLY 63994 08/28/2014 Anaheim Wheel & Tire 280.00 MOUNT & BALANCE 4 TIRES 63984 08/28/2014 ANDREW PHILLIPS 19.36 CUSTOMER REFUND 63996 08/28/2014 Apollo Technologies Inc. 430.00 WATER TREATMENT SVC LOOPS 63997 08/28/2014 Aqua- Metric Sales Co. 2,493.45 WAREHOUSE STOCK 63998 08/28/2014 Aramark 385.70 UNIFORM SERVICE 64005 08/28/2014 ARC 20.00 PLANWELL DATA NETWORK 63999 08/28/2014 Bank Of America 41.00 BUSINESS CARD - FINANCE CHGS 64007 08/28/2014 C. Wells Pipeline 796.61 190435 MUELLER MAIN VALVE 64000 08/28/2014 CalCard US Bank 26,599.64 AWWA -CANV 64001 08/28/2014 City Of Anaheim 42,594.70 RICHFIELD & LAKEVIEW - ELEC - JULY 2014 64002 08/28/2014 City Of Placentia 1,013.00 ENCROACHMENT PERMITS 64003 08/28/2014 City Of Placentia 5,411.12 SEWER FEES - JULY 2014 64004 08/28/2014 Cla -Val Co. 415.10 RESTRICTION ASSEMBLY 64006 08/28/2014 Culligan of Santa Ana 1,903.98 EQUP - PE SOFTENER AUGUST 2014 64008 08/28/2014 Cynthia Botts 291.07 EDUCATION REIMBURSEMENT 64009 08/28/2014 Dapper Tire Co. Inc. 419.21 4 TIRES ST225/75R15 - E112 64012 08/28/2014 Dean Criske Trucking 1,715.24 COLD MIX, SAND & BASE 64010 08/28/2014 Dell Marketing L.P. 53.29 COMPUTER EQUIPMENT 64011 08/28/2014 Dion & Sons, Inc. 4,863.51 MYSELLA 40 - 350 GALS 64013 08/28/2014 Eisel Enterprises, Inc. 91.04 438 & 666 MTR BOX, COVER & LID 64014 08/28/2014 Employee Relations, Inc. 53.35 BACKGROUND CHECK 64015 08/28/2014 Energy Environmental Soln, Inc 2,400.00 ICE TESTING - HIGHLAND GEN. 64016 08/28/2014 Equarius Waterworks 3,924.55 WAREHOUSE STOCK - T -10 1" MTR 64019 08/28/2014 EyeMed 1,329.93 EYE MEDICAL PREMIUMS - AUGUST 2014 64017 08/28/2014 Fairway Ford Sales, Inc. 225.79 BUMPER ASSEMBLY AND BRACKET 64018 08/28/2014 Federal Express 24.15 SHIPPING COST 64020 08/28/2014 Fleet Services, Inc 190.97 VALVE DASH 63974 08/28/2014 FRED DOWHAN 40.70 CUSTOMER REFUND 64021 08/28/2014 Fry's Electronics 511.75 COMPUTER EQUIPMENT 64022 08/28/2014 G.M. Sager Construction Co., Inc. 21,300.00 PAVING- VARIOUS LOC YLWD071414 64023 08/28/2014 Graybar Electric Co 8,850.76 PLC HARDWARE 64024 08/28/2014 Haaker Equipment Co. 9,375.56 AUTOMOBILE MAINTENANCE & SUPPLIES 64025 08/28/2014 Harrington Industrial 2,331.14 4199 PUMP & PARTS MISC 64026 08/28/2014 Infosend Inc. 1,630.30 MONTHLY - MAINT /BILL PROC /USRS 63988 08/28/2014 INVESTORS REALTY SERVICES 248.40 CUSTOMER REFUND 64027 08/28/2014 Jackson's Auto Supply - Napa 990.09 VEHICLE MAINTENANCE 63977 08/28/2014 JACQUELINE MURRELL 29.26 CUSTOMER REFUND 63976 08/28/2014 JERALD LONE 45.63 CUSTOMER REFUND 64028 08/28/2014 John Bogosian 308.66 FLEX SOCKET & BIT SET 64029 08/28/2014 Kidman Law 16,001.00 LEGAL SERVICES 64031 08/28/2014 Kimball Midwest 218.10 HARDWARE SUPPLIES 64030 08/28/2014 Kimco Staffing Services Inc 1,413.28 MORENO, P - CUST. SVC REPT 64032 08/28/2014 Koff & Associates, Inc 8,678.83 GM RECRUITMENT 64033 08/28/2014 Konica Minolta Business 663.61 BIZHUBC552 & BIZHUBC181 63973 08/28/2014 KRISTEN ROBERTS 1.13 CUSTOMER REFUNDS 64034 08/28/2014 Liebert Cassidy Whitmore 1,131.18 PROF SVCS THROUGH JULY 312014 63986 08/28/2014 LIN SUN 277.50 CUSTOMER REFUND 64036 08/28/2014 Marina Landscape, Inc 4,215.46 IRRIGATION REPAIRS & PINE TREE REMOVAL 63979 08/28/2014 MARK SALLEY 26.66 CUSTOMER REFUND 64037 08/28/2014 Mc Fadden -Dale Hardware 476.26 HARDWARE SUPPLIES 64038 08/28/2014 Mc Master -Carr Supply Co. 348.47 AUTO SHUT OFF FAUCET - E112 64039 08/28/2014 Murcal, Inc. 1,104.72 THROTTLE CONTROLLER - WELL 18 W081414 08/14/2014 MWDOC 888,836.09 WATER PURCHASES - JUNE 2014 63978 08/28/2014 NANCY BENJAMIN 34.93 CUSTOMER REFUND 64040 08/28/2014 Nickey Kard Lock Inc 6,469.38 FUEL 64041 08/28/2014 Office Solutions 396.69 OFFICE SUPPLIES 64042 08/28/2014 Orange County - HCA 415.00 HAZMAT DISCLOSURES - FY13/14 64047 08/28/2014 P.T.I. Sand & Gravel, Inc. 660.37 TRUCKING MATERIAL 63972 08/19/2014 Pascal & Ludwig Constructors, Inc 76,190.00 J2013 -12 - SURGE TANK REPLACE 64043 08/28/2014 Phil Hawkins 39.76 TRAVEL EXPENSE REIMBURSEMENT 64044 08/28/2014 Plumbers Depot Inc. 613.83 HOSE LEADER VX20FT 64045 08/28/2014 Powerstride Battery 283.25 GROUP 65 BATTERY - #180 64046 08/28/2014 Praxair Distribution 150.65 SPEC MD ALUM 100 -200 63985 08/28/2014 QI LIU 109.62 CUSTOMER REFUND 64054 08/28/2014 Rachel Padilla /Petty Cash 210.65 PETTY CASH 64048 08/28/2014 Raftelis Financial Consultants, Inc. 5,000.00 FINANCIAL PLAN WORKSHOP 64049 08/28/2014 RKI Engineering, LLC 4,800.00 J2008 -17B - CONFIGURE SCADA 63987 08/28/2014 ROBERT HULSY 132.11 CUSTOMER REFUNDS 64050 08/28/2014 Robertson's 5.83 FINANCE CHARGES 63990 08/28/2014 S & S CONSTRUCTION JOB# 200429 23.46 CUSTOMER REFUND 63980 08/28/2014 S & S HOMES 30.73 CUSTOMER REFUND 63981 08/28/2014 S &S HOMES 20.17 CUSTOMER REFUND 64051 08/28/2014 SC Prime Source Inc. 4,800.00 JANITORIAL SERVICE- AUGUST'14 63989 08/28/2014 SEAN N YANG 8.94 CUSTOMER REFUNDS 64052 08/28/2014 Security Solutions 395.00 J2008 -17B - PROGRAM LNL 2220 64053 08/28/2014 Southern Calif Edison Co. 8,889.80 2 -35- 422 -6821 - JUNE 2014 W082014 08/20/2014 Southern Calif Edison Co. 85,602.25 7573 & 2707 -ELEC CHARGES- JULY 2014 64057 08/28/2014 St.Jude Hospital Yorba Linda 85.00 FIT TESTING & PULMONARY FUNC. 64055 08/28/2014 Step Saver Inc 767.97 COURSE SALT 64056 08/28/2014 Steven Engineering 98.73 PHOENIX WIRELESS ADAPTER 63983 08/28/2014 TAYLOR MORRISSON HOMES LLC 48.78 CUSTOMER REFUND 64058 08/28/2014 TDI Refrigeration Air Conditioning Inc. 2,218.16 INSTALL HOT WATER TEMP & TEST ACTUATORS 64035 08/28/2014 The Lighthouse Inc. 76.39 STROBE BULB 64059 08/28/2014 Time Warner Cable 1,934.74 BCF FIBER I NET & BASIC TIER CABLE 64060 08/28/2014 Townsend Public Affairs, Inc. 5,000.00 CONSULTING SVCS - AUGUST 2014 64061 08/28/2014 Underground Service Alert 268.50 YLWDIST NEW TICKET CHARGES 63982 08/28/2014 UPPER K SHAPELL 25.14 CUSTOMER REFUND 64062 08/28/2014 Walters Wholesale Electric Co. 226.32 J2008 -17B - HARDWARE 64063 08/28/2014 Westside Building Material 352.13 HARDWARE & SHOP SUPPLIES 1,379,685.86 August 28, 2014 CHECK NUMBERS: Manual Check 63972 $ 76,190.00 Computer Checks 63973 -63963 $ 329,057.52 $ 405,247.52 WIRES: W081414 MWDOC $ 888,836.09 W082014 SO. CAL EDISON $ 85,602.25 PAYROLL NO. 17: Direct Deposits Third Party Checks 5939 -5951 Payroll Taxes TOTAL OF PAYROLL $ 974,438.34 $ 156,156.25 $ 50,298.80 $ 41,155.37 $ 247,610.42 $1,379,685.86 $247,610.42 ---------------------------------------------------------------------------------------------------------------------- DISBURSEMENT TOTAL: $1,627,296.28 ------------------------------------------------------------------ ------------------------------------------------------------------ APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF August 28, 2014 ------------------------------------------------------------------ ------------------------------------------------------------------ Cal Card Credit Card U S Bank 7/02/14 - 8/18/14 Date Vendor Name Amount Description 07/02/14 Accessorygeeks.com 16.23 Heavy duty cell case 07/11/14 Country Inn & Suites 185.14 Logding for A. Vargas - 7/9/14-7/11/14 07/16/14 Hilton San Diego 515.56 Logding for Dir. Kiley 07/21/14 McMaster Carr 159.96 Measuring Wheel 07/21/14 Urban Water Institute 475.00 Conference Registration 07/31/14 KB Design 1,048.68 Shirt Order / Logo wear 07/31/14 KB Design 1,739.88 Shirt Order / Logo wear 08/04/14 PPG Architectural 77.13 Pairt for ClaVal 08/05/14 California Computer School 196.00 Training for J. Smith - Work & Excel 08/05/14 Home Depot 45.30 Hardware Supplies 08/05/14 Wallingford Sales Co. 223.95 Parts for admin building sink 08/05/14 Staples 348.79 Office Supplies 08/06/14 Staples 73.97 Toner for warehouse 08/06/14 Praxair 76.98 Welding supplies 08/06/14 Praxair 91.84 Welding supplies 08/06/14 John's Flag 300.78 Flags for admin and maintenance yard 08/07/14 AWWA CA -NV 125.00 Water education seminar 8/13/14 08/07/14 AWWA CA -NV 125.00 Water education seminar 8/13/14 08/07/14 AWWA CA -NV 125.00 Water education seminar 8/13/14 08/07/14 AWWA CA -NV 169.00 AWWA Annual membership 08/07/14 AWWA CA -NV 25.00 AWWA Membership renewal 08/07/14 AWWA CA -NV 180.00 Backflow exam fee 08/07/14 AWWA CA -NV 80.00 Cross - control specialist renewal 08/07/14 AWWA CA -NV 770.00 Backflow course 08/07/14 Kenny's 11.50 IS Dept Staff Meeting Supplies 08/09/14 Router Mall 114.00 (6) WIC- IDSU -56K4 08/09/14 FTP TODAY 49.95 FTP YLWD.FTPTODAY.COM JULY 2014 08/11/14 Verizon Wireless 2,829.58 June wireless service 08/11/14 123 Security 457.04 16 CH Video Decoder 08/11/14 McMaster Carr 341.71 Parts for Yorba Linda Booster Station 08/12/14 Wells Supply Co. 14,299.13 July invoices 08/12/14 AWWA CA -NV 169.00 AWWA Annual membership 08/12/14 Home Depot 117.01 Landscape supplies & utility pump 08/12/14 Village Nurseries 74.84 SOD replacement 08/13/14 Fullerton Paint 194.02 White Marking Paint 08/13/14 KB Design 42.12 Work shirts for maintenance - R. Pace 08/13/14 Sunstate Equipment 151.28 Rental for drying fans 08/14/14 Minuteman Press 522.91 CSR for operations 08/18/14 Reunion Kitchen & Drink 51.36 Luncheon meeting with Norm Traub & Associates TOTAL 26,599.64 AGENDA REPORT Meeting Date: August 28, 2014 To: Board of Directors From: Steve Conklin, Acting General Manager Presented By: John DeCriscio, Operations Manager Budgeted: Cost Estimate: Funding Source: Dept: ITEM NO. 6.5 No $150,000 Sewer Capital Reserves Operations Reviewed by Legal: N/A Prepared By: John DeCriscio, Operations CEQA Compliance: N/A Manager Subject: Unbudgeted Sewer Pipeline and Manhole Capital Repairs SUMMARY: The Operations Department has identified several small capital sewer repair projects that should be addressed but were not included in the FY 2014/15 Capital Outlay Budget. Staff is estimating a cost of $150,000 to perform these repairs. Because these repairs weren't identified in the FY 2014/15 Budget, staff is required to receive Board authorization prior to transferring funds from the Sewer Capital Reserves to Sewer Capital Outlay. Currently the Sewer Capital Reserve Fund has $1,377,000 to cover these type of repairs. STAFF RECOMMENDATION: That the Board of Directors authorize staff to transfer up to $150,000 from the Sewer Capital Reserve to fund several unbudgeted Sewer Capital Outlay projects in FY 2014/15. COMMITTEE RECOMMENDATION: This item was discussed with the Planning- Engineering- Operations Committee on August 11, 2014 and supports the staff recommendation. DISCUSSION: While cleaning the main line sewer on Highland Avenue staff identified a sewer manhole that was paved over. This manhole needs to be brought up to grade and completed per the District's manhole standard specifications. This repair initiated a discussion within the Operations Department that identified several other small sewer repair projects that staff would like to move forward with in FY 2014/15. These projects include Highland manhole repair, Kellogg manhole repair, and approximately 1000 linear feet of sewer pipe lining at four to six locations throughout the District. (Rose Dr., Village Center, Yorba Linda Blvd., and the flood control channel in the western portion of the District). ATTACHMENTS: Name: Description: Type: Kellogg Dr. Manhole Repair.pdf Kellogg Dr. Manhole Repair Backup Material Highland Ave. Missing Manhole k -9 -80 thru k -9 Highland Ave. Manhole Repair Backup Material 81.pdf Approved by the Board of Directors of the Yorba Linda Water District 8/28/2014 MB /RC 5 -0 Yvrba U!"cia Water District T 3 1995 g 90, cA 965785 4 \ ° 011V 00 0 �oo2y6 IV ' 1975 T- @ \ 2� 200 MH -Jll -045 1990 '� \ w 921781 954154 2 i cbo T- @ o 50 T -10' S/O / o) 45 MH -Jll -045 �, M H -J l l -045 5 ¢� o� o°' 5111 5131 t� 3 \.. m 43 roo ,� - 1970 °�° oo,�. cb 9358726 915550 h ryN T -21T NE /O T °� 2 1955 `� 943930 -190' -048 MH -Jll -048 5151 6 <n - o cV ° \° MH -J11 -048 4 925153 a o T -89' N/O lle�l T -14' S/O MH -J11 -045 �0 Q) "? 5 01 v� 952519 c+� `V "� NEIO Q' T -222' NE /O 5171 5 �V MH -J11 -044 - � CO ^ 1950 7 -114' MH -Jl l -048 va a MH -Jll -048 938302 1935 ^0 933694 V ^ 917239 O� co T -59' N/O 'I cb PA$E� T -22T NE /0 967990 965854 /�, `b T -4' N/O % N M H -J 11 -044 275.84 coy MH- J11048 47 o 51 5191 1 MH -J11 -044 - 49 VCP J -1004 JUN 1979 934666 T- @ 923551 f T -147' SW g 284.7 — MH -J11 051 — — - - - - 1 184' 0.4% MH -J11- 47 3 275:26 -235 1920 BRANDON CIR 1921 8" VCP J -8808 1988 cn � 10 48 �. 946795 11 960745 _ 08 1988 88 .M V ° 1913 N 8 T -26' S/0 "VCP 0.4% 50 ^rn � ^� a � 912772 1909 1917 ' M H -J 11 -048 3 `�' to 0 931 069 ir � 9 917809 59 �g70 5, p 32°'° p 46 299.49 I I <° v LU + 1908 4 1909 a, ° C a 2 805 _ 962566 951709 6 J -52 267 05 82VCP 3-526 197 Y > 946561 w 1 ` 0.32 °�O N '- ' 1901 -�- - - -- � 960700 5 81905 60 1 � 48310 U 1900 929980 6 JI o 948700 6 4901 O N co `' < ! O0 , 946621 �v / 1 w - -_ .� _ 190 -% o DISCLAIMER: This map represents a visual aid intended to assist Public Utility Department personnel with the Wednesday, July 30, 2014 management of Water System Facility. Data provided hereon is not a guarantee of actual field conditions nor a 10:58:16 AM substitutefor record drawings and field verification. Yvrba U!"cia Water District 5742 1 cb �`� 18032 93536 ��� 915196 10135' S/O `�� cb 1 T- 32.89' E/O T -57.89 E/ MH- K09 H -K09 -060 X0-N, /63 -06 MH -K09 -066 T -103 NE /O W/O GQ ���o MH -K09 -080 077 CO 2 12 5787 6" VCP J -9001 MAY 1991 5799 973033 35' 1 % T NE /O `1'j / 5791 932455 -4' 13 / / / 077 MH -K09 -080 Q/ / / > 929854 12 T-UNKNOWN 5815 13 / /80 t A 924433 5785 11b / / / �s 6, s'' T- UNKNOWN /O T- @ 97303C�// ��o / 5793 ♦ � �o, 077 MH- K09 -08( / 0 918862 ��� , X,9 ` T- UNKNOWN �'�p♦ 13 JO // VIA RANCHERO (PVT.STREET) 'g, cb 8" VCP J- 200406 JAN 2006 , �2• 8" VCP J- 200406 JAN 2006 ` 78 / 254.6 14' 0.3643% 249.5 — / // 96 8" VCP J- 200406 JAN 2006 97 83 r, 79inn - - - -- -- —2 N 555 6 252' 7.07% 273 24 A DISCLAIMER: This map represents a visual aid intended to assist Public Utility Department personnel with the Wednesday, July 30, 2014 management of Water System Facility. Data provided hereon substitutefor record drawings and field verification. is not a guarantee of actual field conditions nor a 10:30:23 AM AGENDA REPORT Meeting Date: August 28, 2014 To: Board of Directors From: Steve Conklin, Acting General Manager Presented By: Steve Conklin, Acting General Manager Prepared By: Subject: SUMMARY: Budgeted: Total Budget: Cost Estimate: Funding Source Job No: Dept: Reviewed by Legal: Bryan Hong, Associate Engineer CEQA Compliance: ITEM NO. 6.6 Yes $55,000 $55,000 Operating Funds 2014 -10 Engineering N/A N/A Brand Name Requirement for Richfield Gate Modifications During the project design, District staff determined that the new swing gate operator at Richfield Road should match the existing gate already in use at Miraloma Avenue. Previously, legal counsel determined that per the Public Contract Code Section 3400, a Board finding is required to approve a brand -name requirement. STAFF RECOMMENDATION: That the Board of Directors approve the Brand Name Requirement for the Richfield Gate Modifications Project for the proposed gate shown on the attached Exhibit A. COMMITTEE RECOMMENDATION: The Planning- Engineering- Operations Committee discussed this at its August 11, 2014 meeting and supports staffs recommendation. DISCUSSION: Prior to the design process, District staff determined that the existing gate at Richfield Road was not installed with the proper setback from the street. It is also anticipated that traffic will be detoured to Richfield Road when Lakeview Avenue is closed during construction of the Lakeview Avenue Railroad Grade Separation Project. Therefore, District staff determined that the existing sliding gate shall be replaced with a new swing gate at an appropriate location further away from the street. During the design process, District staff determined that the new swing gate operator (manufacturer's reference cut -sheet is attached) at Richfield Road should match the manufacturer and model type of the swing gate already in use at Miraloma Avenue. District staff recommends approval to match the existing because the existing unit is simple, reliable, and has worked for 6 -1/2 years with no problems. Previously, legal counsel informed District staff that a brand -name requirement cannot be used unless the Board makes a finding per Public Contracts Code Section 3400 that the brand name requirement is necessary in order to match other products already in use by the District. An exhibit showing the proposed gate for the Richfield Gate Modifications Project is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approved a budget in the amount of $55,000 for the Richfield Gate Modifications Project, Job No. 2010 -14. ATTACHMENTS: Description: Type: Exhibit A.pdf J2014- 10_Exhibit A Backup Material Cutsheet SwingRiser D0541.pdf Swing Gate Operator Cut -Sheet Backup Material Approved by the Board of Directors of the Yorba Linda Water District 8/28/2014 MB /RC 5 -0 PROPOSED WROUGHT IRON FENCE (MATCH EXISTING) i PROPOSED 14' WIDE SWING GATE HYSECURITY SWINGRISER MODEL PART NO. HRG 222 -B ST I PROPOSED CONCRETE ISLAND (00 oo i PROPOSED 14' WIDE SWING GATE HYSECURITY SWINGRISER MODEL PART NO. HRG 222 -B ST ro — — — — — — PROPOSED WROUGHT IRON FENCE (MATCH EXISTING) BLDG #1 70' PROPERTY LINE �I I /� REMOVE AND DISPOSE ----------REMOVE EXISTING SLIDING GATE ' REMOVE EXISTING i CONCRETE ISLAND i Q ry 0 J Lu IL 2 U_ I I I-LIS IVI • Moves up to 16 ft /3,000 lb (5 m/1,361 kg) leaf with ease • Graceful, smooth lift and swing clears obstacles like snow, rocks, curbs and road inclines • Raises gate leaf a full 12 in (30 cm) during the gate open cycle • 14 to 30 second open /close time • Lock gate mechanically with optional locking pin that locks into receptacle when gate gently lowers at end of its cycle • Seamless synchronization with all HySecurity operators for dual gate, sally port or sequenced applications i 1 �' n .� v I� L VIP Resident M Post nights I PUMP manual :ion. Swing Gate Operator SMART TOUCH CONTROLLER provides the ultimate in reliability, configurability and system troubleshooting. VANDAL RESISTANT OPERATOR and remotely located pump and electrical enclosure provide the highest security swing gate operator available. SwingRiser 14 single SwingRiser 19 single SwingRiser 30 single SwingRiser 14 -twin SwingRiser 19 -twin SwingRiser 30 -twin 1,000 lb (453 kg) gate 1,600 lb (726 kg) gate 3,000 lb (1,361 kg) gate 14 second open 19 second open 30 second open Up to 9 ft (3 m) wide each leaf Up to 16 ft (5 m) wide each leaf Up to 16 ft (5 m) wide each leaf EXTREMELY RELIABLE HYDRAULICS contain i only one gallon of high performance environmentally friendly hydraulic fluid. Operates without fail in hottest INSIDE o and coldest climates. CONTROLS. & HYDRAULIC ENCLOSURE INDUSTRIAL GRADE COMPONENTS ensure extremely low �► maintenance and exceptionally long life. VANDAL RESISTANT OPERATOR and remotely located pump and electrical enclosure provide the highest security swing gate operator available. SwingRiser 14 single SwingRiser 19 single SwingRiser 30 single SwingRiser 14 -twin SwingRiser 19 -twin SwingRiser 30 -twin 1,000 lb (453 kg) gate 1,600 lb (726 kg) gate 3,000 lb (1,361 kg) gate 14 second open 19 second open 30 second open Up to 9 ft (3 m) wide each leaf Up to 16 ft (5 m) wide each leaf Up to 16 ft (5 m) wide each leaf 1 Distributed by: D I , e See the latest from HySecurity at www.hysecurity.com HySecurity operators secure the world's critical infrastructure and key assets where ultimate reliability is vital. SwingRiser delivers uncompromising quality to industrial customers worldwide, where ease of use, consistent operation, low maintenance, long life and high reliability is expected. SIMPLE. HySecurity strives for simplicity. Easy to install. Easy to configure. Easy to maintain. Easy to troubleshoot and repair. RELIABLE. HySecurity operators last decades under the harshest climates and user conditions. SECURE. HySecurity is the most used operator on critical infrastructure sites such as nuclear power plants, high security government agencies, embassies, ports, airports, and much more. 12 SwingRiser m Models TROUBLESHOOT AND PROGRAM USING SMART TOUCH CONTROLLER AND S.T.A.R.T. ■ Microprocessor -based (Non -PLC) ■ 21 field configurable inputs ■ 3 field configurable user relay outputs* ■ 4 plug -in HY -5A vehicle detector sockets LCD ■ RS -485 and RS -232 Display ■ Date & time stamped fault ID logs, errors and security alerts I. ■ PC interface provided for easy configuration and quick troubleshooting using Smart Touch Analyze and Retrieve Tool(S.TA.R.T) *Hy8Relay option available. Provides r eight additional programmable Smart Touch Controller Keypad user relay outputs UPS Backup Models SwingRiser 14 SwingRiser SwingRiser 19 SwingRiser SwingRiser 30 SwingRiser UPS Backup* UPS* 14 -Twin UPS* UPS* 19 -Twin UPS* UPS* 30 -Twin UPS* *1000 cycles /day, 3/4 hp HY -SA Vehicle / Detectors (up to 4) plug into sockets Smart Touch Controller Board SwingRiser TM Post Auxillary Hinge Access Panels Hydraulic + and Electrical Connections 12 "x12" (30 x 30 cm) Base Operator mechanism completely enclosed in post OPTIONAL ACCESSORIES: HY -5A intelligent vehicle detectors. Custom post height. Heater. 1,000 lb gate, 14 second open 1,600 lb gate, 19 second open 3,000 lb gate, 30 second open "-'­% Single Leaf Twin Single Leaf Twin Single Leaf Twin Model SwingRiser 14 SwingRiser SwingRiser 19 SwingRiser SwingRiser 30 SwingRiser 14 -Twin 19 -Twin 30 -Twin Part # HRG 220 -A ST HRG 222 -A ST HRG 220 -B ST HRG 222 -B ST HRG 220 -C ST HRG 222 -C ST Duty Cycle Continuous Horsepower 1 hp 2 hp 1 hp 1 2 hp 1 hp 2 hp Drive Hydraulic Gate Length Max. Up to 9 ft (3 m) Up to 9 ft (3 m) Up to 16 ft (5 m) Up to 16 ft (5 m) Up to 16 ft (5 m) Up to 16 ft (5 m) wide wide each leaf wide wide each leaf wide wide each leaf Gate Weight Max. 1,000 lb (453 kg) 1,000 lb (453 kg) 1,600 lb (726 kg) 1,600 lb (726 kg) 3,000 lb (1,361 kg) 3,000 lb (1,361 kg) / leaf Open/Close Time 14 seconds 19 seconds 30 seconds Temperature -40° F to 158° F ( -40° C to 70° C) using environmentally friendly Uniflow fluid Rating 115/208/230V 208/230V 60 Hz 115/208/230V 208/230V 60 Hz 115/208/230V 208/230V 60 Hz 1 Phase Power 60 Hz 220V 50 Hz 60 Hz 220V 50 Hz 60 Hz 220V 50 Hz 110/220V 50 Hz 110/220V 50 Hz 110/220V 50 Hz 3 Phase Power 208/230/460/575 60 Hz, 220/380 50 Hz Communication RS -232, RS -485, Ethernet option User Controls Smart Touch Controller with 70+ configurable settings. Smart Touch keypad and display or a PC using S.T.A.R.T. software. Relays Three configurable user relays: one 30VDC, 3A solid state and two 250VAC, 10A electromechanical ETL Listed (UL325) Usage Class I, II, III, IV Warranty 1 5 year UPS Backup Models SwingRiser 14 SwingRiser SwingRiser 19 SwingRiser SwingRiser 30 SwingRiser UPS Backup* UPS* 14 -Twin UPS* UPS* 19 -Twin UPS* UPS* 30 -Twin UPS* *1000 cycles /day, 3/4 hp HY -SA Vehicle / Detectors (up to 4) plug into sockets Smart Touch Controller Board SwingRiser TM Post Auxillary Hinge Access Panels Hydraulic + and Electrical Connections 12 "x12" (30 x 30 cm) Base Operator mechanism completely enclosed in post OPTIONAL ACCESSORIES: HY -5A intelligent vehicle detectors. Custom post height. Heater. Gate rises a°, then rotates while rising Compatible with most access control devices, safety, vehicle detection, and other accessories. an additional s° to SYSTEM DESIGN SUPPORT Contact HySecurity for CAD drawings, tech manuals, help with full open 1 custom site requirements or other specifications support. Download operator specifications "-'­% online at www.hysecurity.com or call to speak with a HySecurity representative today. (10 cm) Contact HySecurity for an operator /parts distributor near you. ;a HySecurity phone 800 - 321 -9947 fax 888 - 321 -9946 Simple. Reliable. Secure.® www.hysecurity.com • info@hysecurity.com Bracket Bearing Shaft and Cam � Followers 'I Hydraulic Cylinder Limit Switches HydraSupply / pin 1 12" I (30 cm) c (1� us Intertek D0541 031714 AGENDA REPORT Meeting Date: August 28, 2014 To: Board of Directors From: Steve Conklin, Acting General Manager Presented By: John DeCriscio, Operations Manager Prepared By: Harold Hulbert, Operations Assistant Budgeted: Total Budget: Cost Estimate: Funding Source Account No: Job No: Dept: Reviewed by Legal: CEQA Compliance: Subject: Backhoe Purchase for Water Operations SUMMARY: ITEM NO. 6.7 Yes $90,000 $80,919 All Water Funds 1- 0010- 2150 -00 N/A Operations N/A N/A The Yorba Linda Water District's purchasing policy requires staff to submit vehicle and major equipment purchases to the Board of Directors for approval when the cost of said equipment exceeds $25,001. The policy also provides direction for the methods which must be followed for procurement of vehicles and equipment. The District's procedures for acquiring quotes for this vehicle have been adhered to and the results of the quotes are listed below. STAFF RECOMMENDATION: That the Board of Directors authorize the Acting General Manager to make the purchase of (1) one Backhoe as listed above and approved in the District's FY 2014/15 Budget from Coastline Equipment in the amount of $80,919.00. COMMITTEE RECOMMENDATION: The PEO Committee discussed this item at its meeting held August 11, 2014 and supports staff's recommendation. DISCUSSION: In the Board - adopted budget for FY 2014/15, funds where included for the purchase of a backhoe to replace Unit #92 which is a 1987 John Deere 210C. This piece of equipment has exceeded its useful life and is in need of replacement. The District's Mechanical Services Division has reviewed the needs of the Maintenance staff for the equipment specifications. Staff then developed the specification and submitted them to several vendors, requesting a quote for the purchase of a backhoe that would meet these specifications. The District received (3) three acceptable quotes meeting the requirements of the District Purchasing Policy: 1. Coastline Equipment - $ 80,919.00 2. Quinn - $ 85,212.00 3. RDO - $ 90,961.36 After reviewing the quotes staff is recommending we purchase the Backhoe from Coastline Equipment in the amount of $80,919.00. PRIOR RELEVANT BOARD ACTION(S): The Board approved the 2014 -2015 budget which included the cost for (1) one Backhoe with an estimated price of $90,000.00. Approved by the Board of Directors of the Yorba Linda Water District 8/28/2014 MB /RC 5 -0 AGENDA REPORT Meeting Date: August 28, 2014 To: Board of Directors From: Steve Conklin, Acting General Manager Presented By: John DeCriscio, Operations Manager Prepared By: Harold Hulbert, Operations Assistant Budgeted: Total Budget: Cost Estimate: Funding Source Account No: Dept: Reviewed by Legal CEQA Compliance: Subject: Purchase of Ford F350 Service Truck SUMMARY: ITEM NO. 6.8 Yes $72,000 $58,818.64 Sewer Operating Fund 2- 0010 - 2200 -00 Operations N/A N/A The Yorba Linda Water District's purchasing policy requires staff to submit vehicle and major equipment purchases to the Board of Directors for approval when said equipment exceeds $25,001. The policy also provides direction for the methods which must be followed for procurement of vehicles and equipment. The District's procedures for acquiring quotes for this vehicle have been adhered to and the results of the quotes are listed below. STAFF RECOMMENDATION: That the Board of Directors authorize the Acting General Manager to make the purchase of (1) one Cab & Chassis from Elk Grove Ford in the amount of $25,017.74 and Service Body from Pacific Truck Equipment in the amount of $33,800.90, as approved in the District's Budget for FY 2014 -15. COMMITTEE RECOMMENDATION: The PEO Committee discussed this item at its meeting held August 11, 2014 and supports staff's recommendation. DISCUSSION: In the Board - adopted budget for FY 2014 -15, funds where included for the purchase of a new service truck to replace Unit #134 which is a 1999 Ford F250 Super Duty with a service body. This piece of equipment has exceeded its useful life and is due for replacement. The District's Mechanical Services Division reviewed the needs of the Maintenance staff for the equipment specifications. Staff then developed the specification and submitted them to several vendors, requesting a quote for the purchase of a Ford F350 Cab & Chassis and also a Service Body that would meet these specifications. The District received (3) three acceptable quotes for the Cab & Chassis and (3) three acceptable quotes for the Service Body meeting the requirements of the District Purchasing Policy: Cab & Chassis 1. Elk Grove Ford - $25,017.74 (tax included) 2. Fairway Ford - $25,844.40 (tax included) 3. Carmenita Truck Center - $33,185.00 (tax not included) Service Body 1. Pacific Truck Equipment - $33,800.90 (tax included) 2. California Truck Equipment - $38,944.61 (tax included) 3. Phoenix Truck Body - $42,860.00 (tax not included.) After reviewing the quotes staff is recommending we purchase the Cab & Chassis from Elk Grove Ford in the amount of $25,017.71 and the Service Body from Pacific Truck Equipment in the amount of $33,800.90. The total purchase cost for the Cab & Chassis and Service Body is $58,818.64. PRIOR RELEVANT BOARD ACTION(S): The Board approved the 2014 -2015 budget which included the cost for (1) one 1 -ton truck with service with an estimated price of $72,000 Approved by the Board of Directors of the Yorba Linda Water District 8/28/2014 MB /RC 5 -0 ITEM NO. 6.9 AGENDA REPORT Meeting Date: August 28, 2014 Budgeted: N/A Total Budget: 0 To: Board of Directors Cost Estimate: $25,000 Funding Source: District & Developer Funds From: Steve Conklin, Acting General Account No: 1/2 -2600 Manager Job No: 201304 Presented By: Steve Conklin, Acting General Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Ariel Bacani, Engineering CEQA Compliance: N/A Technician II Subject: Amendment to Application to and Agreement with YLWD for Water Service with Brandywine Homes SUMMARY: Brandywine Homes is proposing to develop Tract 17548 into 51 condominium units on 5.12 acres. The project is located near the southeast corner of Eureka Avenue and Yorba Linda Boulevard, as shown in the attached Exhibit A. An amendment to the Application and Agreement with YLWD is recommended to allow for replacement of a 1920s era 20 -inch steel transmission line. STAFF RECOMMENDATION: That the Board of Directors authorize the Acting General Manager to approve the Amendment to Application to and Agreement with YLWD for Water Service with Brandywine Homes, Job No. 201304. COMMITTEE RECOMMENDATION: The Planning- Engineering- Operations Committee discussed this matter at its meeting held August 11, 2014 and supports staff's recommendation. DISCUSSION: The District has existing Zone 2 water pipelines in Yorba Linda Boulevard and Eureka Avenue, which are adequate in size and of sufficient pressure to serve the project. Staff requires the applicant to extend the existing water main at Blair Drive to Eureka Avenue and provide a looped water system from this extension to Yorba Linda Boulevard. The proposed development also requires the abandonment of the onsite 1927 - installed 20 -inch steel transmission line. The City of Yorba Linda issued its Grading Permit to Brandywine Homes in mid -June 2014. Prior to grading, the applicant abandoned the onsite existing 20 -inch steel transmission line. During the abandonment, it was revealed that the 20 -inch line was in poor condition. This same line extends and terminates at the northern side of Yorba Linda Blvd. District Staff determined that approximately 50 ft. of the 20 -inch line needs to be replaced with a new 16 -inch ductile iron pipeline within the Boulevard as shown in the attached Exhibit B. A meeting was held on July 28, 2014 where the District and the applicant negotiated and agreed to share the replacement cost at a 65/35 ratio, respectively. The design will be incorporated into the final Water and Sewer Improvement Plans and an Amendment to the Application to and Agreement with YLWD for Water Service shall be executed with Brandywine Homes. The Amendment to Application to and Agreement with YLWD for Water Service with Brandywine Homes are attached for your consideration. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approved the Terms and Conditions for Water and Sewer Service with Brandywine Homes on May 23, 2013. ATTACHMENTS: Name: 201304 Exhibit A.pdf 201304 Water Amendment.doc 201304 Exhibit B.pdf Approved by the Board of Directors of the Yorba Linda Water District 8/28/2014 MB /RC 5 -0 Description: Type: Exhibit A Exhibit Amendment to Application to and Agreement with YLWD for Water Service Agreement Exhibit B Exhibit EX. 16" WATER YORBA LINDA BLVD. _��.w�. —_a .._ —-- 8"-5-- — S —'6 -- -- EX.."—SEWER ) �� ®�iss�ss�s�a�ss�eb¢ gam_• --- - - - - -- -- {--- --Yr -. -- SSW L� JIM PROPOSED SEWER MAIN PROPOSED WATER MAIN a ro m, ss (V CCM311) OR GE D a s r5 w --� 18083 18083 Z.VD VACM PRO ECT " A �' LINDA LOC TION teoea 3 fs z i i e Q A BLAIR .. _ �74 =L= < , CALGARY A s o -- o — rt6°Y� -- -62* - -- 6 GLAIR DR (PRIVATE ST) I� EX. 6" WATER MAIN PROPOSED SEWER MAIN PROPOSED ^ WATER MAIN taoaz teoe2 18082 G' //jllflj� \v EXTENSION EXIST. SERVICES TO VICINITY MAP BE RELOCATED NOT M SCALE 5112 NORTH EXIST. 20" / PROPOSED TRANSMISSION SEWER MAIN LINE TO BE _ EXTENSION ABANDONED / / EXIST. a. ;h SEWER MAIN cp I PREPARED BY: YORBA LINDA WATER DISTRICT 1717 E. MIRALOMA AVENUE PLACENTIA, CALIFORNIA 92870 (714) 701 -3100 EXHIBIT "A" PROPOSED WATER AND SEWER IMPROVEMENTS FOR TRACT 17548 BRANDYWINE HOMES SCALE: N.T.S. DATE: 8/7/2014 FILENAME: J- 201304 YLWD File J2013 -04 Page No. 1 of 1 Agreement with Covington Group, LLC Date: 08/28/2014 Amendment to: "Application to and Agreement with the Yorba Linda Water District for Water Service ". This amendment revises Section 1.1 to include the following distribution facilities to be built by the applicant: Approximately 54 feet of 16" DIP water line with restrained joints, one 20" X 16" DI reducer, two 16" 90° DI bends, thrust blocks and all required appurtenances to connect to YLWD's existing 16" waterline (complete and in place) as shown on the attached Exhibit B. The current total construction cost estimate is $38,303.00; the final dollar amount for this work will be negotiated between Brandywine and Brandywine's contractor. Brandywine agrees to pay 35% of this total (currently estimated to be $13,406) and YLWD agrees to pay 65% of the final total (currently estimated to be $24,897). The District shall reimburse Brandywine upon project completion and review of submitted invoice /statement. Covington Group, LLC. Name: Title: Date The foregoing Amendment to Application and Agreement dated , 20 is hereby accepted and approved. YORBA LINDA WATER DISTRICT C Steve Conklin, P.E. Acting General Manager Date EX. 20" STEEL CUT & PLUG- CUT & PLUG W6 W7 W9A 8 "W --i \/ k- f, 16 "W ( *)VERTICAL ( *)VERTICAL EX. 16" ACP DETAIL "A" N.T.S. I�EX. 16" ACP CUT & PLUG AT WATER CONSTRUCTION NOTES W9B EX. 20 "x16" TEE W2 REMOVE INTERFERING PORTION AND INSTALL 16" TEE INSTALL 8" PVC (C900 CL305) WATER LINE PER YLWD STD. DWG W -11 C° W9A W14 W5A INSTALL 16" DIP (CL 350) WATER LINE WITH RESTRAINT JOINTS AND PIPE JOINT BONDING PER YLWD STD. DWG. CP -10 AND W5A t7 LF WRAP WITH 2 LAYERS OF POLYETHYLENE ENCASEMENT W6 INSTALL 8" GATE VALVE PER YLWD STD. DWG. W -8 ±36 LF W7 INSTALL 16" BUTTERFLY VALVE PER YLWD STD. DWG. W -8 W9 INSTALL 16 "x8" REDUCER W9A INSTALL 16" 90' ELBOW W9B INSTALL 20 "06" REDUCER WITH 20" INSULATING FLANGE KIT PER YLWD STD. DWG. CP -13 W12 INSTALL 8" 45' ELBOW W14 CONSTRUCT THRUST BLOCK PER YLWD STD. DWG. W -12 ITEM NO. 7.1 AGENDA REPORT Meeting Date: August 28, 2014 Budgeted: Yes Total Budget: $60,000 To: Executive- Administrative- Cost Estimate: $60,000 Organizational Committee Funding Source: Water Operating Fund From: Steve Conklin, Acting General Account No: 1- 1010 - 0780 -00 Manager Presented By: Steve Conklin, Acting General Dept: Board of Directors Manager Prepared By: Cindy Botts, Management Analyst Subject: Proposed Extension of Professional Services Agreement with Townsend Public Affairs SUMMARY: The previously executed Professional Services Agreement with Townsend Public Affairs (TPA) ended June 30, 2014. TPA has proposed to continue providing its services under the same contract terms and conditions through June 30, 2015. STAFF RECOMMENDATION: That the Board of Directors approve extending the Professional Services Agreement with Townsend Public Affairs at a fee of $5,000 per month, with a total fee not to exceed $60,000 for the period of July 1, 2014 through June 30, 2015. DISCUSSION: Townsend Public Affairs (TPA) has requested to extend their Professional Services Agreement for government relations and advocacy services through June 30, 2014. A copy of TPA's Supplement to Contract #3 and Proposed Scope of Services for FY 2014 -15 are attached for information and consideration. The approved budget for FY 2013/14 includes $60,000 for Legislative Consultants which would fund services through June 30, 2014. STRATEGIC PLAN: CP 1 -A: Enhance Resources for Public Information and Governmental Affairs Division PRIOR RELEVANT BOARD ACTION(S): By majority vote, the Board of Directors approved a Professional Services Agreement with Townsend Public Affairs on August 25, 2011. The EAO Committee reviewed this item at its meeting on August 11, 2014. ATTACHMENTS: Nam(-, Description: Type: TPA Agreement Extension.pdf TPA Agmt Extension Backup Material Approved by the Board of Directors of the Yorba Linda Water District 8/28/2014 MB /PH 5 -0 SUPPLEMENT TO CONTRACT FOR CONSULTING SERVICES ( #3) THIS SUPPLEMENT TO CONTRACT FOR CONSULTANT SERVICES ( "Supplement ") is made and entered into this day of July, 2014 by and between the Yorba Linda Water District ( "Client ") and Townsend Public Affairs, Inc., a California corporation ( "Consultant "). RECITALS A. Client and Consultant have entered into that certain "Professional Services Agreement between the Yorba Linda Water District and Townsend Public Affairs, Inc." dated as of August 25, 2011 ( "Contract "), February 14, 2013 and January 23, 2014. B. The parties to this Supplement desire to change the term of the Contract as set forth herein. NOW, THEREFORE, for good and valuable consideration, the receipt of which is hereby acknowledged, the parties hereto supplement and amend the Contract as hereinafter set forth. 1. The term shall now be extended through June 30, 2015. 2. All other terms and conditions of the Contract, except as set forth herein, shall remain in full force and effect. WHEREFORE, this Supplement is executed by the parties as of the date set forth above. CLIENT: Yorba Linda Water District By: Steven Conklin General Manager CONSULTANT: TOWN4D BLIC AF�'fS, INC. a Calif6rnio c S oration' risto E�,er To end ,,sident and Se retary TOWNSEND TPA MEMO To: Yorba Linda Water District, Board of Directors From: Townsend Public Affairs Date: June 26, 2014 Subject: Government Relations & Advocacy Proposed Scope of Services for FY 2014 -15 This document is intended to serve as a proposal for advocacy and government relations services for the Yorba Linda Water District (YLWD) for the Fiscal Year 2014- 2015. The document identifies and outlines the proposed services provided by Townsend Public Affairs (TPA) for consideration by YLWD. TPA has identified a number of local and state legislative and policy issues of concern to YLWD. Those include, but are not limited to, the items listed below. SB 946 In early 2014 TPA worked to secure SB 946, authored by Senator Huff, that would amend the Orange County Sanitation District Governing Act to transfer Board Representation from the City of Yorba Linda to the Yorba Linda Water District and formalize the agreement put in place between the City and the District in 2010. SB 946 has been moving through the legislative process since early April and is currently awaiting a final vote in the Senate before being sent to the Governor for consideration this summer. Once the bill is signed by the Governor, the official enactment date will be January 1, 2015. At which time the transfer of the Board seat will be official. TPA has conducted the following activities on behalf of the YLWD in regards to SB 946: • Drafting of legislation • Ongoing communication with Senator Huff and his staff regarding the bill, including development of outreach materials (press release, legislative summary, draft letters) • Meeting and outreach with members of the Senate Governance Committee, as well as the Committee Consultant • Meeting and outreach with members of the Assembly Local Government Committee, as well as the Committee Consultant • Ongoing support to ensure the bill moved through the legislative process with unanimous support • Development of testimony State Capitol Office - 925 L Street • Suite 1404 • Sacramento, CA 95814 - Phone (916) 447 -4086 • Fax (916) 444 -0383 Federal Office - 600 Pennsylvania SE • Suite 207 • Washington, DC 20003 • Phone (202) 546 -8696 • Fax (202) 546 -4555 Northern California Office - 300 Frank Ogawa Plaza • Suite 204 •Oakland, CA 94612 • Phone (510) 835 -9050 • Fax (510) 835 -9030 Southern California Office - 1401 Dove Street • Suite 330 • Newport Beach, CA 92660 • Phone (949) 399 -9050 • Fax (949) 476 -8215 Securing support the Orange County Business Council and Association of Orange County Cities. State Legislative Affairs and Advocacy TPA proposes to provide legislative support to the District, specific to the following activities: • Proactive monitoring and analysis of the impact of the state budget process and proposed legislation on the District; • Preparation of reports, bill summaries, a regularly updated legislative matrix and other legislation - related communications to ensure the most current information is readily available for the District Board and Staff; • Strategic consulting and advocacy regarding specific bills, amendments, and legislative maneuvers to achieve the District's policy goals; • Assistance in preparation of testimony, correspondence and other formal District communication regarding legislative and policy matters; • Facilitating meetings with the District's legislators and their staff to brief them on the District's priorities and projects. This will include but is not limited to creation of education and outreach materials, development of speaking points, project summary sheets and other related informational materials. Project Funding Opportunities TPA will work with District Staff to identify and secure grants and other funding opportunities at the State and Federal level. To achieve this goal, TPA and the District will develop a comprehensive approach to ensure that the District's applications and efforts are well - positioned so we can maximize our opportunities for success. Following the submission of the District's applications, TPA will engage in an advocacy plan that will include the following: • Utilizing our strong relationships with officials among the various state agencies and departments to ensure that the District's applications are aligned with the goals of each program, and that the applications are well- crafted and well - positioned for funding; • Ensuring that the District responds to any follow up questions from the administering agency regarding the District's application(s); • Contacting key legislators and staff members to ensure their support for the project; • Facilitating briefings with the key stakeholders of the funding opportunity, including, but not limited to, important department officials and /or elected officials; • Coordinating outreach to relevant community associations and groups in support of the project; • Organizing advocacy trips to Sacramento and /or Washington, DC, to promote the District's projects and priorities; and 1 • Providing regular updates on the evaluation process until the announcement of the awards. ADDITIONAL DUTIES In addition to our role as a legislative and grants advocate, TPA will utilize our skills and experience in a variety of capacities over the course of our engagement. These initiatives have included, but not been limited to, the following: • Facilitating interactions with regional water and wastewater to address water supply issues and strengthen existing emergency operations partnerships; • Collaborating with the District as it develops a Public Relations Master Plan; • Representing Yorba Linda Water District's interests at statewide associations, committee meetings, public hearings and ad hoc task forces (such as ACWA, CSDA, and others); and • Assisting the District, when appropriate, in its strategic goal of developing and expanding a youth education program. BUDGET /COST PROPOSAL TPA proposes a monthly fee of $5000 for services that would include the entire scope of work detailed above, and additional tasks and duties as assigned by the District. In summary, TPA would greatly enjoy the opportunity to work with the Yorba Linda Water District. We welcome your feedback and thank you for your consideration. 3 Meeting Date: To: From: Presented By: Prepared By: Subject: SUMMARY: AGENDA REPORT August 28, 2014 Board of Directors Steve Conklin, Acting General Manager Steve Conklin, Acting General Manager Budgeted Funding Source: Dept: Reviewed by Legal: ITEM NO. 7.2 No N/A Administration No Cindy Botts, Management CEQA Compliance: N/A Analyst CSDA Committee and Expert Feedback Team Participation The California Special Districts Association (CSDA) is looking for volunteers to participate and contribute to one or more of the Committees and /or expert feedback teams to assist in shaping CSDA. STAFF RECOMMENDATION: That the Board of Directors consider this matter and provide direction to Staff. COMMITTEE RECOMMENDATION: The EAO Committee considered this item at its August 11, 2014 meeting and forwarded it to the Board for consideration. DISCUSSION: CSDA Committees meet in- person at least twice per year typically in Sacramento, where the activities and policies of CSDA are directed. CSDA does not reimburse for Committee related travel expenses. CSDA's Expert Feedback Teams are asked for input via email by CSDA Advocacy staff when need for feedback on a particular policy matter arises. Team members are not required to travel and will receive several emails per month, as well as the occasional phone calls. The Committee and Expert Feedback Team Interest Form must be returned by October 10, 2014. The selection and ratification of CSDA's 2015 Committees will take place in November 2014 and Committee participation begins in January 2015. ATTACHMENTS: Name: CSDA Expert Team Participation Application.pdf Description: CSDA 2015 Committee Participation Backup Type: Backup Material Approved by the Board of Directors of the Yorba Linda Water District 8/28/2014 RC /GM 5 -0 Approving Director participation on CSDA's Committees and Expert Feedback Teams if desired. California Special Districts Association 19 ©10 153 Districts Stronger Together MEMORANDUM DATE: August 1, 2015 TO: CSDA Members (Board and Staff) FROM: Noelle Mattock, CSDA President Neil McCormick, Chief Executive Officer SUBJECT: 2015 CSDA Committee & Expert Feedback Team Participation CSDA's strength and effectiveness as an organization is directly related to our ability to involve the member district/agency Board members and staff in the work of the Association. The talents and energy that both groups bring to CSDA and to the issues that concern special districts in California through active involvement are critical components of CSDA's success. With this in mind, we are asking for volunteers from your district (staff and /or Board members) to participate and contribute on one or more of our committees and /or expert feedback teams to assist in shaping CSDA. If you or any others from your district would like to become even more involved as a member of CSDA, please review and complete the form included with this letter. Committees need dedicated participants who are able to expend the time to provide their expertise in directing the activities and policies of CSDA. CSDA does not reimburse for committee related travel expenses. In regard to CSDA's Expert Feedback Teams, when a need for feedback arises on a particular policy matter, CSDA advocacy staff will send an e -mail to an expert feedback team asking for its input. Team members need only reply with their thoughts, opinions and experiences. The workload of a team member will ultimately be what he or she makes of it. Team members will not be required to travel; they should expect to receive a handful of a -mails each month and, on rare occasions, they may be contacted by phone. Please return the attached form by 5:00 PM on October 10, 2014. The selection and ratification of CSDA's 2015 committees will take place in November and selected participants will be notified by the end of November 2014. Committee participation begins in January 2015. Thank you for your continued support of CSDA! California Special Districts Associations 1112 1 Street, Suite 200 Sacramento, CA 95814 Toll Free: 877 - 924 -CSDA (2732) Phone: 916-442-7887 Fax: 916 - 442 -7889 A proud California Special Districts Alliance partner Special District Risk Management Authority CSDA Finance Corporation 1112 1 Street, Suite 300 11211 Street, Suite 200 Sacramento, CA 95814 Sacramento, CA 95814 Toll Free: 800 - 537 -7790 Toll Free: 877 - 924 -CSDA (2732) Fax: 916 - 231 -4111 Fax: 916- 442 -7889 J � AM 1-H +C California Special Districts Association CSDA Districts Stronger rr- 2015 COMMITTEE AND EXPERT FEEDBACK TEAM INTEREST FORM Please make additional copies for each participant. Please Use Actual Contact Information where you can be reached Name: Title /Position: District/Organization: District Address: Personal Address: Telephone:(District) Fax (District): E -mail: (Contact): (Contact): COMMITTEES: We hope your District will participate in one or more of CSDA's committees. The CSDA Board of Directors encourages the participation of individuals from member agencies and Business Affiliates on CSDA's committees. As space is limited, please choose more than one committee which you would like to participate on, and please rank according to preference: 1 = 1St choice; 2 = 2 "d choice; 3 = 311 choice If we are able to place you on more than one committee, how many committees would you like to serve on? (maximum 3) NOTE: All committees meet in- person at least twice annually. Committees generally meet in Sacramento, however locations may vary. Audit Committee: Responsible for maintaining and updating internal controls. Provides guidance to auditors regarding possible audit and fraud risks. Commitment: May meet with auditors prior to the commencement of the audit, when audit is completed and possibly one meeting during the auditing process. Financial experience preferred. Professional Development Committee: Plans, organizes and directs the professional development and events for CSDA. Commitment: Meets at least twice annually. Elections & Bylaws Committee: Conducts annual elections and occasionally reviews bylaws upon request of the CSDA Board, members or as needed. Commitment: Minimum of one meeting in Sacramento. Fiscal Committee: Oversees the financial direction of the organization including budget review and implementation. Commitment: Meets at least three times annually. Financial experience preferred. Member Services Committee: Responsible for recruitment of new members, member retention, development of new member benefits and review of current programs. Commitment: Meets at least twice annually. Legislative Committee (space is limited): Develops CSDA's legislative agenda; reviews, directs and assists with legislative /public policy issues. Commitment: Meets six times a year in Sacramento. Attending CSDA's Special Districts Legislative Days (May 19 -20) and Annual Conference (September 21 -24) is expected if you serve on this committee. All 2015 Legislative Committee applicants are invited to join the 2014 committee members and CSDA staff for a legislative planning session on November 7, 2014. Each Legislative Committee member will be assigned to 1 or 2 working groups. Please rank from 1 to 6 which working groups you prefer to serve on (1 being most preferred): Budget, Finance & Taxation Working Group Environment Working Group Formation & Reorganization Working Group Governance Working Group Human Resources & Personnel Working Group Public Works & Contracting Working Group I prefer to serve on _ (1 or 2) Legislative Committee working groups Alternative Option: CSDA Blog and Legislative Distribution List - Because seats are limited on the Legislative Committee, CSDA has created an alternative option whereby members can receive the same legislative information via email that Legislative Committee members receive. Members on this list will be subscribed to receive "real- time" e -mail updates from the CSDA Blog and will be copied on Legislative Committee e- mails. Select this option instead of the Legislative Committee if you are unable to meet the requirements of serving on the Legislative Committee, but still want to keep informed of the latest legislative issues impacting special districts and provide input to CSDA as appropriate. EXPERT FEEDBACK TEAMS: In order for CSDA to quickly and effectively gauge the impact new laws may have on special districts, we depend on the expertise of the people who are directly impacted in the field. If you have firsthand experience in one or more of the areas below, please join CSDA's Expert Feedback Team. Budget, Finance & Taxation: Assessments; Bankruptcy; Bonds; Mandates; CFDs (Mello- Roos); Property Tax Allocations; Public Financing; Prop 218; Redevelopment; Special Taxes Environment: CEQA; Greenhouse Gas Emissions; Natural Resources; Renewable Energy; Sustainable Communities Formation & Reorganization: Cortese - Knox - Hertzberg; Consolidation; Dissolution; LAFCO; MSR; SOI Governance: Audits and Reporting; Brown Act; Elections; Ethics; Public Records Act; Political Reform Act; Transparency and Accountability Human Resources & Personnel: Health and Other Benefits; Industrial Safety; Labor; Public Retirement; Workers' Compensation and Other Insurance Legal: General legal matters affecting special districts Public Works & Contracting: Basic Contracting; Bidding Process; Design - Build; Indemnification; Prevailing Wage & Contracted Labor; Public Private Partnerships; Retention Proceeds Committee and Expert Feedback Team participation is open to both member district /agency Board Members and Staff. Please note that the Association does not reimburse any expenses incurred from this participation. CSDA is committed to keeping travel costs to a minimum for committee members and handles a significant amount of committee work through webinars, conference calls and e -mail; however, most committees do meet at least two times a year in person. *Either the District /Company General Manager or Board President must authorize below *Signature: Date: Please return this completed form to Charlotte Lowe at CSDA by mail, fax (916) 442 -7889 or email charlottel(a)csda.net no later than 5:00 PM on Friday, October 10, 2014 CSDA, 1112 1 St., Suite 200, Sacramento, CA 95814, T - (916) 442 -7887, F - (916) 442 -7889 www.csda.net ITEM NO. 9.1 AGENDA REPORT Meeting Date: August 28, 2014 Subject: Executive - Administrative - Organizational Committee (Kiley / Collett) • Minutes of the meeting held August 11, 2014 at 4:00 p.m. • Next meeting is scheduled to be held September 8, 2014 at 4:00 p.m. ATTACHMENTS: Name: 081114 EAO - Minutes.docx Description: EAO Mtg Minutes 08/11/14 Type: Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT EXECUTIVE - ADMINISTRATIVE - ORGANIZATIONAL COMMITTEE MEETING Monday, August 11, 2014, 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. 3 5 4 The August 11, 2014 meeting of the Yorba Linda Water District's Executive - Administrative- Organizational Committee was called to order by Director Kiley at 4:00 p.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. ROI I CAI I COMMITTEE STAFF Director Robert R. Kiley, Chair Steve Conklin, Acting General Manager Director Ric Collett Damon Micalizzi, Public Information Officer OTHER ATTENDEES Art Kidman, Partner, Kidman Law LLP Armando Apodaca, Members Services Specialist, AWWA Heather Dion, Senior Director, Townsend Public Affairs (Via Teleconference) PUBLIC COMMENTS None. DISCUSSION ITEMS 5.1. Status of Legislative Affairs (Verbal Report) Ms. Dion reviewed the status of the proposed State Water Bond currently undergoing reduction and redrafting in the legislature, and other items of state and local interest with the Committee. Following the discussion, Ms. Dion ended her telephone connection with the meeting. ACTION CALENDAR 4.1. Proposed Extension of Professional Services Agreement with Townsend Public Affairs (TPA) Mr. Conklin reported that the PSA with TPA expired June 30, 2014, and TPA has proposed to continue providing its services under the same contract services and conditions through June 30, 2015. Following discussion, the Committee recommended that the Board approve extending the PSA at a fee of $5,000 per month through June 30, 2015. 1 4.2. AWWA Utility Membership Mr. Conklin introduced Mr. Apodaca, who described AWWA and the benefits of membership for YLWD. He also provided a handout with descriptive information and a list of the approximately 450 agencies in California who are members. Following his presentation, the Committee had a further discussion with Mr. Apodaca, after which he left the meeting. The Committee asked staff to review the information and provide a recommendation regarding joining and participating in AWWA meetings and activities. 4.3. CSDA Committee and Expert Feedback Team Participation Mr. Conklin reported that CSDA is looking for volunteers (board members or staff) to participate and contribute to one or more of the committees and /or expert feedback teams to assist in shaping CSDA. Following discussion, the Committee recommended that this item be forwarded to the Board for consideration. 5. DISCUSSION ITEMS 5.2. Directors and General Manager Fees and Expenses for 4th Qtr of FY 2013/14 The Committee reviewed the above reports and had no comments. 5.3. Future Agenda Items and Staff Tasks None. 6. ADJOURNMENT 6.1. The meeting was adjourned at 5:15 p.m. The next Executive - Administrative- Organizational Committee meeting is scheduled to be held Monday, September 8, 2014 at 4 :00 p.m. 04 Meeting Date Subject: ATTACHMENTS: ITEM NO. 9.3 August 28, 2014 Name: 081214 PRM - Minutes.doc AGENDA REPORT Personnel -Risk Management Committee (Hawkins / Melton) Minutes of the meeting held August 12, 2014 at 4:00 p.m. Next meeting is scheduled to be held September 15, 2014 at 4:00 p.m. Description: PRM Mtg Minutes 08/12/14 Type: Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT PERSONNEL -RISK MANAGEMENT COMMITTEE MEETING Tuesday, August 12, 2014 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. 3 4. The August 12, 2014 meeting of the Yorba Linda Water District's Personnel -Risk Management Committee was called to order by Director Hawkins at 4:00 p.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. ROI I CAI I COMMITTEE MEMBERS PRESENT Director Phil Hawkins, Chair Director Gary T. Melton PUBLIC COMMENTS None. DISCUSSION ITEMS STAFF PRESENT Steve Conklin, Acting General Manager Gina Knight, HR and Risk Manager Amelia Cloonan, HR Analyst Bryan Melton, HR Technician 4.1. Status of Assessment of Job Descriptions and Titles (Verbal Report) Ms. Knight went over the most recent developments with Koff and Associates with respect to the District's contract for job descriptions. She informed the Committee that she and Steve Conklin would have a phone conversation with a Koff and Associates representative today to try to resolve outstanding issues with respect to the job descriptions presented to the District. Possible resolutions were discussed. 4.2. Status of Performance Evaluations (Verbal Report) Bryan Melton presented the latest status report on the performance evaluations. Director Hawkins remarked on the progress made in bringing the performance evaluations in on time. 4.3. Status of Policies and Procedures (Verbal Report) Ms. Knight distributed the latest spreadsheet and explained that all the HR /Safety staff have been working on updating, revising and creating policies and procedures. A number of policies that have been created or revised have been issued to employees. Additionally, Safety policies and procedures are being developed and reviewed during the period since the Acting Safety and Training Technician joined the department. 1 5 4.4. Human Resources, Risk Management and Safety Activity (Verbal Report) Ms. Cloonan distributed the HR Department Activities for the past month and reported on risk management activities. Bryan Melton presented the status of recruitments and the budgeted positions report. 4.5. Future Agenda Items and Staff Tasks None. ADJOURNMENT 5.1. The meeting was adjourned at Management Committee meeting September 15, 2014 at 4:00 p.m. FA 4:55 p.m. The next Personnel -Risk is scheduled to be held Monday, Meeting Date Subject: ATTACHMENTS: AGENDA REPORT August 28, 2014 Planning- Engineering- Operations Committee (Melton / Beverage) Name: 081114 - PEO Minutes.docx ITEM NO. 9.4 Minutes of the meeting held August 11, 2014 at 10:00 a.m. Next meeting is scheduled to be held September 4, 2014 at 4:00 p.m. Description: PEO Mtg Minutes 08/11/14 Type: Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING Monday, August 11, 2014, 10:00 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. 91 4 The August 11, 2014 meeting of the Yorba Linda Water District's Planning - Engineering- Operations Committee was called to order by Director Melton at 10:00 a.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. ROI I CAI I COMMITTEE MEMBERS PRESENT Director Gary T. Melton, Chair Director Michael J. Beverage OTHER ATTENDEES STAFF PRESENT Steve Conklin, Acting General Manager John DeCriscio, Operations Manager Alex Thomas, Water Quality Engr. PUBLIC COMMENTS None. ACTION CALENDAR 4.1. Amendment to Application to and Agreement with YLWD for Water Service with Brandywine Homes Mr. Conklin reported on the Brandywine Tract 17548 project and the removal of the circa 1920s 20 -inch steel line through the site and extending into YL Blvd. He described the determination that the poor condition of the section in YL Blvd necessitates its removal and that District staff negotiated a cost - sharing for this replacement work with the developer. Following discussion, the Committee supported the staff recommendation that the Board authorize the Acting General Manager to approve the amendment to the application for water service, whereby the District will pay 65% of the estimated $38,300 cost to replace the section of 16" pipe and valves in YL Blvd. 4.2. Amendment No. 1 to the Professional Services Agreement with Stantec Consulting for the Well 21 Wellhead Equipping Project Mr. Conklin reported that staff requested a proposal from Stantec Consulting to provide additional services for engineering design, bidding support and construction management for a proposed well- discharge collection pipeline as part of the Well 21 design project. The pipeline will be in Richfield Rd, beginning south of La Palma and extending north 1 approximately 2,000 feet, providing transmission capacity for Well 21, and proposed wells 22 and 23, to the Richfield Plant. Following discussion the Committee supported the staff recommendation that the Board approve Amendment 1 to the PSA with Stantec in the amount of $87,966 for the described services. 4.3. Brand Name Requirement for Richfield Gate Modifications Mr. Conklin reported that staff is beginning design of modifications to the Richfield Gate, moving it inward to create a larger area for large District trucks and delivery vehicles awaiting opening of the gate. Moving the gate inward provides space so that the vehicles are not blocking the street while waiting. He noted that staff is requesting Board approval for a specific manufacturer of the mechanical swing -gate operator, so that it matches that installed for the swing -gate on Miraloma. Following discussion the Committee supported the staff recommendation for Board approval of the described operator. 4.4. Unbudgeted Sewer Pipeline and Manhole Capital Repairs Mr. DeCriscio reported that Operations Dept staff identified several small capital sewer repair projects that should be addressed but were not included in the FY 2014/15 Capital Outlay Budget. The estimated cost of the repair projects is $150,000. Because these repairs were not identified in the new Budget staff is required to obtain Board authorization prior to transferring from the Sewer Capital Reserves to the Sewer Capital Outlay account. Following discussion, the Committee supported the staff recommendation that the Board authorize the said transfer. 4.5. Backhoe Purchase for Water Operations Mr. DeCriscio reported that staff obtained quotes for the purchase of a new backhoe, which was an approved item in the FY 14/15 budget. Following discussion and review of the written quotes received, the Committee supported the staff recommendation for the purchase of a new backhoe for $80,919. 4.6. Purchase of Ford F350 Service Truck Mr. DeCriscio reported that staff obtained quotes for the purchase of a cab and chassis and purchase of a service body, which will be joined to provide a new service truck for the sewer division. This was an approved item in the new budget. Following discussion and review of the written quotes received, the Committee supported the staff recommendation for the purchase of the new components with a combined cost of $58,818.64. 5. DISCUSSION ITEMS 5.1. Status of Well Siting (Verbal Report) Mr. Conklin reported that he provided information to and made a request for the lease of a new well site (at the southerly end of Fee Ana) from 04 OCWD on July 22 at the OCWD /MWDOC /YLWD joint agency meeting. He made the request to OCWD Director Roger Yoh and General Manager Mike Markus. Mr. Markus said that he will forward the information to his staff for consideration. Mr. Conklin indicated that he will be at OCWD on Aug 13 and will pursue status of his request with Mr. Markus. 5.2. Well Production Report (Verbal Report) Mr. Conklin reported that Mr. Alex Thomas, our Water Quality Engineer, has prepared a new Well Water Blending Report. He and Mr. Thomas briefed the Committee on the report, which will be submitted to the State Health Department. Mr. Thomas described the flow of the various District wells, with the inclusion of Well 20, which was added last year. He noted that blending was required to meet water quality parameters established by the State Health Department. The report was provided as an information item for the Committee. 5.3. Monthly Groundwater Production and Purchased Import Water Report Mr. DeCriscio reported on import and groundwater demand for July 2014, noting that demand for the month is 7% less than budgeted. He also noted that our groundwater production was 57 %, and to date, we have met 42% of our CUP obligation. 5.4. Monthly Preventive Maintenance Report Mr. DeCriscio reported on PM work one -month into the new FY. He noted that for several of the reporting categories, new quantities are listed, which have been updated based on better information available from GIS. 5.5. Monthly Production Summary Report Mr. DeCriscio reported on water production, weather conditions, water quality, and equipment removed and returned to service for the month of July. 5.6. Groundwater Producer Meeting Notes for July 2014 Mr. Conklin reported on items discussed at the OCWD Groundwater Producers meeting on July 9. He noted that OCWD reported that the basin overdraft was estimated to be 342,000 AF as of June 30, 2014. OCWD plans to purchase 65,000 AF of untreated MWD water to the end of the year for recharge. Even with this recharge, it is anticipated that the overdraft may increase to 400,000 AF. 5.7. Status Report on Capital Projects in Progress Mr. Conklin updated the Committee on projects currently in planning, design and construction. 5.8. Future Agenda Items and Staff Tasks None. 6. ADJOURNMENT 3 6.1. The meeting was adjourned at 11 Operations Committee meeting September 4, 2014 at 4:00 p.m. 12 30 a.m. The next Planning- Engineering- is scheduled to be held Thursday, Meeting Date Subject: ATTACHMENTS: AGENDA REPORT August 28, 2014 Meetings from August 29, 2014 - September 30, 2014 Description: Copt/ of BOD Activities Calendar.xls Backup Material ITEM NO. 11.1 Type: Backup Material Board of Directors Activity Calendar Event September 2014 District Offices Closed Pub Affairs - Communications -Tech Committee Meeting Date Time Attendance by: Mon, Sep 1 7:OOAM Tue, Sep 2 4:OOPM Collett /Kiley Yorba Linda City Council Tue, Sep 2 6:30PM Collett Board of Directors Special Meeting Wed, Sep 3 8:30AM MWDOC Wed, Sep 3 8:30AM Melton OCWD Wed, Sep 3 5:30PM Collett Planning- Engineering- Operations Committee Meeting Thu, Sep 4 4:OOPM Melton /Beverage WACO Fri, Sep 5 7:45AM Kiley /Hawkins Exec - Admin- Organizational Committee Meeting Mon, Sep 8 4:OOPM Kiley /Collett LAFCO Wed, Sep 10 8:30AM Beverage Yorba Linda Planning Commission Wed, Sep 10 6:30PM Beverage Board of Directors Regular Meeting Thu, Sep 11 8:30AM Yorba Linda LMCAC Thu, Sep 11 6:30PM Beverage Personnel -Risk Management Committee Meeting Mon, Sep 15 4:OOPM Hawkins /Melton Yorba Linda City Council Tue, Sep 16 6:30PM Kiley MWDOC Wed, Sep 17 8:30AM Melton OCWD Wed, Sep 17 5:30PM Collett Finance - Accounting Committee Meeting Thu, Sep 18 4:OOPM Beverage /Hawkins Citizens Advisory Committee Meeting Mon, Sep 22 8:30AM Kiley Joint Committee Meeting with MWDOC and OCWD Tue, Sep 23 4:OOPM Kiley /Beverage OCSD Wed, Sep 24 6:30PM Kiley Yorba Linda Planning Commission Wed, Sep 24 6:30PM Melton Board of Directors Regular Meeting Thu, Sep 25 8:30AM Yorba Linda State of the City Address Thu, Sep 25 11:OOAM Yorba Linda LMCAC Thu, Sep 25 6:30PM Collett 8/21/2014 4:48:34 PM